RFQ 24-026 Schedule_A Amended.docx

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Michigan.gov/MiProcurement

SCHEDULE A – STATEMENT OF WORK CONTRACT ACTIVITIES

Request for Quote (RFQ) No. 240000000026 Procurement of Bi-Directional Enhanced Delineation This schedule identifies the anticipated requirements of any Contract resulting from this RFQ. The term “Contractor” in this document refers to a bidder responding to this RFQ, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFQ are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

There is a desire in MDOT’s Grand Region to implement measures to reduce the incidence of wrong way drivers on our freeways. The highest number of these types of movements in the region occur on north and southbound US-131 in the city of Grand Rapids. The region identified freeway ramps between Ann Street and M-11 (28th Street) to apply various countermeasures to reduce wrong way movements by drivers. One of these was the use of bi-directional enhanced delineation. This project is federally funded.

SCOPE

The procurement and delivery of bi-directional enhanced delineation strips for use along US-131 in Grand Rapids.

REQUIREMENTS

The Contractor/Vendor shall provide retro-reflectorized white/red or yellow/red reflective sheeting reflector systems for enhanced linear delineation and related hardware. All materials are to be provided in accordance with these specifications, the Michigan Manual on Uniform Traffic Control Devices (MMUTCD), MDOT - Transportation Standards and Special Details (state.mi.us) and the Michigan Department of Transportation’s 2020 Standard Specifications for Construction MDOT - Standard Specifications for Construction (state.mi.us). This RFQ is for the product only. No labor is to be included; installation will be performed by MDOT forces.

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

· 2,750 linear feet of reflector strips suitable for mounting on concrete barrier wall.

· 1,775 linear feet of reflector strips suitable for mounting on steel guardrail.

Provide all reflectors and reflective sheeting reflector systems and supports meeting the requirements of section 919 of the Standard Specifications for Construction and the manufacturer’s specifications.

a. Reflectors and reflector systems shall be provided as 12.5-foot-long units to be mounted as a continuous system along standard guardrail or concrete barrier wall.

b. Reflector or sheeting application is required on both faces of each unit for bidirectional viewing, either white/red or yellow/red as specified by the engineer.

c. Sheeting will be ASTM D4956 compliant and mounted on successive half cylindrical shapes at maximum 7” spacing.

Provide all hardware to mechanically fasten the delineation system by either channel mount to standard guardrail or side mount to concrete barrier wall, per the designated item. Use of adhesive as the permanent attachment is prohibited; a mechanical attachment is required.

List all exception(s):

1.2. Warranties

Describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFQ.

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

2. Service Levels

2.1. Delivery

MDOT prefers delivery of the entire order within 8 weeks upon receipt of order. Delivery will be made to:

MDOT Grand Region Maintenance & Materials Testing Facility Attention: Timothy Schneider 1240 Front Ave NW Grand Rapids, MI 49504 Bidder must state their delivery timeframe:

3. Pricing Schedule B pricing is firm.

List all exception(s):

4. Ordering

4.1. Authorizing Document

The appropriate authorizing document for the Contract will be Purchase Order.

4.2. Order Verification

The Contractor must have internal controls approved by MDOT to verify abnormal orders and to ensure that only authorized individuals place orders.

List all exception(s):

5. Delivery

5.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder must describe how they comply with the above requirement(s):

6. Acceptance

6.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities: Visual inspection.

List all exception(s):

7. Invoice and Payment

7.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

7.2. Payment Methods

As required by MCL 18.1283, the State will only disburse payments under this Contract through Electronic Funds Transfer (EFT).

The Contractor is responsible for ensuring current banking information is entered in the State Contractor website: https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService.

7.3. Procedure

Invoices shall be submitted to the program manager at SchneiderT6@michigan.gov and ccing WhetstoneS2@michigan.gov.

List all exception(s):

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