RFQ 24_011 Construction Management At_Risk Se.pdf

Request for Qualifications To Provide

Construction Management At-Risk Services

The City of Fairburn invites qualified firms or qualified individuals to submit written proposals for the Construction Management At-Risk Services.

Proposals must be sent by email to Tyra Little at tlittle@fairburn.com. The subject must read Request for Qualifications Proposal 24-011 and your Company Name. Proposals will be received until 2:30 P.M. local time on Thursday June 27, 2024. Any proposal received after this date and time will not be accepted. Proposal can be sent to those who request through email or you can download from Bidnet, or the Georgia Procurement Registry. Proposals are legal and binding upon the proposer when submitted.

Questions regarding this proposal should be directed to Tyra Little, Procurement Manager, at tlittle@fairburn.com no later than 4:00 P.M. on Friday June 14, 2024.

The successful consultant will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria is outlined in the request for qualification documents. The City of Fairburn reserves the right to reject any or all proposals to waive technicalities, and to make an award deemed in its best interest.

Award notification will be sent to companies submitting a proposal via email.

We look forward to your proposal and appreciate your interest in the City of Fairburn.

mailto:tlittle@fairburn.com mailto:tlittle@fairburn.com

RFQ No. 24-011 Construction Management At-Risk Services

TABLE OF CONTENTS

REQUEST FOR QUALIFICATIONS (RFQ)

1. GENERAL PROJECT INFORMATION

2. QUALIFICATIONS REVIEW PROCESS

3. SCHEDULE OF EVENTS

4. SUBMITTAL OF QUESTIONS AND REQUEST FOR CLARIFICATION

5. INSTRUCTIONS FOR PREPARING STATEMENT OF QUALIFICATIONS

6. FINALIST NOTIFICATION

7. PRESENTATION / INTERVIEW INFORMATION

8. INSTRUCTIONS FOR PREPARING FEE PROPOSALS

9. ADDITIONAL TERMS AND CONDITIONS TO THE RFQ

EXHIBITS

EXHIBIT “A” -- CERTIFICATION FORM

EXHIBIT “B” – CONTRACTOR AFFIDAVIT UNDER O.C.G.A. (13-10-91(b)(1)

EXHIBIT “C” – DISCLOSURE STATEMENT

EXHIBIT “D” – DEBARMENT CERTIFICATION FORM

EXHIBIT “E” – NON-COLLUSION AFFIDAVIT

EXHIBIT “F” – DRUG FREE WORKPLACE

RFQ No. 24-011. Construction Management At-Risk Services

REQUEST FOR QUALIFICATIONS

Construction Management At-Risk Services for Project

Restriction of Communication: From the issue date of this (RFQ) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate for any reason with any members of the Selection Committee, the Using Agency, the End-User, or the Architect, Officials, except for submission of questions as instructed, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the qualifications/proposal of the offending proposer.

1. GENERAL PROJECT INFORMATION

Project Background:

Fairburn, Georgia, is a captivating city nestled in Fulton County, and exudes a delightful blend of historic charm and modern vitality.

Fairburn boasts a rich tapestry of history dating back to its founding in 1833. Its origins as a vital stop along the Atlanta & West Point Railroad has left an indelible mark, evident in the meticulously preserved architecture and character that graces the downtown area.

Fairburn is situated just seventeen miles southwest of Downtown Atlanta, and around 10 miles south of the world’s busiest airport, Hartsfield-Jackson Atlanta International Airport. Fairburn’s adjacent sister-cities include Union City (to the northeast), Palmetto (to the southwest) and Tyrone (to the south). Fairburn’s Historic Downtown District is listed in the National Register of Historic Places.

With a population just under 17,000, Fairburn embraces growth while valuing its cultural heritage. The historic downtown beckons with its quaint streets adorned with antique shops, local boutiques, and diverse eateries that offer a taste of the local flavors. Fairburn's commitment to the arts is reflected in its burgeoning creative community, evident through art events, exhibitions, and cultural celebrations that color the city's landscape.

Project Description:

The proposed project is to construct a new combined Public Safety Complex on the current site located at the corner of W Broad Street and Virlyn B Smith Road in Fairburn. Currently Police and Fire are located on separate campuses. Staffing needs have exceeded available space. Both facilities currently lack the necessary training spaces, parking, and security required. The program objectives are to combine Police and Fire into a unified campus—one that has shared, but separate space-based needs for both Police and Fire, enhance security through secured parking and Complex improvements, provide on-site training facilities, space to accommodate future increased staffing, and provide community space for public events and meetings.

This proposal is to develop and design a Public Safety Complex for the City of Fairburn with at least the Following items –

• State of the Art Police Department Headquarters.

• Construction of New Fire Department Headquarters

• Construction of a New Fire Station # 22

• Fueling Station with at least Two gasoline dispensers and one diesel dispenser

• Provide access to property on W Broad Street and Virlyn B Smith Road

Public Safety Complex and its buildings need to include “Green” environmental sustainability and low impact features.

The proposals should provide pricing for each phase, design, and Construction. Also, estimates/allowances for any commissioning needed.

Project Delivery Method The delivery method for this Project will be construction management at-risk/general contractor (CM/GC), and, at a minimum, will employ the services of a Design Professional and a Commissioning Agent, in addition to the services of a CM/GC.

Project Budget The preliminary stated construction cost limitation (SCL) for the Project is estimated to be in the $16,000,000 range. The final SCL may differ due to actual program requirements, funding, and other circumstances.

Project Schedule The Professional Design services commenced in February 2024 and will be completed March 2025.

Construction should start thereafter. (Note: All of the dates indicated in this section are estimates and as such are subject to change.)

Limited CM/GC Services The Construction Management Contract with the selected CM/GC will initially be limited to providing preconstruction services only during the design phase of the project. The prospective CM/GC will provide preconstruction services which may include technical review, cost verification, cost evaluation, value engineering, schedule development, and schedule evaluation.

The CM/GC services beyond preconstruction phase will be considered optional and at the sole discretion of the Owner. Construction funding has currently not been made available for this project and the Owner makes no assurances that construction for the project will be funded. Firms should also be aware that there could be a delay between preconstruction and the notice to proceed with construction, depending upon the ultimate funding schedule for the project.

2. PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted by the Owner and, if so, attendance of the shortlisted firms will be mandatory. The date for the site visit is tentative and the qualified firm will be notified. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists. Additional information, including some program, plans, and drawings, may be available at the site visit for finalist review.

The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

3. QUALIFICATIONS REVIEW PROCESS

Step I - Qualifications Review, This RFQ, which is issued for the purpose of acquiring Statements of Qualifications from prospective CM/GC firms. The Selection Committee will receive, and review Statements of Qualifications submitted in response to this RFQ. To be deemed eligible for evaluation, firms must meet the following minimum qualifications:

Minimum Qualifications Required

• The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority (See Exhibit A).

• The firm or its principals have not been terminated for cause or currently in default on any public works contract (See Exhibit A).

• The firm must have sufficient bonding capacity for the anticipated total cost of work ($16,000,000). Only those sureties listed in the Department of Treasury’s Listing of Approved Sureties (Department Circular

570) are acceptable to the Owner. At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. Such company shall be an insurer (or, are qualified self insurers or group self insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of “A- “or better and an A.M. Best Financial Size Category of Class V or larger.

• The firm must have current Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. Firms must also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate. (The Owner reserves the right to require additional limits and/or coverage for the actual contract.)

• Firms must have all necessary, valid, and current licenses to do business in the State of Georgia.

• The firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher.

• The firm must demonstrate a commitment to safety with regard to Worker’s Compensation by having a current Experience Modification Rating (EMR) of 1.2 or less.

The Selection Committee will then evaluate the submittals which have met the above minimum qualifications.

Criteria for the evaluation are listed below:

Criteria for Evaluation of Statements of Qualifications

15 Points: Stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financials, etc.

25 Points: Firm’s relevant project experience and qualifications, including the demonstrated ability of firm in effective management of construction of facilities comparable in complexity, size, and function, for similar Owners and other similarly structured organizations. Previous performance of the firm including level of quality of the services of the firm to previous customers, customer’s statements of that quality, the firm’s ability to meet established time requirements, the firm’s response to project needs during preconstruction and construction, the firm’s control of construction quality and budget. The Owner will use references from stakeholders of the Owner’s choosing from previous projects of the finalists, among other information, as necessary.

25 Points: Relevance of the Experience and Qualifications of the Proposed Project Team to this project, including: This includes relevant experience and qualifications of the firm’s principal Project Executive, Project Manager, and/or Superintendents; and the demonstrated proficiency of the firm in projects similar to this Project. Experience of the project manager and superintendent working together on past similar projects; past experience of the team working together with the selected Design Professional and/or Program Manager; assigned team’s experience with projects of similar facility size, type, and complexity; assigned team’s experience with effective budget control; assigned team’s experience with effective schedule control; availability of the proposed team for this project.

20 Points: Quality of proposed Management Plan, including: The firm’s cost management plan; firm’s schedule management plan during design and construction; firm’s approach for managing changes within the stated cost and schedule limitations; firm’s approach for competitively administering and evaluating bid packages; the firm’s subcontractor management plan; the firm’s quality assurance program and plan; the firm’s close-out plan; the firm’s work force plan;

the firm’s safety plan and site logistics plan for proposed project.

15 Points: Firm’s suitability to provide services for project, including the firm’s apparent fit to the project type and/or needs of the Owner, any unique qualifications for the project, current and projected workloads, the proximity of office to project location, non-discrimination policies, and record of addressing public safety, social, environmental concerns, accessibility for persons with disabilities and special needs, and special services for project-related concerns.

4. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

STEP I (RFQ)

a. Owner issues public advertisement of RFQ May 28, 2024 11:00 AM

b. Deadline for submission of written questions and requests for clarification June 14, 2024 4:00 PM

b. Owner conducts Pre-Proposal Site Visit for finalists TBD

c. Deadline for submission of Statements of Qualifications June 27, 2024 2:30 PM

d. Owner completes qualification evaluation. TBD

STEP II (Interview)

a. If necessary, Owner issues notice to shortlisted firms to propose as instructed in RFQ

TBD

e. Owner interviews finalist firms TBD

5. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFQ, to seek clarification in writing, and review its submittal for accuracy before submitting the document. Once the submission deadline has passed, all submissions will be final. The Owner will not request clarification from individual respondents relative to their submission but reserves the right to ask for additional information from all parties who have submitted qualifications. Questions about any aspect of the RFQ, or the project, should be submitted in writing (e-mail is preferable) to the City of Fairburn Procurement Manager.

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled, and answers will be posted to the project information on the Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/ and Bidnet.com.

http://ssl.doas.state.ga.us/PRSapp/

6. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

Interested firms shall submit one (1) complete qualification package to the City of Fairburn Procurement Manager. Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. No submittals should include qualifications of more than one firm. Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below.

Emailed responses must give the project name in the “subject line,” must reference the RFQ No. 24-011, the firm’s name, and the word “QUALIFICATIONS.”

(File Name Example: ABC Company, RFQ 24-011, Qualifications)

The entire submittal should be submitted by email as ONE (1) file. Please do not submit individual documents or sections separately.

STATEMENT OF QUALIFICATIONS

A. Description and Resources of Firm

A1- Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify the office from which the project will be managed and this office’s proximity to the project site. If applicable, indicate the year the local office was established and the number of people staffing that office and their disciplines. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure? For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately. Joint submittals are subject to the same submittal page limit.

A2- Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

A3- Has the firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Architects. List any active or pending litigation and explain. List any claims against your firm or against Owners where your firm is named.

A4- List the firm’s annual revenue, for the parent office and the local office separately, if applicable, for the past 5 years and supply the main financial and banking references.

A5- Has the firm, or a member thereof, ever been removed from a contract or failed to complete a contract as assigned? If yes, provide an explanation.

A6- The firm, in order to be deemed eligible for evaluation, must provide supporting documentation asserting that the firm meets the minimum qualifications required for this project.

a. Certify that your firm has sufficient bonding capacity for the anticipated total cost of work and your surety and insurance companies are in the current Department of Treasury’s Listing of Approved Sureties (Department Circular 570). All insurance and bonds will be obtained through a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. The company is an insurer (or qualified self-insurers or group self insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of “A- “or better with an A.M. Best Financial Size Category of Class V or larger. Provide a letter or other supporting documentation from your firm’s surety indicating the firm has bonding capacity of $16,000,000.

b. Certify your firm has Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. Firm must also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate (the Owner reserves the right to require additional limits and/or coverage for actual contract). Provide a copy of your current insurance certificate.

c. Certify your firm has all necessary, valid, and current licenses (including a valid and current

Georgia General Contractor’s License) to do business in the State of Georgia. General Contractor must provide a valid and current Georgia General Contractor License at the time of submission of qualifications. Provide a Georgia Certificate of Existence or Certificate of Authority demonstrating your firm has registered with the Georgia Secretary of State and is authorized to do business in Georgia.

d. Certify your firm has sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher. Provide no more than a one-page statement evidencing your current ratio.

e. Certify your firm demonstrates a commitment to safety with regard to Worker’s

Compensation by having a current Experience Modification Rating (EMR) of 1.2 or less.

Provide evidence from your firm’s carrier on their letterhead of your firm’s EMR.

A7- Provide the firm’s federal employer identification number and a completed IRS Form W9.

A8 Complete the Certification Form (Exhibit “A” enclosed with RFQ) and provide a scanned notarized copy with response as section “A8” of the firm’s Statement of Qualifications.

A9- Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)” (Exhibit “B”) with response as Section “A9” of the firm’s Statement of Qualifications. Failure to submit this form with a Statement of Qualifications will result in the firm being eliminated from consideration for this project.

A10-Complete and submit the “Disclosure Statement” (Exhibit “C”) with response as Section “A10” of the firm’s Statement of Qualifications.

B. Experience and Qualifications

B1- Provide professional qualifications and description of experience for principal Project Executive, Project Manager, and/or Superintendent. (At this stage, firms are asked for information on lead staff only, but may list qualifications and experience of more than one lead individual who is qualified and available for proposed project. If the firm is selected as a finalist, the Owner will request, in the RFP (step II), detailed information on the exact proposed expanded team and their relevant experience.)

B2- Provide information on the firm’s experience on projects of comparable size, function, and complexity (similar type of construction as the incumbent project). Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand. For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description (delivery method, contract value, square footage, number of stories, site area, unique project components or equipment).

c. Provide photographs.

d. Describe similarities in the construction of the highlighted project to the project being advertised including the relevancy of the similarities and experience with the highlighted project to the project being advertised.

e. Services performed by your firm and (if multiple offices) the location of the office involved.

f. Respective Owner’s stated satisfaction in construction and service of your firm. Provide any

Owner-written letters of reference/recommendation about the firm’s performance on the project.

g. Owner/User/Architect contact information.

h. Provide a written reference from the Architect/Owner/User (with current phone numbers) familiar with your performance on each of the above projects. Provide a Program Manager reference (if applicable).

i. List the individuals who served as the Project Executive/Director, Project Manager, Superintendent, and Cost Estimator on the projects. Please note whether these individuals are still employed with your firm and if they will be assigned to this project.

j. Provide detailed information on your firm’s experience with construction protocols that may be unique to similar facilities.

C. Qualifications and Experience of Proposed Project Team

C1- Describe your firm's proposed organization for the construction management team. Please designate the specific individuals who will fill the key roles on your team: (Firms should list all positions/persons that CM expects to serve on the construction management team or whose time will be charged to the project). This will include, but is not limited to:

a. Superintendent(s)

b. Project Manager

c. Project Director

d. Cost Estimator

e. Project Executive

f. Other (please describe any other members who will be assigned to the team)

C2- Provide for each of the above personnel current resumes (Supt., PM, and PE, not required if provided in RFQ Step 1) listing relevant project experience and percentage of the person’s time to be committed to this project.

C3- Identify the individual who, from project start to finish, will be the leader of your construction team and the principal point of contact between your firm and the Owner, the Architect, and other consultants. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection of a construction management firm.

C4- Provide an organizational chart showing the lines of responsibility and accountability for your team and proposed sub-consultants. If a joint venture, identify responsibility relationships, where there may be past experience at such relationships, and levels of experience.

D. Management Plan

D1- With regard to your firm’s overall role in the project, please provide a statement of your definition of the role, your anticipated level of management responsibility and accountability for project concerns.

Describe your process for efficiently resolving issues and maintaining the project commitments while collaborating with the Architect, City of Fairburn, and others as applicable. Provide detailed procedures for routine solving of complex project issues without compromising your team commitments. Provide your proposed methods and plans of CM communication.

D2- Provide your detailed cost management plan for controlling costs on this project within the GMP during construction. Describe your systems and procedures for controlling costs during construction.

D3- Provide your detailed change management plan for managing cost and schedule exposures within the stated limitations.

D4- Provide your procurement and workforce plan including details on your plan to assure local contractor opportunity. Describe how your firm intends to arrange the construction into bid packages in order to reach the City of Fairburn’s schedule and budget objectives.

D5- Provide your detailed schedule management plan for this project during construction. Describe systems and procedures your firm uses to manage the project schedule. Describe alternatives that may be explored to shorten the schedule.

D6- Provide your detailed subcontractor management plan including contract document compliance procedures, project accounting procedures, and issue resolution.

D7- Provide your closeout management plan for this project. Describe your systems and procedures for your closeout plan.

D8- Provide your quality assurance plan for this project. Describe your firm’s approach for validating compliance with the construction documents. Explain your process for ensuring quality workmanship.

D9- Provide your safety and site logistics plan for this project. Describe your plan for working around existing operations and for site access.

D10- Provide your detailed plan for applying any services not specifically mentioned herein. Explain the relevance of these services to this project and how they benefit the project.

E. Statement of Suitability E1- Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Suitability may include, but is not limited to, the firm’s fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

E2- Provide non-discrimination policies and describe the firm’s record and methodologies of addressing public safety, social, environmental, historical preservation, accessibility for persons with disabilities and special needs, or other related concerns.

E3- Provide information on any special services offered by the firm that may be relevant and available for this project.

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee:

Be sure to include the following completed exhibits in your submission. (Forms located at the end of this document):

EXHIBIT “A” -- CERTIFICATION FORM

EXHIBIT “B” – CONTRACTOR AFFIDAVIT UNDER O.C.G.A. (13-10-91(b)(1)

EXHIBIT “C” – DISCLOSURE STATEMENT

EXHIBIT “D” – DEBARMENT CERTIFICATION FORM

EXHIBIT “E” – NON-COLLUSION AFFIDAVIT

EXHIBIT “F” – DRUG FREE WORKPLACE

Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events.

Printed copies will not be accepted.

7. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, the Selection Committee, at their full discretion, may deem interviews necessary and a list of the finalist firms will be posted.

An interview process is not required for selection.

Step II- CM/GC Selection, will be initiated by inviting finalists to make a Presentation / Interview. Finalists will be those firms determined by the Selection Committee to be especially qualified to perform as CM/GC for this Project in accordance with the qualification criteria herein. Presentations/interviews will be conducted by the Owner for those firms that submit proposals that are accepted by Owner. The successful CM/GC will be determined from the interviews and proposals received. Interviews will be at the discretion of the owner.

8. PRESENTATION / INTERVIEW INFORMATION

Interview Format Firms selected to make presentations shall be notified by a letter (email) issued by the Procurement Manager.

The Notice to Finalists letter shall designate a place and time for the interview session and shall contain relevant information regarding the presentations.

• The interview will last a total of 55 minutes (5 minutes for setup, 30 minutes for the presentation, 15 minutes reserved for questions and answers and the last 5 minutes for shut down).

• The presentation may involve flip charts or boards, along with the oral presentation.

• Electronic presentations, such as PowerPoint presentations, are also allowed.

• The City of Fairburn provides projectors in the interview rooms that may be accessed through HDMI, or flash drive connections. The presenter must be prepared for alternative setup in case of any unforeseen technical difficulties.

Criteria for the evaluation of finalist interviews:

• 25% Factor Methodology Presented to assure success and the ability of principals to engender confidence in the ability of the firm to complete the project within the time and cost budgeted, including the effectiveness in communication of the team members during the interview process, and the firm’s ability to effectively answer project questions and provide solutions during the interview.

• 25% Factor Committee’s Overall Impression of the firm and the overall impression of key team members (project manager, superintendent, project director, cost estimator, project executive, etc.)

Interview Requirements The intent of the formal interview process is to provide the Selection Committee with in-depth information from the firm in order to make a final selection of the best-suited firm for the contract award. Firms should focus their presentations on the detailed plan for managing the construction, cost, schedule, and quality on the project and any unique characteristics or services the firm offers; and the firm’s concepts or plans for the division of the project into separate packages for award. Firms are discouraged from reviewing general company history and past experience previously submitted in Statements of Qualifications and/or Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview including, at a minimum, the project superintendent, project manager, and project executive.

10. ADDITIONAL TERMS AND CONDITIONS TO THE RFQ

Submittal Costs and Confidentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until the final award.

Award Conditions This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in response.

Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Evaluation of Submittals and Qualifications Evaluation of submittals and firms’ qualifications will be conducted by a committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the RFQ, the committee will assign a composite rating to the deliverables of each statement of qualifications and proposal submitted. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Small and Minority Business Enterprise It is the policy of the state of Georgia that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part of the Owner is not intended to restrict or limit a business from the competitive qualifying process. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Statement of Agreement With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Qualification, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issue(s) in any section of the Request for Qualification with which the Proposer disagrees or needs clarified.

The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications, and requirements in the therein.

With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; (c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

Debarred, Suspended or Ineligible Firms Contracts will not be executed, and bids or proposals will not be solicited or considered from debarred, suspended, or ineligible persons or firms during the period of debarment.

Exhibit A

CERTIFICATION FORM

I, _____________________________, being duly sworn, state that I am ______________________(title) of

_______________________________(firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for proposals is full, complete, and truthful.

I further certify that the proposer and any principal employee of the proposer have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked, or been subjected to disciplinary proceedings.

I further certify that the proposer and any principal employee of the proposer have not, in the immediately preceding five years, been suspended, or debarred from contracting with any federal, state, or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer or any principal employee of the proposer has not in the immediately preceding five years been defaulted in any federal, state or local government agency contract, and further, that the proposer is not now under any notice of intent to default on any such contract or have been terminated for cause on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the

Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10- 1-.01: Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C.

§§1001 or 1341.

Signature Sworn and subscribed before me.

This _____ day of ________, 20___.

NOTARY PUBLIC

NOTARY SEAL

My Commission Expires: _________________

(Exhibit B)

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any Contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program.

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof.

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof.

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract.

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. §

13-10-91(a), (b), and (c).

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

_____________________________________________ TCSG-361 Building 100 Expansion and Renovation

Name of Contractor Name of Project

Georgia State Financing and Investment Commission

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

NOTARY PUBLIC

My Commission Expires: _____________________________

Exhibit C

DISCLOSURE STATEMENT

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, the Owner shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal, you intend to make for this project, you must include this Disclosure Statement with your submittal that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years between your firm and Owner, the Using Agency, or the ultimate end-user of the proposed project.

Click Here to Insert Response

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to the Owner, the Using Agency, or the end-user of the proposed project within the prior one-year period.

Click Here to Insert Response

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with Owner, the Using Agency, or the end-user of this project.

Click Here to Insert Response

This Disclosure Statement should be dated and signed by an authorized signator for the Proposer and submitted with the Proposer’s Submittal.

Please respond to all three (3) statements above

Name of Firm

Authorized Signature Date

Exhibit D

DEBARMENT CERTIFICATION FORM

The Contractor certifies that, neither the Contractor firm nor any owner, partner, director, officer, or principal of the Contractor, nor any person in a position with management responsibility or responsibility for the administration of federal funds:

(a) Is presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from covered transactions by any federal or state department/agency.

(b) Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction or contract (federal, state, or local); violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (b) above; or

(d) Has within a three-year period preceding this certification had one or more public transactions or contracts (federal, state, or local) terminated for cause or default.

(e) The contractor is “Actively” registered with SAMS (Service for Award Management) and has been assigned the following DUNS Number: .

The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency.

Dated this day of , 20

By

Authorized Signature for Contractor

Print Name ________________________________________________________________

Title _____________________________________________________________________

Exhibit E

NON-COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation, or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/She further says that no person or persons, firms, or corporation has, have, or will receive directly or indirectly, any rebate, fee gift, commission, or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND

INFORMATION CONTAINED IN THE FOREGOING BID FOR PUBLIC WORKS ARE TRUE AND

CORRECT.

Dated this day of , (Name of Organization)

(Title of Person Signing)

(Signature)

(Bid Number)

STATE OF ___________________________)

COUNTY OF )

Before me, a Notary Public, personally appeared the above named and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this day of .

Notary Public Signature:

My Commission Expires:

Exhibit F

DRUG-FREE WORKPLACE

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the

Official Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full. The undersigned further certifies that:

(1) A drug-free workplace will be provided for the Service Provider’s employees during the performance of the Contract; and

(2) Each Service Provider who hires a subcontractor to work in a drug-free workplace shall secure from the subcontractor the following written certification:

“As part of the subcontracting agreement with (Service Provider), (subcontractor) certifies to the Service Provider that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this Contract pursuant to paragraph (7) of the subsection (b) of Code Section

50-24-03.”

Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

Company Name

BY: Authorized Officer or Agent Date (Service Provider Signature)

Title of Authorized Officer or Agent of Service Provider

Printed Name of Authorized Officer or Agent