RFQ 23Q0178.docx

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

REFERENCE # N3904023Q0178 DUE DATE: 8/4/2023 5:00 PM EST

NAICS 532490

)CELL: 978-494-6033 CAGE CODE:

BUSINESS SIZE: SMALL LARGE PAYMENT TERMS % DAYS

MOBILIZATION TIME: ARO PRICES DERIVED FROM (CHECK ONE)

REQUEST

FOR

QUOTATION

N39040 23Q0178

F.O.B. DESTINATION, Y N IF NO, SHIPPING COST .

COMMERCIAL PRICE LIST DATED INTERNAL PRICE LIST DATED OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are Wide Area Workflow (WAWF) and Government Commercial Purchase Card (GCPC). Please ensure that you register for WAWF at (www.wawftraining.com)

GCPC (up to $100,000) WAWF (Wide Area Workflow)

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X_ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE DATE

· Required Delivery Date is 2023/08/25, complete set up by 10:00AM

· Place of delivery is: Portsmouth Naval Shipyard (PNSY), Kittery, Maine

· Security Requirements: Security Plan will be required. Contractors must attain Defense Biometric Identification System (DBIDS) credential for access to Portsmouth Naval Shipyard (PNSY).

· For evaluation purposes, please provide any applicable procedures, technical information, or relevant commercial price lists. If no information is provided, your quotation may be determined to be unresponsive.

· See pages 3-5 for the Statement of Work.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed to hillary.s.kang-parker.civ@us.navy.mil. All responsible sources may submit a quote which shall be considered by the agency. This announcement will close at 5:00 PM EST on August 4, 2023.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

STATEMENT OF WORK

1. SCOPE

1.1. To secure an audio/visual company to assist our apprentice graduation.

2. APPLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Audio

3.1.1. Microphone setup on PNS-supplied podium

3.1.2. Speakers to play audio from presenters at podium, as well as national anthem and intermittent background music. Minimum 4 Loud Speakers

3.1.2.1. Must be heard clearly from up to 300’ away from audio source.

3.1.3. Ability to broadcast above content via FM transmitter. Qty 1 FM Transmitter

3.2. Video

3.2.1. Record the ceremony and provide recordings to PNS upon completion of event.

3.2.2. Ability to show presenters on a screen, to be visible from up to 300’ away, in dusk conditions. LED Light wall (Jumbotron) needed, with ability to be height and angle adjustable in place.

3.2.3. Ability to play PNS-supplied pictures and videos individually or on a loop, as needed.

4. Lighting

4.1. Sufficient lighting to provide safe conditions for people on stage and visibility for photography.

5. Stage

5.1.1. Portable stage and roof, minimum 24’x30’.

6. RESPONSIBILITIES

6.1. Government

6.1.1. N/A

6.2. Contractor

6.2.1. The contractor will provide operators for the equipment and services outlined herein.

6.3. Maintenance

6.3.1. N/A

6.4. Training

6.4.1. N/A

6.5. Operator / Maintenance Manuals - Documentation will be located within a water proof case affixed to each machine. Minimally, the documentation shall consist of:

6.5.1.1. N/A

7. DELIVERY / RETURN

7.1. Delivery – The equipment will be set up the morning of Friday August 25, 2023, and operated by the contractor for the duration of the event. Stage setup to be completed by 1000am, slideshow/videos to be played from approx 530pm-7pm, graduation commences at 7pm, completion approximately 815pm. Disassembly preferred upon completion of ceremony.

7.2. Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport (can be expired). Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed.

7.3. Inspection Criteria- Equipment must meet all criteria in this Statement Of Work upon Receipt Inspection

7.4. Packaging and Marking

7.4.1. N/A

7.5. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 990 Equipment Manager) will sign and forward the acceptance document(s) to Code 270.3 Production Control for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

7.6. Return – The contractor will disassemble and remove all equipment upon completion of graduation.

8. GENERAL

8.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

8.2. Approved Models

8.2.1. N/A

***End of Statement of Work***

CONTENT OF QUOTE:

· RFQ pricing and information pages highlighted in yellow to be completed by the vendor.

· Quotes shall provide pricing for the Contract Line Item Number (CLIN) listed above on page 2.

· Please provide documentation demonstrating your capabilities in fulfilling the terms of the SOW.

· The completion and submission of the above items will constitute a valid quote and be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

BASIS OF AWARD: Award will be based upon Lowest Price Technically Acceptable.

The Government will award a purchase order resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be the Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule:

· Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

· If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

· Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. If no vendor can meet the requested schedule, award may be made to the vendor who can provide the soonest execution.

*** END REQUEST FOR QUOTE ***