RFQ 22-0006RR Lumber and Plywood_2.pdf

RFQ# 22-0006RR/Lumber and Plywood. Page 1

R E Q U E S T F O R Q U O T E

RFQ# 22-0006RR / Lumber and Plywood

BIDBUY BID 22-557THA-PROCU-B-29745

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY:

ADDRESS:

CITY:

CONTACT:

PHONE:

DIRECT PHONE:

EMAIL:

Illinois Tollway 2700 Ogden Avenue Downers Grove, Illinois 60515 Brian Chillmon, Senior Buyer 630-241-6800 ext. 4612 630-371-8201 BChillmon@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway is seeking a vendor to furnish and deliver assorted #2 Grade lumber, plywood, particle board and Masonite. Some frequently purchased items include, but are limited to:

o #2 Grade Lumber, Pine, Douglas Fir or Spruce

1” x 8” x 8’ 2”x 4”x 8’ 2” x 4” x 12’ 2” x 12” x 12’ 2” x 6” x 12’ 2” x 12” x 12’ 1” x 6” x 12’ 1” x 4” x 8’ 2” x 4” x 12’ 2" x 4" x 8' o #2 Construction Grade Cedar

1” x 6” x 8’ Cedar mailto:BChillmon@getipass.com

RFQ# 22-0006RR/Lumber and Plywood. Page 2 o Plywood: As per standards developed by the U.S. Department of Commerce, Engineered Wood Product. This standard covers the wood species, veneer grading, glue bonds, panel construction, workmanship, tolerance and moisture content.

Plywood ¼” x 4’ x 8’ A C Plywood ½” x 4’ x 8’ A C Plywood ¾” x 4’ x 8’ A C Plywood ½” x 4’ x 8’ C D X o Particle Board: As per standards developed by the U.S. Department of Commerce, Engineered

Wood Product. High Density (used for carpentry) Industrial Grade B

¾ “x 4’x 8’, (¾” x 49” x 97” Actual size) o BCX Treated Plywood

4’ x 8’ x ¾” o Plywood Medium Density Overlay

(M D O) ½” x 4’ x 10’ o Poplar wood

2” x 4” x 8’ Poplar wood 1” x 8” x 8’ Poplar wood o Panel Masonite Tempered Hardboard: Moisture resistant, unfinished, smooth on one side

¼” x 4’ x 8’ o Maple wood:

5/4” x 6” x 8’ o Pine:

2” x 6” x 8’

1.2. MILESTONES AND DELIVERABLES: Deliveries shall be made within ten (10) working days after receipt of an order. Vendor shall submit itemized invoices within fifteen (15) days of each delivery to the Tollway. Invoices

RFQ# 22-0006RR/Lumber and Plywood. Page 3 shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532, or emailed to FinanceInvoices@getipass.com .

1.3. VENDOR/STAFF SPECIFICATIONS:

1.3.1. COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

1.4 TRANSPORTATION AND DELIVERY: Delivery shall be FOB (Freight on Board) destination to the Illinois Tollway’s

Carpenter Shop located in 3460 Finley Road, in Downers Grove, IL 60515, during the business hours of 8:00 a.m. to 2:00 p.m. Central Daylight Time, Monday through Friday, except State holidays

2. TERM AND TERMINATION

2.1. TERM OF THIS CONTRACT: The resulting contract with the awarded vendor is for a one (1) time purchase with an anticipated start date of August 1, 2022 and a completion date of October 31 , 2022. The three (3) month timeframe is established for administrative purposes.

2.2. RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

This Contract does not contain any renewal options and therefore cannot be renewed.

2.3. TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4. TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this

Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

mailto:FinanceInvoices@getipass.com

RFQ# 22-0006RR/Lumber and Plywood. Page 4

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason. 30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission.

They may be located on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration #

OR

FORMS B

Complete this section only if you are using an IPG Registration #

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_ INVOICE DATE _

“The Seller, _ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

RFQ# 22-0006RR/Lumber and Plywood. Page 5

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Procurement P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

RFQ# 22-0006RR/Lumber and Plywood. Page 6

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price for all line items.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

Vendor shall bid on all line items in the table below to be considered responsive. The resulting contract with the awarded vendor is for a one (1) time purchase to be delivered within 90 days. The bidder must provide their delivery time frame for each item in the table below.

Line #

Tollway Item #

Description

Quantities

Unit Price (Unit Price must include Delivery Charge)

Extension

( Quantities x Unit Price)

C-31225

#2 Common Grade Yellow Pine, White Pine, Spruce or Douglas Fir

100 each

C-31231

#2 Construction Grade Lumber Yellow Pine, White Pine, Spruce or

2”x 4”x 8’

C-110939

#2 Construction Grade Yellow Pine, White Pine, Spruce or

C-31233

Yellow Pine, White Pine, Spruce or

2” x 12” x 12’

50 each

C-152819

Pressure Treated Pine 2” x 6” x 12’

25 each

C-156509 #2 Construction Grade

2” x 12” x 12’

25 each

C-178372

1” x 6” x 12’

C-176220 #2 Construction Grade

1” x 6” x 8’ Cedar 100 each $ $

RFQ# 22-0006RR/Lumber and Plywood. Page 7

Line #

Tollway Item #

Description

Quantities

Unit Price (Unit Price must include Delivery Charge)

Extension

(Quantities x Unit Price)

99999

Yellow Pine, White Pine, Spruce or

2” x 6” x 12’

Pressure treated Pine 2” x 4” x 8’

Yellow Pine, White Pine, Spruce, or

1” x 4” x 8’

300 each

C-31151

Plywood ¼” x 4’ x 8’ A C A= Front Ply quality C= Back Ply quality (Engineered Wood)

C-31154

Plywood ½” x 4’ x 8’ A C A= Front Ply quality

C-31153

Plywood ¾” x 4’ x 8’ A C A= Front Ply quality

C-131560

Plywood ½” x 4’ x 8’ C D X C= Quality of Front Ply D= Quality of Back Ply X= Exposure Rating

C-115937

Particle Board 45# High Density (use for carpentry) Industrial Grade B ¾ “x 4’x 8’ ¾” x 49” x 97” (Actual size)

C-140749

BCX Treated Plywood ¾” x 4’ x 8’ B= Quality of Front Ply C= Quality of Back Ply X= Exposure Rating

C-25410

Plywood Medium Density Overlay (M D O) ½” x 4’ x 10’, Grade BB Veneer Face, Douglas Fir A P A (American Plywood Association) Exterior Double Face

200 each

RFQ# 22-0006RR/Lumber and Plywood. Page 8

191515

2” x 4” x 8’ Poplar wood

30 each

191516

1” x 8” x 8’ Poplar wood

191519

1” x 8” x 8’ Maple

191520

2” x 6” x 8’ pine each

TOTAL BID:

RFQ# 22-0006RR/Lumber and Plywood. Page 9

IPG Registration Number: Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: