RFQ 21 LRS Bldg 1229 Furniture - signed.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

10 July 2023

FROM: 21 CONS/PKA

SUBJECT: Solicitation PROJECT TITLE: 21 LRS Building 1229 Furniture – Peterson Space Force Base

SOLICITATION: FA2517-23-Q-0076

This is a solicitation for commercial items prepared in accordance with the format in FAR Subpart 13.1, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

The Request for Quotation (RFQ) number FA2517-23-Q-0076 shall be used to reference any written quote provided under this RFQ.

The 21st Contracting Squadron, Peterson Space Force Base (SFB), intends to award a Firm Fixed Price Purchase Order in compliance with the Department of the Air Force Office Seating II Program, mandatory use Blanket Purchase Agreement (BPA). (See Attachment 3)

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04, effective 02 June 2023.

This is for a 100% Small Business Set-Aside.

The North American Industrial Classification System (NAICS) code is 337214 - Office Furniture (Except Wood) Manufacturing. The size standard is 1,100 employees.

The purpose of this solicitation is for the upgrade and replacement of furniture in rooms 106, 109, 109a, 109b and 109c of building (Bldg) 1229 on Peterson Space Force Base (SFB) in accordance with (IAW) Attachment 1 – Performance Work Statement (PWS). The CLIN details are below.

Table 1 – Contract Line Items

CLIN Line Item Description Unit Quantity Unit Price Total

0001 The 21st Logistics Readiness Squadron (21LRS) requires furniture upgrade and replacement for rooms 106, 109, 109a, 109b and 109c of building (Bldg) 1229 on Peterson

Space Force Base (SFB), CO. 21LRS requires electrically powered stand-up desk (standard 120 volt plug-in without electrical tie ins), new desks, new office chairs, new couches/chairs and new cabinets. See Section 2.0 in the attached Performance Work Statement (PWS).

Total : f

Please provide a priced offer and a product list for all work listed in Attachment 1 – PWS B1229 R106- R109. A site visit will be held on 13 July 2023 at 1:00 PM MST. Please contact christin.figueroa@spaceforce.mil and/or langley.davis@spaceforce.mil by 3:00 PM 11 July 2023 to coordinate site visit attendance.

The estimated Period of Performance (PoP) for this requirement is 120 days after receipt of award.

The resulting award will be a Firm-Fixed Price contract.

FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

All companies must be registered in the System for Award Management at https://sam.gov/content/home to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Please provide the following information with your quote:

Company Name: ____________________ Unique Entity ID: ______________________ Cage Code: ________________________ NAICS Code: ______________________ Point of Contact: ____________________ Address: ___________________________

Phone Number: ____ Email Address: ___ Payment Terms:

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

FAR 13.106-3(a), Evaluation of quotations, applies to this acquisition and the following evaluation is applicable:

1. The Government will award a contract resulting from this RFQ to the responsible vendor (IAW FAR

9.104-1) whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(a) Factor 1: Total Price: Initially, the Government will arrange all quotes by price (from lowest to highest total price). The lowest priced quote will then be evaluated for technical acceptability. Price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a).

(b) Factor 2: Technical Acceptability: Technical Acceptability will be based on the offeror providing a product list for all work listed in Attachment 1 – PWS B1229 R106-R109 and a Period of Performance. Failure to comply with the PWS will result in a Technically Unacceptable rating. Quotes that receive a technically unacceptable rating will not be considered for award.

2. Award Process: First, the Government will evaluate all quotes for compliancy and then arrange the quotes by price (from lowest to highest total price). The lowest priced quote will be evaluated for Factor 2, Technical Acceptability on an acceptable/unacceptable basis. If the lowest priced quote is rated technically acceptable, the evaluation process stops and that offerors quote will be evaluated for price fairness and reasonableness. If the lowest priced quote is not rated technically acceptable, the next lowest priced quote will be evaluated and the process will continue (in order of price) until an offeror is rated technically acceptable. Prior to award, the lowest priced technically acceptable quote will be evaluated for price fairness and reasonableness IAW FAR 13.106-3(a). If the price is determined to be fair and reasonable, the lowest priced responsible offeror, who is technically acceptable, will receive an award without further consideration of any other quotes.

3. A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract only when signatures are obtained by both parties (Government and Vendor). Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are discussions after its receipt, unless a written notice of withdrawal is received before award.

Interchanges: The government intends to award a contract without interchanges with respective vendors.

The government however, reserves the right to conduct interchanges if deemed in its best interest. The Government may conduct interchanges with one, some, none or all Vendors at its discretion.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (Dec 22), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://sam.gov/content/home at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (Dec 22), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

AFFARS 5352.201-9101 OMBUDSMAN (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/OL-SPC Director or Deputy Director of Contracting 250 S Peterson Blvd, Peterson AFB, CO 80914

(P) 719-554-5300, (F) 719-554-5299 Workflow e-mail: afica.ks.wf@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Office Chairs

For those products that are part of this solicitation you are hereby directed to utilize our mandatory vendors under clauses 52.251-1 and 252.251-7000 or your proposal will not be considered for award.

If you receive the award, the Contracting Officer will issue you an authorization to purchase as required in DFARS PGI 251.102.

You must include a copy of the quote you received so the Contracting Officer can ensure the selected vendor has met the pricing in the award.

Since the automated procedures set up for DAF units to use are not available to you, the list of vendors, award numbers and POCs are provided in this solicitation. Please use this list to obtain your quotes and make your selection.

The following additional provisions and clauses apply to this acquisition:

FAR 52.251-1 Government Supply Sources (Apr 2012) DFARS 252.251-7000 Ordering From Government Supply Sources (AUG 2012) DFARS PGI 251.102 Authorization to use Government supply sources (Jun 2023)

All applicable representations and certifications shall be completed in SAM.gov. Failure to do so may result in quotes being considered as non-compliant.

Submit any questions regarding this RFQ to christin.figueroa@spaceforce.mil and langley.davis@spaceforce.mil no later than 17 July 2023 by 9:00 A.M. Mountain Daylight Time.

Quotes are due no later than 24 July 2023 by 11:00 A.M. Mountain Daylight Time by emailing contracting officer, christin.figueroa@spaceforce.mil and the contract specialist, langley.davis@spaceforce.mil. A quote is considered late if it is received after the due date and time identified in the RFQ. Late quotes may not be considered for award. The Government reserves the right to consider late quotes for evaluation and award.

CHRISTIN K. FIGUEROA

Contracting Officer

Attachments:

1. Attachment 1 - PWS B1229 R106-R109

2. Attachment 2 - Bldg 1229 Highlighted Floor Plan

3. Attachment 3 - AF Office Seating Program Contracts and POC