Attachment 1 - PWS B1229 R106-R109 PWS dated 27 Jun 23.pdf

Performance Work Statement

21 LRS Furniture Bldg 1229 Room 106 and 109

(Peterson Space Force Base, CO)

27 June, 2023

Table of Contents

Section

Section

1.0 Background cover sheet or appendix

2.0 Scope

3.0 Description of Work

3.1 General Work

3.2 Prodcut Markings/Documentation/Tools

3.4 Delivery Work

3.5 Installation and Removal Work

3.6 Inspection/Acceptance Checklist

4.0 Government Furnished Property/Support

5.0 Voluntary Protection Program (VPP)/Safety

6.0 Base/Installation Specifics

1.0 Background cover sheet or appendix

Rooms 106 and 109, 109a, 109b and 109c of Building 1229 on Peterson Space Force Base, Colorado, require a furniture upgrade and replacement. All offices in Rooms 106 and 109, 109a, 109b and 109c require an electrically powered stand-up desk (standard 120 volt plug-in without electrical tie ins), new desk, new office chair, new couches/chairs and new cabinets.

2.0 Scope

For this project we require the following product types OR EQUAL:

(2) 18”D x 30”W x 28”H Storage Cabinets with 1 adjustable shelf, proud wood front with wood doors, locking capability, and bar pull open/close

(11) Lock Cylinders-FR series, ember chrome

(6) Mid-back Chairs with black gloss color scheme

(12) Power Receptacles – worksurface mount

(1) 23”D (Left) x 23”D (Right) x 72”W (Left) x 58.1”W (Right) Desk with 90 degree, 3 legs, basic height.

(1) 42” Diameter Round table

(3) 24”D x 48”W Straight Worksurface

(1) 24”D x 15”W x 27.5”H End panel, right hand, left leg, leg base

(3) 11”D x 27.5”H Center support panels

(5) 2”D x 12”W x 10”H Cable baskets

(5) 1”D x 1”W Cable riser with leg connection

(1) 72”W Modesty panel, desk application

(2) 76”W Modesty panel, desk application

(1) 24”D x 30”W x 65 5/8”H Wardrobe with plinth base, wood door, locking capability and bar pull open/close

(5) 24”D x 24”W x 48”H Chairs with upholstered back with monochromatic color scheme (black onyx preferred).

(4) 29”D x 76”W Rectangle Desk with modular size option, flat cut/open pore

(4) 22 ¾” x 15”W x 23”H Mobile Pedestals with plinth bases

(4) 24”D x 30”W x 29”H Lateral file cabinets with plinth base and 2 drawers

(1) 24”D x 15”W x 27.5”H End panel, plinth base, left hand, left leg

(2) 15”D x 30”W x 36 5/8”H Stacking open bookcase

(1) 24”D x 26”W x 36”H Lounge Chair with wood base

(1) 32”D x 55”W x 34”H Lounge Loveseat with wood base

(1) 23 1/4”D x 15”W x 27.5”H End panel, plinth base, left hand, left leg

It is the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. Design requirements can be found in Section 3.2.

For any task chairs of the type covered by the Department of Air Force (DAF) Mandatory Use Seating II program, the contractor is hereby directed to purchase said chairs from the seating program dealers and pass through at cost. See Attachment 3 – AF Office Seating Program Contracts and POC.

3.0 Description of Work

3.1 General Services

Coordination and management of all product, equipment and people required to create, deliver and install new office workplace furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install office furniture.

3.1.2 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

3.1.3 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.4 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements.

3.1.5 The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the Government Project Manager (GPM).

3.1.6 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.7 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.8 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.9 The contractor shall be responsible for coordination of an escort through any controlled areas through the local GPM.

3.1.10 Lost vehicle and entry passes shall be reported immediately to the 21 Security Forces Squadron as well as the GPM in accordance with the local security forces policy.

3.1.11 The contractor shall be responsible for any storage of all office workplace furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.2 Product Markings/Documentation/Tools

Items used after product acceptance to identify or modify a particular product.

3.2.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

3.2.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

3.3 Delivery Work

Transportation of all products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

3.3.3 Delivery shall be in accordance with the terms of the contractor's agreement.

3.3.4 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.3.5 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4 Installation and Removal Work

Manufacturer certified professionals to install office workplace furniture per the approved design drawings.

3.4.1 Contractor shall provide, or have capability of obtaining support services to include removal and warehousing of the proposed furniture and demountable walls.

3.4.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

3.4.3 The contractor representative shall meet with GPM to review the installation drawings prior to installation.

3.4.4 The contractor shall install office workplace furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

3.4.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.4.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by CO, but will be responsible to pay for damages.

The government will make repairs and back charge the installation contractor.

3.4.7 Services shall include product transportation of existing inventory as required.

3.4.8 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions.

3.4.9 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPM and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the GPM.

3.4.10 Services shall include assembly of product to conform to final CO approved design drawings.

3.4.11 Any furnishings attached to the building shall be attached securely.

3.4.12 Installation of office workplace furniture must be under the oversight of an onsite manufacturer certified installer.

3.4.13 The contractor shall ensure that all communication outlet faceplates are provided with the furniture, based on the unique specifications of the IT requirements at that location.

3.4.14 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

3.4.15 Services shall include removal of all excess product and transport to the GPM approved warehouse or other location as specified.

3.4.16 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

3.4.17 Services shall include removal and disposal of all current furniture that is to be replaced with new furniture as part of this project.

3.4.18 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

3.4.19 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.4.20 Light fixtures shall have appropriate lamps and be in working order.

3.4.21 Prior to acceptance, the contractor shall clean all furniture only with the manufacturer's recommended cleaning agents/products.

3.4.22 The contractor shall provide all components, completely assembled, installed, and operational, including keys in each lock set.

3.4.23 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.4.24 The contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

3.5 Inspection/Acceptance Checklist

Validation between the contractor and the GPM that all product has been installed according to manufacturer guidelines and customer specifications.

3.5.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

3.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

3.5.3 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

4.0 Government Furnished Support

4.1 Base support includes Government-controlled working space and utilities.

4.2 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

5.0 Voluntary Protection Program (VPP)/Safety

5.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

6.0 Base/Installation Specifics

6.1 All commercial trucks must enter through Peterson Space Force Base West Gate which is 1334 Stewart Avenue, Colorado Springs, CO 80914 for inspection. In accordance with the 21st Security Forces Squadron; base entry procedures must adhere to delivery vehicle process requirements mandated by Space Base Delta 1.

Once at West Gate, the driver must have a current pass from the 21st Security Forces Squadron to Building 1229 (621 Stewart Avenue, 80916) and be able to show:

A current Vehicle Registration A current Proof of Insurance A valid and current Driver's License for the driver A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

6.2 Gate Procedures:

Once at the West Gate be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

If the final destination requires the driver to leave the West Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

This procedure will occur each time a commercial truck requests access to the base.

6.3 Personnel should have the following items when entering an installation:

Current Registration for all vehicles Current Proof of Insurance for all vehicles Valid driver’s license for each driver Valid driver’s license or other state identification for each passenger Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Building 1334.

The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.