RFQ 2031ZA26Q00143 - Video Spectral Comparator.pdf

REQUEST FOR QUOTE

2031ZA26Q00143

Video Spectral Comparator (VSC)

Table of Contents Section Description Page Number(s)

A General Information 2 B Pricing Schedule 3 - 4 C Statement of Work 5 - 16 D Packaging and Handling 17 - 18 E Inspection and Acceptance 19 - 20 F Delivery or Performance 21 - 22 G Contract Administration Data 23 - 24 H Special Contract Requirements 25 – 36 I Contract Clauses 37 – 45 J Attachments 46 K Certifications 47 - 51 L Instructions to Offerors 52 - 55 M Evaluation 56 - 57

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SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2026-01/effective date of 13 March 2026.

B. This procurement falls under NAICS code 334516, Analytical Laboratory Instrument

Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

D. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

E. This acquisition is a 100% Small Business Set Aside. Only offers from eligible small business concerns will be considered for award.

[END OF SECTION]

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SECTION B – PRICING SCHEDULE

Base Year

CLIN SUPPLIES/SERVICES QTY UNIT UNIT

PRICE TOTAL

Video Spectral Comparator (VSC) PRO with PC Monitor & Spectrometer, (12-months manufacturer warranty included)

1 EA $ $

0002 VSC Calibrator 1 EA $ $

0003 Magnetic Security feature Imager 1 EA $ $

0004 Document Tilt Plate + 4 Clips 1 EA $ $

0005 Quarts Glass Holding Plate 1 EA $ $

0006 Edge Viewer 1 EA $ $

0007 X-rite Colour Checker 1 EA $ $

0008 VSC Product Training & Installation 1 EA $ $

0009 Shipping and Handling 1 EA $ $

Total Base Year $

Option Year 10F

CLIN SUPPLIES/SERVICES QTY UNIT UNIT

PRICE TOTAL

1001 Preventative Maintenance 1 EA $ $

Total Option Year 1 $

Option Year 2

CLIN SUPPLIES/SERVICES QTY UNIT UNIT

PRICE TOTAL

2001 Preventative Maintenance 1 EA $ $

Total Option Year 2 $

1 The period of performance (pop) includes option periods, which will be evaluated at the time of award.

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Option Year 3

CLIN SUPPLIES/SERVICES QTY UNIT UNIT

PRICE TOTAL

3001 Preventative Maintenance 1 EA $ $

Total Option Year 3 $ Grand Total $

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SECTION C – STATEMENT OF WORK (SOW)

C.1 Introduction/Background:

C.1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. Banknote currency manufacturing occurs at the BEP Eastern Currency Facility in Washington, D.C. (ECF) and the BEP Western Currency Facility (WCF) in Fort Worth, TX. In support of these operations at BEP's Eastern Currency Facility (ECF), located in Washington, DC. The BEP, Office of Quality Operations (OQO) has a need for a new Video Spectral Comparator (VSC) (also referred to as instrument, equipment, or system within the text of this SOW).

C.1.2 The Office of Quality Operations Analytical and Method Development Division (OQO/AMDD) of BEP has a requirement for a VSC. The VSC has capabilities that include document and security features imaging and hyperspectral analyses which is useful for all the divisions within the OQO and the Office of Quality Engineering & Management. This instrument will assist in the imaging and analysis of the Catalyst family of notes in addition to defects seen in production. This acquisition of enhanced specific spectral and imaging capabilities will have a direct impact on the efficiency of printed currency production and QC analysis. The benefits of a VSC are having the ability to obtain quantitative information about materials, security features, and durability of test samples and banknotes.

C.2 Objective/Scope/Purpose:

C.2.1 The Contractor shall provide the BEP with a newly constructed VSC containing all sub-components, major components listed in the technical requirements below, and preventive maintenance for four (4) additional years after the base year, with all the components required for the instrument to be operational. The Contractor shall provide a computer containing all hardware and software necessary to operate the VSC. When delivered, the VSC shall be fully interfaced with the computer so that all hardware and software can be operated by the computer. The computer shall be operated off network as a standalone system. The VSC acquisition shall be a firm fixed price contract for an integrated system encompassing equipment, data collecting unit, control system, delivery, installation, and training.

C.2.2 The Contractor shall provide the BEP, OQO with a VSC that is new and shall include at a minimum all sub-systems and major components listed in the technical requirements below. Under this requirement, the contractor shall provide the delivery, installation, acceptance, associated deliverables, and training of the requirement herein. No prototypes, refurbished, one-of-a-kind, or two-of-a-kind systems will be considered.

C.2.3 The contractor shall provide all personnel for the required labor, equipment and materials, transportation, and supervision to deliver and install the VSC system. The contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The contractor shall provide startup assistance, training, 6 Treasury Common Services Center 2031ZA26Q00143 calibration procedure, integration and warranty for this requirement herein. Warranty, calibration and maintenance operating assistance service will be required for at least one year.

C.3 Technical Requirements/Tasks/Outcomes:

C.3.1 The following represents the operational capability, functionality, and performance characteristics of the listed major sub-systems and major components of the VSC. The Contractor shall supply the VSC with the following characteristics:

C.3.1.1 Instrument shall be plug-and-play, incorporating all necessary components including, but not limited to, illumination sources, detection elements, optics, electronics, controls, stand-alone computer hardware, and software.

C.3.1.2 Instrument shall operate with standard US electrical power source (110V) under ambient laboratory temperature (65-75o F) and relative humidity (30-60o F) conditions.

C.3.1.3 The instrument shall allow for automated switching between light sources and optical filters.

C.3.1.4 The instruments shall image in high resolution live color/NIR camera with a range of at least 350 nm to 1100nm. The camera shall have 90x or better optical zoom capabilities.

C.3.1.5 The instrument shall have a field of view of at least 200mm x 100 mm.

C.3.1.6 The instrument shall include a 12MP camera or better for high resolution image acquisition.

C.3.1.7 The camera shall have both automated and manual control of the image integration, contrast, and brightness.

C.3.1.8 The instrument shall include incident visible/IR and transmitted visible/IR sources.

C.3.1.9 The instrument shall include 850 nm sources for both incident and transmitted light C.3.1.10 The instrument shall include a high intensity spotlight source for IR fluorescence imaging with filters to allow for controllable wavelength bands illumination

C.3.1.11 The instrument shall include two or more sets of oblique Visible/IR sources, preferably with variable angle selection.

C.3.1.12 The instrument shall be capable of band pass imaging including visible bands and bands in the Near Infrared.

C.3.1.13 The instrument shall be capable of collecting fluorescence images with 385 nm, 365 nm, 308 nm, 255 nm, and transmitted 365 nm illumination. The instrument shall have safety interlocks for the use of 312 nm and 256 nm sources.

C.3.1.14 The instruments shall be able to differentiate fluorescence and phosphorescence using 365nm illumination.

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C.3.1.15 The instrument shall include lighting arrays to allow for vertical and horizontal scanning of Diffractive Optically variable Devices/ Holograms.

C.3.1.16 The instrument shall have a co-axial illumination Source.

C.3.1.17 The instrument shall include a 980 nm light source for anti-Stokes imaging.

C.3.1.18 The instrument shall include imaging filters including visible wavelength filter, UV pass filters and 15 or more long pass filters in the visible/IR.

C.3.1.19 The instrument shall be capable of circular polarized and linear polarized imaging.

C.3.1.20 The instrument shall include a sample tilt plate of at least 70 mm x 100 mm that allows for sample tilting from 0°-90°.

C.3.1.21 The instrument shall include a software-controlled motorized x-y stage.

C.3.1.22 The instrument shall include a Microspectrophotometer capable of measuring absorption, reflectance, transmission, and fluorescence spectra from 400 nm to 1000 nm with a resolution of 2 nm or better.

C.3.1.23 The instrument shall include the computer and monitor necessary for control of the instrument, observation of image and spectral data, and storage of instrument data.

C.3.1.24 The instrument shall include all software necessary to run the instrument, control the light sources, filters and camera and collect all the imaging and spectral data.

C.3.1.25 The software shall allow for side-by-side comparison of live and stored images.

C.3.1.26 The software shall allow for image annotation including text and measurements such length, angle, and area.

C.3.1.27 The software shall allow for images to be saved in Bitmap, Jpeg, and TIF formats with image setting details.

C.3.1.28 The software shall be able to detect latent images and Scrambled Indicia.

C.3.1.29 The software shall allow for generation of 3d images of document surface topography.

C.3.1.30 The software shall allow for the creation of hyperspectral image cubes over an adjustable range from 400-1000nm in incremental steps in incremental steps of at most 20nm and down to 5 nm or better.

C.3.1.31 The instrument shall include calibration software and NIST traceable standards for transmission and reflectance spectra.

C.3.1.32 The Instrument shall be able to run diagnostic testing on the motors, lamps, and filters

C.3.1.33 The instrument shall be fully functional upon installation by the vendor.

C.3.1.34 VSC Calibrator - Calibrated Didymium filter. NIST traceable. For calibrating the spectrometer wavelength scale in transmission. Calibrated White reference

8 Treasury Common Services Center 2031ZA26Q00143 material. NIST traceable. For spectrometer reflectance reference. UV 365nm, 312nm, 254nm and Anti-stokes tester.

C.3.1.35 Magnetic Security Feature Imager - visualize magnetic security inks on the VSC, USB connection, tunable cross polarizer for contrast adjustment, and handheld.

C.3.1.36 QUARTZ GLASS HOLDING PLATE – to hold documents flat during examination. At least 200 nm x 200 nm x 6nm, with polished edges, transmittance greater than 80% from 250 – 1100 nm and without any coating.

C.4 Deliverables:

SOW

Reference

Deliverable Due Date Deliverable Format Deliverable Recipient

C.3 Video Spectral Comparator

Within 90 calendar days of contract award

Equipment COR

C.9.1.6 Contact Information NLT 7 days after award

PDF/Email/MS Word 2003 (or higher) format

COR

C.9.1.2.1 Training Manual Two (2) weeks prior to training

PDF/Email/MS Word 2003 (or higher) format

COR

C.10.12 Certificate of Calibration and/or

Verification

NLT five (5) business days from Calibration and/or

Verification

PDF/Email/MS Word 2003 (or higher) format

COR

C.10.12 Calibration or Verification Stickers

Upon completion of the verification or calibration

Add required information to instrument verification or calibration sticker

COR

C.10.4 Preventive Maintenance Coordination

NLT three (3) business days after been reached by the

COR

Stablish PM on site visit withing the next

30 calendar days

COR

C.10.11 Preventative Maintenance

Summary Report

NLT five (5) Business Days from

Preventative

PDF/Email/MS Word 2003 (or higher) format

COR

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C.5 Government Furnished Resources and Information:

C.5.1 Safeguarding Government Furnished Materials:

C.5.1.1 Under the performance of this contract, the BEP shall provide government-furnished materials that are considered items of security. The Contractor shall abide by all requirements and instructions of the BEP’s Office of Security during the performance of this contract.

C.5.2 Environmental, Health, and Safety:

C.5.2.1 All Contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) document(s): 75D-07.0-04 EHS Contractor Requirements, 75D-07.0-.06 EHS Requirements for Large Equipment Purchases, and 75D-05.0-.01 Radiation and Laser Safety. The applicable contents of the document(s) must be adhered to. The BEP shall furnish the document(s) as part of the contract.

C.5.2.2 The Contractor shall be required to attend a safety orientation to review the emergency response requirement established by the BEP EHS office. Any chemicals that shall be used must be EHS approved prior to the chemicals being brought on site. The COR shall coordinate all BEP EHS requirements.

C.5.3 Access to Government Facilities:

C.5.3.1 The BEP is a secure facility, and all instructions of the BEP Police must be obeyed:

C.5.3.1.1 Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

C.5.3.1.2 During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required.

C.5.3.1.3 During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility.

C.5.3.1.4 The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

C.5.3.2 The BEP shall not provide parking for the BEP DCF.

Maintenance performance

C.12 Warranty Completion of full acceptance

PDF/Email/MS Word 2003 (or higher) format

COR

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C.5.4 On-Site Work Restrictions:

C.5.4.1 When performing services at the place of installation such work must be performed without:

C.5.4.1.1 Interfering with Government business.

C.5.4.1.2 Unduly restricting traffic.

C.5.4.1.3 Causing unsafe conditions for employees and visitors.

C.5.4.1.4 Adversely affecting the operation of the BEP facility.

C.5.4.1.5 Non-compliance with security regulations.

C.5.4.1.6 Failure to adhere to this requirement can be considered grounds for termination.

C.6 Applicable Documents.

C.6.1 The contractor shall provide English-language documentation that describes accurate and current technical information for the VSC system. The documentation shall include operational manuals, maintenance manuals, training manuals, and technical contact information.

C.7 Place of Performance:

C.7.1 Deliverables as required during the performance of this contract shall be delivered to F.O.B. destination. The equipment and supplies identified shall be delivered and installed to the following address:

Bureau of Engraving and Printing Washington, D.C. Currency Facility (ECF) 14th and D Streets, S.W Washington, D.C. 20228-001

C.7.2 Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through

Friday, excluding Federal Holidays and BEP Year End Shutdown (Y.E.S.) period. The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 6:30 am to 2:15 pm. Monday through Friday. A voice mail message may be left after normal working hours.

C.7.3 The following information should be provided:

C.7.3.1 Name of Sender (e.g., Contractor) C.7.3.2 Name of Carrier C.7.3.3 Contract/Purchase Order Number C.7.3.4 Total number of cartons or pallets C.7.3.5 Total weight C.7.3.6 Date and Time of Delivery C.7.3.7 Mode of Transportation (e.g., van, truck, automobile) C.7.3.8 Point of Contact Information

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C.7.4 Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

C.8 Performance/Delivery Period:

C.8.1 The period of performance for this contract consists of a one (1)-year base period and three

(3) twelve (12)-months option periods. The base period includes equipment delivery, training, and the manufacturer's warranty.

C.8.1.1 One instrument shall be delivered and installed within 90 calendar days of contract award.

C.8.1.2 Training shall be performed on the same day as installation, or on a day mutually agreed to by the Contractor or Government to be held as soon as practicable after installation.

C.9 Training and Trainer Requirements:

C.9.1 Training shall be provided for the VSC after installation and successful completion of the Bureau Acceptance Test (BAT) at the BEP ECF. Training shall cover the entire VSC system delivered, including all subsystems and support equipment. The training session will occur at the BEP on the day, or days mutually agreed with the BEP Contracting Officer Representative (COR) after contract award. Training shall last two (2) days, eight

(8) hours each and correspond to the start and stop times for operational shifts of the BEP.

All training shall be scheduled at a time agreed upon with the BEP COR Monday through Friday except holidays. Training shall be based upon the information included in the VSC operation and maintenance manuals and any other supplemental devices and information that the contractor and the BEP jointly deem necessary for satisfactory training. Training sessions may have at least five (5) BEP personnel in attendance. Maintenance personnel shall receive training in both the electrical and mechanical maintenance of the equipment.

The contractor shall provide all training materials (CD and hard copies) 2 weeks in advance of the training and labor required for the installation and training. Training shall include, at a minimum, installation, operation, instrument operation, maintenance and set up procedures for calibration software features. At a minimum: The Contractor shall inform the BEP COR two (2) weeks prior to installation to coordinate and schedule training.

C.9.1.1 The Contractor shall schedule the installation of the system and testing of all features such that the installation, testing and training is performed on the same day, or in such a way as to minimize downtime.

C.9.1.2 The Contractor shall inform the BEP COR one (1) week prior to installation to coordinate and schedule installation and training. The contractor shall provide all training materials to the COR prior to installation for review and approval by BEP. The training materials shall include a CD of all materials with adequate hard copies for each training attendee. All printed training aids shall be provided for the course, be in English language, and become the property of the Government.

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C.9.1.2.1 The training materials shall be provided in electronic form (MS Word, PDF, MS Power Point, etc.) to the COR for distribution to training attendees.

C.9.1.2.2 All training documents and aids shall be in English language and become the property of the Government.

C.9.1.2.3 The BEP reserves the right to reproduce training materials and aids for internal training.

C.9.1.3 The Training personnel shall be qualified representative(s) and be proficient in the English language. The contractor shall provide specialized training to familiarize BEP personnel on the installation and operation of the system, parts, and to help ensure reliable performance and maximum service life, during normal usage. Instructor must have successfully completed training in the craft, of which training will be provided, to a level sufficient to be classified at least at the Journeyman level, Master level preferred.

C.9.1.4 Training shall be sufficient to adequately prepare the operators to safely run the system by themselves while meeting the production requirements. Operator training shall include related safety, health, and environmental topics such as those outlined in this

SOW.

C.9.1.5 Maintenance training shall also consist of electrical, mechanical, and Programmable Logic Controller (PLC)/Drive control. Training shall be sufficient to adequately prepare maintenance personnel to support the equipment, including debugging problems or incidents, by themselves meeting the unscheduled corrective maintenance and preventative maintenance requirements.

C.9.1.6 The Contractor shall provide the name(s) and number of years the representative(s) has conducted customer training two (2) weeks prior to installation.

C.10 Preventative Maintenance (PM):

C.10.1 The Contractor shall provide annual routine preventative maintenance and calibration of the equipment. During the preventative maintenance service, the contractor will calibrate all functions of the VSC. Contractor shall provide a point of contact for maintenance and recalibration support. During the preventive maintenance (PM) and calibration, the following shall be included.

C.10.1.1 The Original equipment manufacturer (OEM) certified maintenance and repair technicians shall perform all remedial maintenance, service, and repairs.

C.10.1.2 The systems must be inspected, optimized, and performance verified by completing the BAT that was completed during installation.

C.10.2 The Contractor shall provide information for extended preventive maintenance and verification services on the VSC equipment and its major components (e.g., camera).

C.10.3 Additional on-site emergency and/or unscheduled service/repair visits including all necessary labor, equipment (e.g. test equipment and tools), replace equivalent system parts, OEM factory-certified replacement parts, and travel to identify, interpret, and isolate suspected and confirmed malfunctions and then repair and resolve such problems with any part, component, thus returning the equipment to Proper Operating Condition meeting the specification defined in Section C.3 above.

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C.10.4 On-site support shall be supplied within three (3) business days/best effort onsite service response of service call and shall be accomplished during local business hours, 7:00 AM to 4:00 PM excluding federal holidays and weekends. repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation, and modifications, and the latest state-of-the-art applications for service/repair being performed on equipment according to VSC specifications.

C.10.5 Unlimited telephone and email technical support relating to the system, during the Contractor's business hours, Monday – Friday (excluding Federal holidays).

C.10.6 OEM-certified replacement parts and software identical or fully compatible (equal to) with original equipment. OEM-certified maintenance and repair technicians shall perform all remedial maintenance and calibration services and repairs.

C.10.7 Updates to the applications and software installed on the BEP workstations or laptops used for data collection and operational support; clean optics and parts, inspect for wear and damage. A service report shall be provided if only repair service is completed.

C.10.8 Absolute adherence to and conformity with OEM specifications, manuals, bulletins etc.

in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, and latest state-of-the-art applications for service/repair being performed on equipment according to specifications as defined in Section C.3 above.

C.10.9 Systems software, firmware and hardware support and updates are needed for reliability improvements and corrections of any defects.

C.10.10 When systems are repaired or serviced, performance will be verified by completing the BAT, below, that was completed during installation.

C.10.11 With the completion of service call or annual routine preventative maintenance and recalibration, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following:

C.10.11.1 Equipment name, manufacturer model number, and serial number of the equipment being serviced/repaired.

C.10.11.1.1 The reason for the service call.

C.10.11.1.2 Detailed description of the work performed C.10.11.1.3 Test instruments or other equipment used to affect the repair or otherwise perform the service.

C.10.11.1.4 The name(s) and contact information of the technician(s) who performed the routine preventative maintenance and recalibration or repair service.

C.10.11.1.5 For informational purposes, the on-site hours expended and parts/components replaced.

C.10.11.1.6 Scheduled Visits.

C.10.11.1.7 Any necessary routine preventative maintenance and recalibration or repair service will be scheduled by the COR with coordination by the Contractor.

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C.10.11.1.8 Service personnel must be acceptable for entry into a secure U.S. Government facility.

C.10.12 Calibration/Verification Certificate and stickers with the following information C.10.12.1 Title (e.g., Verification Certificate.

C.10.12.2 Instrument component serial number(s).

C.10.12.3 Location of where verification service was performed.

C.10.12.4 Unique identification of the certificate (e.g., the certificate number).

C.10.12.5 Identification of verification method(s).

C.10.12.6 Identification of the items verified.

C.10.12.7 “As Found” and “As Left” results with tolerances.

C.10.12.8 List of measuring equipment and/or standards used to perform verification and traceability to NIST, ASTM, or equivalent.

C.10.12.9 Name and address of the Contractor.

C.10.12.10 Date of service and name of technician.

C.10.12.11 Identify any parts that require replacement or repair.

C.10.12.12 Notes/suggestions to BEP

C.11 Bureau Acceptance Test (BAT):

C.11.1 Responsibility for Inspection and Testing:

C.11.1.1 The BEP reserves the right to perform any inspections and tests set forth for this equipment, including an inventory of parts list and supplies listed in the contract.

C.11.1.2 After the inspection, the COR shall notify the Contractor’s POC and the CO

(Contracting Officer) if services were found to be non-compliant with contract requirements and/or unacceptable services were performed.

C.11.2 Verification:

C.11.2.1 Following installation, a demonstration of the systems and training shall be provided and performed by the Contractor. Demonstration is expected to require one to three (1-

3) days and shall be conducted as part of the installation and training visit.

C.11.2.2 Verification shall require one (1) day and shall be conducted as part of the training. The Contractor shall provide certified standards to verify the instrument's performance.

C.11.3 Validation/ BEP Acceptance Testing (BAT):

C.11.3.1 The BEP will validate that the VSC is in compliance with the requirements stated in the

Technical Requirements/Tasks/Outcomes section.

C.11.3.1.1 Validation shall require up to seven (7) calendar days of performance.

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C.11.3.2 After training, a BAT requirement for the VSC system shall be performed by the BEP to ensure features perform as expected in production and that there are no unintended consequences for the system.

C.11.3.3 If the equipment does not successfully pass the BAT and must be retested till success, the Contractor shall assume all costs of retesting, including personnel lodging, travel, materials, and any other related fees.

C.11.3.4 BAT requirements for the VSC system shall include, at minimum:

C.11.3.4.1 All lamps and accessories must be fully installed, and all subsequent lighting conditions must be fully functioning.

C.11.3.4.2 The VSC must pass all properties for which there are standards included in the VSC Calibrator. This includes appropriate UV wavelength functionality C.11.3.4.3 A standard 10 mm micrometer will be used to validate the VSC for distance measurements. After calibration, the VSC must be able to accurately measure distance to +/- 0.2 mm using the same magnification as calibration.

C.11.3.4.4 The VSC must be able to replicate saved image settings from a VSC image settings file. The exact magnification, integration time, lighting conditions and other image settings must be replicated when the settings file is selected.

C.11.3.4.5 The VSC Microspectrometer must be validated using calibrated color tiles.

The BEP will provide the calibrated color standards and analyze two tiles using the VSC Microspectrometer. The result must be within 2nm of the calibrated value.

C.11.3.4.6 Three US banknotes will be used to assess the functionality of the Magnetic Security Feature Imager. The Magnetic Security Feature Imager must be able to identify the areas with magnetic security features within the banknotes.

C.11.4 Final Acceptance:

C.11.4.1 The Contracting Officer’s Representative (COR) will observe the incoming VSC and

100% monitor the VSC installation to ensure receipt of an acceptable product according to specifications in 3.1. The COR will notify Contracting Officer (CO) and contractor should any deliverable item(s) not meet the BEP’s specifications for this requirement.

Any product found unacceptable will be rejected. The system shall be utilized (after training) by BEP for a minimum of fifteen (15) calendar days without any problems or issues being noted prior to final acceptance by the BEP. Any equipment arriving at the BEP damaged, shall be photographed by the BEP for records and returned to the Contractor for replacement/repair at no cost to the BEP.

C.12 Warranty

C.12.1 The Contractor shall provide at least one (1) year (12-months) warranty on the VSC equipment, desktop computer, software, and associated accessories and for all replacement parts, components, and all applicable equipment.

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C.12.2 The contractor's warranty shall begin after the completion of the equipment’s installation, successful performance test, and full acceptance of the system by the Government.

C.12.3 The Contractor warranty shall also include materials, labor, and associated transportation and shipping costs to correct any latent defects that prevent BEP from attaining the capabilities in the Technical Requirements/Tasks/Outcomes section.

C.12.4 During the warranty period, the Contractor shall correct or re-perform any defective or nonconforming services within seventy-two (72) hours or less.

C.12.5 The Contractor shall provide a POC for any warranty issues or concerns.

C.12.6 The Contractor shall provide information for an extended warranty on the VSC equipment and its major components (e.g., desktop computer, software, etc.).

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SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• Must be durable, in English, and printed on or affixed to the surface of a package or on a label, tag, or sign.

• Must not be unobscured by labels or attachments; and

• Must be located away from any other marking (such as advertising) that could substantially reduce its effectiveness:

D.2 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

D.4 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

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The Contractor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER

TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 52.246-4 Inspection of Services-Fixed-Price AUG 1996

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the Video Spectral Comparator (VSC) shall be performed by the Bureau of Engraving and Printing (BEP) Contracting Officer's Representative (COR).

The following requirements describe the Government's inspection, testing, and acceptance procedures for the equipment provided under this contract.

To be accepted by the Government, the VSC must meet all requirements specified in Section C of this contract. Equipment that does not meet these requirements will be considered unacceptable. Final acceptance and payment will not be authorized until the Government confirms that the equipment fully complies with all contract requirements.

Inspection and acceptance shall be conducted in accordance with FAR 52.246-2, Inspection of Supplies, Fixed Price. Upon contract award, the Contracting Officer (CO) will designate a COR to oversee contract performance and verify that the Contractor meets all technical and performance requirements.

If the equipment is rejected because it does not comply with the contract requirements, the Contracting Officer will provide written notification to the Contractor within ten (10) calendar days after the inspection is completed. The notification will identify the deficiencies, explain the reason for the rejection, and specify the corrective action required.

The Contractor shall repair or replace all nonconforming or damaged items at no additional cost to the Government.

The COR will monitor the Contractor's progress throughout the period of performance to ensure all contract milestones and delivery schedules are met. The COR will also verify that the equipment successfully completes all required testing before recommending final acceptance. The Government will work closely with the Contractor to resolve any issues that arise during delivery, installation, testing, or training. To help minimize schedule risks, the Government and the Contractor will hold regular status meetings, as needed, to coordinate project activities and ensure successful contract performance.

(1) Testing

The system shall be tested at the Contractor's facility before the BEP authorizes shipment for installation. After installation and startup at the BEP, the system shall undergo the necessary testing to verify that it meets all contract requirements prior to final Government acceptance.

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All testing shall be conducted in the presence of BEP personnel, unless otherwise authorized by the COR, and in accordance with the approved test plan for the system.

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SECTION F – DELIVERY OR PERFORMANCE

NUMBER

TITLE DATE

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.o.b. Destination JAN 1991

F.1 Place of Delivery:

Deliverables as required during the performance of this contract shall be delivered to F.O.B. destination. The equipment and supplies identified shall be delivered and installed to the following address:

Bureau of Engraving and Printing Washington, D.C. Currency Facility (ECF) 14th and D Streets, S.W Washington, D.C. 20228-001

F.2 Notification of Delivery:

The contractor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises.

The BEP will not provide any assistance during deliveries.

The contractor shall notify the COR seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of contractor employees who will need access to the BEP to perform installation and testing of the equipment.

F.3 Deliveries to Washington, DC Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

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To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.1 Performance/Delivery Period:

The period of performance for this contract consists of a one (1)-year base period and three

(3) twelve (12)-months option periods. The base period includes equipment delivery, training, and the manufacturer's warranty.

• One instrument shall be delivered and installed within 90 calendar days of contract award.

• Training shall be performed on the same day as installation, or on a day mutually agreed to by the Contractor or Government to be held as soon as practicable after installation.

F.4 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Treasury Common Services Center (TCSC) 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

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G.4 Invoice and Payment Instructions The Contractor shall invoice the BEP monthly for services performed in support of this contract. The Contractor shall use the Internet Payment Platform ("IPP"), which is the BEP's preferred method for submitting invoices for payment. Contractors shall contact the below for more information on the IPP program, including enrollment:

IPP Customer Support Desk (866) 973-3131 IPPgroup@bos.frb.org

A copy of the invoice is to be submitted to the COR listed herein. If unable to comply with the IPP processing requirements, then the following process shall apply for submission of invoices for payment: The Contractor shall submit invoices to the designated payment office below along with one (1) copy to the COR listed herein. The BEP designated payment office is:

U.S. Department of the Treasury Bureau of Engraving and Printing Office of Financial Management Accounting Division, Room 302-34A 14th and C Streets, S.W.

Washington, D.C. 20228-0001

Invoices which are submitted to an incorrect address, or which do not contain the information specified below will be returned to the Contractor for corrections. Corrected invoices shall be marked "Revised Invoice #x" and submitted to the address set forth in above.

Payment Instructions. Payment will be based on receipt of a proper invoice and contract performance. An invoice is a "proper invoice" as defined under FAR Clause 52.212-4(g).

The Contractor shall direct questions regarding payment to the COR and/or the designated payment office listed above.

mailto:IPPgroup@bos.frb.org

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Type of Contract:

This is a Firm Fixed-Price type contract.

H.2 Interpretation of Contract Requirements:

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 Notice to the Government of Delays:

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 Non-Disclosure of Non Public Information and Data:

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested.

H.5 Corrective Action Report:

The Contractor shall provide written corrective action reports to the Contracting Officer and COR to any quality audit finding or root cause letters issued because of specification nonconformance to the contract performance work statement specifications. A corrective action report shall be submitted within thirty calendar days after receipt of a root cause letter or a quality audit report. The corrective action report shall contain the root cause which allowed a non-compliant product or process to occur, action taken to correct the non-compliance, action taken to prevent recurrence of the root cause, action taken to

26 Treasury Common Services Center 2031ZA26Q00143 determine if other processes are affected by the non-compliance, action taken regarding susceptible processes or material, verification plan to assess the effectiveness of the correct action, and the timeline to implement the proposed changes, including verification.

H.6 Supervision of Contractor Employees:

Contractor employees performing services under this Contract will be controlled, directed, and always supervised by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Statement of Work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

H.7 Protection of Property:

(a) Contractor Responsibility: If due to the default, negligence (whether of action or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government at its option, may, in lieu of payment therefore, require the Contractor to replace at its own expense, all property lost or damaged. (b) The Contractor shall protect materials in his custody against transportation, fire, theft, weather, and other hazards in the exercise of the "highest degree of care."

H.8 Cooperation with other Contractors:

1. When the Government undertakes or awards other contracts for additional work at the facilities, the Contractor shall: (1) fully cooperate with the other Contractors and Government employees and (2) carefully fit its own work to such other additional contracted work as may be directed by the Contracting Officer's Representative (COR).

The Contractor shall not commit or permit any act which shall interfere with the performance of work awarded to another Contractor or with the performance of other Government employees.

2. In any case where, while fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate…