RFQ 2031ZA26Q00122 Final.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

2031ZA26Q00122

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

2. Section B - Supplies or Services and Prices/Costs

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Zeiss SEM Maintenance Base Year 1 YEAR Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Base Year - Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM).

Purchase Requisitions

IDC Type: Not Applicable

Base Item

Number Supplies/Services Quantity Unit

1001 Zeiss SEM Maintenance Option Year 1

1 YEAR

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Option Year 1 - Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM).

Purchase Requisitions

Option:

Option Time Date: 5/1/27 Option Time Duration: 123 Option Time Units: Days

Base Item

Number Supplies/Services Quantity Unit

2001 Zeiss SEM Maintenance Option Year 2

1 YEAR

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Option Year 2 - Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM).

Purchase Requisitions

Option:

Option Time Date: 5/1/28 Option Time Duration: 123

Base Item

Number Supplies/Services Quantity Unit

3001 Zeiss SEM Maintenance Option Year 3

1 YEAR

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Option Year 3 - Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM).

Purchase Requisitions

Option:

Option Time Date: 5/1/29 Option Time Duration: 123

Base Item

Number Supplies/Services Quantity Unit

4001 Zeiss SEM Maintenance Option Year 4

1 YEAR

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Option Year 4 - Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM).

Purchase Requisitions

Option:

Option Time Date: 5/1/30 Option Time Duration: 123

Clauses incorporated by reference

None

Clauses incorporated by full text

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

Requesting Office Address

BEP-QUALITY

Bureau of Engraving and Printing Office of Quality 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

Cutri, Allison Rose Allison.Cutri@bep.gov

COR Office Address

BEP-QUALITY

Bureau of Engraving and Printing Office of Quality 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

Cutri, Allison Rose Allison.Cutri@bep.gov

Issuing Office Address

BEP-ACQUISITION

Bureau of Engraving and Printing Office of Acquisition 301 14th Street SW Washington DC 20228-0001 Phone: (202) 874-3851 Fax:

Contact Details:

Holloway, JerKendra Alexus Jerkendra.Holloway@bep.gov

8. Section H - Special Contract Requirements

Special Contract Requirements NOTE: All clauses listed are Revolutionary FAR Overhaul (RFO) clauses.

H.1 TYPE OF CONTRACT

This is a purchase order consisting of firm fixed price CLINs.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification or attachments, shall be binding on the Government unless furnished or agreed to in writing by the CO.

H.3 NON-DISCLOSURE OF CONFIDENTAL INFORMATION & DATA

During the period of performance of the contract, the Contractor might gain access to confidential and Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. The Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a nondisclosure agreement from BEP which will apply to all personnel working under this contract.

H.4 CONFIDENTIALITY OF INFORMATION

The Contractor agrees that all information provided by representatives of BEP, either before or after award, concerning the production and processes of this award is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

H.5 NOTICE TO THE GOVERNMENT OF DELAYS

If the Contractor encounters difficulty in meeting the performance requirements, or when the Contractor anticipates difficulty in complying with the Contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delays the timely performance of this contract, the Contractor shall immediately notify the CO and COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government or any delivery schedule or date or any rights or remedies provided by law or under this contract.

H.6 SECURITY REQUIREMENTS

BEP's facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor's security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.7 SECURITY CLEARANCE OF CONTRACTOR'S EMPLOYEES

Contractor Access and Background Clearance. The bureau has been delegated authority from Office of Personnel

Management (OPM) to conduct background investigations and to make suitability determinations for employment and facility access per 5 CFR 731. As identified by the Bureau, Contractor and subcontractor employees shall be subjects of background investigations, conducted by the BEP Office of Personnel Security, before assignment to performance of the work or before facility access is granted.

The COR shall provide the Contractor with the document Contractor Request for Investigation on eApp (National Background Investigation Services eApplication) within three (3) calendar days after award.

After receipt of the above form, the Contractor shall ensure that all contractor employees and subcontractor employees complete the eApp application within the time allotted. Only contractor employees and subcontractor employees identified in the contractor's proposals as direct labor requiring facility access to the BEP on a regular basis will be processed for agency access clearances and subsequently be provided authorized access to the Bureau if the agency access clearance is favorably completed. Upon notice by the COR that the Internet database known as

"eApp" has been initiated for their employees, the contractor's employees will have fourteen (14) calendar days to access the "eApp" database, or the access will be cancelled. If the online questionnaire is not completed within the fourteen (14) calendar days, the system will automatically delete the employee's name from the database. The

Contractor is responsible for ensuring that their employees successfully complete the eApp on-line questionnaire in a timely manner. Once the eApp Application has been successfully completed the COR will notify the contractor that the employee has been accepted and he can come in and be fingerprinted. At that time the additional forms listed will be issued to the contractor that will need by the employee to be completed and submitted at the time the employee arrives to be fingerprinted, which is the final process needed to start the Security Clearance process.

1. Form 306, Declaration for Federal Employment.

2. Criminal Records Release

3. Disclosure and Authorization

4. HSPD-12, Homeland Security Presidential Directive 12. Once all documents have been completed, the

Contractor shall coordinate with the COR to schedule a time for all contractor and subcontractor employees to be fingerprinted at the BEP.

The Bureau reserves the right to deny access to its facilities if the contractor or subcontractor employee is deemed unsuitable, based upon adjudicative guidelines established in 5 CFR 731& 732, Executive Orders 10450 and 12968, and BEP policies and directives. Failure to submit the required security information or to truthfully answer all questions contained in security questionnaires and forms may constitute grounds for denial of agency access clearance.

Please note that if an individual or individuals, who have been approved by eApp, do not come in within fourteen (14) calendar days to be fingerprinted, that individual or individuals paperwork is purged from the system, and the individual will have to apply for and complete a new eApp application before any additional action can be taken in the security application process.

Effective immediately, the Bureau will only provide escorts for only those individuals, who have completed the eApp requirement and have been fingerprinted. These individuals will be allowed on site while their paperwork is being reviewed by OPM and the BEP Office of Personnel Security Division.

H.8 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in RFO 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the

Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the

Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the

Contractor, the Contractor must:

(1) Notify the Contracting Officer of a potential conflict, and;

(2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

(3) Present for approval a conflict of interest mitigation plan that will:

(i) Describe in detail the changed requirement that creates the potential conflict of interest; and

(ii) Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

(4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

(5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with RFO 9.503.

H.9 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the contract for convenience if he or she deems that termination is in the best interest of the Government.

H.10 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with

RFO 42.1103. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The

Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS), Federal Awarded Performance and Integrity Information System (FAPIIS), Architect-Engineer Contract

Administration Support System (ACASS) or Construction Contractor appraisal Support System (CCASS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and

Operations Support, Architect-Engineer Contracts and performance on Construction Contracts. CPARS reference material can be accessed at http://www.cpars.csd.disa.mil/cparsfiles/cpars/refmatl.htm.

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

Architect-Engineer Contract Administration Support System (ACASS) http://www.acq.osd.mil/dpap/ccap/cc/jcchb/Files/Topical/Past_Performance/guides/acass_policy_manual_2010.pdf

Construction Contractor appraisal Support System (CCASS) http://www.409csb.army.mil/Library/COI/ACASSCCASSUserManual-Nov2012.pdf

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered.

A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system.

Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.11 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of any kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor. If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the

Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the

Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of any kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the

Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the

Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the

Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the CO shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the

Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.12 BEP WORKING RESTRICTIONS

(a) When performing work during BEP's working hours, such work must be performed without:

(1) Interfering with Government business;

(2) Unduly restricting traffic;

(3) Causing unsafe conditions for employees and visitors; and

(4) Adversely affecting the operation of BEP equipment.

(b) Failure to adhere to this requirement is considered grounds for termination. In addition, if the CO determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of BEP at no additional cost to the

Government.

H.13 VENDOR WARRANTIES

The Contractor shall require subcontractors and vendors to provide all normal and customary warranties, including, but not limited to those, on new equipment, materials, supplies, and spare parts. The Contractor shall include in its contractual arrangements with its subcontractors and vendors provisions whereby said warranties are for the benefit of BEP as well as the Contractor and are directly enforceable by BEP. BEP shall receive a copy of all warranties in effect at contract completion. The warranty period shall also be indicated on all reimbursable item invoices which are to be submitted with any request for payment.

H.14 POST AWARD MEETING

After contract award, the Government may conduct a post award meeting. The objectives of this meeting are to include; introduce key participants and explain their roles, review the tasks to ensure a common understanding of task requirements and objectives for all participants and review Deliverables and other matters.

9. Section I - Contract Clauses

Contract Clauses NOTE: All clauses listed are Revolutionary FAR Overhaul (RFO) clauses.

Clauses incorporated by reference

CLAUSE

NUMBER

TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-13 System for Award Management-Maintenance NOV 2025

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

NOV 2025

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2025

52.212-4 Terms and Conditions?Commercial Products and Commercial Services NOV 2025

52.219-28 Postaward Small Business Program Rerepresentation NOV 2025

52.222-3 Convict Labor NOV 2025

52.222-36 Equal Opportunity for Workers with Disabilities NOV 2025

52.222-41 Service Contract Labor Standards NOV 2025

52.222-42 Statement of Equivalent Rates for Federal Hires MAY 2014

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards?Price Adjustment (Multiple Year and Option Contracts)

NOV 2025

52.222-50 Combating Trafficking in Persons NOV 2025

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 NOV 2025

52.222-62 Paid Sick Leave Under Executive Order 13706 NOV 2025

52.222-90 Addressing DEI Discrimination by Federal Contractors APR 2026

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024

52.223-23 Sustainable Products NOV 2025

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024

52.232-11 Extras APR 1984

52.232-33 Payment by Electronic Funds Transfer-System for Award Management OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023

52.233-3 Protest After Award NOV 2025

52.233-4 Applicable Law for Breach of Contract Claim NOV 2025

52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984

52.240-91 Security Prohibitions and Exclusions NOV 2025

52.244-6 Subcontracts for Commercial Products and Commercial Services NOV 2025

52.217-8 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 calendar days.

(End of clause)

52.217-9 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 120 calendar days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months .

52.252-2 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul and https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

52.252-6 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any _____ [insert regulation name] (48 CFR _____) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

1052.201-70 DTAR 1052.201-70 Contracting Officer's Representative (COR) appointment and authority

(APR 2015)

(a) The COR is Allison Cutri, Allison.Cutri@bep.gov, 202-874-1833.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled "Changes";

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

1052.210-70 DTAR 1052.210-70 Contractor publicity (APR 2015)

The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the supplies or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer.

Should any reference to such supplies or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government shall consider institution of all remedies available under applicable law, including 31 U.S.C. 333, and this contract. Further, any violation of this clause may be considered as part of the evaluation of past performance.

1052.232-7003 DTAR 1052.232-7003 Electronic submission of payment requests (APR 2015)

(a) Definitions. As used in this clause -

(1) Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), Content of Invoices and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officers written authorization with each payment request.

10. Section J - List of Documents, Exhibits, and other Attachments

Attachments Attachment 1 - Agreement for Nondisclosure of Nonpublic Information Attachment 2 - Performance Work Statement Dated 7/10/2026 Attachment 3 - Wage Determination 2015-4281 Rev 37 Dated 5/14/2026 Attachment 4 - Price Sheet

11. Section K - Representations, Certifications, and Other Statements of Offerors

Representations, Certifications, and Other Statements of Offerors NOTE: All clauses listed are Revolutionary FAR Overhaul (RFO) clauses.

Clauses incorporated by reference

CLAUSE

NUMBER

TITLE DATE

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

JAN 2017

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations?Representation NOV 2025

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

NOV 2025

52.219-1 Small Business Program Representations NOV 2025

52.222-48 Exemption From Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment?

Certification

NOV 2025

52.222-52 Exemption From Application of the Service Contract Labor Standards to Contracts for Certain Services?Certification

NOV 2025

52.240-90 Security Prohibitions and Exclusions Representations and Certifications NOV 2025

52.252-1 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul and https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

(End of provision)

52.252-5 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any ______________ [insert regulation name](48 CFR Chapter______) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

12. Section L - Instructions, Conditions and Notices to Offerors

Instructions, Conditions and Notices to Offerors Notice to Offeror(s)/Supplier(s) The Government reserves the right to cancel this solicitation, either before or after the closing date, if it is determined to be in the best interest of the Government. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

NOTE: All clauses listed are Revolutionary FAR Overhaul (RFO) clauses.

Clauses incorporated by reference

CLAUSE

NUMBER

TITLE DATE

52.204-7 System for Award Management-Registration NOV 2025

52.212-1 Instructions to Offerors?Commercial Products and Commercial Services NOV 2025

52.212-1 Instructions to Offerors Commercial Products and Commercial Services Addendum

Offeror is required to be registered in the System for Award Management (SAM) at the time an offer or quotation is submitted.

Therefore, to be responsive, registration with SAM must be active. To register or update your company information, please go to SAM.gov.

1.0 PERIOD FOR ACCEPTANCE OF OFFER

The Offeror agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.

2.0 QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this Request for Quote (RFQ) shall be submitted electronically to JerKendra Holloway, jerkendra.holloway@bep.gov, by 15 July 2026 at 5:00 PM EST. No phone calls are permitted. All emails shall be clearly labeled in the subject line of the email with the RFQ Number 2031ZA26Q00122 ZEISS Scanning Electron Microscope (SEM) Maintenance Services.

Offeror shall clearly identify the specific section of the solicitation to which each question relates when submitting questions.

Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government's response to each question. Questions shall be submitted in a Microsoft Excel file following a format similar to the table below.

Question No. Reference Question Category Question

# Solicitation or Attachments Section Contract Technical Question

Questions and Responses will be provided via email. If amendments to the final solicitation are issued, Offeror must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Offeror's Proposal submission. Failure to acknowledge all amendments issued by the Government may result in the Proposal submitted in response to the solicitation being found non-responsive by the Government.

Only written amendments to the solicitation issued in accordance with the above procedures are effective to amend the solicitation and bind the Government. Verbal responses to questions shall not bind the Government and shall not alter the solicitation's terms.

3.0 SUBMISSION OF OFFERS

Offers shall be submitted to jerkendra.holloway@bep.gov no later than 5:00 PM EST on the date referenced in block 8 on mailto:jerkendra.holloway@bep.gov

Standard Form 1449.

4.0 CONTENT OF PROPOSAL SUBMISSION

Offeror shall submit quote in three (3) separate volumes which address the following evaluation factors:

1. Factor 1: Technical Approach & Capability

2. Factor 2: Past Performance

3. Factor 3: Price

Volume/Factor 1 Technical Approach & Capability

• The Offeror shall provide a Technical Approach & Capability Narrative demonstrating:

o A significant understanding of the Performance Work Statement (PWS) requirements and the Offeror's approach to successfully performing preventive maintenance and repair services, including its approach to minimizing equipment downtime and maintaining instrument functionality.

o The qualifications of the proposed service technician(s), including relevant experience servicing the Zeiss EVO-15 Scanning Electron Microscope (SEM) or similar equipment, manufacturer training, and technical certifications, if applicable.

o The Offeror's capability to perform the required services, including the technical resources, equipment, software, tools, replacement parts, and support necessary to successfully maintain the SEM.

• Maximum page limit is 7 pages.

Volume/Factor 2 Past Performance

• Provide up to three (3) contracts performed within the last five (5) years that are similar in size, scope, and complexity.

For each reference, provide:

o Customer name;

o Contract number (if available);

o Description of services performed;

o Contract value;

o Period of performance; and o Customer point of contact, including telephone number and email address.

• If the Offeror has no relevant past performance, the Offeror shall state so in its quotation.

• Maximum page limit is 3 pages.

Volume/Factor 3 Price

• Offeror shall provide firm fixed price (FFP) for ZEISS SEM Maintenance Services as listed on Schedule B. Price Proposals shall be submitted in the Microsoft Excel format using the Price Sheet at Attachment 4. Proposed pricing shall be inclusive of all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM) as defined in the Performance Work Statement.

• Page limit not applicable to Volume 3.

13. Section M - Evaluation Factors for Award

Evaluation Factors for Award NOTE: All clauses listed are Revolutionary FAR Overhaul (RFO) clauses.

Clauses incorporated by reference

CLAUSE

NUMBER

TITLE DATE

52.217-5 Evaluation of Options NOV 2025

52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Factor 1: Technical Approach & Capability

Factor 2: Past Performance

Factor 3: Price

Technical Approach & Capability is more important than Past Performance. Past performance is more important than Price. When combined, the non-price factors are significantly more important than Price. However, as quotations become more equal under the non-price factors, Price will become increasingly important.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

EVALUATION CRITERIA:

1) BASIS FOR CONTRACT AWARD

Unless all quotes are rejected, the Government intends to award a single Firm-Fixed-Price purchase order to the responsible offeror whose quotation represents the best value to the Government considering the evaluation factors identified below. The Government reserves the right, but is not obligated, to conduct discussions or exchanges with one or more Offerors in accordance with the solicitation and applicable acquisition procedures. The price also has to be determined fair and reasonable. Offerors must satisfy the requirements described in the PWS, as well as other RFQ requirements.

Quotes shall be reviewed, evaluated, and awarded in accordance with the evaluation criteria identified in this document.

Quotes that take exception to any requirement, state assumptions or impose requirements not in or contrary to the solicitation or otherwise qualify the quote shall not be considered and shall be deemed unacceptable for award.

The Government reserves the right to award to other than the lowest-priced Offeror when the perceived benefits of a higher technically rated quotation justify the additional cost.

2) EVALUATION FACTORS

The award decision will be based on the Government's evaluation of quotations under the following factors.

The evaluation of the purchase order will be based on an assessment of the offeror's quote. The quote shall be evaluated on the factors listed below. The offeror shall submit sufficient information, description, quantities, and technical specifications in the quote for the Government to make a comprehensive evaluation of its capability in providing the requirements listed in the solicitation.

The comparative assessment of each quotation, together with the evaluation of Past Performance and Price, will be used to determine the quotation representing the best value to the Government.

The following factors shall be used to evaluate offers:

Factor 1: Technical Approach & Capability

Factor 2: Past Performance

Factor 3: Price

a. FACTOR 1: TECHNICAL APPROACH & CAPABILITY

The Government will comparatively evaluate each Offeror's Technical Capability to determine the extent to which the quotation demonstrates the ability to successfully perform the requirements of the Performance Work Statement (PWS).

The Government will comparatively evaluate:

o The extent to which the quotation demonstrates a significant understanding of the Performance Work Statement (PWS) requirements and presents a sound approach for successfully performing preventive maintenance and repair services, including minimizing equipment downtime and maintaining instrument functionality.

o The extent to which the proposed service technician(s) possess the relevant experience, manufacturer training, and technical certifications necessary to successfully maintain the Zeiss EVO-15 Scanning Electron Microscope (SEM) or similar equipment.

o The extent to which the Offeror demonstrates the capability to perform the required services, including the technical resources, equipment, software, tools, replacement parts, and support necessary to successfully maintain the SEM.

Quotations that fail to meet the minimum technical requirements will not be considered further.

b. FACTOR 2: PAST PERFORMANCE

The Government will evaluate the relevance and quality of the Offeror's recent past performance to assess the Government's confidence in the Offeror's ability to successfully perform the required services. As part of the best-value tradeoff, the Government may comparatively evaluate the underlying past performance information of Offerors receiving the same or similar confidence ratings.

The Government will evaluate the following in assessing the relevance and quality of the Offeror's recent past performance:

o The extent to which prior contracts demonstrate successful performance of preventive maintenance and repair services for Scanning Electron Microscopes or similar analytical laboratory equipment.

o The extent to which prior performance demonstrates quality workmanship, timely performance, responsiveness to service requests, and successful resolution of equipment failures.

o The extent to which previous customer experience indicates a high likelihood of successful contract performance.

Offerors without relevant past performance will receive a neutral…