Attachment 2 - SEM Performance Work Statement Dated 7 10 2026.docx

PERFORMANCE WORK STATEMENT (PWS)

Dated 7/10/2026

Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM)

PART 1

GENERAL INFORMATION

The Bureau of Engraving and Printing (BEP) possesses a Zeiss EVO-15 Scanning Electron Microscope (SEM). SEMs are high-end instruments with various components used to generate microscopy images, up to the nanometer scale. Due to their design, it is necessary to have routine preventive maintenance (PM) to ensure instrument operation. Due to the complexity of the instrument, these type of PM contracts are provided by their manufacturer. Previously, BEP SEM had a contract with Zeiss to cover the PM on a yearly basis. The coverage of this contract ended, and this new package is design to keep supporting the future PMs for the SEM. As part of the targets, it is expected that the PMs cover the condition of environment, general system condition, power supply and operating voltages, damping/anti-vibration system, ventilation, electrical safety, user PC/configuration/critical updates for the hardware and software, vacuum system, specimen stage, secondary electron (SE)/back scatter electron (BSD)/variable pressure secondary electron (VPSE) detectors and video system, electron optics and other related items.

1. General: This is a non-personnel services contract to provide Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Preventive Maintenance (PM) and instrument troubleshooting support of the Zeiss EVO-15 Scanning Electron Microscope (SEM) as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.

1.2. Background: BEP possesses a Scanning Electron Microscope (SEM). This high-end instrument had a previous contract with its manufacturer to complete preventive maintenance (PM) and emergency support to their users. The previously mentioned contract ended in September 2025. However, the instrument is routinely used to support the Office of Quality Operations (OQO) mission. Therefore, a new contract from the instrument manufacturer is desired to support instrument troubleshooting as needed and to perform a yearly PM of this high-end instrument.

1.3. Objectives: PMs should cover the condition of environment, general system condition, power supply and operating voltages, damping/anti-vibration system, ventilation, electrical safety, user PC/configuration/critical updates for the hardware and software, vacuum system, specimen stage, SE/BSD/VPSE detectors and video system, electron optics and other related items. Support should be available within 48 hours (business days) because of a request for assistance (including emails to the vendor).

1.4. Scope: Preventive maintenance and troubleshooting support, including non-consumable pieces associated with repair not attributable to bad handling of the instrument. Services include PMs, on-site and remote support to keep SEM operational and producing quality results.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12- month option years.

1.6. General Information

1.6.1. Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.2. Federal Government Holidays: The contractor is not required to perform services on holidays. Below a list with the federal holidays (actual date might be reassigned).

1.6.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 9:00AM to 4:00PM Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall coordinate with the government regarding hour of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4. Place of Performance: The work to be performed under this contract will be performed at:

Bureau of Engraving and Printing Annex Building 301 14th St SW Washington, DC 20250.

1.6.5. Type of Contract: The government will award a Firm Fixed Price contract.

1.6.6. Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must be accompanied by a BEP employee at all times during the site visits, and must maintain the level of security required for the life of the contract.

1.6.6.1. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP's information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP's Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.7. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will appraise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.8. Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9. Identification of Contractor Employees: All contract personnel (including subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.10. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.11. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.12. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT FURNISHED PROPERTY (GFP) or GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PREVENTIVE MAINTENANCE: regular and routine maintenance of equipment and assets in order to keep them running and prevent any costly unplanned downtime from unexpected equipment failure.

2.1.10. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.11. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.12. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.13. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15. SCANNING ELECTRON MICROSCOPE: Instrument that produces micrographs by detecting the electron-beam induced electrons.

2.1.16. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.17. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation 2031ZA22P00856 Page 11 of 18 HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OEM Original Equipment Manufacturer ODC Other Direct Costs PIPO Phase In/Phase Out PM Preventive Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan SEM Scanning Electron Microscope TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide a BEP employee that will serve as point of contact to facilitate remote and on-site visits.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall bring all the materials needed to complete the evaluation of the SEM. Additional materials might be brought to the facility as required.

4.3. Equipment: The Contractor shall bring all the equipment needed to complete the evaluation of the SEM. Additional equipment might be brought to the facility as required.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for yearly PM and instrument repairs to keep the instrument within operation conditions, and perform any testing, servicing, calibration, inspection, adjustment, alignment, and installation to keep the instrument functional.

5.2. As part of the PM targets, it is expected that the contractor evaluates the condition of environment, general system condition, power supply and operating voltages, damping/anti-vibration system, ventilation, electrical safety, user PC/configuration/critical updates for the hardware and software, vacuum system, specimen stage, SE/BSD/VPSE detectors and video system, electron optics and other related items.

5.3. The contractor shall prepare and send to the POC a PM report summarizing finding and reparations/corrections completed to the instrument within 15 days after each PM visit.

5.4. It is expected that the contractor assists BEP personnel with instruments concerns and fulfill physical labor needed to repair the instrument. The contractor should use reasonable materials as standard to complete the evaluation of the instruments. Any email, telephone call or text message shall be responded by the contractor within 48 hours (business days) after sent by the BEP employee.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

TECHNICAL EXHIBIT 2 – DELIVERABLES

Attachment 2

Deliverables Schedule

This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

To minimize any decreases in productivity and to prevent possible negative impacts on services, the Contractor shall have personnel on board to transition all documents/materials to another contractor or to the Government itself, 30 day prior to contract end. During the phase out period, the Contractor shall surrender all other requirements, if needed, in order to continue full performance of services to the Government.

COR