RFQ 2031ZA26Q00098 - Environmental Chamber.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ X IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE OF PAGES

1 63

1. REQUEST NUMBER

2031ZA26Q00098

2. DATE ISSUED

6/2/2026

3. REQUISITION/PURCHASE REQUEST NUMBER

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY

OTHER

X FOB DESTINATION (See Schedule) NAME Bureau of Engraving and Printing 14th and C St., S.W., Washington, DC 20228

TELEPHONE NUMBER

AREA CODE

(202)

NUMBER

874-0264

9. DESTINATION

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing

Washington, DC Facility

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS

14 & C Streets SW

c. STREET ADDRESS c. CITY

Washington

d. CITY e. STATE f. ZIP CODE d. STATE

DC

e. ZIP CODE

20228

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR

BEFORE CLOSE OF BUSINESS (Date)

18-June-2026 at 2:00 PM (EST)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for

Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a Request for Quotation (RFQ) for the supplies listed on page 2 (Pricing Schedule). This RFQ synopsis/solicitation for commercial items is prepared in accordance with the Federal Acquisition Regulations (FAR) Subpart 12 & 13. This is a firm-fixed-price procurement under NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing6.

All quotes will be accepted no later than – see Block 10 above.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format prescribed in FAR Part 12 and the procedures of FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2026-01/effective date of 13 March 2026.

B. This procurement falls under NAICS code 334516, Analytical Laboratory Instrument

Manufacturing6.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

2 Bureau of Engraving and Printing 2031ZA26Q00098

SECTION B - PRICING SCHEDULE

Base Year

CLIN SUPPLIES/SERVICES QTY UNIT

UNIT

PRICE

TOTAL

Environmental Humidity Chamber

Base unit, including required accessory options and software

(12-months warranty included)

1 EA $ $

0002 Shipping 1 EA $ $

0003 Instructions & Training 1 EA $ $

Total Base Year $

Option Year 11

CLIN SUPPLIES/SERVICES QTY UNIT UNIT PRICE TOTAL

Preventative Maintenance and

Calibration Services

1 EA $ $

1002 Extended Warranty (12-months) 1 EA $ $

Total Option Year 1 $

Option Year 2

Preventative Maintenance and

Calibration Services

1 EA $ $

2002 Extended Warranty (12-months) 1 EA $ $

Total Option Year 2 $

1 The period of performance (pop) includes option periods, which will be evaluated at the time of award.

3 Bureau of Engraving and Printing 2031ZA26Q00098

Option Year 3

Preventative Maintenance and

Calibration Services

1 EA $ $

3002 Extended Warranty (12-months) 1 EA $ $

Total Option Year 3 $

Option Year 4

Preventative Maintenance and

Calibration Services

1 EA $ $

4002 Extended Warranty (12-months) 1 EA $ $

Total Option Year 4 $

4 Bureau of Engraving and Printing 2031ZA26Q00098

SECTION C – STATEMENT OF WORK

C.1 Introduction/Background:

The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that Designs, Engraves, and Prints U.S Banknote Currency and other U.S Security Products.

Banknote Currency Manufacturing occurs at Washington, DC and Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

The BEP requires an environmental chamber. The environmental chamber is required to provide a standard temperature and humidity environment for paper samples to facilitate testing.

C.2 Objective/Scope/Purpose:

The purpose of this acquisition is to purchase a new environmental chamber that is capable of maintaining a temperature and humidity environment within a certain specification. Paper materials must be kept within a standard environment for a certain period of time before sample testing can occur. As a result, BEP requires a new environmental chamber in order to set these conditions and improve lab efficiency.

The Contractor shall provide equipment that meets or exceeds the technical requirements stated under Section C.3: Technical Requirements. BEP will only accept new equipment.

C.3 Technical Requirements/Tasks/Outcomes:

The Environmental Chamber shall meet the following requirements.

C.3.1 The chamber should reach a temperature of 23°C ± 1, and this temperature must reached at a relative humidity of 50% ± 2%.

C.3.2 The chamber shall provide a display, log or recording of temperature and humidity during testing for minimum 24 hours.

C.3.3 The chamber must have an interior testing chamber with a width of at least 34 inches and a depth of at least 27 inches.

C.3.4 The chamber must have an exterior testing chamber of a width of at least 48 inches and a depth of at least 28 inches.

C.3.5 The chamber must include a water recirculation tank necessary for operation of the chamber.

C.3.6 The chamber must possess a temperature fluctuation of less than ± 1.0°C during steady state operation.

C.3.7 The chamber must possess a humidity fluctuation of less than ± 2% relative humidity during steady state operation.

C.3.8 The chamber must possess the ability to run continuously for greater than a 48-hour period at maximum humidity setting without refilling of water container or water recirculation tank.

5 Bureau of Engraving and Printing 2031ZA26Q00098

C.3.9 The chamber must include a control panel for temperature, humidity and time settings.

C.3.10 The chamber must include a data recorder, or other temperature and humidity logging device or instrument, either internal or external to the chamber and control panel.

C.3.11 The chamber must possess the ability to operate with an input voltage of 115 VAC or 208

VAC.

C.3.12 The environmental chambers must meet all Federal, State and local safety requirements.

C.3.13 All parts should be new. The above listing must be provided to specification without replacement. If any supply is unavailable, Contractor shall notify the BEP technical representative with recommended replacement part.

C.4 Special Qualifications:

C.4.1 It is preferred that the contractor provides a technical engineer to install, verify, and calibrate the instrument, as well as train end users in its operation.

C.4.2 The contractor provides a yearly service for preventative maintenance and calibration, lasting 5 years in total from purchase of instrument. The contractor should perform an annual system evaluation, calibration and certification for the equipment, and calibration standards, and accessories if required. Provide certificate of Calibration for instrument and/or components and accessories if applicable. Provide calibration traceability, measurement uncertainties, data and tolerances. The certificate of calibration shall be provided upon completion of service or sent to the BEP representative within 5 days of service. A calibration sticker(s) shall be placed on the instrument. The calibration sticker shall indicate at minimum date of service, next due date, initials/signature, and provider. A certification report and certificate shall be provided for each system. The Contractor shall utilize National Institute of Standard and Technology (NIST) -traceable (or equivalent) standards to calibrate and certify the equipment.

C.4.3 At minimum, the certificate of calibration shall include:

C.4.3.1 Title (i.e. Certificate of Calibration, Calibration Certificate).

C.4.3.2 Instrument component serial number(s). Name and address of the laboratory.

C.4.3.3 Location of where calibration service was performed.

C.4.3.4 Unique identification of the calibration certificate (e.g. the certificate number).

C.4.3.5 Name and address of the contractor.

C.4.3.6 Identification of calibration method(s).

C.4.3.7 List of measuring equipment and/or standards used to perform calibration and traceability to NIST, ISO, ASTM or equivalent.

C.4.3.8 Identification of the items calibrated “As Found” and “As Left” results with tolerances.

C.4.3.9 Date of service and name/signature of technician.

C.4.3.10 Identity of any parts that needed to be replaced or repaired Notes/suggestions to BEP.

C.4.4 The Contractor provides calibration certification and documentation in compliance with ISO standards. The calibration certificate shall be provided after 72 hours of completion of the BAT.

C.4.5 The Contractor provides calibration stickers to document condition of the instruments, date of services, and expiration date of calibration.

6 Bureau of Engraving and Printing 2031ZA26Q00098

C.5 Deliverables:

SOW

Reference

Deliverable Due Date Deliverable

Recipient

Deliverable Format

C.3 Environmental

Chamber

Within 90 days after contract award.

COR Equipment, hardware and any related accessories

C.4.3 Calibration Certificate Upon completion of service or sent to the BEP representative

COR Paper documents and electronic documents (pdf) and metric Units (SI)

C.4.5 Calibration Stickers Shall be placed on the instrument

COR Paper documents and electronic documents (pdf) and metric Units (SI)

C.4.4 Certificate of

Calibration for the new units.

72 hours after completion of

BAT.

COR Paper document and electronic document

(PDF) English and metric Units (SI).

C.6 Training Materials and Instrument

Manuals

Four (4) weeks prior to installation

COR MS Word, PDF, MS

Power Point, etc.

C.7 Warranty After completion of installation, all test, and BEP excepts the equipment

COR Paper document and electronic document

(PDF) English and metric Units (SI).

C.7 Extended Warranty After completion of installation, all tests, and BEP except the equipment

COR Paper document and electronic document

(PDF) English and metric Units (SI).

C.4.2 Preventative

Maintenance

Inspections

Certification

Annually COR Paper document and electronic document

(PDF) English and metric Units (SI).

C.12 Field Service Report Upon completion of each visit

COR Paper document and electronic document

(PDF) English and metric Units (SI).

7 Bureau of Engraving and Printing 2031ZA26Q00098

C.6 Training and Trainer Requirements:

C.6.1 The Contractor shall schedule the installation of the system and testing of all features such that the installation, testing and training is performed on the same day, or in such a way as to minimize down time.

C.6.2 The Contractor shall inform the BEP COR one (1) week prior to installation to coordinate and schedule installation and training.

C.6.3 The Contractor shall provide all training materials to the COR four (4) weeks prior to installation for review and approval by the BEP.

C.6.4 The training materials should be in hard copy and electronic format and be adequate for each training attendee.

C.6.5 All printed training aids shall be provided for the course, be in English language, and become the property of the Government.

C.6.6 Training personnel shall be qualified representative(s) and be proficient in the English language.

C.6.7 The Contractor shall provide specialized training to familiarize BEP personnel on the installation and operation of the system, parts, and to help ensure reliable performance and maximum service life, during normal usage.

C.6.8 Instructor shall have successfully completed training in the craft, of which training will be provided, to a level sufficient to be classified at least at the Journeyman level, Master level preferred.

C.6.9 Training shall be sufficient to adequately prepare the operators to safely run the system by themselves while meeting the production requirements.

C.6.10 Operator training shall include related safety, health, and environmental topics such as those outlined in this SOW.

C.6.11 Maintenance training shall also consist of electrical, mechanical, and touchscreen interface.

C.6.12 Training shall be sufficient to adequately prepare maintenance personnel to support the equipment, including debugging problems or incidents, by themselves.

C.6.13 Upon completion of service for each yearly visit the contractor shall provide a field service report to BEP.

C.7 Performance/Delivery Period:

The performance period for this requirement will be one (1) year base and four (4) 12-months option period for preventative maintenance and calibration and extended warranty. The

Contractor shall provide the equipment to DCF within 90-days upon award of the contract.

C.8 Place of Performance:

C.8.1 Deliverable as required during the performance of this contract shall be delivered F.O.B.

destination. specified items shall be delivered to the BEP to the following Address:

8 Bureau of Engraving and Printing 2031ZA26Q00098

Bureau of Engraving and Printing

Washington, DC Currency Facility (DCF)

14th and C Streets, SW

Washington, DC 20228

C.8.2 Washington, D.C. Facility Delivery Constraints:

Contractors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm

Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-1149 care of

Material Handler/Leader

C.9 Inspection:

The BEP reserves the right to perform any inspections of all equipment delivered under this contract. Any equipment that does not meet the specifications shall be returned to the Contractor at Contractor's expense. If any item is deemed insufficient or damaged, the COR will notify the

Contractor. In the event, any part does not work or is deemed damaged or found to be unacceptable; the Contractor will replace the item at no cost to the Government.

C.10 Warranty:

The contractor shall provide a one‑year manufacturer written warranty, to include parts, labor, and repairs. Labor and replacement parts for all mechanical and electrical machine and controller components shall be provided for on‑site visit problem resolution if the equipment has operational failure that is unresolved after telephone troubleshooting.

C.10.1 Unscheduled Repair Service Calls:

The contractor shall have the ability to provide unscheduled (demand onsite) repair service calls for the purchased equipment. Once notified by the designated government representative that a problem exists, the contractor shall provide on‑site response time within three (3) working days and continue working until the problem is resolved.

C.10.2 On‑Site Repair Requirements:

Repair of covered items shall be performed onsite. If an item cannot be repaired onsite, it will be removed from the system and shipped to the appropriate service center or delivered by the contractor at no additional cost to the government during the warranty period. The item removed must be restored to proper operating condition, returned to the government, and reinstalled by the contractor within no more than 30 business days, without prior government approval. If covered during the warranty period, there will be no additional cost to the government.

C.10.3 Replacement and IT Component Handling:

9 Bureau of Engraving and Printing 2031ZA26Q00098

If an item cannot be repaired, the contractor shall inform the designated government point of contact in advance of replacement. Removal of any IT components or non‑volatile memory components shall be coordinated with the BEP CIO Directorate prior to removal from BEP facilities.

C.10.4 Parts Requirements:

The contractor shall obtain all parts necessary to repair the instruments. Repair parts shall have a standard manufacturer’s warranty at minimum.

C.10.5 Technical Support and Software Updates:

The Contractor shall provide technical phone support between 8:00 am to 5:00 pm (EST), Monday through Friday. The contractor shall provide priority status for technical support inquiries and respond within 2 hours. The contractor shall also provide software updates and notifications as they occur.

C.10.6 Extended Warranty Requirement:

As BEP controls long‑term costs, reduces downtime, ensures compliance, and supports required preventive maintenance and calibration to improve equipment lifespan and reliability, the contractor shall provide one (1) extended warranty for the equipment, including coverage for year 3 through year 5.

C.11 Preventative Maintenance (PM):

The Contractor shall perform a PM at least once per year. PM support should include updates to the applications and software installed on the BEP workstations or laptops. All service work shall be performed by the service provider and/or by certified factory-trained personnel. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, and latest state-of-the-art applications for service/repair being performed on equipment according to specifications described in Section 3.0. All replacement parts furnished by the contractor shall be manufacturer-compatible components. The contractor shall contact a designated government representative to establish the date and time to perform preventive maintenance. The contractor shall provide preventative maintenance inspection certification on the instrument to ensure the equipment is fully capable of performing operational tasks as originally designed.

C.12 Maintenance/Service Call Visit:

Upon completion of each visit (preventative maintenance visits, emergency repair service calls, and annual calibration certification) the contractor will provide a copy of the field service report to the BEP point of contact for all work performed. The service or repair shall be covered by the contractor's standard warranty for at least a period of thirty (30) days.

[END OF SECTION)

10 Bureau of Engraving and Printing 2031ZA26Q00098

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• Must be durable, in English, and printed on or affixed to the surface of a package or on a label, tag, or sign.

• Must not be unobscured by labels or attachments; and

• Must be located away from any other marking (such as advertising) that could substantially reduce its effectiveness:

D.2 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

D.4 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

11 Bureau of Engraving and Printing 2031ZA26Q00098

The Contractor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

12 Bureau of Engraving and Printing 2031ZA26Q00098

SECTION E – INSPECTION AND ACCEPTANCE

The Inspection and Acceptance will be performed based on commercial practices per FAR 52.214-4

13 Bureau of Engraving and Printing 2031ZA26Q00098

SECTION F – DELIVERY OR PERFORMANCE

CLAUSE

NUMBER

TITLE DATE

52.247-34 F.o.b. Destination JAN 1991

F.1 Place of Delivery:

Deliverables as required during the performance of this contract shall be delivered to F.O.B.

destination. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Washington, DC Currency Facility (DCF)

301 14th and C Streets SW

Washington, DC 20228

Contractors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm

Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-1149 care of

Material Handler/Leader.

F.2 Notification of Delivery:

The contractor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP will not provide any assistance during deliveries.

The contractor shall notify the COR seven (7) days prior to scheduling equipment deliveries.

Copies of the packing lists shall be included with this notification and a list of contractor employees who will need access to the BEP to perform installation and testing of the equipment.

F.3 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the

Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

14 Bureau of Engraving and Printing 2031ZA26Q00098

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Bureau of Engraving and Printing (BEP)

Office of Chief Procurement Officer (OCPO)

14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The

COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the

Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

15 Bureau of Engraving and Printing 2031ZA26Q00098

G.3 DTAR 1052-232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including

IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting

Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the

Contracting Officer's written authorization with each payment request. (End of clause)

16 Bureau of Engraving and Printing 2031ZA26Q00098

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Type of Contract:

This is a Firm Fixed-Price type contract.

H.2 Identification of Contract Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All contractor personnel shall clearly identify themselves as a contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent.

Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

H.3 Notice to the Government of Delays:

In the event the contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the CO and the

COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 Non-Disclosure of Non Public Information and Data:

During the period of performance of the contract, the contractor may be granted access to Non

Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of

United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement.

17 Bureau of Engraving and Printing 2031ZA26Q00098

H.5 Indemnification

(a) Responsibility for Government Property: The contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the contractor, any subcontractor, or any employee, agent or representative of the contractor or subcontractor.

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the contractor's performance of this contract, the contractor shall be responsible to the

Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 Organizational Conflicts of Interest

(a) The contractor warrants that, to the best of the contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest

(OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the

Contractor has disclosed all such relevant information.

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(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential

OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

• Describe in detail the changed requirement that creates the potential conflict of interest;

and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 Disclosure of Conflicts of Interest

It is the BEP policy to award contracts to only those Offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by

Departmental activities. Based on this policy, if at any time during the performance of this contract the contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

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(a) The contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical quote. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The contractor must obtain the same information from any potential

Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 Evaluation of Contractor Performance:

(a) Interim and final evaluations of contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the contractor does not respond within 60 days, the Government will presume that the contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting

Officer, whose decision is final.

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(c) Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting

System (CPARS) and the Federal Awarded Performance and Integrity Information System

(FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information

Technology, and Operations Support, Architect-Engineer contracts and performance on

Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.9 Safety:

State “Right to Know” laws and 29 CFR 1910.1200, Employees Hazard Communication

Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide

Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information not meeting the requirement will not be accepted (off-loaded) by the BEP.

All machinery delivered under this contract shall be in accordance with the BEP’s Safety, Health and Environmental requirements.

https://cpars.cpars.gov/cpars/app/home.do

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H.10 Accident Prevention:

The contractor shall comply with safety practices as may be deemed necessary by the Bureau

Safety Manager to ensure the safety and health of contractor and Bureau employees.

When the contractor’s performance requires the use of power-activated devices for welding, cutting or burning using open-flame or electric-arc equipment, the contractor shall provide no less than three (3) days advanced written notice to the COR requesting approval for the use of the power-activated devices. The COR shall obtain clearance of such use through the Bureau

Safety Manager and provide written confirmation of approval or disposal to the Contractor.

The Contractor shall take any other precautions necessary to protect all persons against injury at the work site and shall be held responsible for all damages to persons and property that occur as a result of his fault or negligence in performing the contract work.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting

Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment may not be allowed to return to the Bureau’s property.

H.11 Bureau Working Restrictions:

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

• Interfering with Government business;

• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors; and

• Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

H.12 Parking:

All vehicles entering the facility are subject to inspection. There is no available parking at the

DCF.

H.13 Bureau’s Regulations:

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on Bureau premises for a period of time exceeding five calendar days, such employees will be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such

22 Bureau of Engraving and Printing 2031ZA26Q00098 employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

H.14 Permits and Licenses – General:

In the performance of work hereunder, the Contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivision thereof, or of any other duly constituted public authority. The Contractor shall comply with all laws and regulations applicable to work to be performed hereunder.

H.15 Compliance with Occupational Safety and Health Act of 1980 Government Owned

Facilities/Equipment:

Performance of work hereunder shall comply with the provisions of the Occupational Health and

Safety Act of 1980, as amended (OSHA). If at any time during the performance of this contract, the Government - furnished facilities and/or equipment do not conform to OSHA standards, the

Contractor must so notify the Contracting Officer, in writing, including a recommendation of the corrective action needed.

H.16 Security Requirements:

BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.17 Personnel Security Requirements:

Personnel Security Clearance. Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the

BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.

All Contractor and subcontractor personnel requiring access to the BEP or working on the BEP contract will be required to complete and submit, to the COR, all security forms furnished by the

Personnel Security Division, commensurate with the sensitivity of their positions.

Upon receipt of the Performance Work Statement, the Office of Security will provide an assessment of access level and the type of background investigation that will be granted as well as the appropriate Position Sensitivity Levels which will be assigned to all positions occupied by

Contractor and Subcontractor employees. The position sensitivity of all positions occupied by

Contractor and Subcontractor employees, which involve access to the Personal Computer function, including those involved in the inspection of the work are designated as Low Risk.

Should other positions be identified, requiring a higher sensitivity, the position sensitivity shall be designated as High Risk. Access to the BEP and placement in these positions require that the

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BEP conduct a Full Field Background investigation, and that it be favorably completed.

Required security packets are required to be submitted to the COR, within ten (10) working…