RFQ 2031ZA25Q00163 - Vending Machine Consumables.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

This RFQ is is not a small business set-aside. PAGE

OF PAGES

1. REQUEST NO.

2031ZA25Q00163

2. DATE ISSUED

05/28/2025

3 REQUISITION/PURCHASE REQUEST NO.

N/A

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME

Bureau of Engraving and Printing 14th and C St., S.W., Washington, DC 20228

TELEPHONE NUMBER FOB DESTINATION (SEE SCHEDULE)

AREA CODE NUMBER 9. DESTINATION

874-0264

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing Washington, DC Facility

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME b. COMPANY 14 & C Streets SW

c. CITY

Washington

d. CITY e. STATE f. ZIP CODE d. STATE

DC

e. ZIP CODE

20228

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

12-June-2025 at 2:00 PM (EST)

IMPORTANT: This is a request for information, and quotations furnished are not Quotes. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

(a) (b) € (d) € (f)

This is a Request for Quotation (RFQ) for the supplies listed on page 3 (Pricing Schedule). This RFQ synopsis/solicitation for commercial items is prepared in accordance with the Federal Acquisition Regulations (FAR) in Subpart 12 & 13. This is firm-fixed-price procurement under NAICS Codes: 541614 Process, Physical Distribution and Logistics Consulting Services All quotes will be accepted no later than – see Block 10 above.

12. DISCOUNT FOR PROMPT PAYMENT QUOTEED a. 10 CALENDAR

DAYS (%)

b. 20 CALENDAR

DAYS (%)

c. 30 CALENDAR

DAYS (%)

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED

TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER:

b. STREET ADDRESS 16. SIGNER

c. NAME (Type or print) b. TELEPHONE

c. COUNTY

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

2 Bureau of Engraving and Printing 2031ZA25Q00163

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2024-05/effective date of 12 May 2025.

B. This procurement is unrestricted and the associated NAICS code are 5 4 1 6 1 4 Process, Physical Distribution and Logistics Consulting Services.

C. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

D. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

3 Bureau of Engraving and Printing 2031ZA25Q00163

SECTION B – PRICING SCHEDULE

Base Year

CLIN SUPPLIES/SERVICES QTY UNIT UNIT

PRICE TOTAL

0001 Equipment EA $ $

0002 Monthly Progress Report EA $ $

0003 Maintenance $ $

0004 Stock Out Report EA $ $

0005 Optimization Report EA $ $

0006 Shipping $ $ Base Year Total $

1001 Equipment EA $ $ 1002 Monthly Progress Report EA $ $ 1003 Maintenance $ $ 1004 Stock Out Report EA $ $ 1005 Optimization Report EA $ $ 1006 Shipping $ $

Option Year I Total $ 2001 Equipment EA $ $ 2002 Monthly Progress Report EA $ $ 2003 Maintenance $ $ 2004 Stock Out Report EA $ $ 2005 Optimization Report EA $ $ 2006 Shipping $ $

Option Year II Total $ 3001 Equipment EA $ $ 3002 Monthly Progress Report EA $ $ 3003 Maintenance $ $ 3004 Stock Out Report EA $ $ 3005 Optimization Report EA $ $

4 Bureau of Engraving and Printing 2031ZA25Q00163

3006 Shipping $ $ Option Year III Total $

4001 Equipment EA $ $ 4002 Monthly Progress Report EA $ $ 4003 Maintenance $ $ 4004 Stock Out Report EA $ $ 4005 Optimization Report EA $ $ 4006 Shipping $ $

Option Year IV Total $ Grand Total $

5 Bureau of Engraving and Printing 2031ZA25Q00163

SECTION C – STATEMENT OF WORK (SOW)

D.1 Introduction/Background:

The Bureau of Engraving and Printing’s (BEP) mission is to develop and produce United States currency notes, trusted worldwide. BEP’s vision is to be the world standard securities printer providing its customers and the public with superior products through excellence in manufacturing and innovation. As its primary function, the BEP prints billions of dollars -referred to as Federal Reserve notes - each year for delivery to the Federal Reserve System. The Office of Currency Manufacturing, in an effort to be more cost efficient and to increase our Supply Chain Management efforts, has analyzed order history from 2018-2022 focusing on consumables that are used in multiple sections/areas of the building. Those items have been filtered to include safety items, cleaning products, and easily disposable consumables such as batteries. The BEP is interested in providing those items via a Vehicle Managed Inventory (VMI) system.

D.2 Objective/Scope/Purpose:

Product, Service or Outcome Needed. Establishment of a BPA for Vendor Managed Inventory Services via Industrial Vending Machines owned and operated by the contractor. The Contractor will supply the equipment and be responsible for the purchase and management of all inventory within system. The BEP will reimburse for all items in the machine. BEP requires continuous on-site management of machine and inventory to keep items at the agreed upon minimum/maximum level. A data reporting system shall be included with system that can provide real time reporting of inventory consumption and availability. Product items supplies shall be fluid and based on consumption and demand.

Scope of the Product, Service, or Outcome. This SOW establishes the requirements for a contractor owned supply vending machine service for the Bureau of Engraving and Printing (BEP) located at the Washington D.C. facility. The requirement is for vendor-owned vending machine(s) and shall include a Base Year and 4 Option Years, consisting of twelve (12) months each. The contractor-owned units shall be installed and maintained by the Contractor with all functions, capabilities and equipment as described herein. The Contractor shall provide all resources necessary to deliver, install, calibrate, demonstrate functional operation, set up software and programs to provide all reports to authorized personnel, and provide employee and supervisor training for the vending machine(s). The Contractor owns the vending machine(s), while the Government owns the supply inventory inside the machine(s). The Contractor shall be an authorized distributor of the supplies installed in vending machine(s).

D.3 Tasks/Requirements:

Salient Features and Minimum Requirements:

3.1 Equipment

3.1.1 Contractor shall furnish, install, maintain, service, repair and/or replace vending machines at no charge to the BEP.

6 Bureau of Engraving and Printing 2031ZA25Q00163

3.1.2 All vending machine placements must be new vending machines or like-new vending machines. “Like-new vending machines" are defined as those latest state-of the-art vending machines that are less than three (3) years old and/or have been refurbished immediately prior to installation.

3.1.3 All vending machines will remain the ownership and property of the Contractor.

3.1.4 All vending machines must comply with all Federal, State, and County Codes.

3.2 Equipment Maintenance Service

3.2.1 The Contractor shall respond to service calls within 4 hours and be on-site to make necessary repairs within 48 hours. Replacement of non-functional machines must be addressed within three (3) business days of notification. The response time for service calls apply to any service call between the hours of 7:00 am and 5:00 pm, Monday through Friday.

3.2.2 Should a vending machine malfunction or break down more than three (3) times in a one (1) month period, the Contractor will provide replacement options and/or long-term repair solutions.

3.2.3 The Contractor shall propose a policy outlining procedures for promptly handling emergency maintenance and repair services for nights, weekends, and holidays.

3.2.4 The Contractor shall provide direct cell phone numbers of the responsible personnel to be contacted in the event of an emergency during non-operating hours.

3.2.5 The BEP reserves the right to terminate the BPA, and any subsequent BPA calls if Contractor fails to respond to maintenance and stocking issues after multiple notices (3 will be deemed the amount of non-response incidents for a single call/report); machines are not maintained and kept in working order; stock levels are not maintained consistently; and malfunctioning machines are not replaced or repaired within the agreed upon terms.

3.2.6 The Contractor will provide a local or toll-free number on each vending machine that may be used for inquiries or reporting empty or out of order conditions.

3.3 Placement of Vending Machines

3.3.1 Installation of vending machines will be in the Main building of the DCF Facility.

3.3.2 The Offices of Facilities Support (OFS) and Information Technology (OIT) will authorize the placement of machines in strategic locations throughout the facility where traffic patterns and/or other circumstances warrant their placement.

3.3.3 The Contractor may recommend relocation of existing machines and/or new machines in new locations. OFS and OIT must review and approve relocations or locations of new machines prior to installation.

3.3.4 All vending machines shall not in any way obstruct or otherwise interfere with emergency exits or access as determined by the Office of Environment, Health and Safety

7 Bureau of Engraving and Printing 2031ZA25Q00163

(OEHS).

3.4 Products

3.4.1 Products shall be of quality material and meet the specifications provided. If agreed upon items are not in stock replacement items must be of equal or higher quality.

3.4.2 Individual product fluctuation is expected with changes in materials, manufacturing and shipping. Primary contractor is expected to provide all items in vending machines. Due to this requirement and the known price fluctuations the Primary is allowed to procure products from any subcontractor as long as product is equal to or better than the requirement and price remains within 5% of the agreed contract price.

3.4.3 All products must be delivered and placed in machines in approved quantities.

3.4.4 Vending machines should be well stocked with no more than 15% of the shelves being empty of product for more than three (3) days.

3.4.5 Significant changes to proposed product selections or package sizes must be approved by the contract COR.

3.4.6 Restocking and preventative maintenance on all machines shall be done between the hours of 7:00 a.m. and 3:00 p.m. Monday through Friday excluding major holidays or times the BEP is closed.

3.5 Financial

3.5.1 Contractor shall set up an invoicing schedule and process with the BEP that must be approved by COR and CO for items consumed from machines.

3.5.2 The BEP shall have the right to inspect the Contractor’s records, invoices, and any other accounting documentation necessary to verify usage.

3.6 Vending machine(s)reports and accessibility

3.6.1 Contractor shall stock appropriate inventory levels with reports to proper personnel at any time by a formatted spreadsheet. This will allow BEP to adjust inventory levels based on usage throughout contract performance. Levels shall only be adjusted after authorization by a

COR.

3.6.2 Set up of tool vending machine shall be by part number, Electronic Data Processing number or proper description of tools in vending machine that is accessible at any time by BEP authorized personnel.

3.6.3 Shall allow authorized personnel only to access vending machine with a with unique identifier method or equal. This method shall be used to verify personnel using the tool vending machine, type of tools/safety supplies and amount removed from the machine and history of tools used for the work order.

All items that are to be installed by the Contractor shall be verified by COR or assigned personnel. The Contractor shall have a list or inventory sheet for the items that are to be installed in the vending machine. The inventory list shall have all information that describes

8 Bureau of Engraving and Printing 2031ZA25Q00163 the items to be installed. Inventory list may be adjusted during the life of the contract based on usage of current items or addition of new items identified by the BEP. Inventory items must be agreed and approved by COR. Any item additions will include description; item number;

min/max level and storage quantity.

3.6.4 Drawer layout for the vending machine shall be set up to accommodate all BEP tool inventory list for one piece/tool at times or multi tools at a time. All compartments in the drawers of the vending machine shall be used.

D.4 Deliverables

SOW# Deliverable Due Date Medium/Format Submit to

C.3.1 Equipment By August 1, 2025 DCF

C.3.2 Maintenance Services By August 1, DCF

C.3.4 Products By August 1, DCF

C.6 Monthly Progress Reports Stock Out Report Optimization Report

Monthly and Quarterly

Excel Spreadsheet COR

D.5 Government Furnished Resources and Information:

D.5.1 Safeguarding Government Furnished Materials. Under the performance of this contract, the BEP shall provide Government Furnished Materials that are considered items of security. The Contractor shall abide by all requirements and instructions of the BEP’s Office of Security during the performance of this contract.

D.5.2 Environmental, Health, and Safety:

D.5.2.1 All Contractors must comply with the requirements and procedures established through the

BEP Environmental, Health, and Safety (EHS) document(s): 75D-07.0-04 EHS Contractor Requirements, 75D-07.0-.06 EHS Requirements for Large Equipment Purchases, and 75D- 05.0-.01 Radiation and Laser Safety. The applicable contents of the document(s) must be adhered to. The BEP shall furnish the document(s) as part of the contract.

D.5.2.2 The Contractor shall be required to attend a safety orientation to review the emergency response requirement established by the BEP EHS office. Any chemicals that shall be used must be EHS approved prior to the chemicals being brought on site. The COR shall coordinate all BEP EHS requirements.

9 Bureau of Engraving and Printing 2031ZA25Q00163

D.5.3 Access to Government Facilities:

D.5.3.1 The BEP is a secure facility, and all instruction of the BEP Police must be obeyed:

D.5.3.1.1 Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

D.5.3.1.2 During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required.

D.5.3.1.3 During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility.

D.5.3.1.4 The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

D.5.3.2 The BEP shall not provide parking for the BEP DCF.

D.5.4 On-Site Work Restrictions

When performing services at the place of installation such work must be performed without:

D.5.4.1 Interfering with Government business.

D.5.4.2 Unduly restricting traffic.

D.5.4.3 Causing unsafe conditions for employees and visitors.

D.5.4.4 Adversely affecting the operation of the BEP facility.

D.5.4.5 Non-compliance with security regulations.

D.5.4.6 Failure to adhere to this requirement can be considered grounds for termination.

D.6 Applicable Documents:

The contractor shall provide English-language documentation that describes accurate and current technical information for system for the evaluation and prediction of banknotes durability. The documentation shall include operational manuals, maintenance manuals, training manuals and technical contact information.

D.7 Place of Performance:

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Bureau of Engraving and Printing Washington, DC Currency Facility Annex Building Shipping and Receiving D Street, Between 13th and 14th Streets, S.W. Washington, D.C. 20228-001

The Contractor shall contact the BEP Receiving Section on 2020-874-2333 at least forty-eight (48) hours in advance to schedule all deliveries. Receiving hours for deliveries to the BEP are 7:30 a.m. to 2:30 p.m., local time, Monday through Friday, excluding U.S. Federal

10 Bureau of Engraving and Printing 2031ZA25Q00163

Holidays and the BEP Year-End-Shutdown Period. The following Delivery information shall be provided when scheduling delivery appointments to the BEP:

o Name of Sender (e.g. Contractor) o Name of Carrier o Contract/Purchase Order number o Total number of cartons and/or pallets o Total weight o Date and time of delivery o Mode of transportation (e.g., van, truck, automobile) o Point of contact information

Shipping shall be F.O.B. Destination within Consignee's Premises.

D.8 Performance/Delivery Period:

Period of Performance will begin on August 1, 2025. This contract will include one Base Year and four Option Years.

Base Year 1 August2025 through 31 July 2026 Option Year I 1 August2026 through 31 July 2027 Option Year II 1 August2027 through 31 July 2028 Option Year III 1 August2028 through 31 July 2029 Option Year IV 1 August2029 through 31 July 2030

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SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• Must be durable, in English, and printed on or affixed to the surface of a package or on a label, tag, or sign.

• Must not be unobscured by labels or attachments; and

• Must be located away from any other marking (such as advertising) that could substantially reduce its effectiveness.

D.2 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Backordered, where applicable.

D.4 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E – INSPECTION AND ACCEPTANCE

FAR CLAUSE 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov/ (End of Clause)

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be made by BEP appointed Contracting Officer's Representative (COR). The following details the means for testing and acceptance of the equipment delivered under this contract.

Inspection and acceptance of the supplies to be provided hereunder shall be made in accordance with FAR Clause 52.246-2, Inspection of Supplies – Fixed Price. The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) at award to provide oversight on behalf of the

CO.

When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor. All parts found insufficient or damaged must be replaced at the contractor’s expense.

CLAUSE

NUMBER

TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 52.246-4 Inspection of Services-Fixed-Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984 http://www.acquisition.gov/

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SECTION F – DELIVERY OR PERFORMANCE

NUMBER

TITLE DATE

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.o.b. Destination JAN 1991

FAR Clause 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov/ (End of Clause)

F.1 Place of Delivery:

Bureau of Engraving and Printing Washington, DC Currency Facility Annex Building Shipping and Receiving D Street, Between 13th and 14th Streets, S.W. Washington, D.C. 20228-001

The BEP will not provide parking for the BEP Washington D.C. Facility.

F.2 Notification of Delivery:

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP will not provide any assistance during deliveries.

The vendor shall notify the COR seven (7) days prior to scheduling equipment deliveries.

Copies of the packing lists shall be included with this notification and a list of vendor employees who will need access to the BEP to perform installation and testing of the equipment.

F.3 Deliveries to Washington, DC Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours.

Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

14 Bureau of Engraving and Printing 2031ZA25Q00163

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.4 Performance/Delivery Period:

The Contractor shall provide the equipment to DCF within six (6) months of contract award.

F.5 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

F.6 Notice to the Government of Delays:

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract or any delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract or of a delivery, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided;

however, that this data shall be informational only in character and that receipt thereof shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

https://www.opm.gov/fedhol/

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Bureau of Engraving and Printing Attn: To be completed upon award.

14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

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G.3 DTAR 1052-232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause) http://www.ipp.gov/

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Type of Contract:

This is a Firm Fixed-Price type contract.

H.2 Identification of Contract Employees:

No interpretation of any provision of this contract, including applicable specification(s)/statement of work, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 Notice to the Government of Delays:

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 Non-Disclosure of Non Public Information and Data:

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties.

In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract.

The Contractor shall be required to sign a Non-Disclosure Agreement.

H.5 Indemnification

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

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If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 Organizational Conflicts of Interest

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did

19 Bureau of Engraving and Printing 2031ZA25Q00163 not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

• Describe in detail the changed requirement that creates the potential conflict of interest; and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 Disclosure of Conflicts of Interest It is the BEP policy to award contracts to only those Offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical quote. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

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(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 Identification of Contract Employees All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

H.9 Evaluation of Contractor Performance:

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement

21 Bureau of Engraving and Printing 2031ZA25Q00163 between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.10 Safety:

State “Right to Know” laws and 29 CFR 1910.1200, Employees Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information not meeting the requirement will not be accepted (off-loaded) by the BEP.

All machinery delivered under this contract shall be in accordance with the BEP’s Safety, Health and Environmental requirements.

https://cpars.cpars.gov/cpars/app/home.do http://www.fapiis.gov/fapiis/govt/datareports.jsp

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H.11 Accident Prevention:

The Contractor shall comply with safety practices as may be deemed necessary by the Bureau Safety Manager to ensure the safety and health of Contractor and Bureau employees.

When the Contractor’s performance requires the use of power-activated devices for welding, cutting or burning using open-flame or electric-arc equipment, the Contractor shall provide no less than three (3) days advanced written notice to the COR requesting approval for the use of the power-activated devices. The COR shall obtain clearance of such use through the Bureau Safety Manager and provide written confirmation of approval or disposal to the Contractor.

The Contractor shall take any other precautions necessary to protect all persons against injury at the work site and shall be held responsible for all damages to persons and property that occur as a result of his fault or negligence in performing the contract work.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment may not be allowed to return to the Bureau’s property.

H.12 Bureau Working Restrictions:

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

• Interfering with Government business;

• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors; and

• Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

H.13 Parking:

All vehicles entering the facility are subject to inspection. There is no available parking at the DCF.

H.14 Utilities Provided:

For the purpose of this contract, utilities such as water, electricity, etc., will be furnished by the Government at no cost to the Contractor for the preparation and performance of the BAT and installation of the equipment at the Bureau. All extensions, wiring, hoses, etc., required for connection to such utilities shall be furnished by the Contractor. The Contractor will be required to participate in all BEP utility conservation programs. Long distance and FTS telephone services will not be provided. If the Contractor anticipates any interruption to a utility service, the Contractor shall provide written notification to the COR 10 calendar days prior to the utility interruption.

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H.15 Bureau’s Regulations:

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations.