RFQ 2031ZA25Q00162 - Fiber Analyzer.pdf

REQUEST FOR QUOTE

2031ZA25Q00162

Fiber Analyzer

Table of Contents Section Description Page Number(s)

A General Information 2 B Pricing Schedule 3 - 4 C Statement of Work 5 - 14 D Packaging and Handling 15 - 16 E Inspection and Acceptance 17 F Delivery or Performance 18 - 19 G Contract Administration Data 20 - 21 H Special Contract Requirements 22 – 31 I Contract Clauses 32 – 40 J Attachments 41 K Certifications 42 - 64 L Instructions to Offerors 65 - 68 M Evaluation 69 - 71

2 Bureau of Engraving and Printing 2031ZA25Q00162

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12 & 13, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-03/effective date of 17 January 2025.

B. This procurement falls under NAICS code 334516, Analytical Laboratory Instrument

Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

3 Bureau of Engraving and Printing 2031ZA25Q00162

SECTION B – PRICING SCHEDULE

Base Year

CLIN SUPPLIES/SERVICES QTY UNIT UNIT

PRICE TOTAL

0001 Fiber Analyzer Unit with PC (12-months warranty included) 1 EA $ $

0002 Shipping 1 EA $ $

0003 Installation 1 EA $ $

0004 Training (On-Site at BEP DCF) 1 EA $ $

Total Base Year $

Option Year 10F

CLIN SUPPLIES/SERVICES QTY UNIT UNIT

PRICE TOTAL

1001 Preventative Maintenance 1 EA $ $

Total Option Year 1 $

Option Year 2

CLIN SUPPLIES/SERVICES QTY UNIT UNIT

PRICE TOTAL

2001 Preventative Maintenance 1 EA $ $

Total Option Year 2 $

Option Year 3

PRICE TOTAL

3001 Preventative Maintenance 1 EA $ $

Total Option Year 3 $

1 The period of performance (pop) includes option periods, which will be evaluated at the time of award.

4 Bureau of Engraving and Printing 2031ZA25Q00162

Option Year 4

PRICE TOTAL

4001 Preventative Maintenance 1 EA $ $

Total Option Year 4 $ $

Grand Total $

5 Bureau of Engraving and Printing 2031ZA25Q00162

SECTION C – STATEMENT OF WORK (SOW)

C.1 Introduction/Background:

The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. In support of these operations at BEP's District Currency Facility (DCF), located in Washington, DC, the BEP, Office of Quality Operations (OQO) has a need for a new Fiber Analyzer (also referred to as instrument, equipment, or system within the text of this

SOW.

The BEP, OQO seeks to add to its existing capabilities with a new Fiber Analyzer that meets or exceeds the specified requirements. The Fiber Analyzer will be used to analyze fibers properties.

C.2 Objective/Scope/Purpose:

C.2.1 The Contractor shall provide the BEP, OQO with a Fiber Analyzer, including an instrument, controller on-site installation, training, and preventive maintenance for four additional years after the base year, with all the components required for the instrument to be operational.

C.2.2 The Contractor shall provide the BEP, OQO with a Fiber Analyzer that is new and shall include at a minimum all sub-systems and major components listed in the technical requirements below. Under this requirement, the contractor shall provide the delivery, installation, acceptance, associated deliverables, and training of the requirement herein.

No prototypes, refurbished, one-of-a-kind, or two-of-a-kind systems will be considered.

C.2.3 The Fiber Analyzer is necessary within BEP OQO laboratories to ensure presence of fiber attributes that will be used in the currency manufacturing process. The Fiber Analyzer unit is required for this contract as it is the most compatible for the high-level requirements stated in this SOW to ensure properties of fibers and will be used in OQO for incoming material inspection.

C.2.4 The contractor shall provide all personnel for the required labor, equipment and materials, transportation, and supervision to deliver and install the Fiber Analyzer system. The contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The contractor shall provide startup assistance, training, verification procedure, integration, and warranty for this requirement herein.

Warranty will be required for one year.

C.3 Technical Requirements/Tasks/Outcomes:

The following represents the operational capability, functionality, and performance characteristics of the listed major sub-systems and major components of the Fiber Analyzer. The Contractor shall supply the Fiber Analyzer with the following characteristics:

6 Bureau of Engraving and Printing 2031ZA25Q00162

C.3.1 The system shall possess a motorized stage.

C.3.2 The system shall be capable of measuring the following properties of fibers:

C.3.2.1 Length.

C.3.2.2 Width.

C.3.2.3 Curl.

C.3.3 The system shall provide length and width measurements up to 7 mm.

C.3.4 The instrument shall be capable of measuring kinks, fibrillation, and flocculation

(also called clumps).

C.3.5 A material that can be used as a standard for verifications, such as Rayon calibration check fiber, is required as part of the system.

C.3.6 The system shall have advanced image processing tools with less than 5 micrometer effective resolution through sub-pixel calculations.

C.3.7 The software shall provide the option for offline evaluations of results

C.3.7.1 Offline evaluation refers to the capability of the system to complete data analysis while the instrument is turned off.

C.3.7.2 The system shall possess statistical evaluation tools, such as histograms, to compare the required measured properties.

C.3.7.3 The system shall already have installed all software require to extrapolate and read data and reports.

C.3.8 The system shall have the ability to remove text data in a CSV or other excel compatible format.

C.3.9 The system shall have the ability to remove image data in TIFF, BMP, or similar format.

C.3.10 The system shall measure a wide variety of fibers, including pulp and paper, recycled fibers, synthetic fibers, and numerous other natural fibers such as cotton.

C.3.11 Detailed information about system cleaning and other best practices shall be provided as part of the documentation.

C.3.12 The system shall be fully ISO 16065-2 compliant and accredited.

C.3.13 The system shall accurately measure a large number of samples, up to 20 samples per 8-hour shift.

C.3.14 The system shall not require a network connection to operate or extract data.

C.3.15 The system shall allow users to freely choose and modify measured attributes for different sample points or pulp grades.

C.3.16 The system shall provide reports based on the measured data.

C.3.17 The system shall possess a modular component that allows for expansion in measurements and the incorporation of new optical elements.

7 Bureau of Engraving and Printing 2031ZA25Q00162

C.4 Deliverables:

C.5 Government Furnished Resources and Information:

C.5.1 Safeguarding Government Furnished Materials: Under the performance of this contract, the BEP shall provide government-furnished materials that are considered items of security. The Contractor shall abide by all requirements and instructions of the BEP’s Office of Security during the performance of this contract.

No.

Deliverable Due Date Deliverable Format Deliverable Recipient

C.3.6 Training Manual Two (2) weeks prior to training PDF/Email/MS Word

2003 (or higher) format

COR

C.10.10 Contact Information

NLT 7 days after award

PDF/Email/MS Word 2003 (or higher) format

COR

C.10.10.1.1 Preventive Maintenance Coordination

NLT three (3) business days after been reached by the

COR

Stablish PM on site visit withing the next

30 calendar days

COR

C.10.10.5.8 Certificate of Calibration and/or

Verification

NLT five (5) business days from Calibration and/or

Verification

PDF/Email/MS Word 2003 (or higher) format

COR

C.10.10.5.9 Calibration or verification stickers

Upon completion of the verification or calibration

Add required information to instrument verification or calibration sticker

COR

C.10.9 Preventative Maintenance

Summary Report

NLT five (5) Business Days from

Preventative Maintenance performance

PDF/Email/MS Word 2003 (or higher) format

COR

C.11.2 Warranty Completion of full acceptance

PDF/Email/MS Word 2003 (or higher) format

COR

8 Bureau of Engraving and Printing 2031ZA25Q00162

C.5.2 Environmental, Health, and Safety:

C.5.2.1 All Contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) document(s): 75D-07.0-04 EHS Contractor Requirements, 75D-07.0-.06 EHS Requirements for Large Equipment Purchases, and 75D-05.0-.01 Radiation and Laser Safety. The applicable contents of the document(s) must be adhered to. The BEP shall furnish the document(s) as part of the contract.

C.5.2.2 The Contractor shall be required to attend a safety orientation to review the emergency response requirement established by the BEP EHS office. Any chemicals that shall be used must be EHS approved prior to the chemicals being brought on site. The COR shall coordinate all BEP EHS requirements.

C.5.3 Access to Government Facilities:

C.5.3.1 The BEP is a secure facility, and all instruction of the BEP Police must be obeyed:

C.5.3.1.1 Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

C.5.3.1.2 During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required.

C.5.3.1.3 During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility.

C.5.3.1.4 The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

C.5.3.2 The BEP shall not provide parking for the BEP DCF.

C.5.4 On-Site Work Restrictions:

When performing services at the place of installation such work must be performed without:

C.5.4.1 Interfering with Government business.

C.5.4.2 Unduly restricting traffic.

C.5.4.3 Causing unsafe conditions for employees and visitors.

C.5.4.4 Adversely affecting the operation of the BEP facility.

C.5.4.5 Non-compliance with security regulations.

C.5.4.6 Failure to adhere to this requirement can be considered grounds for termination.

9 Bureau of Engraving and Printing 2031ZA25Q00162

C.6 Applicable Documents.

The contractor shall provide English-language documentation that describes accurate and current technical information for the Fiber Analyzer system. The documentation shall include operational manuals, maintenance manuals, training manuals, and technical contact information.

C.7 Place of Performance:

Deliverables as required during the performance of this contract shall be delivered to F.O.B. destination. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Bureau of Engraving and Printing Washington, DC Currency Facility Annex Building Shipping and Receiving D Street, Between 13th and 14th Streets, S.W. Washington, D.C. 20228-001

The Contractor shall contact the BEP Receiving Section on 202-874-2333 at least forty-eight (48) hours in advance to schedule all deliveries. Receiving hours for deliveries to the BEP are 7:30 a.m. to 2:30 p.m., local time, Monday through Friday, excluding U.S.

Federal Holidays and the BEP Year-End-Shutdown Period. The following Delivery information shall be provided when scheduling delivery appointments to the BEP:

• Name of Sender (e.g. Contractor)

• Name of Carrier

• Contract/Purchase Order # (Reference information in blocks 2 and 3 on BEP

FORM 7989)

• Total number of cartons and/or pallets

• Total weight

• Date and time of delivery

• Mode of Transportation (e.g., van, truck, automobile)

• Point of Contact Information

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered and installed at the Washington through the life of the contract.

C.8 Performance/Delivery Period:

The performance period of this requirement will be a one (1) year base and four (4) 12-months option period for preventative maintenance. The Contractor shall provide the equipment to DCF within 90-days upon award of contract.

10 Bureau of Engraving and Printing 2031ZA25Q00162

C.9 Training and Trainer Requirements:

Training shall be provided for the Fiber Analyzer before performing the Bureau Acceptance Test (BAT). The training session shall occur on days determined by and mutually agreed to with the Contracting Officer Representative (COR).

C.9.1 The Contractor shall inform the BEP COR two (2) weeks prior to installation to coordinate and schedule training.

C.9.2 The Contractor shall provide a minimum of one (1) day of training for up to three (3) operators. All necessary training materials and labor shall be supplied by the Contractor.

C.9.3 The Contractor shall provide all training materials to the COR two (2) weeks prior to installation for review and approval by the BEP.

C.9.3.1 The training materials shall be provided in electronic form (MS Word, PDF, MS

Power Point, etc.) to the COR for distribution to training attendees.

C.9.3.2 All training documents and aids shall be in English language and become the property of the Government.

C.9.3.3 The BEP reserves the right to reproduce training material and aids for internal training.

C.9.4 The Contractor shall provide a Training Plan and schedule the installation of the systems and testing of all features such that the testing and training are performed on all functional components and accessories.

C.9.5 Training shall include, at a minimum.

C.9.5.1 Fiber Analyzer operation, including all components.

C.9.5.2 Procedure documents for setup and modification.

C.9.5.3 Preventive maintenance.

C.9.5.4 Equipment verification.

C.9.5.5 Equipment startup/shutdown.

C.9.5.6 Basic troubleshooting.

C.9.5.7 Environmental, health and safety information associated to the system.

C.9.5.8 Maintenance best practices for the instrument.

C.9.6 At least one demonstration of the system shall be provided before the training and at least another one during the training.

C.9.7 Training personnel shall be qualified representative(s) with the knowledge of the equipment purchased, with hands-on experience.

C.9.8 The Contractor shall provide the name(s) and number of years the representative(s) has conducted customer training two (2) weeks prior to installation.

C.9.9 Qualified representative(s) shall be determined by and mutually agreed to with the COR.

C.9.10 Training personnel shall also be fluent in the English language.

11 Bureau of Engraving and Printing 2031ZA25Q00162

C.9.11 The Contractor shall provide specialized training to familiarize BEP personnel with the operation of the system and parts and to help ensure reliable performance and maximum service life during normal usage.

C.9.12 The Contractor shall provide training at the BEP facility during local business hours, 9:00 AM to 5:00 PM (Eastern Time), excluding any federal holidays and weekends, should time permit during local business hours.

C.10 Preventative Maintenance (PM):

C.10.1 The contractor shall provide a recommended preventative maintenance and verification schedule.

C.10.10.1.1 The COR has the right to coordinate the PM, and the contractor shall be available to start the coordination process during the next 3 calendar days from contact.

C.10.10.1.2 PM is expected to be coordinated in the next 30 calendar days after the COR reaches the contractor.

C.10.2 The Contractor shall provide information for extended preventive maintenance and verification services on the Fiber Analyzer equipment and its major components (e.g., camera).

C.10.3 All service work shall be performed by the service provider and by certified factory-trained personnel.

C.10.4 Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation, and modifications, and the latest state-of-the-art applications for service/repair being performed on equipment according to Fiber Analyzer specifications.

C.10.5 PM shall also include all necessary travel, labor, equipment, and parts. The PM Service shall include, at minimum:

C.10.10.5.1 One (1) PM visit per calendar year to service and inspect all Fiber Analyzer components.

C.10.10.5.2 Inspect all instrument components and accessories.

C.10.10.5.3 Evaluate the instrument and provide “As Found” status and “As Left” status, documented on the certificate.

C.10.10.5.4 Clean all instrument components and accessories.

C.10.10.5.5 Replace parts as required for optimal operation.

C.10.10.5.6 Preventive maintenance and performance verification.

C.10.10.5.7 Use certified standards to perform verification and include traceability information on the certificate or an attachment.

C.10.10.5.8 At a minimum, the certificate of calibration shall include equipment serial number, location, date of verification, next verification due date, equipment condition prior to verification, and name of service engineer. The certificate

12 Bureau of Engraving and Printing 2031ZA25Q00162 of calibration shall be submitted within five (5) business days after completion of service.

C.10.10.5.9 A calibration/verification sticker shall be affixed to the equipment to include the instrument serial number, date of service, verification due date, and name of service technician, provided the day the PM is performed.

C.10.10.5.10 Annual routine maintenance and verification shall be documented with a detailed outline of work completed, labor, and parts.

C.10.6 The Contractor shall provide a certificate after each verification. If a certificate is not available after service, a service report and/or interim verification document shall be provided until the certificate is provided.

C.10.7 In the case of repair service, a new verification certificate (if applicable) and service report shall be provided if repair(s) is made to the instrument such that the previous verification is no longer valid.

C.10.8 A service report shall be provided if only repair service is completed.

C.10.9 Certificates or service reports shall be provided within five (5) business days following the service/repair.

C.10.10 The Contractor shall provide a Point of Contact (POC) for maintenance and verification support. At a minimum, the certificate shall include:

C.10.10.10.1 Title (e.g., Verification Certificate).

C.10.10.10.2 Instrument component serial number(s).

C.10.10.10.3 Location of where verification service was performed.

C.10.10.10.4 Unique identification of the certificate (e.g., the certificate number).

C.10.10.10.5 Identification of verification method(s).

C.10.10.10.6 Identification of the items verified.

C.10.10.10.7 “As Found” and “As Left” results with tolerances.

C.10.10.10.8 List of measuring equipment and/or standards used to perform verification and traceability to NIST, ASTM, or equivalent.

C.10.10.10.9 Name and address of the Contractor.

C.10.10.10.10 Date of service and name of technician.

C.10.10.10.11 Identify any parts that require replacement or repair.

C.10.10.10.12 Notes/suggestions to BEP.

13 Bureau of Engraving and Printing 2031ZA25Q00162

C.11 Warranty

C.11.1 The Contractor shall provide one (1) year (12 calendar months) warranty on the Fiber Analyzer equipment, desktop computer, software, and associated accessories and for all replacement parts, components, and all applicable equipment.

C.11.2 The contractor's warranty shall begin after the completion of the equipment’s installation, successful performance test, and full acceptance of the system by the Government.

C.11.3 The Contractor warranty shall also include materials, labor, and associated transportation and shipping costs to correct any latent defects that prevent BEP from attaining the capabilities in the Technical Requirements/Tasks/Outcomes section.

C.11.4 During the warranty period, the Contractor shall correct or re-perform any defective or nonconforming services within one hundred twenty (120) hours or less.

C.11.5 The Contractor shall provide a POC for any warranty issues or concerns.

C.11.6 The Contractor shall provide information for an extended warranty on the Fiber Analyzer equipment and its major components (e.g., desktop computer, software, etc.).

C.12 Bureau Acceptance Test (BAT):

C.12.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, including an inventory of parts list and supplies listed in the contract.

After the inspection, the COR shall notify the Contractor’s POC and the CO (Contracting Officer) if services were found to be non-compliant with contract requirements and/or unacceptable services were performed.

C.12.2 Verification: Following installation, a demonstration of the systems and training shall be provided and performed by the Contractor.

Verification shall require one (1) day and shall be conducted as part of the training. The Contractor shall provide certified standards to verify the instrument's performance.

C.12.3 Validation/ BEP Acceptance Testing (BAT):

C.12.3.1 The BEP will validate that the Fiber Analyzer is in compliance with the requirements stated in the Technical Requirements/Tasks/Outcomes section:

C.12.3.4.1 Validation shall require up to seven (7) calendar days of performance.

C.12.3.2 After training, a BAT requirement for the Fiber Analyzer system shall be performed by the BEP to ensure features perform as expected in production and that there are no unintended consequences for the system.

C.12.3.3 If the equipment does not successfully pass the BAT and must be retested till success, the Contractor shall assume all costs of retesting, including personnel lodging, travel, materials, and any other related fees.

C.12.3.4 BAT requirements for the Fiber Analyzer system shall include, at minimum:

C.12.3.4.1 The system shall be capable of successfully measuring Rayon fibers considering its specifications. These fibers will be provided by the Contractor.

14 Bureau of Engraving and Printing 2031ZA25Q00162

C.12.3.4.2 Three additional samples provided by BEP with be analyzed and evaluated using BEP COR technical criteria

C.12.4 Final Acceptance: The system shall be utilized (after training) by BEP for a minimum of fifteen (15) calendar days without any problems or issues being noted prior to final acceptance by the BEP.

15 Bureau of Engraving and Printing 2031ZA25Q00162

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 Notice of Packaging Slip Requirements:

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• Must be durable, in English, and printed on or affixed to the surface of a package or on a label, tag, or sign.

• Must not be unobscured by labels or attachments; and

• Must be located away from any other marking (such as advertising) that could substantially reduce its effectiveness:

D.2 General Items – Information Required for Each Shipment:

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 Line Items – Information Required for Each Line Item Included in the Shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

D.4 Notice of Shipping Label Requirements:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

16 Bureau of Engraving and Printing 2031ZA25Q00162

The Contractor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

17 Bureau of Engraving and Printing 2031ZA25Q00162

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR CLAUSE 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov/ (End of Clause)

CLAUSE

NUMBER

TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 52.246-4 Inspection of Services-Fixed-Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984 52.247-34 F.o.b. Destination JAN 1991

18 Bureau of Engraving and Printing 2031ZA25Q00162

SECTION F – DELIVERY OR PERFORMANCE

F.1 FAR Clause 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov/ (End of Clause)

CLAUSE

NUMBER

TITLE DATE

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.o.b. Destination JAN 1991

F.2 Place of Delivery:

Deliverables as required during the performance of this contract shall be delivered to F.O.B. destination. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Bureau of Engraving and Printing Washington, DC Currency Facility Annex Building Shipping and Receiving D Street, Between 13th and 14th Streets, S.W. Washington, D.C. 20228-001

F.3 Notification of Delivery:

The contractor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises.

The BEP will not provide any assistance during deliveries.

The contractor shall notify the COR seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of contractor employees who will need access to the BEP to perform installation and testing of the equipment.

F.4 Deliveries to Washington, DC Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working http://www.acquisition.gov/

19 Bureau of Engraving and Printing 2031ZA25Q00162 hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.5 BEP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

20 Bureau of Engraving and Printing 2031ZA25Q00162

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Bureau of Engraving and Printing Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

21 Bureau of Engraving and Printing 2031ZA25Q00162

G.3 DTAR 1052-232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

22 Bureau of Engraving and Printing 2031ZA25Q00162

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Type of Contract:

This is a Firm Fixed-Price type contract.

H.2 Identification of Contract Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All contractor personnel shall clearly identify themselves as a contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

H.3 Notice to the Government of Delays:

In the event the contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 Non-Disclosure of Non Public Information and Data:

During the period of performance of the contract, the contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

23 Bureau of Engraving and Printing 2031ZA25Q00162

Further, the contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement.

H.5 Indemnification

(a) Responsibility for Government Property: The contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the contractor, any subcontractor, or any employee, agent or representative of the contractor or subcontractor.

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the contractor's performance of this contract, the contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

24 Bureau of Engraving and Printing 2031ZA25Q00162

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 Organizational Conflicts of Interest

(a) The contractor warrants that, to the best of the contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

• Describe in detail the changed requirement that creates the potential conflict of interest; and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

25 Bureau of Engraving and Printing 2031ZA25Q00162

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 Disclosure of Conflicts of Interest

It is the BEP policy to award contracts to only those Offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical quote. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

26 Bureau of Engraving and Printing 2031ZA25Q00162

(e) If the contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 Evaluation of Contractor Performance:

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

https://cpars.cpars.gov/cpars/app/home.do

27 Bureau of Engraving and Printing 2031ZA25Q00162

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.9 Safety:

State “Right to Know” laws and 29 CFR 1910.1200, Employees Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information not meeting the requirement will not be accepted (off-loaded) by the BEP.

All machinery delivered under this contract shall be in accordance with the BEP’s Safety, Health and Environmental requirements.

H.10 Accident Prevention:

The contractor shall comply with safety practices as may be deemed necessary by the Bureau Safety Manager to ensure the safety and health of contractor and Bureau employees.

When the contractor’s performance requires the use of power-activated devices for welding, cutting or burning using open-flame or electric-arc equipment, the contractor shall provide no less than three (3) days advanced written notice to the COR requesting approval for the use of the power-activated devices. The COR shall obtain clearance of such use through the Bureau Safety Manager and provide written confirmation of approval or disposal to the Contractor.

The Contractor shall take any other precautions necessary to protect all persons against injury at the work site and shall be held responsible for all damages to persons and property that occur as a result of his fault or negligence in performing the contract work.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment may not be allowed to return to the Bureau’s property.

H.11 Bureau Working Restrictions:

When…