RFQ 2031ZA21Q00087_Final_2.4.21.pdf

REQUEST FOR QUOTE (RFQ)

2031ZA21Q00087

GonioSpectrophotoMeter (GSM)

Table of Contents

Section Description Page Number(s)

I General Information 2

II Pricing Schedule 3-4

III Statement of Work 5– 14

IV Packaging and Handling 15

V Inspection and Acceptance 16

VI Delivery or Performance 17- 18

VII Contract Administration Data 19 - 20

VIII Special Contract Requirements 21 - 24

IX Contract Clauses 25 - 32

X List of Attachments 33

XI Certifications 34 - 50

XII Instructions to Offerors 51 - 52

XIII Evaluation 53 – 56

2 Bureau of Engraving and Printing 2031ZA21Q00087

SECTION I – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2021-04 effective 19 January 2021.

B. This procurement is unrestricted. The associated NAICS code is 334516 Analytical Laboratory

Instrument Manufacturing

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

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SECTION II – PRICING SCHEDULE

Base Year: 01 April 2021 – 31 March 2022

CLIN SUPPLIES/SERVICES QTY

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

0001 Goniospectrophotometer system 1 Each

0002 Small Spot size package 1 Each

0003 Imaging System 1 Each

0004 Extend range detector 1 Each

0005 Software Packages 1 Each

0006 Computer System with monitor 1 Each

0007 Shipping 1 Lot

0008 Installation and Training 1 Lot

0009 Travel 1 NTE

Option Year 1: 01 April 2022 – 31 March 2023

CLIN SUPPLIES/SERVICES QTY

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

Annual routine preventative maintenance and calibration 12 Months

On-site emergency and/or unscheduled service/repair 12 Months

Option Year 2: 01 April 2023 – 31 March 2024

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

Annual routine preventative maintenance and calibration

Months

On-site emergency and/or unscheduled service/repair

Option Year 3: 01 April 2024 – 31 March 2025

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

Annual routine preventative maintenance and calibration service/repair

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Option Year 4: 01 April 2025 – 31 March 2026

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

Annual routine preventative maintenance and calibration service/repair

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SECTION III – STATEMENT OF WORK (SOW)

GonioSpectrophotoMeter (GSM)

C.1 BACKGROUND

The Bureau of Engraving and Printing (BEP) is a component of the U.S. Department of the

Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. Banknote currency manufacturing occurs at the BEP Eastern Currency Facility (WCF) in Washington, D.C. (ECF) and the BEP Western Currency Facility (WCF) in Fort Worth, TX

The Office of Technology Development Security Features Division (OTD/SFD) of the Bureau of

Engraving and Printing (BEP) has a requirement for a research grade Goniospectrophotometer

(GSM) for the Eastern Currency Facility located in Washington, DC . The GSM is a spectrophotometer that has variable angular control of the light sources and detector relative to a sample surface. A GSM shall be capable of high quality spectral data acquisition of optically variable features on a flat surface and goniospectrophotmetry- the measurement of spectral data at user-selected angles. The GSM will be used to analyze inks, pigments, and thin films containing gonio-apparent materials. The GSM performance is required to be a non-destructive tool used to characterize color and spectra of gonio-apparent materials. The GSM shall have variable angular control of both the light source and the detector relative to the sample surface. The GSM shall be cable of both in-plane and out-of-plane or cross plane measurements. The GSM shall be capable of full color digital image acquisition that is correlated to spectral data. Currently, SFD has a number of

R&D projects looking into materials that can be evaluated by a GSM for future banknote security applications. The GSM will be utilized in determining the viably of future security features and materials (inks, coatings, thin films) used in the banknote manufacturing process at the BEP. Using the GSM, the BEP can better develop materials for less spoilage, improve the manufacturing process, and print high quality U.S. banknotes with improved counterfeit resistance.

C.2 SCOPE

The Contractor shall provide the BEP, ECF with a newly-constructed GSM containing all sub-components and major components listed in the technical requirements below. The Contractor shall provide a computer containing all hardware and software necessary to operate the GSM.

When delivered, the GSM shall be fully interfaced with the computer so that all hardware and software can be operated by the computer. The computer shall be operated off network as a standalone system. The GSM acquisition shall be a firm fixed price contract for a research grade system encompassing equipment, data collecting unit, control system, delivery, installation, and training.

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The contractor shall provide all labor and materials to deliver and install the systems. The contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The contractor shall provide startup assistance, training, calibration procedure, integration and warranty for this requirement herein. Warranty, calibration and maintenance operating assistance service will be required for one year.

C.3 TECHNICAL REQUIREMENTS

Technical Requirements for Goniospectrophotometer

The following represents the minimum capability, functionality and performance characteristics of the GSM. At a minimum, the contractor shall supply the following sub-system and major components for the GSM:

3.1.1 Instrument shall be plug-and-play, incorporating all necessary components including, but not limited to, illumination sources, detection elements, optics, electronics, controls, stand-alone computer hardware, and software.

3.1.2 Instrument shall operate with standard US electrical power source (110V) under ambient laboratory temperature (65-75o F) and relative humidity (30-

60o F) conditions.

3.1.3 Instrument shall be capable of high quality data acquisition of optically variable features on a flat sample surface.

3.1.4 Instrument shall be capable of the measurement of spectra at user-selected angles.

3.1.5 Instrument shall include an independently mounted light source that is positioned around a mounted flat sample holder such that the light source can be moved within a fixed plane at 90° relative to the plane of a flat sample.

3.1.6 The light source shall be able to move within its plane in variable angular intervals at a fixed distance from the center point of the sample surface.

3.1.7 The instrument shall include and independently mounted detector that is position around the flat sample holder, such that the detector can be moved within a fixed plane at 90° relative to the plane of a flat sample.

3.1.8 The detector shall be able to move within its plane in variable angular intervals at a fixed distance from the center point of the sample surface.

3.1.9 The instrument shall allow for the light source, detector, and center point of the sample to be contained in the same plane such that this plane is 90° to the sample plane.

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3.1.10 The instrument shall allow for both in-plane and out-of-plane data collection.

3.1.11 The instrument shall allow for the plane containing the angular movement of the light source and the plane containing the angular movement of the detector to be in different planes, while both planes are 90° to the sample plane such that the light source and the detector both have unobstructed, independent line-of –sight to the center point of the sample at all angular intervals.

3.1.12 The difference between the light source plane and the detector plane shall be measureable and controllable.

3.1.13 The angles and positions of the sample, light source and detector shall be controlled and moved in an automated manner.

3.1.14 The instrument shall have a full range of independent motion for both the light source and detector within the plane of motion for each, thus encompassing 360° of angle.

3.1.15 The instrument shall include independent motion and control of each angle within the system.

3.1.16 The instrument shall have a scheme to correlate the spectral data with positional and angular data.

3.1.17 The user shall be able to define the angles used for collection of the data with the system automatically moving the system components based on user input of angular parameters into the software.

3.1.18 The instrument shall have a sample mounting area that is at least 80x80 mm in size.

3.1.19 The instrument shall have a “spot size” detection region of interest that is 5x5mm or smaller in size at 0° specular orthogonal to the sample plane. (Mandatory

Requirement)

3.1.20 The instrument should have a spot size smaller than 5x5mm with additional preference given for spot size on the order of a 1x1mm. Smaller spots sizes shall be given preference if the instrument meets all other specifications. (Mandatory Requirement)

3.1.21 The instrument shall collect spectra over a range from 400-1700 nm.

3.1.22 The instrument shall collect spectra at 5 nm or smaller intervals.

3.1.23 The instrument shall have calibration of spectral response with included calibration

8 Bureau of Engraving and Printing 2031ZA21Q00087 standards.

3.1.24 Instrument shall include a system enclosure to prevent spectral interference by external light.

3.1.25 Instrument shall maintain consistent illumination intensity from each angular position.

3.1.26 Instrument shall allow for angular positional control of 2° or less.

3.1.27 The instrument shall include an automated full color image acquisition system that can collect angle-correlated images.

3.1.28 Instrument shall include the ability to create automated measurement geometries and routes for the illumination and detection arms based on user- selected start, end and step angles.

3.1.29 The Instrument shall allow for collection of a series of spectral measurements from different angles that the system can display as plots of spectral variation with respect to angular position.

3.1.30 The instrument shall allow for creation of color matrix based on color images taken at user selected geometries.

3.1.31 Instrument shall allow for the correlation of spectral data and colorimetric values with visual assessment from digital images.

3.1.32 The software shall include the display of spectral data for industry standards of wavelength and color space, such as nanometers for wavelength, RGB, lab, CIELAB, or other methodology used by ASTM or Hunter Labs standards.

3.1.33 The instrument shall be fully functional upon installation by the vendor.

3.2 Deliverables:

# Deliverable Due Date Deliverable Recipient

(include contact information)

Deliverable

Format

Goniospectophotometer 6 months from award date

TBD at time of award Equipment

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C.4 TRAINING AND TRAINING REQUIREMENTS

Training shall be provided for the GSM after installation and successful completion of the

Bureau Acceptance Test (BAT) at the BEP ECF. Training shall cover the entire GSM system delivered, including all subsystems and support equipment. The training session will occur on day or days mutually agreed with the BEP Contracting Officer Representative

(COR) after contract award. Training shall last eight (8) hours and correspond to the start and stop times for operational shifts of the BEP. All training shall be scheduled at a time agreed upon with the BEP COR Monday through Friday except holidays. Training shall be based upon the information included in the GSM operation and maintenance manuals and any other supplemental devices and information that the contractor and the BEP jointly deem necessary for satisfactory training. Training session may have up to three (3) BEP personnel in attendance. Maintenance personnel shall receive training in both the electrical and mechanical maintenance of the equipment. The contractor shall provide all training materials (CD and hard copies) 2 weeks in advance of the training and labor required for the installation and training. Training shall include, at a minimum, installation, operation, instrument operation, maintenance and set up procedures for calibration software features.

At a minimum:

C.4.1 Contractor shall schedule the installation of the system and testing of all features such that the installation, testing and training is performed on the same day, or in such a way as to minimize downtime.

C.4.2 Contractor shall inform the BEP COR one (1) week prior to installation to coordinate and schedule installation and training. The contractor shall provide all training materials to the COR prior to installation for review and approval by the BEP. The training materials shall include a CD of all materials with adequate hard copies for each training attendee. All printed training aids shall be provided for the course, be in

English language, and become the property of the Government.

C.4.3 Training personnel shall be qualified representative(s) and be proficient in the English language. Contractor shall provide specialized training to familiarize BEP personnel on the installation and operation of the system, parts, and to help ensure reliable performance and maximum service life, during normal usage. Instructor must have successfully completed training in the craft, of which training will be provided, to a level sufficient to be classified at least at the Journeyman level, Master level preferred.

C.4.4 Training shall be sufficient to adequately prepare the operators to safely run the system by themselves while meeting the production requirements. Operator training shall include related safety, health, and environmental topics such as those outlined in this SOW.

C.4.5 Maintenance training shall also consist of electrical, mechanical, and Programmable

Logic Controller (PLC)/Drive control. Training shall be sufficient to adequately prepare maintenance personnel to support the equipment, including debugging

10 Bureau of Engraving and Printing 2031ZA21Q00087 problems or incidents, by themselves meeting the unscheduled corrective maintenance and preventative maintenance requirements.

C.5 MAINTENANCE SERVICE REQUIREMENTS

Contractor shall provide annual routine preventative maintenance and calibration of the equipment. During the preventative maintenance service, the contractor will calibrate all functions of the SPT. Contractor shall provide a point of contact for maintenance and recalibration support. During the preventive maintenance (PM) and calibration, the following shall be included:

C.5.1 Original equipment manufacturer (OEM) certified maintenance and repair technicians shall perform all remedial maintenance, service, and repairs.

C.5.2 The systems must be inspected, optimized, and performance verified by completing the BAT that was completed during installation.

C.5.3 Additional on-site emergency and/or unscheduled service/repair visits including all necessary labor, equipment (e.g. test equipment and tools), replace equivalent system parts, OEM factory-certified replacement parts, and travel to identify, interpret, and isolate suspected and confirmed malfunctions and then repair and resolve such problems with any part, component, thus returning the equipment to Proper Operating

Condition meeting the specification defined in Section C.3 above.

C.5.4 On-site support shall be supplied within three (3) business days/best effort onsite service response of service call and shall be accomplished during local business hours, 7:00 AM to 4:00 PM excluding federal holidays and weekends.

C.5.5 Unlimited telephone and email technical support relating to the system, during the

Contractor's business hours, Monday – Friday (excluding Federal holidays).

C.5.6 OEM-certified replacement parts and software identical or fully compatible (equal to) with original equipment. OEM-certified maintenance and repair technicians shall perform all remedial maintenance and calibration services and repairs.

C.5.7 Updates to the applications and software installed on the BEP workstations or laptops used for data collection and operational support; clean optics and parts, inspect for wear and damage.

C.5.7 Absolute adherence to and conformity with OEM specifications, manuals, bulletins etc. in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, and latest state-of-the-art applications for service/repair being performed on equipment according to specifications as defined in Section C.3 above.

C.5.8 Systems software, firmware and hardware support and updates are needed for reliability improvements and corrections of any defects.

C.5.9 When systems are repaired or serviced, performance will be verified by completing the BAT, below, that was completed during installation.

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C.5.10 With the completing of service call or annual routine preventative maintenance and recalibration, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following:

C.5.10.1 Equipment name, manufacturer model number, and serial number of the equipment being serviced/repaired.

C.5.10.2 The reason for the service call.

C.5.10.3 Detailed description of the work performed.

C.5.10.4 Test instruments or other equipment used to affect the repair or otherwise perform the service.

C.5.10.5 The name(s) and contact information of the technician(s) who performed the routine preventative maintenance and recalibration or repair service.

C.5.10.6 For informational purposes, the on-site hours expended and parts/components replaced.

C.5.10.7 Scheduled Visits.

C.5.10.8 Any necessary routine preventative maintenance and recalibration or repair service will be scheduled by the COR with coordination by the

Contractor.

C.5.10.9 Service personnel must be acceptable for entry into a secure U.S.

Government facility.

C.5.10.8 Any necessary routine preventative maintenance and recalibration or repair service will be scheduled by the COR with coordination by the

Contractor.

C.5.10.9 Service personnel must be acceptable for entry into a secure U.S.

Government facility.

C.6 PERIOD OF PERFORMANCE

The period of performance for this contract is one (1) Base Year followed by four (4) 12-month Option Periods for the maintenance/calibration services. The one year base period include delivery, training and a one-year warranty period. One (1) new GSM shall be delivered and installed within six (6) months after contract award. Delivery will be made to the BEP Washington D.C. facility. Training shall be completed on the same day after the successful installation of the GSM. The contractor will be required to provide preventative maintenance service for each twelve (12) months period following expiration of the one (1) year warranty.

C.7 PLACE OF PERFORMANCE

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

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Bureau of Engraving and Printing

Washington, DC Eastern Currency Facility th and C Streets, SW

Washington, DC 20228

C.8 BUREAU ACCEPTANCE TEST (BAT)

C.8.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in the contract.

C.8.2 Verification: Demonstration is expected to require one to three (1-3) days and shall be conducted as part of the installation and training visit.

C.8.3 Validation/BAT: The BEP will validate the GSM is in compliance with the requirements stated in Section C.3 above. All components must be fully operational.

The GSM shall pass a BEP OEHS electrical and magnetic field test. All incoming materials must pass a security inspection which may include examination by X-ray.

After installation and training, a BAT of the system shall be performed by the BEP to ensure features performs as expected in production and there are no unintended consequences of the system. The BAT shall be performed by the Contractor after installation to demonstrate compliance with the contract requirements for BEP Final

Acceptance at the BEP ECF. Note: If the equipment does not successfully pass the

BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

C.8.4 Final Acceptance: The Contracting Officer’s Representative (COR) will observe the incoming GSM and 100% monitor the GSM installation to ensure receipt of an acceptable product according to specifications in C.3. The COR will notify

Contracting Officer (CO) and contractor should any deliverable item(s) not meet the

BEP’s specifications for this requirement. Any product found unacceptable will be rejected.

Any equipment arriving to the BEP damaged, shall be photographed by the BEP for records and returned to the Contractor for replacement/repair at no cost to the BEP.

C.9 WARRANTY

The Contractor warrants and implies that the new GSM and accessories items delivered and installed hereunder are merchantable and fit for use for the particular purpose described in this SOW.

The Contractor shall also warrant all equipment, materials and workmanship delivered under any resulting contract to be free from defects, damage or failure. A period of one (1) year

(12 calendar months) warranty will begin after completion of a successful performance test and full acceptance of the system by the COR. The contractors warranty shall include parts, 13 Bureau of Engraving and Printing 2031ZA21Q00087 labor, and associated transportation and shipping costs. This warranty will be at no additional cost to the government. When a malfunction occurs while covered under warranty, the contractor will provide a technician to troubleshoot the problem within 72 hours of notification at the government’s discretion. Minor issues may be troubleshot over the phone or email.

Warranty shall include materials and labor for the repair or replacement of defective parts and service at the installation site after the BEP's final acceptance of the GSM.

During the warranty period, the contractor personnel shall correct or re-perform any defective or nonconforming services within 72 hours or less, and have spare parts, if required. If the contractor is required to correct or re-perform during the warranty period, it shall be at no cost to the Government and any services corrected or re-performed during the warranty period shall be subject to this clause to the same extent as work initially performed.

If the contractor fails or refuses to correct or re-perform under the warranty period, the BEP

Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost occasioned to the contractor thereby, or make an equitable adjustment in the contractor price. The contractor shall provide all necessary information for the COR to make service contacts, i.e., names, physical addresses, email addresses and telephone numbers. Upon completion of a service call, the contractor shall furnish a report, in English, documenting the work performed and any recommendations, including preventative maintenance, to lessen the potential of a future occurrence.

C.10 DOCUMENTATION

The Contractor shall provide English-language documentation that describes accurate and current technical information for GSM. The documentation shall include operational manuals, maintenance manuals, technical support contact information, and component purchasing information.

C.11 ENVIRONMENT, HEALTH & SAFETY

Contracted services & equipment must be performed in a manner consistent with the following Bureau of Engraving and Printing's (BEP) EMS document(s): 75D-07.0-04 EHS

Contractor Requirements (Attachment A), 75D-07.0-06 EHS Requirements for Large

Equipment Purchases (Attachment B) & 75D-05.0-01 Radiation and Laser Safety

(Attachment C). The applicable contents of the document(s) must be adhered to. The BEP will furnish the document(s) as part of the contract.

C.12 ACCESS TO GOVERNMENT FACILITIES

The BEP is a secure facility and all instruction of the BEP Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on

14 Bureau of Engraving and Printing 2031ZA21Q00087

Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility.

The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

The BEP will not provide parking for the BEP Washington D.C. Facility.

C.13 ON-SITE WORK RESTRICTIONS

When performing services at the place of installation such work must be performed without:

C.13.1 Interfering with Government business;

C.13.2 Unduly restricting traffic;

C.13.3 Causing unsafe conditions for employees and visitors; and

C.13.4 Adversely affecting the operation of BEP Facility.

C.13.5 Non-compliance with security regulations.

Failure to adhere to this requirement can be considered grounds for termination.

[END OF SECTION]

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SECTION IV – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

1.0 NOTICE OF PACKING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to the Washington, District of Columbia; Landover, Maryland; and Fort Worth, Texas buildings:

The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

The packing slip will include, at minimum, the following information:

2.0 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

Purchase Order Number – The order number BEP assigned to this purchase

Shipping Address – Point from which the merchandise was shipped

Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

Customer Information – The name and telephone number of the party to which the merchandise is being shipped

Total Weight of Packages (if item is sold to BEP in pounds)

If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

3.0 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM INCLUDED

IN THE SHIPMENT

Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

Quantity Ordered – Quantity on the purchase order or unit of measurement.

Quantity Shipped – With the packing slip.

Quantity Back-ordered, where applicable.

If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

4.0 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

Manufacturer or Supplier – Name of Manufacturer or supplier/and

Shipping Address – Point from which the merchandise was shipped/and

BEP Purchase Order Number - PO# or CC order #/ and

Customer Name & Telephone Number – First and last name, building and room #.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION V – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984

52.246-2 Inspection of Supplies-Fixed-Price AUG 1996

52.246-4 Inspection of Services-Fixed-Price AUG 1996

52.246-16 Responsibility for Supplies APR 1984

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SECTION VI – DELIVERY OR PERFORMANCE

NUMBER

TITLE DATE

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

1.0 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the

Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

2.0 NOTIFICATION OF DELIVERY

The contractor shall be responsible for providing all materials and services required for the delivery of all equipment at the designated BEP locations.

The contractor shall notify the CORs seven (7) days prior to scheduling equipment deliveries.

Copies of the packing lists shall be included with this notification.

3.0 DELIVERY INSTRUCTIONS

BEP’s Washington, DC facility: Items needed to be delivered to the BEP’s Washington, DC facility shall be delivered to the following address:

Annex Building

Attn: Provided at time of award

D Street, Between 13th and 14th Streets, SW

Washington, DC 20228-001

4.0 DELIVERY INFORMATION

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #; (3) Total number of items; (4) Total weight (if applicable), and; (5) Date and time of delivery.

Deliveries to WASHINGTON, D.C. ANNEX BUILDING – (LOADING DOCK ON “D”

STREET SW, BETWEEN 13TH & 14TH STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours.

https://www.opm.gov/fedhol/

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Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

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SECTION VII – CONTRACT ADMINISTRATION DATA

1.0 CONTRACT ADMINISTRATION OFFICE

This contract will be administered by:

Office of Acquisition

14th and C Streets, S.W.

Washington, D.C. 20228-0001

Written communication to the Contracting Officer shall make reference to the contract number.

2.0 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

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3.0 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable

Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding

IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the

Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the

Contracting Officer's written authorization with each payment request. (End of clause)

21 Bureau of Engraving and Printing 2031ZA21Q00087

SECTION VIII – SPECIAL CONTRACT REQUIREMENTS

1.0 TYPE OF CONTRACT

This is a firm, fixed price contract for equipment and maintenance services.

2.0 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the

Contracting Officer (CO).

3.0 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the

Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

4.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by

Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their

Contractor-owned or privately owned vehicle while on BEP premises.

5.0 POST AWARD MEETING

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The COR will provide advance notice, agenda and, meeting days and time; which will be between 8:00 a.m. – 4:00 p.m. Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

22 Bureau of Engraving and Printing 2031ZA21Q00087

6.0 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the

Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by

Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information

Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the

BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

7.0 BUREAU WORKING RESTRICTIONS

When the project specifications permit the undertaking of contract work during Bureau working https://cpars.cpars.gov/cpars/app/home.do http://www.fapiis.gov/fapiis/govt/datareports.jsp

23 Bureau of Engraving and Printing 2031ZA21Q00087 hours, such work must be performed without:

Interfering with Government business;

Unduly restricting traffic;

Causing unsafe conditions for employees and visitors; and

Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the

Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any

Contractor personnel removed for failure to maintain a safe and healthy work environment.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns. Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies will be denied entry.

8.0 PARKING

All vehicles entering the facility are subject to inspection. There is no available parking at the DCF.

9.0 BUREAU’S REGULATIONS

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on Bureau premises for a period of time exceeding five calendar days, such employees will be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

10.0 CONTRACTOR OFFICER REPRESENTATIVE (COR)

The COR will be identified by separate letter issued by the Contracting Officer (CO). The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and

Contractor of any deficiencies; coordinate availability of government furnished property, and

24 Bureau of Engraving and Printing 2031ZA21Q00087 provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

11.0 SECURITY REQUIREMENTS

BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

12.0 TRAVEL COST

Costs incurred by Contractor personnel on official company business are allowable, subject to the limitations contained at FAR 31.205-46 Travel Cost. Costs for travel transportation will be based on actual incurred costs. Costs for lodging, meals and incidentals expense will be based on Federal

Travel Regulations prescribed by the General Services Administration, for travel in the contiguous

United States available at http://www.gsa.gov/portal/content/104877. Costs incurred for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel.

Documentation to support actual costs incurred shall be allowable only if the following information is documented—

Date and place (city, town, or other similar designation) of the expenses;

Purpose of the trip; and

Name of person on trip and that person’s title or relationship to the Contractor

Airfare costs in excess of the lowest priced airfare available to the Contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in order for airfare costs in excess of the above airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

Due to COVID-19 concerns, travel may be limited and/or restricted. Prior to traveling to the

Bureau, Contractor shall notify the COR. The COR and Contractor shall agree upon a date and time for clearance into the building. For update to information regarding travel advisories, please visit https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html.

http://www.gsa.gov/portal/content/104877 https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html

25 Bureau of Engraving and Printing 2031ZA21Q00087

SECTION IX – CONTRACT CLAUSES

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be assessed electronically at this/these address(es):

www.acquisition.gov (End of Clause)

CLAUSE

NUMBER TITLE DATE

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirements to

Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Recycled Paper MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018

52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding

$15,000

JUN 2020

52.223-6 Drug-Free Workplace MAY 2001

52.223-10 Waste Reduction Program MAY 2011

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.242-13 Bankruptcy JUL 1995

FAR 52.204-1, Approval of Contract (DEC 1989) This contract is subject to the written approval of the BEP Contracting Officer and shall not be binding until so approved. (End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

http://www.acquisition.gov/

26 Bureau of Engraving and Printing 2031ZA21Q00087

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate

I (Oct 1995) (41 U.S.C.