RFQ 2027-02-O, Water Storage Towers Pressure Washing.pdf

St. Mary’s County Metropolitan Commission 23121 Camden Way, California, MD 20619

Serving our customers since 1964 www.metcom.org

Potable Water Distribution - Wastewater Collection / Treatment

REQUEST FOR QUOTES (RFQ)

Quote Title: Water Storage Towers Pressure Washing

RFQ Number: RFQ-2027-02-O

RFQ Date: July 29, 2026

RFQ Due Date/Time: August 25, 2026, at 12:00 p.m. noon Eastern Standard Time (EST)

Terms: The contractor(s) awarded will have 30 days from the date of notice to proceed to complete each water storage towers pressure washing that has been awarded to them.

All scheduling and coordination must be made directly with the Contracting Officer’s

Representative and Commission’s Water Treatment & Distribution Superintendent.

Quotes shall not cumulatively exceed $49,999.00.

Return Quotes via: Email: procurement@metcom.org or Fax: 301-737-7457 (Please request a read receipt or call 301-737-7400 ext. 210 prior to due date/time to confirm your quote was received)

Contractors must submit any questions regarding this Request for Quotes (RFQ) in writing to:

Tanya Parker, CPPO, NIGP-CPP, CPPB, CMPA Procurement Agent at procurement@metcom.org, no later than Tuesday, August 18, 2026.

All questions are due (typically one week prior to RFQ due date) no later than 9:00 a.m.

All questions will be answered by formal issued addendum.

QUOTES MUST BE COMPLETED ON THIS REQUEST FOR QUOTES (RFQ)

FORM RFQ-2027-02-O (PAGES 1 AND 2) BELOW MUST BE COMPLETED, SIGNED, AND RETURNED TO BE CONSIDERED

A. SCOPE OF WORK

1. The St. Mary’s County Metropolitan Commission (MetCom) is soliciting quotes for all labor, materials, equipment, profit and overhead, and means and methods to perform exterior high pressure water cleaning (3,000 – 4,000 PSI) on three (3) water storage towers.

Description Date Time (EST)

Pre-Quote Conference: August 11, 2026 9:00 a.m. EST

Due Date for all Questions (Requests for Information)

August 18, 2026 9:00 a.m. EST

Quotes Due Date: August 25, 2026 12:00 p.m. noon EST

Phone: 301-737-7400

FAX: 301-737-7459

FAX: 301-737-7459

mailto:procurement@metcom.org mailto:procurement@metcom.org

2. A pre-quote conference will be held on August 11, 2026, at 9:00 AM EST at the MetCom Administrative Office, located at 23121 Camden Way, California, Maryland 20619, to review this RFQ and scopes of work. Site visits for all locations listed in this RFQ will follow immediately after the conclusion of the pre-quote conference. Although attendance is not mandatory, it is highly encouraged as this will be the only opportunity for contractors to physically view and inspect the locations outlined in this RFQ. No current photographs of any of the towers will be made available as the sites and conditions are subject to change.

B. SPECIFIC PROVISIONS

1. The Contracting Officer (CO) is MetCom’s Executive Director and the Contracting Officer’s

Representative (COR) is the Water Treatment and Distribution Superintendent.

2. All work shall be performed by competent, experienced, and qualified personnel and shall be in accordance with the best commercial practices, without unnecessary delays.

3. The Contractor shall provide all materials, equipment, labor, profit, overhead, and means to perform the scope of work as necessary and for the proper operations and installation of same, although not specifically indicated in the RFQ, shall be provided as if called for in detail without additional cost to

MetCom.

4. Water and 110V electricity are available at each location. A MetCom-owned hydrant meter must be obtained from the Operations Department for a fee of $2,500.00, which is refundable upon return after work has been completed, provided there is no damage or destruction to the hydrant meter. MetCom will not charge for the water used to clean the towers.

5. If necessary, the contractors(s) can coordinate with the COR or designated MetCom representative to utilize MetcCom owned property at each tower as a staging area.

6. The contractor(s) must take special precautions to protect adjacent property. Any damage to existing facilities or adjacent property resulting from the contractor(s) operations must be corrected at the contractor’s expense at no additional cost to MetCom.

7. Due to the construction of these towers and the cross members that are in place, drone methods will not be permitted to clean the towers.

8. The contractor(s) must take pictures of the tower(s) before and after cleaning and email them to dcantrell@metcom.org upon completion of the scope of work and prior to billing for the same. MetCom does not have current photos of any of the towers.

9. All firms performing the work under this RFQ and resulting issued purchase order (s) must have at least five (5) current years of successful experience in commercial pressure washing.

10. Tower Description

Cedar Cove Multi Column Tower

• 48061 Long Lane, Lexington Park, Maryland 20653

• 268,000-gallon elevated tower

• 155.0' Top (HWL), 121.0' Bottom (LWL), 25.0' Foundation, 130.0' Height

• Last cleaned 8-10 years ago

Persimmon Hills Multi Column Tower

• 39207 Persimmon Creek Road, Mechanicsville, Maryland 20659

• 75,000-gallon elevated tower

• 309.0' Top (HWL), 116' Tall, 193.5' Foundation

• Last cleaned 8-10 years ago mailto:dcantrell@metcom.org

Wicomico Shores Pedesphere Tower

• 35804 Aviation Yacht Club Road, Mechanicsville, Maryland 20659

• 250,000-gallon elevated tower

• 243' (HWL), 245' Foundation, 102’ Height

• Last cleaned in 2024

11. There are no prevailing wage requirements for this RFQ and scopes of work.

12. There are no bond requirements for this RFQ and scopes of work.

C. INSURANCE

Contractors must provide a certificate of insurance with their completed and signed RFQ form to be considered responsive. Failure to submit all required documentation will render the quote submitted non-responsive.

The Contractor shall maintain and keep in full force and effect during the term of any issued purchase order(s) the following insurance policies, forms and conditions as required by the RFQ.

1. All insurance policies shall be endorsed to require that the contractor(s) provide at least forty-five

(45) days prior written notice of cancellation and/or non-renewal to the St. Mary’s County

Metropolitan Commission (Owner).

2. The contractor(s) shall obtain, and pay all premiums for fire, extended coverage, vandalism and malicious mischief insurance upon the Work to 100% of the insurable value thereof, including items of labor and materials connected therewith, materials in place or to be used as part of the permanent construction, including temporary structures, miscellaneous materials and supplies incidental to the Work during the term of the purchase order(s).

3. Workers Compensation and Employers Liability Insurance

This insurance will pay the contractor(s)’s obligations under the Workers Compensation Law of Maryland. Employer’s liability coverage shall provide limits of at least $100,000 per accident for bodily injury and $100,000 each employee for disease. The policy limit for disease shall be at least $500,000 Except as otherwise provided by law, the contractor(s) shall, at his own cost, and at all times maintain and keep in force during the life of the purchase order(s) the statutory

Workers Compensation and Employers Liability Insurance for all of his employees to be engaged in Work on the project under the purchase order(s). A certificate of such insurance shall be delivered to the Owner within ten (10) days after the date of award and issuance of a purchase order(s) and shall be approved by the Owner before any Work is begun.

4. Commercial General Liability Insurance

a. This insurance must be written on a "per-occurrence" basis, responding to claims arising out of occurrences which take place during the policy period. The commercial general liability form should provide limits of at least the following:

• $1,000,000 each occurrence for bodily injury and property damage,

• $1,000,000 each incident for personal and advertising injury,

• $2,000,000 products-completed operations aggregate,

• $2,000,000 general aggregate.

b. The Owner is to be endorsed as an additional insured.

c. The contractor(s) shall, at his own cost, obtain and maintain during the life of the purchase order(s) such insurance as will protect him, and the Owner from any claims for damages for personal injury, including death, as well as from claims for damages to any property of the Owner or of the public, which may arise from the operations under any issued purchase order(s), whether such operations be by the contractor(s), or by anyone directly or indirectly employed by either the contractor(s). Said insurance is to be issued in the name of the Owner and the contractor(s) as their interests may appear. The

Owner shall be furnished with a certified true copy of a certificate of insurance as proof that said insurance is in proper form and in force. The certified true copy of the original policies for liability and property damage insurance shall be delivered to the Owner within ten (10) days after the date of award and issuance of a purchase order(s) and must be approved by the Owner before any scope of work is done.

d. The liability insurance obtained by the contractor(s) shall include adequate coverage to insure the contractor(s) against any indemnification claims as may arise.

5. Business Automobile Liability Insurance

This insurance should apply to any auto, including all contractor(s) owned, hired, leased or otherwise utilized in connection with the goods or services to be provided by contractor(s), to a combined single limit of at least $1,000,000 per accident. Any statutorily required "No-Fault" benefits and uninsured/underinsured motorists’ coverage should be included.

D. PERMITS AND LICENSES

Such permits, licenses, insurance policies, etc., as may be necessary in order to comply with Federal, State or local laws in conducting the specified scope of work in this RFQ, shall be provided by the contractor(s) at his own expenses, except as otherwise provided.

E. METHOD OF PAYMENT

1. Payment for Work performed under this RFQ and resulting issued purchase order (s) will be done on a per tower basis.

F. All completed and authorized services shall be billed electronically and submitted to invoicing@metcom.org within 30 days of completion. All invoices must include the MetCom RFQ number (RFQ-2027-02-O) and specify the tower(s) names as listed above SPECIFIC PROVISIONS, 9.

G. AWARD

1. The RFQ and resulting issued purchase order (s) shall be awarded to the lowest responsible, responsive contractor or contractors providing the best overall value to MetCom or MetCom may reject any and all quotes, and if, in its discretion, the prices quoted are unreasonable or unbalanced, it may re-advertise the work or any part of it, or may do or cause to be done part or all of the work by competitive procurement of goods, materials, or service.

2. MetCom shall have the right without obligation to accept any one or more of the Total Lump Sum

Price in any order or combination and to make multiple awards based on the sum of the selected Total Lump Sum Price(s) and/or discount offered if awarded all three tower(s) accepted.

2. Quotes may be rejected if they have any omissions, alterations of form, additions not called for, conditional or alternate quotes not called for, or irregularities of any kind.

Attachments:

Attachment A: Consent Decree Notification mailto:invoicing@metcom.org

REQUEST FOR QUOTES (RFQ) FORM RFQ-2027-02-O (Page 1 of 2)

REQUEST FOR QUOTES (RFQ) FORM

WATER STORAGE TOWERS PRESSURE WASHING, RFQ-2027-02-O

VENDOR/CONTRACTOR'S LEGAL NAME: __________

VENDOR/CONTRACTOR'S LEGAL ADDRESS: __________

VENDOR/CONTRACTOR'S OFFICE PHONE #: ______

VENDOR/CONTRACTOR'S FEDERAL ID #:

(or SS# if applicable)

This Quote is submitted in accordance with your "Request for Quotes (RFQ) for Water Storage Towers Pressure

Washing, RFQ Number: RFQ-2027-02-O" inviting quotes to be received for the services and products as outlined in the RFQ and Contractor has examined copies of all of the following Addenda:

DATE ADDENDA NUMBER

Receipt of all Addenda is hereby acknowledged and this Quote reflects the changes created by all Addenda. If no addenda received, enter “NONE”.

Description Total Lump

Sum Price

Cedar Cove Tower $

Persimmon Hills Tower $

Wicomico Shores Tower $

Grand Total if Awarded All Three Tower; discount of

______% included

Experience Record - you may include attachments to provide this and any additional information.

Contract Name Dates (Start and End) Reference Contact Information (Name, phone number, and email)

***RFQ QUOTE FORM CONTINUED ON NEXT PAGE***

REQUEST FOR QUOTES (RFQ) FORM RFQ-2027-02-O (Page 2 of 2)

Having carefully examined the attached documents, the undersigned herein agrees to furnish services and product as outlined in the attached documents for the scope of work as stated for Quote price as shown. Quote prices shall be submitted including all freight and shipping charges.

The undersigned further agrees that this Quote price shall be valid and in effect for 60 days after the RFQ due date and time specified.

SIGNATURE

The undersigned has caused this quote to be executed as of the day and year indicated above, and hereby agrees to provide aforementioned labor, equipment and materials necessary for compliance with this specification, and agrees to provide these for the sum indicated in this RFQ form.

Authorized Signature Date

Printed Name Title

Email Address Cell Phone Number

GENERAL TERMS AND CONDITIONS

PURCHASE ORDER DEFINED

MetCom issues purchase orders as permission for the vendor to ship goods or perform services as indicated on the purchase order and according to these terms and conditions, terms and conditions of the invitation to bid, request for proposal, request for quote, bid, proposal and quote response and attachments thereto (if applicable), award and the MetCom Procurement Policy. All terms and conditions are incorporated herein and made part hereof by reference. Vendor shall not supply the goods or services if in disagreement with these terms.

ACCEPTANCE

The purchase order is MetCom’s offer to purchase goods and/or services described on the purchase order from the vendor. Vendor’s written acceptance or commencement of work, shipment or delivery of an item or service call shall constitute acceptance by the vendor of the purchase order, its terms and conditions and applicable law.

VARIATION IN QUANTITY

No variation in the quantity of any item called for by this purchase order will be accepted unless such variation has been caused by conditions of loading, shipping, packing, or allowances in manufacturing processes, and then only in the extent, in any, specified elsewhere in this purchase order.

SHIPMENTS

Delivery of all goods shall be FOB to final destination, paid by the shipper, unless otherwise set forth on the purchase order or other signed agreements. If delivery dates or conditions cannot be met, the vendor agrees to notify the

Procurement Agent in writing, of the earliest suggested delivery date or change in conditions. MetCom will then decide if the proposed delivery date or conditions are acceptable and either proceeds with the purchase or cancel the order.

INSPECTION AND ACCEPTANCE OF DELIVERY

Inspection and acceptance of delivery shall be at the destination unless otherwise provided. Until delivery and acceptance of delivery, and after any rejection, risk of loss will be on the Contractor unless the loss results from negligence of MetCom. An itemized packing list, bearing the purchase order number shall be attached to the outside of every shipping container.

INVOICES

Invoices must be submitted to a general mail box at invoicing@metcom.org. Construction related purchase orders require submission of invoices to the general mailbox and a hard copy to the Engineering Department.

TAXES

All prices included in the purchase order are exclusive of any federal, state or local taxes. MetCom is exempt from Sales and Use Tax.

PAYMENTS

Invoices must reference the purchase order number. Invoices will be processed when properly submitted within 30 days after receipt. Partial payments may be paid on partial shipments.

DISCOUNTS

In connection with any discounts offered, time will be computed from the date of completion and acceptance of services or the delivery and acceptance of supplies. For purposes of computing the discount earned, payment shall be considered to have been made on the date the check for payment was mailed or EFT processed.

mailto:invoicing@metcom.org

COMMERCIAL WARRANTY

The Contractor agrees that the supplies or services under this purchase order shall be covered by the most favorable commercial warranties the Contractor gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to MetCom by any other clause of this purchase order or bid documents.

MATERIAL SAFETY DATA SHEETS

Where applicable, the vendor must supply proper Material Safety Data Sheets in compliance with OSHA’s Hazard Communications Standard to MetCom at the time of purchase.

ALTERATIONS OR AMENDMENTS

Alterations, amendments, changes, modifications or additions to the purchase order shall not be binding without the prior written approval of the Procurement Agent. The Procurement Agent may at any time, by written order, and without notice to the sureties, make changes within the general scope of this purchase order.

DISPUTES

Disputes arising under the purchase order shall be directed to the Procurement Agent or their duly appointed representative for resolution.

OFFICIALS NOT TO BENEFIT

No MetCom Commissioner, official or employee of MetCom shall be admitted to any share of part of this purchase order or to any benefit arising from the procurement. However, this clause does not apply to this purchase order to the extent that purchase order is made with a corporation for the corporation’s general benefit provided the official is not a major shareholder.

COVENANT AGAINST CONTINGENT FEES

The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this purchase order upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona-fide employees or bona-fide commercial or selling agencies maintained by the Contract for the purpose of securing business.

GRATUITIES

1. The right of the contract to proceed may be terminated by a written notice, if, after notice and hearing the

Procurement Agent, or designee, determines that the Contractor, his agent or representative offered or gave a gratuity (entertainment or gift) to an Officer, Official or Employee of MetCom, intended by this gratuity to obtain a contract or favorable treatment under a contract.

2. The facts supporting this determination may be reviewed by any court having lawful jurisdiction.

3. If the contract is terminated under paragraph 1, MetCom is entitled to pursue the same remedies as in a breach of the contract.

TERMINATION FOR DEFAULT

The Procurement Agent, by written notice, may terminate this purchase order, in whole or in part for failure of the

Contractor to perform any of the provisions hereof.

TERMINATION FOR CONVENIENCE

The Procurement Agent, by written notice, may terminate this purchase order, in whole or in part, when it is in the best interest of MetCom. If this purchase order is for supplies and is so terminated, the Contractor shall be compensated in accordance with terms and conditions set forth in the original bid document or under the applicable UCC provisions.

ASSIGNMENTS

Vendor shall not assign the agreement, its obligations or rights hereunder to any party, company, partnership, incorporation or person without the prior written consent of the Procurement Agent.

FORCE MAJEURE

The Contractor shall not be liable for any delay or damage if the delay or damage arises out of causes beyond the control and without the fault or negligence of the Contractor. MetCom shall not be liable for any failure to pay for the services hereunder or for any breach of Contract if the failure or breach arises out of causes beyond the control and without the fault or negligence of MetCom. Such causes beyond the control of the Contractor and MetCom may include, but are not restricted to, acts of God or the public enemy, acts of the federal or state in either it sovereign or Contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather; but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor or MetCom. The foregoing shall be regarded as an "unavoidable delay". For any bona fide unavoidable delays in performance by the Contractor and/or MetCom, the time to perform shall be extended for that period of time necessary and reasonable to allow performance to be completed.

INCORPORATION

All specifications, drawings, technical information, invitation to bid, award and similar items referred to or attached or which are the basis of the purchase order are deemed incorporated by reference as if set out fully herein.

INDEMNIFICATION/HOLD HARMLESS

The Contractor shall pay, indemnify, and hold harmless MetCom, its agents and employees, from all suits, actions, claims, demands, losses, expenses, and/or costs of every kind of description to which MetCom may be subjected, including any claims relating to injury, including death, to persons, or damage to property to the extent arising from:

1. The negligent manner or method employed by the Contractor, his agents and employees, or Sub-

Contractors, in the performance of this Contract, or any part thereof, including but not limited to the violation of any law, ordinance, rule, regulation, order, or decree;

2. Any negligent act or omission of the Contractor, his agents and/or employees;

3. Or be against, suffered or sustained by other corporations and persons to whom the MetCom, it's agents and employees may become liable thereof; and the whole or so much of the monies due or to become due the Contractor under the Contract, as may be considered necessary by MetCom, may be retained until such suits or claims for damages or injuries shall have been settled or otherwise disposed of, and satisfactory evidence to that effect shall have been furnished to MetCom.

--END OF GENERAL TERMS AND CONDITIONS--

St. Mary’s County Metropolitan Commission 23121 Camden Way, California, MD 20619

Serving our customers since 1964 www.metcom.org

Potable Water Distribution - Wastewater Collection / Treatment

Consent Decree Notification

December 15, 2025

All Contractors, Please be advised that the Metropolitan Commission has entered into a Consent Decree (Case No. C-18-CV-22-000364) which can be found at www.metcom.org/consent-decree or by scanning the QR Code (below). Under the terms of the Decree, upon approval by MetCom of any contract relating to work to be performed pursuant to this Consent Decree, MetCom shall provide a copy of all relevant and applicable portions of this Consent Decree to each firm retained to perform that work. For firms already retained by MetCom to perform work under this Consent Decree prior to the Date of Entry, MetCom shall provide a copy of all relevant and applicable portions of this Consent Decree no later than 30 days after the Date of Entry.

Any action taken by any contractor or consultant retained to fulfill MetCom’s responsibilities under the Consent Decree shall be considered an action of MetCom for purposes of determining compliance with this Consent Decree.

There may be contractors receiving a copy of this notification who may not be performing work associated with compliance of the terms of the Decree.

If you should have any questions, please do not hesitate to contact us.

Thank you.

Phone: 301-737-7400

FAX: 301-737-7459

Attachment A http://www.metcom.org/consent-decree