1230 W Boone Ave Spokane, WA 99201 www.spokanetransit.com

REQUEST FOR QUALIFICATIONS

2026-11228

DOWNTOWN CHARGING & LAYOVER FACILITY

DESIGN & ENGINEERING SERVICES

ISSUE DATE: Monday, October 19, 2026

PROPOSAL DUE DATE: Tuesday, November 17, 2026 4:00 PM Pacific Time http://www.spokanetransit.com/

1.0 INTRODUCTION

Spokane Transit Authority, located at 1230 West Boone Avenue, Spokane, Washington, is seeking qualified responses from firms or a team of firms to perform civil, architectural, structural, mechanical, electrical, fire protection, traffic, landscaping architecture, and other engineering disciplines as needed, cost estimating and real estate consultant services for the Downtown Charging and Layover Facility project.

The Proposer may supplement its Proposal with Subcontractors, with the understanding the Proposer is responsible for all Work.

Please read this entire RFQ package before submitting your Proposal. Careful attention must be paid to all requested items contained in this RFQ.

This RFQ does not commit STA to enter into any Contract; to pay any costs incurred in the preparation of a Proposal in response to this RFQ or in subsequent negotiations; or to procure or contract for the Work.

STA expects to negotiate a Contract with the Proposer it deems most advantageous to the agency.

1.1 Procurement Schedule and Deadlines Overview

Below is the proposed procurement timeline for this RFQ. Future events may cause this timeline to change.

STA reserves the right to revise the procurement timeline at any time and for any reason.

DATE EVENT

October 19, 2026 RFQ Advertised and Issued

October 28, 2026, 2:00 PM Pacific Time Pre-Proposal Conference

November 5, 2026, 4:00 PM Pacific Time Deadline to Submit Questions and to Request Clarifications or Changes (including Red Lines to Sample Agreement in independent Word document)

November 17, 2026, 4:00 PM Pacific Time

Proposal Due Date

November 17-December 4, 2026 Evaluation of Proposals

December 14-31, 2026 Potential Interviews

February 18, 2027 Board Approval of Award

February 2027 Final Contract Negotiations and Contract Execution

1.2 Proposer Communications with STA

STA is committed to providing all prospective Proposers with accurate and consistent information in order to ensure that no Proposer obtains an undue competitive advantage. To this end, from the date this RFQ is released through the date of award of a Contract, all communications, questions and inquiries concerning this RFQ shall be addressed to:

JENNIFER ANDERSON

Procurement Coordinator Spokane Transit Authority janderson@spokanetransit.com mailto:janderson@spokanetransit.com

STA reserves the right to disqualify any Proposer who contacts a STA officer, director, employee, agent, representative or committee or Board member concerning this RFQ other than in accordance with this Section.

1.3 Pre-Proposal Conference

A pre-proposal conference will be held on October 28, 2026, beginning at 2:00 PM Pacific Time. To participate:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/237676771817505?p=xMCBa70pENhpttf6ft

Meeting ID: 237 676 771 817 505

Passcode: so3Gt6rx

Need help? | System reference

Dial in by phone

+1 509-824-1714,,24034000# United States, Spokane

Find a local number

Phone conference ID: 240 340 00#

For organizers: Meeting options | Reset dial-in PIN

Questions and/or clarifications about the RFQ may be addressed during this conference. Questions and/or clarifications may be submitted in advance in accordance with Section 1.2.

Any prospective Proposers in receipt of this RFQ will be provided with any changes or clarifications to the RFQ by written Amendment in accordance with Section 3.3.

1.4 Proposal Due Date and Proposal Submission

Proposals will be accepted until 4:00 PM, Pacific Time, November 17, 2026, in accordance with the specifications and conditions stated in the RFQ. Proposals must be labeled with the name and number of the solicitation and submitted via Dropbox at the following link:

https://www.dropbox.com/request/799iahrji9whkjteo59b

All Proposals shall be effective for a minimum of ninety (90) Days from the Proposal Due Date or Best and Final Offer (“BAFO”) date (if applicable), whichever is later. Late submittals shall be deemed nonresponsive and returned to the Proposer. The cost of Proposal preparation will be completely borne by the Proposer. STA reserves the right to request an original Proposal with “wet” signatures, in its sole discretion.

Except as otherwise provided for herein, Proposals which are incomplete, or which are conditioned in any way or contain erasures, alterations or items not requested in the RFQ, or which are not in conformance with the RFQ or applicable laws, rules and regulations, may be rejected as non-responsive.

https://teams.microsoft.com/meet/237676771817505?p=xMCBa70pENhpttf6ft https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzEzMTYyOGYtYjM0Yy00ZTI3LTgwYjktYjBmM2VkMWI1ZDI0%40thread.v2/0?context=%7b%22Tid%22%3a%22f2cefbce-2048-47d7-8325-37c5dfec6705%22%2c%22Oid%22%3a%22db014e2f-c4af-4a06-b096-52b405a0925e%22%7d tel:+15098241714,,24034000 https://dialin.teams.cloud.microsoft/99cb5025-bcd9-4f7e-8469-2cb157e41c56?id=24034000 https://teams.microsoft.com/meetingOptions/?organizerId=db014e2f-c4af-4a06-b096-52b405a0925e&tenantId=f2cefbce-2048-47d7-8325-37c5dfec6705&threadId=19_meeting_NzEzMTYyOGYtYjM0Yy00ZTI3LTgwYjktYjBmM2VkMWI1ZDI0@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing https://www.dropbox.com/request/799iahrji9whkjteo59b

1.5 No Proposal

To assist STA with future procurements, prospective Proposers choosing not to submit a Proposal are requested to email the STA contact in Section 1.2 with the reason(s) for not submitting a Proposal in response to this solicitation.

2.0 SCOPE OF WORK

STA is seeking to contract with a design firm to survey, design, engineer, permit, and assemble bid and construction documents, and provide construction support as required for the construction of three (3) Battery Electric Bus (BEB) pantograph chargers and an operator comfort station in downtown Spokane, along with the necessary utility and civil infrastructure and electrical support equipment in support of STA's ten-year strategic plan, Connect 2035.

The selected firm or team of firms is expected to provide the following non-exclusive list of services in advancement of the project:

General Scope of Work:

• Project Management and Coordination o Prepare, update, and disseminate project information and ensure continuous coordination with Spokane Transit Authority o Prepare and update project scope, budget, and schedule o Attend regularly scheduled progress calls and meetings, responding to questions and information requests from Spokane Transit and coordinating with agencies of jurisdiction o Participate in and attend meetings with the Technical Advisory Committee (TAC) o Prepare progress reports and invoices o Provide deliverables as needed and as requested o Maintain quality assurance and quality control procedures and practices o Coordinate with WSDOT for design requirements and creation/completion of a Project

Management Plan as required by the grant o Coordinate with the City of Spokane (COS), COS Design Review Committee, and local utility providers

• Planning & Feasibility Analysis o Evaluate alternative design solutions to ensure efficiency of operations within the facility o Utilize Auto Turn to confirm driveway access and turning movements into, out of, and within the facility o Develop facility design from conceptual plans to 30% design and analyze proposed improvements to maximize efficiency.

o Prepare cost estimates as appropriate to bring to the next phase of design development

• Land Surveying o Survey and provide horizontal and vertical control o Develop topographic surveys, identify benchmarks, and prepare all other plans as needed

• Architectural and Engineering Design o Provide all necessary architectural services (operator comfort station, operator break room, site enclosure, IT/utility room, storage, electrical support equipment room, etc.) as needed o Provide all engineering services as needed, including but not limited to civil, structural, environmental, electrical, mechanical, plumbing, and traffic analysis o Provide plan review packages at 30/60/90/100% completion to STA for review o Preparation of cost estimates at 30/60/90/100% completion o Prepare all project plans and specifications necessary to obtain all agency approvals o Ensure all designs and improvements are fully ADA compliant o Generate construction documents and project specifications o Submittal of required applications, documents, responses, etc. for plan review and permitting o Provide support to Spokane Transit throughout the bidding process o COS Design Review Subcommittee coordination

• Environmental and Cultural Documentation o Washington State Environmental Policy Act (SEPA) o Preparation of archaeological and cultural Resources reports under Washington State

Executive Order 21-02

• Stakeholder & Community Outreach o Develop public outreach materials for public meetings, workshops, and open houses as needed o Prepare for and lead public meetings o Work with Spokane Transit in the development of graphical representations, diagrams, and other materials and presentations in print and web media

• Construction Management o Provide inspection and observation services and interpreting test results o Assure compliance with project plans and specifications o Assist with Apprenticeship Utilization monitoring and compliance o Assist in the preparation of record drawings o Respond to Request for Information (RFI’s), reviewing project submittals, and preparing and distributing design directives o Assist in the preparation of change orders and related detailed cost estimates o Ensure all work is in compliance with the contract documents o Conduct labor standard interviews and review of all certified payroll reports throughout construction o Review of all contractor payment applications and recommendation to STA for payment o Prepare for and lead regularly scheduled construction meetings o Assist in project closeout

• Grant Support o Provide support with Quarterly Reporting requirements, as needed o Assist in ADA compliance reporting

3.0 INSTRUCTIONS TO PROPOSERS

3.1 Proposer Registration & Licensing

3.1.1 At the time of proposal submittal, as a minimum requirement for a proposal to be deemed responsive, proposers must meet the following business registration and licensing criteria:

A. Active registration with the Washington State Secretary of State.

B. Active Washington State Business License issued by the Washington State Department of Revenue.

C. Active Worker’s Compensation Account with the Washington State Department of Labor & Industries or listed on the Certificate of Insurance if located outside the State of Washington.

3.1.2 In addition to the requirements of Subsection 3.1.1, following award of Contract, but prior to Contract execution, the Proposer shall provide evidence of necessary local business licenses, if applicable, within the local jurisdictions where the performance of work shall occur, as follows:

A. City of Spokane business license.

3.1.3 STA encourages Proposers to review the following resources when determining applicable registration requirements:

• Washington Secretary of State: https://www.sos.wa.gov/corporations-charities

• Washington State Department of Revenue o Business Registration: https://dor.wa.gov/open-business/apply-business-license#RegRequire o Out of State Businesses: https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-and-nexus o Business Licensing FAQ: https://dor.wa.gov/open-business/business-licensing-and-renewals-faqs

• Washington State Department of Labor & Industries: https://lni.wa.gov/for-business

3.2 Request for Approved Equals, Questions, Clarifications, or Changes Requests for an approved equal, questions, clarifications, or changes to the Work, Technical Requirements or RFQ Documents shall be submitted to the STA contact in Section 1.2. Requests for changes to the Sample Agreement shall only be submitted as redlines in Word format using the Track Changes tool. A copy of the Sample Agreement with track changes enabled for such requirement is included in this RFQ as Exhibit A. Please note the Federal Terms & Conditions, if attached to the Sample Agreement, are NOT negotiable and modifications thereto will not be considered. Requests identified in this Section shall be submitted electronically in accordance with Section 1.2.

3.3 Changes to RFQ Documents

Any changes to the Work, Technical Requirements, Sample Agreement or RFQ Documents will be made by written Amendment issued by STA. All prospective Proposers receiving the initial RFQ package will be notified by email of these changes. Proposers shall acknowledge their receipt of all Amendment(s) in Section 1.B of the Proposal Response Form.

3.4 Contract

STA’s Sample Agreement (Exhibit A) will be executed with the successful Proposer. It is unnecessary for Proposers to sign and return the Sample Agreement with their Proposal; however, Proposers should review the terms & conditions therein and submit any proposed language changes in accordance with Section 3.2 of this RFQ.

https://www.sos.wa.gov/corporations-charities https://dor.wa.gov/open-business/apply-business-license#RegRequire https://dor.wa.gov/open-business/apply-business-license#RegRequire https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-and-nexus https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-and-nexus https://dor.wa.gov/open-business/business-licensing-and-renewals-faqs https://dor.wa.gov/open-business/business-licensing-and-renewals-faqs https://lni.wa.gov/for-business

Upon receipt of a Contract, the Contractor shall have five (5) Business Days to execute such Contract and return to STA, inclusive of all requisite documentation and/or Proposer Certifications. If the Contractor fails to execute the Contract, furnish bonds (where applicable), securities or proof of insurance, or provide other required documentation within this time period, STA will be entitled to consider all rights arising out of STA's acceptance of the Proposal. STA will be entitled to such rights and additional remedies as exist at law.

3.5 Insurance

Requirements as stated in the Sample Agreement shall be met by the Proposer.

3.6 Proposer Certification Forms

[This section does not apply to this RFQ]

3.7 Complete System

It is the intention of the Technical Requirements, RFQ Documents and other documentation attached hereto or contained herein to furnish all information, specifications and detail necessary for the Contractor to deliver the Work. Any items omitted from the Technical Requirements or RFQ Documents that are clearly necessary to perform and deliver the Work shall be considered a part of the Technical Requirements or RFQ Documents, although not directly specified or called for. Proposers shall promptly bring any discrepancies, errors, omissions, inconsistencies or ambiguities to the attention of STA after examining the Technical Requirements and RFQ Documents in order for STA to consider the issuance of an Amendment.

3.8 Option to Supply Materials, Equipment and Licenses

STA may, at its option, supply hardware, software, licenses, warranties, infrastructure or materials outside of this RFQ in accordance with specifications provided by the Contractor. In the event that STA supplies any such items, they shall be delivered in working order and in a timely fashion to the Contractor at a location and date to be determined in advance and agreed in writing. The Contractor shall not be reimbursed for the cost of items procured by STA outside of the Contract. In the event Contractor is required to utilize items provided by STA, Contractor shall have no responsibility for compliance with design specifications, warranty or delays arising out of or related to STA-provided materials.

3.9 Other Contractors Advisory

The Contractor is advised that coordination is required through STA with other contractors supplying or conducting work on related projects. The Contractor is also advised that there may be other contractors working on-site at STA projects or properties. The Contractor shall reasonably coordinate the Work with other contractors working in the vicinity.

3.10 Inspectors

STA may employ inspectors, who shall be representatives of STA. They shall have free access to the facilities, plans, design, QA records, fabrication, assembly and testing of the Work at all times, wherever in progress at the Contractor's, Subcontractors’ or STA facilities. Inspectors are employed solely for STA's benefit and are not intended as a source of advice for the Contractor, its employees, Subcontractors or suppliers. The Contractor shall provide any reasonable facilities that the inspectors may require for the performance of their duties. The inspectors shall observe and may inspect the Work, and shall report their observations to STA. Except as expressly authorized by STA in writing, the inspectors shall have no authority to accept, reject or approve the Work, to stop the Work, to authorize any changes in the Work, or to direct any extra Work. Any inspector employed or contracted by STA requiring access to Contractor’s proprietary intellectual property may be required to execute a non-disclosure agreement with the Contractor prior to disclosure of such intellectual property. Such non-disclosure agreement shall be of form approved by STA prior to execution by inspector(s). STA shall be solely responsible for inspectors and Contractor shall have no responsibility for any actions or inactions of inspectors. STA shall be fully liable for any damage or injury to Contractor’s materials, employees or Subcontractors.

3.11 Equal Employment Opportunity

STA is an Equal Employment Opportunity (“EEO”) organization, which does not discriminate against any prospective Proposer on the basis of race, color, creed, national origin, sex, sexual orientation, gender identity or presence of any sensory, mental or physical disability in the consideration of contract award.

The Proposer awarded a Contract will be required to comply with all EEO federal, state and local laws and regulations.

3.12 Federal Assistance

[This section does not apply to this RFQ]

3.13 Public Works

[This section does not apply to this RFQ]

3.14 Prevailing Wages

[This section does not apply to this RFQ]

3.15 Permits

[This section does not apply to this RFQ]

3.16 Project Records and Cost Pricing Data

Comprehensive records and documentation relating to this RFQ shall be kept by the Contractor. The records shall include, but are not limited to, contract documents, plans, drawings, specifications, addenda, shop drawings and submittals, change orders, Amendments, modifications, manufacturer recall notices, field test results and records, and as-built drawings and records.

The Contractor shall keep and maintain reasonably complete and reliably detailed records of costs incurred in performing the Contract in accordance with applicable Federal Transit Administration requirements.

3.17 Protest Procedures

STA maintains a set of Proposer protest procedures. If any Proposer desires this information, it may be obtained by contacting STA in accordance with Section 1.2.

3.18 Reservations of STA

STA reserves the right to reject any or all Proposals or a portion of a Proposal; to waive any informalities or irregularities in the Proposal submission process; to supplement, amend or otherwise modify this RFQ;

to cancel this RFQ with or without the substitution of another RFQ; to extend the Proposal Due Date; to request additional information and data from any or all Proposers; to reissue the RFQ; to negotiate further with those Proposers within the competitive range; to increase or decrease the Scope of Work; to negotiate changes in the Scope of Work prior to award of Contract; and to award a Contract based not necessarily upon the lowest proposed prices, but in the best overall interests of STA. Please note this RFQ does not constitute an offer, but rather a request from qualified Proposers.

4.0 PROPOSAL FORMAT AND CONTENTS

4.1 Proposal Format

Proposals shall be submitted as a PDF, in accordance with Section 1.4. All text shall be in the English language. Proposals shall not include any unnecessary, generic or elaborate promotional material.

4.2 Changes/Alterations to Proposal

Proposers may change or withdraw their Proposal at any time prior to the Proposal Due Date; however, no oral modifications will be allowed. Only letters or other formal written requests for modifications or corrections of a previously submitted Proposal that is addressed in the same manner as the Proposal, and received by STA prior to the Proposal Due Date, will be accepted. The Proposal, when opened, will then be corrected in accordance with such written request(s), provided the written request is plainly marked “Modification of Proposal”.

4.3 Proposal Structure

Proposals shall be presented clearly and concisely, and shall reflect the Proposer’s understanding of the RFQ objectives and convey a sound technical approach and management plan to deliver the Work.

Proposals shall convey the Proposer’s capabilities and qualifications to competently and cost-effectively complete the Work in a timely manner.

Proposal presentation shall be construed as evidence of the Proposer’s ability to develop and convey technical information in a clear and concise manner.

For ease of comparison and validation of completeness of Proposals, Proposals must be presented according to the organizational structure and section headings outlined below. Proposals that deviate from this organizational structure or are missing key informational elements may be considered nonresponsive and excluded from further review and/or evaluation, in STA’s sole discretion.

Proposals shall contain at a minimum the following information:

• SECTION A. Introduction and Qualifications of the Proposer

• SECTION B. Project Organization and Staffing Plan

• SECTION C. Management Plan

• SECTION D. Technical Approach and Work Plan

• SECTION E. Compliance with Technical Requirements

• SECTION F. Warranty and Service Agreements

• SECTION G. Completed Forms and Certifications

Proposal Response Form (Attachment A)

4.3.1 SECTION A. INTRODUCTION AND QUALIFICATIONS OF THE PROPOSER

Introduction. Provide an introduction of the Proposer, and/or an introduction of all partner firms, Subcontractors or subconsultants who may be involved in the Proposal.

1) Describe primary business experience of the Proposer, including length of time in business, ownership, the location of the corporate and satellite office(s), and other information Proposer might deem pertinent and introductory in nature.

2) Include Proposer point of contact(s) information: name, title, address, email and phone number.

3) State whether the Proposer has any pending litigation, and whether the Proposer has had any litigation in the last five (5) years, including the outcome of such litigation.

Qualifications of the Proposer. The Proposer shall describe its history, experience and past projects and performance which are similar in nature, scope and complexity to that required by this RFQ. The roles and responsibilities of each member of the Proposer’s team (Subcontractors, consultants and suppliers) shall also be described.

1) Project Experience. Proposal shall identify a list of similar projects that have been completed within the previous five (5) years. Describe locations, nature of the work, project cost, status (completed, in development, in testing, etc.) and month and year of final acceptance. Submit supporting documentation (photographs, descriptions, cost data, etc.) on a minimum of three (3) projects of similar size and complexity. Include the contract amount and contract start and end dates. The projects listed should provide evidence that the Proposer is qualified to successfully perform the Work. Proposers may opt to provide additional supplemental information in this section as relevant to this RFQ.

2) References. From the qualified projects and/or ongoing installations listed under the section above, the Proposer shall provide a minimum of five (5) references. For each reference, provide the agency name, address, contact person, telephone number and email address. STA reserves the right to contact references provided by the Proposer and solicit additional references to verify information and investigate past performance.

3) Financial Capacity. Upon request, the Proposer shall provide evidence demonstrating that it has the necessary financial resources to satisfactorily complete the Work required under this RFQ. Such evidence shall be in the form of at least one of the following, listed here in order of preference: (1) audited financial statements; (2) balance sheets; (3) tax returns; (4) bank references, (5) a letter of credit, or similar information. In the case where the Proposer is a subsidiary organization, the Proposer should provide the financial information for its parent organization as well. Subsidiary statements can be provided to show the relationship to the parent. Electronic copies of financial statements are acceptable.

4.3.2 SECTION B. PROJECT ORGANIZATION AND STAFFING PLAN

Team Organization. Describe the Proposer’s staffing and organizational plan, including relationships, roles and distribution of responsibilities among Key Personnel, staff, Subcontractors and suppliers.

Key Personnel. At a minimum, Proposers shall clearly identify and describe the direct qualifications, experience, and training of the “Key Personnel” it will assign to the Work, including years of experience, years in industry and years with the Proposer. Indicate the primary work location(s) and percentage time commitment of the Key Personnel for the Work. This discussion should explicitly cross-reference the involvement and specific roles of the Key Personnel in completed and ongoing projects described in the projects cited in Section A. If awarded a Contract, the Proposer may not substitute Key Personnel at any time without prior written consent by STA.

Organizational Chart. Include an organizational chart that identifies Key Personnel and the project team, and how the Work will be staffed and completed.

Resumes. Resumes shall be made available upon request.

4.3.3 SECTION C. MANAGEMENT PLAN

Management Plan. Discuss the Proposer’s management approach to ensure adequate technical and administrative oversight of the Work, and to manage the schedule and budget. Discuss proposed Quality Control (“QC”) and/or Quality Assurance (“QA”) measures & procedures and any certifications pertaining thereto. Include approach to coordination with, and any expectations of, STA.

Project Schedule. Discuss in detail the Proposer’s approach, plan, and any accelerators to complete the project within the identified timeframe while maintaining quality of the Work.

Concurrent Contracts. Provide a list of present and anticipated future contracts which may run concurrent with the Work. Where applicable, include in the Work Project Schedule such contracts.

4.3.4 SECTION D. TECHNICAL APPROACH AND WORK PLAN

Work Plan. Provide the project management approach and techniques required for quality control of the Work. Identify employee numbers/resources used for completion of the Work. Provide details of the facility to be used (if applicable).

Subcontract Plan. Include a list of Subcontractors the Proposer intends to use in its performance of Work.

For each subcontractor, provide:

1. Subcontractor’s name, business registration information, address, and telephone number including the name, title and telephone number of the contact person.

2. Type(s) of goods or services to be provided.

3. Estimated value of subcontract.

Expectations of STA. Identify any assumptions regarding Work, services, information or facilities to be provided by STA or third-party providers of STA.

Locations of Work. Describe the locations of performance of the Work during its various phases. Include details on coordination between off-site and on-site facilities, work to be performed by STA or its contractors or subcontractors, the Contractor, its Subcontractors and suppliers. Describe expectations for facilities, personnel, access, assistance, etc. provided by STA.

4.3.5 SECTION E. COMPLIANCE WITH TECHNICAL REQUIREMENTS

Proposers shall describe any partial or non-conformance with the Technical Requirements. STA will not consider statements by the Proposer that any requirement or provision of this RFQ is subject to negotiations or discussion.

4.3.6 SECTION F. WARRANTY AND SERVICE AGREEMENTS

[This section does not apply to this RFQ]

4.3.7 SECTION G. COMPLETED FORMS AND CERTIFICATIONS

Each page of the Forms and Certifications identified in Section 4.3, and included as Attachments to this RFQ, shall be completed in full and signed by personnel of the Proposer authorized to contractually bind the Proposer.

5.0 PROPOSAL EVALUATION

An evaluation committee will privately evaluate all responsive Proposals based upon the evaluation criteria, and their respective weighted importance, specified in Section 5.1, Evaluation Criteria.

The criteria provided in Section 5.1 allows STA to analyze Proposals on an equal basis and affords all Proposers the opportunity to know the basis upon which their Proposals will be evaluated. Award of Contract will be made to the Proposer whose Proposal or Best and Final Offer (where applicable) is the most advantageous to STA, after evaluation in accordance with the criteria set forth below. STA reserves the right to accept other than the lowest cost Proposal, reject any and all Proposals, or to negotiate separately with any source whatsoever in any manner necessary to serve the best interest of STA.

5.1 Evaluation Criteria

EVALUATION CRITERIA Weight

Previous Performance & Relevant Experience 35 Percent Management Plan & Key Personnel 35 Percent Project Management & Coordination Experience 20 Percent References 10 Percent TOTAL POSSIBLE 100 Percent

5.2 Single Proposal Response

In the event a single responsive Proposal is received, a cost or price analysis may be performed to determine reasonableness of the Proposal. The Proposer shall cooperate in providing relevant information required by STA to complete such cost or price analysis.

5.3 Shortlisted Proposers

STA reserves the right to determine a shortlist of Proposers in the competitive range in accordance with the evaluation criteria set forth above (“Shortlisted Proposers”).

5.4 Oral Presentation and Interview

STA reserves the right to conduct in-person or virtual interviews should they deem it beneficial to do so during the Proposal evaluation process. Proposers are responsible for all travel expenses incurred. STA reserves the right to award a contract without Proposer presentations.

5.5 Best and Final Offer

After determination of the Shortlisted Proposers, STA shall determine whether acceptance of the most favorable initial Proposal(s) without Proposer discussion is appropriate, or whether discussions and/or negotiations should be conducted with one or more Shortlisted Proposers.

STA reserves the right to make minor related changes to the RFQ during BAFO negotiations. All Shortlisted Proposers shall be notified of any changes in order to prepare their BAFO.

If STA elects to enter into discussions with one or more Proposers, the Proposer(s) may be requested to submit a BAFO at the conclusion of discussions and/or negotiations. Any changes to the Proposer’s initial Proposal, including any issues addressed in discussions, must be submitted in writing in a BAFO in order to be considered. Following an independent and final evaluation utilizing the evaluation criteria in Section 5.1, the evaluation committee will make a recommendation for award of Contract. Scores from the first phase of the evaluation have no bearing on the final BAFO evaluation, and the recommendation for award will be based solely on the scores from the BAFO evaluation.

ATTACHMENTS

V 032222

ATTACHMENT A - PROPOSAL RESPONSE FORM

Proposer Name:

The Proposal shall constitute an offer to STA as outlined herein. No Proposer may withdraw its Proposal following the Proposal Due Date, except as allowed by the RFQ.

1. EXAMINATION OF DOCUMENTS & CONDITIONS

A. Having carefully examined all RFQ Documents and local conditions affecting the Work as determined by the Proposer’s own examination, the undersigned proposes to perform all Work in accordance with the RFQ Documents for compensation to be negotiated between STA and the Proposer following award of Contract.

B. Receipt of the following Addenda is hereby acknowledged:

Addendum No. Issue Date:

Addendum No. Issue Date:

Addendum No. Issue Date:

Addendum No. Issue Date:

Addendum No. Issue Date:

2. VALIDITY OF PROPOSAL

The undersigned affirms its Proposal is valid for not less than ninety (90) Days from the Proposal Due Date.

3. INSURANCE

The undersigned certifies it shall meet all insurance requirements as stated in the Sample Agreement upon execution of a Contract.

4. PUBLIC RECORDS ACT

By submitting a Proposal, the undersigned acknowledges STA is subject to RCW 42.56, the “Public Records Act”. The Proposer understands and agrees any record it obtains or produces under this RFQ may be a public record under the Public Records Act, or its successor act. The Proposer certifies it shall fully cooperate in a timely manner with STA in responding to a public records request related to its Proposal.

All Proposals received shall be deemed public records as defined in the Public Records Act and must be released by STA upon receipt of a request for disclosure unless an exemption clearly applies. Any information in the Proposal that the Proposer desires to claim as proprietary and exempt from disclosure under the provisions of state and/or federal law shall be identified on a separate page of the Proposal, providing an explanation of the statutory basis asserted for exempting the information from disclosure.

Each page, image, diagram or text claimed to be exempt from disclosure must be clearly identified by the words “Exempt from Disclosure” printed on it. Marking the entire submittal Confidential or Exempt from Disclosure will not be honored. STA will review any marked materials for disclosure if a request is submitted and assumes no liability for disclosure of proprietary material submitted by Proposers. Each Proposer will be responsible for protecting any disclosure of its Proposal under applicable law.

PROPOSAL RESPONSE FORM

V 032222

5. EQUAL EMPLOYMENT OPPORTUNITY

With the submission of a Proposal, the undersigned certifies the Proposer complies with all federal, state and local Equal Employment Opportunity laws, rules and regulations.

6. CONTINGENT FEES

The undersigned certifies the Proposer has not paid or agreed to pay any fee or commission, or offer any other thing of value, contingent upon the award of this RFQ, to any employee, official or current consultant or contractor of STA. The undersigned certifies any financial information in its Proposal has been arrived at independently and without consultation, communication or agreement for the purpose of restricting competition as to any matter relating to such costs with any other response or Proposer.

7. ANTI-KICKBACK

The undersigned certifies no officer or employee of STA, having the power or duty to perform an official act or action related to this Proposal, has been or will be solicited or granted a present or future gift, favor, service or other thing of value from or to the Proposer.

8. FEDERAL DEBARMENT

The undersigned represents that the Proposer and all entities with any controlling interest herein are not currently, and have not previously been, on any debarred bidders list maintained by the United States Government.

9. AWARD OF CONTRACT

If written notice of acceptance of all or part of the Proposal is mailed, sent electronically or delivered to the Proposer within ninety (90) Days after the Proposal Due Date, the Proposer will, within fifteen

(15) Days after date of such notice, execute and deliver the Contract as specified and furnish all requisite documentation including, but not limited to, Certificates of Insurance, Payment and Performance Bonds, and Subconsultant Proposer Certifications, as required.

10. PROPOSAL SUBMITTAL CHECKLIST

This checklist must be completed in its entirety, signed and included with the Proposal. Failure by the Proposer to properly complete, sign and include this checklist with its Proposal shall render the Proposal non-responsive and shall be grounds for rejection of the Proposal.

A. All RFQs

Proposal Response Form (this document)

IRS Form W-9

B. RFQs subject to Federal Assistance (complete only if the Instructions to Proposers states the RFQ is subject to Federal Assistance)

Disadvantaged Business Enterprise Participation

Suspension & Debarment Certificate

Lobbying Certificate (required for solicitations valued at $100,000 or more)

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11. PROPOSER ADMINISTRATIVE INFORMATION

Entity Name:

(as registered with the State of Washington)

Physical Address:

Mailing Address:

Website: Phone:

Primary Contact:

Email: Phone:

Washington UBI No.: Federal Tax Id No.:

DUNS No.:

• Contact for Contract Administration:

Name: Title:

Physical Address:

Mailing Address:

Email: Phone:

• Contact for Legal Communications:

Name: Title:

Mailing Address:

Email: Phone:

• Individuals Authorized to Execute a Contract:

Name: Title:

Name: Title:

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12. PROPOSER INSURANCE COMPANY

Agency Name:

Physical Address:

Mailing Address:

Primary Contact:

Email: Phone:

I CERTIFY, to the best of my knowledge:

• I have read and understand all RFQ Documents;

• The information contained in the Proposal, Proposal Response Form, Proposer Certifications, and any documentation attached thereto is accurate and complete;

• I have the legal authority to submit the Proposal and commit this firm to a contractual agreement;

and

• Final funding for any good or service is based upon STA-approved budgets and the approval of the Spokane Transit Authority’s Board of Directors.

Proposer Name:

(as registered with the State of Washington)

Authorized Signature: Date:

Printed Name and Title:

EXHIBITS

EXHIBIT A – Sample Agreement

EXHIBIT B – Project Schedule 9-21-2026

Exhibits A and B are attached to this document and posted separately on STA’s website under:

2026-11228 Downtown Charging & Layover Facility Design & Engineering Services https://www.spokanetransit.com/bidding-opportunities/ https://www.spokanetransit.com/bidding-opportunities/

EXHIBIT B

COMPENSATION SCHEDULE

PROFESSIONAL SERVICES AGREEMENT

This Professional Services Agreement (“Agreement”) is entered into by and between XXX (“Consultant”) and the Spokane Transit Authority (“STA”), a Washington State municipal corporation; each individually referred to as “Party” and collectively referred to as "Parties”.

In consideration of the mutual promises and covenants contained herein, the Parties agree as follows:

1. SCOPE OF WORK

A. Unless stated otherwise in this Agreement, the Consultant will provide services, staff and otherwise do all things necessary for or incidental to the performance of Downtown Charging & Layover Facility Design and Engineering Services (the “Work”) as described in the Scope of Work (“SOW”), attached hereto and incorporated herein as Exhibit A. STA has relied upon the qualifications of Consultant in entering into this Agreement. By executing this Agreement, Consultant represents it possesses the ability, skill and resources necessary to perform the Work and is familiar with all applicable current laws, rules, and regulations which reasonably relate to the SOW.

B. No substitutions of Consultant key staff, project managers, and/or task leads shall be made without the prior written consent of STA.

C. Should STA find it desirable for its own purposes to have previously approved and complete Work, or parts thereof, revised, other than minor revisions within the SOW, the Consultant shall make such revisions, if requested and as directed by STA in writing. This work shall be considered “Extra Work” and Consultant shall be compensated for Extra Work as provided for in Section 4.

2. CONSULTANT RESPONSIBILITIES

A. Standard of Care. The standard of care applicable to the Consultant's services will be the degree of skill and diligence normally employed by professional engineers and architects or consultants engaged in the same profession and performing the same or similar services at the time such services are performed. The Consultant will re-perform any services not meeting this standard without additional compensation.

B. Endorsement of Work. The Consultant shall place Consultant’s endorsement on all reports, plans, specifications, estimates or any other architectural and engineering data furnished by Consultant. All studies, reports, papers, surveys, plans, specifications and opinions of cost shall be reviewed to determine their adequacy by a senior reviewer of the Consultant. The Consultant will be held responsible for the technical accuracy of the Work, consistent with Section 2.A of this Agreement, and STA shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in STA furnished information.

C. Corrections to Work. The Consultant shall make such revisions in the Work included in this Agreement as are necessary to correct errors or omissions appearing therein, when required to do so by STA, or the respective profession’s Standards of Care, without additional compensation.

D. Supporting Documentation/Information. During execution of the Work, the Consultant shall provide all supporting documentation and/or information as may be requested by STA.

E. Subsurface Investigations. In soils, foundation, groundwater, utilities and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, explorations and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total Project cost and/or execution. These conditions and cost/execution effects are not the responsibility of the Consultant, to the extent that Consultant has exercised the applicable and appropriate standard of professional care and judgment in such investigations.

F. Opinions of Cost, Financial Considerations and Schedules. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the Project, the Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate Project cost or schedules.