RFQ 2026-08 - Electricity Supply Services- Final.pdf

PROCUREMENT:

SUNY Schenectady County

Community College

Electricity Supply Services

PROCUREMENT NUMBER:

RFQ 2026-08

RELEASE DATE:

August 26, 2026

DUE DATE/TIME:

September 18, 2026 at 2:00 pm ET

SUNY Schenectady County Community College (SUNY Schenectady) reserves the right to postpone, withdraw, discontinue or cancel this RFQ at any time and for any reason, and to issue such clarifications, modifications, and/or amendments, as it may deem appropriate. Receipt of Bid materials by SUNY Schenectady or submission of a Bid to

SUNY Schenectady confers no rights upon the Bidder nor obligates SUNY Schenectady in any manner. SUNY

Schenectady reserves the right to waive non-material irregularities in Bids, if such action is in its best interest. Any such waiver shall not modify remaining RFQ requirements or excuse the Bidder from full compliance with the RFQ specifications and other contract requirements if the Bidder is awarded the contract.

TIMETABLE OF KEY EVENTS

RFQ Release Date August 26, 2026

Deadline for Submission of Bidder Questions September 7, 2026, 2:00 p.m. ET

Issuance of Response to Bidder Questions September 11, 2026

DEADLINE FOR SUBMISSION OF BIDS

September 18, 2026, 2:00 p.m.

ET

Finalist Recommendation Presented to the Board of

Trustees October 19, 2026

Anticipated Contract Awarded October 20, 2026

Anticipated Commencement of Electricity Service December 30, 2026

SUNY Schenectady Electricity Supply, RFQ 2026-08 2 of 34

TABLE OF CONTENTS

TIMETABLE OF KEY EVENTS

NON-BIDDER RESPONSE

1. INTRODUCTION and BACKGROUND

2. GENERAL COMMENTS

3. DISCLAIMERS

3. ERRORS IN THE RFQ

5. ADDENDA

6. QUESTIONS REGARDING THE RFQ

7. WITHDRAWAL AND RESUBMISSION/MODIFICATION OF QUOTES

8. BID DEADLINE

9. DUPLICATE SUPPLIER SUBMISSIONS AND BROKER REPRESENTATION

10. DEBRIEFING OF UNSUCCESSFUL BIDDERS/PROTESTS

11. REJECTION OF QUOTES

12. AWARD AND EXECUTION OF CONTRACT

13. CONTRACT TERM

14. NOTICE

15. PUBLICITY

16. USE AND RELEASE OF BIDDER SUBMISSIONS

17. FREEDOM OF INFORMATION LAW

18: COLLEGE FACILITIES

ATTACHMENT 1: SCOPE OF SERVICES

Introduction

Service Territory

Broker Compensation and Fee Structure

Pricing Validity and Market Conditions

Market Price Adjustment Mechanism

Fixed Price Integrity

Load and Usage Disclaimer

Transition

ATTACHMENT 2: SUNY SCCC Electrical Accounts and Usage

ATTACHMENT 3: QUOTE SUBMISSION

General Quote Requirements

Bid Form and Pricing Requirements

SUNY Schenectady Electricity Supply, RFQ 2026-08 3 of 34

Required Bid Documents

ATTACHMENT 4: BID REVIEW AND AWARD

Quote Review

Responsibility Review

Basis of Award

ATTACHMENT 5: FORMS REQUIRED WITH BID SUBMISSION

Required Forms

Additional Required Documents

Exhibit A: FORM of BID

Exhibit B: CONFLICT OF INTEREST DISCLOSURE STATEMENT

Exhibit C: NON-COLLUSIVE BIDDING CERTIFICATION

Exhibit D: RESOLUTION AUTHORIZING SIGNATURES

Exhibit E: IRANIAN ENERGY SECTOR DIVESTMENT

Exhibit F: PERSON AUTHORIZED TO RECEIVE NOTICE

Exhibit G: RECEIPT OF ADDENDA

ATTACHMENT 6: CONTRACT TERMS AND CONDITIONS

SUNY Schenectady Electricity Supply, RFQ 2026-08 4 of 34

SUNY SCHENECTADY COUNTY COMMUNITY COLLEGE

Electricity Supply Services

RFQ 2026-08

SUNY Schenectady (College) is accepting Quotes from qualified, responsive, and responsible electricity suppliers and brokers to provide fixed-price electricity supply. Pricing shall be firm, fixed, and all-inclusive on a $/kWh basis for each 3-year and 5-year term for the full contract term following contract execution. Quotes shall cover all labor and materials to perform services in conformity with this Request for Quotations (RFQ).

The Request for Quotations may be downloaded from the BidNet Direct website at: http://www.bidnetdirect.com/, from the New York State Contract Reporter website at: https://www.nyscr.ny.gov/, or they may be picked up at the Office of Administration, Elston

502, SUNY Schenectady at 78 Washington Avenue, Schenectady, NY 12305. All Quotes must be delivered in a sealed envelope/package and marked “Bids: RFQ 2026-08, Electricity Supply

Services” not later than 2:00 p.m. ET on September 18, 2026 to the following address:

SUNY Schenectady County Community College

ATTN: Division of Administrative Services

Elston Hall, Suite 502

78 Washington Avenue, Schenectady, NY 12305

Woman and minority owned businesses are encouraged to submit Bids. SUNY Schenectady is an Equal Employment Opportunity/Affirmative Action employer.

The College reserves the right to reject any and all Quotes, and to accept any quote or quotes as submitted, or as modified, which in the opinion of the College will be in the best interest of the

College.

August 26, 2026

Division of Administrative Services

SUNY Schenectady County Community College

78 Washington Avenue

Schenectady, NY 12305 http://www.bidnetdirect.com/ https://www.nyscr.ny.gov/

SUNY Schenectady Electricity Supply, RFQ 2026-08 5 of 34

CONTRACTOR’S NAME: __________________________________________________

NON-BIDDER RESPONSE

For the purpose of facilitating your firm’s response to our request for quotation, SUNY

Schenectady County Community College is interested in ascertaining reasons for prospective bidders’ failure to respond to this RFQ. If your firm is not responding to this quote, please indicate the reason(s) by checking any appropriate item(s) below and return this form to:

Division of Administrative Services, SUNY Schenectady County Community College, Elston

Hall, Suite 502, 78 Washington Avenue, Schenectady, NY 12305 or forward electronically to purchasing@sunysccc.edu with the PROJECT NUMBER and “Non-Bidder Response” in the subject line.

We are not responding to this “Request for Quotations” for the following reason(s):

_____ Our services and/or equipment do not meet specifications.

_____ Specifications not clearly understood or applicable (too vague, too rigid, etc.).

_____ We are unable to perform the assignment within the time specified.

_____ Insufficient time allowed for preparation of quote.

_____ OTHER: ______________________________________________________

Thank you for your participation in this bidding process.

mailto:purchasing@sunysccc.edu

SUNY Schenectady Electricity Supply, RFQ 2026-08 6 of 34

SUNY SCHENECTADY COUNTY COMMUNITY COLLEGE

Electricity Supply Services, RFQ 2026-08

This Request for Quotations does not commit SUNY Schenectady County Community College

(also known as SUNY Schenectady and the “college”) to award a contract. SUNY

Schenectady reserves the right to withdraw and/or amend the RFQ and to alter the deadline for submission of quotes.

1. INTRODUCTION and BACKGROUND The intention of this Request for Quotations (RFQ) is to obtain the services of qualified, responsive, and responsible electricity suppliers and brokers to provide electricity supply services to SUNY Schenectady County Community College (“SUNY Schenectady” or the

“College”) in accordance with the Scope of Services set forth in this RFQ. The anticipated contract term will be for either a three-year or five-year period commencing December 30, 2026, and expiring either December 29, 2029, or December 29, 2031. The College’s electric load is located within NYISO Zone F (NIMO/National Grid territory).

SUNY Schenectady, created in 1969 by the Schenectady County Legislature, is a public community college within the State University of New York. SUNY Schenectady provides quality, comprehensive education for transfer, careers, training and workforce development to a diverse population in a student-centered environment. The college is committed to an accessible and affordable education. Utilizing innovative practices and contemporary technology, the college fosters success through excellence in teaching and support services.

With an annual budget of approximately $28 Million, we are sponsored by the County of

Schenectady and governed by a 10-member Board of Trustees appointed by the County and the

Governor of the State of New York, with one elected student trustee. Classes, student support services and administrative offices are located at the main campus, at the Center City location in downtown Schenectady, at the Schenectady County Airport, the Kindl Building and

13 State Street, the latter two which are several blocks from our main campus. We employ approximately 600 unionized and non-unionized full and part-time employees. More information about SUNY Schenectady can be found at www.sunysccc.edu and http://nces.ed.gov/ipeds/.

2. GENERAL COMMENTS

Under no circumstances will the College be liable for any costs incurred by the suppliers in preparation and/or production of a quote nor for any work performed prior to SUNY

Schenectady’s written authorization to proceed on the contract.

The supplier selected should be independent and not have any interest that would constitute a conflict of interest involving the Board of Trustees, College employees, or our county sponsor.

The selected supplier will be required to disclose any pre-existing relationship with the afore-named individuals and organizations using the attached form.

http://www.sunysccc.edu/ http://nces.ed.gov/ipeds/

SUNY Schenectady Electricity Supply, RFQ 2026-08 7 of 34

The selected supplier shall not assign, transfer, or subcontract any interest in the electricity supply services contract without the express prior written approval of the College.

The selected firm shall not discriminate in its hiring practices against any employee or applicant because of age, race, religion, color, gender, sexual orientation, disability, marital status, or national origin; and be able to demonstrate compliance with affirmative action programs.

No communication should be had with the Board of Trustees, College employees, employees of the auxiliary services organization (Faculty Student Association, Inc.), its Foundation, or

Schenectady County concerning this solicitation in any manner other than by written inquiry to purchasing@sunysccc.edu.

All materials submitted in response to an RFQ will become the property of SUNY Schenectady and will be returned only at SUNY Schenectady’s option and at the expense of the bidder. One copy of each quote will be retained for SUNY Schenectady’s official files.

3. DISCLAIMERS

SUNY Schenectady reserves the right to withdraw this RFQ at any time and for any reason, and to issue such clarifications, modifications, and/or amendments, as it may deem appropriate.

Receipt of Quote materials by SUNY Schenectady or submission of a quote to the College confers no rights upon the offeror nor obligates SUNY Schenectady in any manner. The College reserves the right to waive non-material irregularities in quotes, if such action is in the best interest of SUNY Schenectady. Any such waiver shall not modify remaining RFQ requirements or excuse the offer from full compliance with the RFQ specifications and other contract requirements if the offer is awarded the contract.

3. ERRORS IN THE RFQ

If a bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFQ, the bidder should immediately provide SUNY Schenectady with written notice of the problem and request that the RFQ be clarified or modified. Without disclosing the source of the request, the College may modify the document prior to the date fixed for submission of quotes by issuing an addendum and advising all those to whom the RFQ was provided.

If prior to the date fixed for submissions, a bidder knows of or should have known of an error in the RFQ but fails to notify SUNY Schenectady of the error, the bidder shall provide a quote at its own risk, and if, awarded the contract, shall not be entitled to additional compensation or time by reason of the error or its later correction.

5. ADDENDA

SUNY Schenectady may modify the RFQ prior to the date fixed for submission of Bids. If issued, addenda will be posted to both NYS Contractor Reporter and BidNet Direct. If addenda have been issued, Bidder must complete and submit the Receipt of Addenda form, attached hereto.

SUNY Schenectady Electricity Supply, RFQ 2026-08 8 of 34

6. QUESTIONS REGARDING THE RFQ

Questions regarding this solicitation should be sent to purchasing@sunysccc.edu. All inquiries should include the title and number of the solicitation in the subject line. All questions and answers will be published in the form of an addendum. No communication should be had with

SUNY Schenectady, its employees, agents, or assigns concerning this solicitation in any other manner than by written inquiry to this email address.

Contact with SUNY Schenectady personnel in connection with this RFQ may not be made other than as specified in this RFQ. Unauthorized direct or indirect contact with any college personnel may be cause for rejection of a quote.

All questions and answers regarding the RFQ will be shared with all bidders known to be interested in submitting a quote. If a question relates to a proprietary aspect of its quote and the question would expose proprietary information if disclosed to competitors, the bidder may submit the question in writing, conspicuously marking it as “CONFIDENTIAL.” With the question, the bidder must submit a statement explaining why the question is confidential. If

SUNY Schenectady agrees that the disclosure of the question or answer would expose proprietary information, the question will be answered, and both the question and answer will be kept in confidence. If SUNY Schenectady does not agree regarding the proprietary nature of the question, the question will not be answered in this manner, and the bidder will be notified.

Prior to contract award, SUNY Schenectady may contact the bidder for clarification of any portion of its quote.

7. WITHDRAWAL AND RESUBMISSION/MODIFICATION OF QUOTES

A quote may be withdrawn at any time prior to the deadline for submitting quotes by notifying

SUNY Schenectady in writing of its withdrawal. The notice must be signed by the Bidder. The

Bidder may thereafter submit a new or modified quote, provided that it is submitted to SUNY

Schenectady no later than the deadline. Modifications offered in any other manner, oral or written, will not be considered. Quotes cannot be changed or withdrawn after the deadline.

8. BID DEADLINE

Quotes must be received by the Division of Administrative Services of SUNY Schenectady no later than the deadline date and time stated in the timetable above. Any quote received after this time will not be considered and will be rejected or returned to the Bidder. The College reserves the right to postpone the quote deadline for any reason.

Brokers may submit multiple supplier quotes. Each must be separate, complete, and will be independently considered. Award shall be made to the lowest responsive and responsible bidder in accordance with Attachment 4. Multiple submissions confer no advantage.

SUNY Schenectady Electricity Supply, RFQ 2026-08 9 of 34

9. DUPLICATE SUPPLIER SUBMISSIONS AND BROKER REPRESENTATION

In the event that multiple quotes are submitted by different brokers, agents, or authorized representatives for the same electricity supplier, and such quotes contain identical or substantially identical pricing, products, contract terms, and service offerings, the College reserves the right, at its sole discretion, to:

• Treat such quotes as a single supplier offering;

• Request clarification from the supplier regarding its authorized representative(s);

• Request the supplier to identify or designate a single representative for purposes of contract administration;

• Award to the bidder whose complete responsive quote was first received by the College;

• Require disclosure of all broker relationships associated with the submitted quotes; or

• Reject duplicate submissions that provide no material distinction in pricing or terms.

Nothing herein shall limit the College's right to:

• Contract directly with the electricity supplier;

• Verify the authority of any broker, agent, or representative to submit a quote on behalf of a supplier;

• Determine whether multiple quotes are substantially identical; or

• Reject any or all quotes in accordance with the provisions of this RFQ.

For purposes of this section, the determination of whether quotes are substantially identical, the resolution of duplicate supplier submissions, and the selection of the successful bidder shall be made solely by the College, whose determination shall be final.

10. DEBRIEFING OF UNSUCCESSFUL BIDDERS/PROTESTS

Upon request, a debriefing conference will be scheduled with an unsuccessful Bidder. The request for a debriefing conference should be sent to purchasing@sunysccc.edu with the words

“Request for Debriefing” in the subject line within five (5) business days after the notification that the quote was unsuccessful has been emailed to the bidder. The debriefing must be held within seven (7) business days of the request, unless otherwise agreed to by the parties, except that the request will be stayed pending negotiations of the final agreement with the successful

Bidder. Discussion will be limited to a critique of the requester’s quote. Comparisons between quotes or reviews of the other quotes will not be allowed. Debriefing conferences may be conducted in person, Microsoft Teams, or on the telephone and will be scheduled for no more than one hour.

11. REJECTION OF QUOTES

SUNY Schenectady reserves the right in its sole discretion to reject any or all quotes in whole or in part, without incurring any cost or liability whatsoever. All quotes will be reviewed for completeness. If a quote fails to meet material requirements of the RFQ, if it is incomplete, or contains irregularities, the quote may be rejected.

SUNY Schenectady Electricity Supply, RFQ 2026-08 10 of 34

Material deviations may cause a quote to be rejected. SUNY Schenectady may or may not waive an immaterial deviation in a quote. The College’s waiver of an immaterial deviation will in no way modify the RFQ or excuse a bidder from full compliance with the RFQ requirements. A deviation is “material” if it is not in substantial accord with RFQ requirements.

Quotes containing false or misleading statements may be rejected if in SUNY Schenectady’s opinion the information was intended to mislead the College regarding a requirement of the

RFQ.

12. AWARD AND EXECUTION OF CONTRACT

Upon the Board’s adoption of a resolution awarding a contract for electricity supply service, a written notice of contract award will be sent electronically to the awardee and a contract will be executed.

No contract or agreement, express or implied, shall exist or be binding on SUNY Schenectady before the execution of a written contract by both parties. If the successful bidder fails to execute a contract consistent with the requirements of this RFQ within the timeframe established by the

College, the College may reject the quote and proceed to the next lowest responsive and responsible bidder or take any other action permitted by law.

13. CONTRACT TERM

The term of the contract shall be for either three (3) years or five (5) years, at the discretion of the College, at the cost set forth in the quote; however, final pricing may be adjusted based on market conditions at the time of the Award, adjustments are limited to the lesser of: (a) documented market change over four weeks or (b) ±5% of proposed $/kWh.

The ±5% pricing tolerance applies only during the four-week pricing hold period contemplated by the RFQ. If market pricing changes by more than 5% during that period, the College reserves the right not to proceed with an award based on the submitted quote. Qualifying regulatory, statutory, transmission, and public-policy cost changes occurring after the Quote submission date are treated separately and are not subject to the ±5% limitation, provided such adjustments comply with all requirements answered and stated in a previous question and are passed through at actual cost without markup. Current known costs as of the quote submission date must be included in the bidder's proposed fixed price.

Supplier contract governs but must comply with RFQ. No additional costs allowed. RFQ prevails in case of conflict.

14. NOTICE

Where written notice is required in this RFQ, the notice must be sent by both U.S. mail and by electronic mail, unless otherwise specified by SUNY Schenectady.

Notice to SUNY Schenectady shall be to:

SUNY Schenectady Electricity Supply, RFQ 2026-08 11 of 34

Office of Administrative Services

SUNY Schenectady

78 Washington Avenue, Elston 502

Schenectady, NY 12305

(518) 381-1210 purchasing@sunysccc.edu

Notice to the bidder shall be to the person signing the Bid Form. If bidder desires another or additional person(s) to receive notice, so indicate on the attached form (Exhibit F).

15. PUBLICITY

No bidder shall issue any public announcements concerning SUNY Schenectady or this RFQ without the prior written consent of the college. News releases pertaining to the award of any contract resulting from the procurement may not be made without the prior written approval of

SUNY Schenectady.

16. USE AND RELEASE OF BIDDER SUBMISSIONS

All materials submitted by the Bidder become the property of SUNY Schenectady and may be returned to Bidder at its sole discretion. One copy of each Quote will be retained for the college’s official files. Submissions may be reviewed and evaluated by any person, other than one associated with a competing Bidder, designated by SUNY Schenectady.

17. FREEDOM OF INFORMATION LAW

SUNY Schenectady is required to comply with the New York State Freedom of Information Law

(Public Officer’s Law Article 6). Should any member of the public request a copy of a Quote or

Bid, the College will review the request and may disclose the requested Quotation in whole or in part. If a bidder believes that its Quotation or any portion thereof should be exempt from disclosure, it is incumbent that the bidder identify, AT THE TIME OF ITS QUOTATION

SUBMISSION, each page of the Bid for which exemption will be claimed. The bidder may indicate same with the words “Confidential,” “Proprietary,” or “Trade Secret” written or stamped on the page.

18: COLLEGE FACILITIES

MAIN CAMPUS

SUNY Schenectady’s main campus is located at 78 Washington Avenue, Schenectady, New

York, and straddles the City of Schenectady and Town of Rotterdam, in the County of

Schenectady. The main campus is comprised of five (5) buildings and several acres of fields. It abuts the Mohawk River on the west and Interstate Highway 890 on the south, a highway ramp on the east and an historical downtown community known as The Stockade on the north. The campus is accessed by vehicle from two points: from the north by a loop road off of NYS Route

5 and from the east by an entrance ramp off of Route I-890.

SUNY Schenectady Electricity Supply, RFQ 2026-08 12 of 34

The six buildings which make up the main campus are

• Gateway (housing a daycare center),

• Begley (housing the Learning Commons and Auditorium),

• The School of Music Building,

• Stockade (housing Student Services Center, lecture halls and classrooms),

• Elston Hall (housing the student commons, Welcome Center, and quick-mart, administrative offices, classrooms, and culinary labs, banquet and meeting rooms), and

• The Center for Science and Technology Building (“CST”) building (housing classrooms and science labs). The CST building is attached to Elston Hall by a walkway bridge suspended over NYS Route 5.

In addition to the traditional credit and non-credit program that can be found on any college campus, the main campus hosts both large and small community events several times a week, including some weekends.

Parking for the main campus is to the south and west side of the buildings. There is a smaller parking lot across Route 5 immediately adjacent to the CST building.

KINDL BUILDING

SUNY Schenectady owns a three-story historical building in the Stockade area of downtown

Schenectady, a few blocks east of the main campus at 201 State Street. At this time, only the first floor is occupied, with two classrooms, office space and a meeting area.

13 STATE STREET & MILL LANE

SUNY Schenectady leases space on the first floor of 13 State Street for limited programs and the ground floor of 10 Mill Lane, Schenectady, New York for a Confectionary Laboratory.

SCHENECTADY COUNTY AIRPORT

SUNY Schenectady owns an aircraft hangar at the Schenectady County Airport in Glenville, NY.

SUNY Schenectady Electricity Supply, RFQ 2026-08 13 of 34

ATTACHMENT 1: SCOPE OF SERVICES

Introduction This RFQ solicits quotes from qualified, responsive, and responsible electricity suppliers and brokers to provide fixed-price electricity supply. Pricing shall be firm, fixed, and all-inclusive on a $/kWh basis for each 3-year and 5-year term.

The selected supplier(s) shall provide electricity supply, account management, coordination with utilities, and customer service support.

SUNY Schenectady prefers dual billing, with National Grid continuing to provide delivery service billing and the selected electricity supplier providing separate billing for electricity supply charges. Bidders should clearly describe their billing process and invoice format in their quotes.

Under the College's preferred dual-billing arrangement, National Grid will invoice the College separately for delivery charges and the selected supplier will invoice the College for electricity supply charges. Payment terms for supplier invoices shall be Net 30 days following receipt of a proper invoice, unless otherwise mutually agreed upon during contract negotiations.

The College intends for additions or removals of meters associated with normal facility operations, acquisitions, dispositions, relocations, or utility account changes to be accommodated at the contracted pricing without repricing, penalties, or additional fees. However, the College reserves the right to discuss implementation details with the successful bidder should extraordinary circumstances occur that materially alter the nature or size of the portfolio.

SUNY Schenectady's current electric supplier is Constellation NewEnergy, Inc.

Service Territory The College’s accounts are located within NYISO Zone F National Grid (Niagara Mohawk /

NIMO), and quotes must reflect pricing and delivery consistent with this zone and utility structure.

Broker Compensation and Fee Structure The College shall not be responsible for broker fees. Compensation must be paid by supplier and embedded in $/kWh. No separate fees are allowed. Broker authorization may be required with no financial obligation.

Pricing Validity and Market Conditions Electricity is a market-based commodity subject to fluctuation. Pricing submitted is for Review purposes. A period of up to four (4) weeks may occur between quote submission and award.

Suppliers must refresh pricing at time of execution consistent with their proposed structure.

SUNY Schenectady Electricity Supply, RFQ 2026-08 14 of 34

Market Price Adjustment Mechanism Award shall be based on proposed pricing; however, final pricing may be adjusted based on market conditions. Adjustments must reflect verifiable wholesale market changes, maintain structure, and not introduce new costs. Adjustments are limited to the lesser of: (a) documented market change over four weeks or (b) ±5% of proposed $/kWh.

For clarity, this prohibition on new costs includes, without limitation, any adjustments arising from changes in law, regulatory actions, ISO or utility charges, or market structure changes.

Fixed Price Integrity All pricing under this RFQ shall remain firm, fixed, and all-inclusive for the full contract term following execution. Suppliers shall not introduce or apply any additional charges, adjustments, or cost components after contract execution, including but not limited to regulatory changes, ISO or utility charges, changes in law, or market structure changes, except as expressly permitted under the Market Price Adjustment Mechanism prior to contract award.

This requirement applies regardless of any supplier contract language or industry practice.

Current CES-related costs and regulatory obligations known as of the quote submission date shall be included in the bidder's proposed fixed $/kWh price.

The College will consider alternative product structures if the pricing methodology and all adjustable components are clearly disclosed. Bidders should note that the College's preference remains for firm, fixed, all-inclusive pricing except for the limited regulatory, statutory, transmission, and public-policy cost adjustments

Certain qualifying charges, including but not limited to NTAC, PPT, CES-related components, and successor programs, may be adjusted during the contract term, provided such adjustments comply with the requirements set forth in the Addendum and are passed through at actual cost without markup, profit, administrative fee, broker fee, or other adder.

Load and Usage Disclaimer The College’s current estimated annual electricity usage is approximately 5,500,000 kWh, served across nine (9) electric meters. This information is provided for reference only and is not guaranteed. Normal variations in usage, load profile, or seasonal demand shall not justify repricing.

The College reserves the right to add or remove meters and associated load during the term of the contract due to acquisition, disposition, or changes in facilities. Any such additions or removals shall be incorporated into the agreement at the contracted $/kWh rate, without penalty, repricing, or additional fees. The College reserves the right to discuss implementation details if extraordinary circumstances materially alter the size or nature of the portfolio.

SUNY Schenectady Electricity Supply, RFQ 2026-08 15 of 34

Transition SUNY Schenectady may require the Successful Bidder to provide uninterrupted services after contract termination/expiration in order to transition to a subsequent electricity supply provider.

At all times during the transition period and unless directed otherwise in writing by SUNY

Schenectady, the Successful Bidder shall continue all contractual obligations set forth in the

Contract until such time as an orderly transition of operations to the college or a third party has taken place. The Successful Bidder shall be required to meet its contractual obligations pursuant to this paragraph notwithstanding the issuance of a termination for cause or convenience.

Within fifteen (15) days of the giving of a notice of termination as set forth in the Contract or three

(3) months prior to the end of the term of the Contract, whichever event occurs first, the Successful

Bidder shall provide for approval by SUNY Schenectady a detailed written plan for Transition

(Transition Plan) which outlines, at a minimum, the tasks, milestones and deliverables associated with the smooth transition of Project Services to the college or the successor contractor. Successful

Bidder agrees to amend the Transition Plan to include all other information deemed necessary by

SUNY Schenectady.

“Transition Services” shall be deemed to include Contactor’s responsibility for all tasks and services outlined in the Contract, and for transferring in a planned manner specified in the

Transition Plan all tasks and services to SUNY Schenectady or the successor contractor. It is expressly agreed between the parties that the level of service during the transition period shall be maintained in accordance with and shall be subject to all the terms and conditions of the Contract, provided, however, that where, during the transition period, tasks or services are transitioned to or assumed SUNY Schenectady or the successor contractor. Contractor shall not be held responsible for the negligent acts or negligent omissions of SUNY Schenectady or the successor contractor or for service degradation resulting from the negligent omissions of SUNY Schenectady or the successor contractor.

Contractor shall be compensated for services performed during the transition period at the rates set forth in the Contract.

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 16 of 34

ATTACHMENT 2: SUNY SCCC Electrical Accounts and Usage

SUNY SCHENECTADY COUNTY COMMUNITY COLLEGE ELECTRIC USAGE:

July 2025 – June 2026

August 31, 2026

Account # Meter # July 25 kWh Aug 25 kWh Sept 25 kWh Oct 25 kWh Nov 25 kWh Dec 25 kWh Jan 26 kWh

Feb 26 kWh

Mar 26 kWh

Apr 26 kWh

May 26 kWh

Jun 26 kWh Total kWh

10588-94108 1,918 1,918 1,918 1,918 1,918 1,918 1,918 1,918 1,918 1,918 1,918 1,918 23,016

32151-72001 05876393 669 419 449 360 522 664 1210 758 685 724 388 439 7,287

39350-80106 N/A 3,324 3,324 3,324 3,324 3,324 3,324 3,324 3,324 3,324 3,324 3,324 3,324 39,888

57764-61105 39959678 23,100 20,100 23,400 19,500 19,800 24,600 28,200 22,200 20,700 18,600 19,500 23,100 262,800

92805-10035 2510851 742 511 704 827 1,183 1,588 2,036 1,855 2,228 1,270 1,176 1,102 15,222

89576-69106 05006112 476,680 397,916 355,250 304,499 351,801 388,831 378,966 368,807 327,271 317,383 238,517 344,326 4,250,247

65364-60112 25017142 8,400 6,400 6,000 5,360 3,160 4,000 4,080 3,560 4,080 4,760 4,400 7,040 61,240

92619-87016 25074318 3,842 3,606 4,309 4,297 4,074 5,779 6,337 7,286 5,093 3,793 2,286 3,957 54,659

67640-72019 979 978 1,131 979 1,638 1,749 2,712 3,317 2,915 2,678 2,160 1,729 22,965

TOTALS 519,654 435,172 396,485 341,064 387,420 432,453 428,783 413,025 368,214 354,450 273,669 386,935 4,737,324

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 17 of 34

ATTACHMENT 3: QUOTE SUBMISSION

General Quote Requirements The submission requirements for this RFQ are set forth below.

Because this procurement is for the purchase of a commodity, bidders are not required to submit a technical Bid. Award will be based on the lowest responsive and responsible quote meeting the requirements of this RFQ.

Each bidder shall submit:

• One (1) signed original Bid Form (Exhibit A)

• All required forms and certifications identified in Attachment 5

• Evidence that the bidder is authorized to supply electricity in New York State

• Completed IRS Form W-9

• Sample Electricity Supply Agreement

• Sample Broker Agreement (if applicable)

SUNY Schenectady is a public institution of higher education and is subject to the New York

State Freedom of Information Law (FOIL). Bidders should review the FOIL provisions contained elsewhere in this RFQ.

All quote submissions must be enclosed in a sealed envelope or package clearly marked with the following information:

• RFQ 2026-08

• Electricity Supply Services

• Bidder Name

• Bidder Address

• Contact Person

• Contact Telephone Number

• Contact Email Address

• Attention: Division of Administrative Services

Quotes must be delivered by First Class Mail, Overnight Delivery, Hand Delivery, or Express

Mail Service to:

Division of Administrative Services

SUNY Schenectady County Community College

Elston Hall, Suite 502

78 Washington Avenue

Schenectady, NY 12305

Electronic, facsimile, or email submissions will not be accepted.

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 18 of 34

Quotes received after the deadline identified in the Timetable of Key Events will not be considered and may be returned unopened.

The College will accept quote modifications or withdrawals only if received before the quote submission deadline.

Failure to comply with the submission requirements of this RFQ may result in rejection of the quote.

Bid Form and Pricing Requirements Bidders shall complete and submit the Bid Form attached as Exhibit A.

The Bid Form must be signed by an individual authorized to legally bind the bidder.

Bidders shall provide pricing for:

• Three (3) Year Fixed Price Term

• Five (5) Year Fixed Price Term

Pricing shall:

• Be expressed in $/kWh

• Be firm, fixed, and all-inclusive

• Include energy, capacity, ancillary services, transmission, losses, administration, broker compensation, and profit

• Include all costs necessary to provide electricity supply services under this RFQ

No additional fees, pass-through charges, surcharges, riders, administrative fees, or other adders shall be permitted unless specifically identified in the bidder's submission and accepted by the

College.

All pricing submitted shall remain subject to the requirements of this RFQ regardless of any conflicting language contained in supplier contracts or other bid documents.

Required Bid Documents The following documents must be submitted with the quote:

1. Completed Bid Form (Exhibit A)

2. Conflict of Interest Disclosure (Exhibit B)

3. Non-Collusive Bidding Certification (Exhibit C)

4. Resolution Authorizing Signatures (Exhibit D), if applicable

5. Iranian Energy Sector Divestment Certification (Exhibit E)

6. Person Authorized to Receive Notice Form (Exhibit F), if applicable

7. Receipt of Addenda Form (Exhibit G), if applicable

8. Documentation demonstrating authorization to supply electricity in New York State

9. Completed IRS Form W-9

10. Sample Electricity Supply Agreement

11. Sample Broker Agreement (if applicable)

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 19 of 34

ATTACHMENT 4: BID REVIEW AND AWARD

Quote Review Upon receipt, quotes will be reviewed by the College to determine compliance with the administrative and submission requirements of this RFQ.

The College may request clarification of any information contained within a quote. Clarifications shall not be used to permit a bidder to revise pricing or otherwise gain a competitive advantage.

The College reserves the right to determine whether a quote is responsive to the requirements of this RFQ.

Responsibility Review Prior to award, the College may review a bidder's responsibility, including but not limited to:

• Authorization to provide electricity supply in New York State

• Financial capacity to perform the contract

• Record of past performance

• Ability to provide uninterrupted service

• Compliance with applicable laws and regulations

The College may request additional information reasonably necessary to determine bidder responsibility.

Basis of Award This procurement is being conducted as a commodity purchase.

Award shall be made to the lowest responsive and responsible bidder submitting the lowest fixed $/kWh price for the term selected by the College.

The College reserves the right to:

• Award based upon either the three-year or five-year pricing option

• Reject any or all quotes

• Waive minor informalities or irregularities

• Request clarifications

• Cancel or reissue the RFQ if determined to be in the College's best interest

No award shall be final until approved by the SUNY Schenectady Board of Trustees, when required, and all necessary contract documents have been fully executed.

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 20 of 34

ATTACHMENT 5: FORMS REQUIRED WITH BID SUBMISSION

Required Forms

• Exhibit A: Form of Bid

• Exhibit B: Conflict of Interest Disclosure

• Exhibit C: Non-Collusive Bidding Certification

• Exhibit D: Resolution Authorizing Signatures

• Exhibit E: Iranian Energy Sector Divestment Certification

• Exhibit F: Person Authorized to Receive Notice

• Exhibit G: Receipt of Addenda

Additional Required Documents

• Evidence of Authorization to Supply Electricity in New York State

• IRS Form W-9

• Sample Electricity Supply Agreement

• Sample Broker Agreement (if applicable)

Failure to submit the required forms and documents by the bid due date may result in the quote being deemed non-responsive.

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 21 of 34

Exhibit A: FORM of BID

Instructions to Bidder

Complete all applicable sections below.

• Bidders must submit a Cost Bid in a SEPARATE sealed envelope clearly labeled on the outside “RFQ 2026-08, Electricity Supply Services- Cost Bid” by the due date specified in the timetable of events.

• All cost Bids must include a completed Bid Form which has been signed by an authorized representative of the Bidder.

• Failure to submit pricing in the required format or failure to comply with material RFQ requirements may result in disqualification

Term Fixed Price ($/kWh) Load Basis Notes

3 Year

Baseline/ Provided Data

5 Year

Baseline/ Provided Data

Bidder Organization Phone

Street Address Fax

City State Zip

Signature Title

Printed Name Email

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 22 of 34

Exhibit B: CONFLICT OF INTEREST DISCLOSURE STATEMENT

PLEASE SIGN A OR B

A. I do not have any affiliations or financial interests with any segment of Schenectady County

Community College/County of Schenectady, any employee, board member or elected official.

Signature: ____________________________________________________ Date:_____________

Name: Title:

Company Name:

B. I have an affiliation or financial interest with Schenectady County Community

College/County of Schenectady, any employee, board member or elected official. The affiliation or financial interest is as follows (please be specific):

Company Name:

Signature: ___________________________________________Date:_____________________

Name: ______________________________________________

Title: _______________________________________________

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 23 of 34

Exhibit C: NON-COLLUSIVE BIDDING CERTIFICATION

MUST BE SIGNED BEFORE A NOTARY PUBLIC

Required by Section 103(d) of the General Municipal Law

BY SUBMISSION OF THIS QUOTE, BIDDER AND EACH PERSON SIGNING ON

BEHALF OF BIDDER CERTIFIES, AND IN THE CASE OF JOINT QUOTE, EACH PARTY

THERETO CERTIFIES AS TO ITS OWN ORGANIZATION, UNDER PENALTY OF

PERJURY, THAT TO THE BEST OF HIS/HER KNOWLEDGE AND BELIEF:

[1] The prices of this quote have been arrived at independently, without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;

[2] Unless otherwise required by law, the prices which have been quoted in this quote have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

[3] No attempt has been made or will be made by the Bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

A QUOTE SHALL NOT BE CONSIDERED FOR AWARD NOR SHALL ANY AWARD BE

MADE WHERE [1], [2], [3] ABOVE HAVE NOT BEEN COMPLIED WITH; PROVIDED

HOWEVER, THAT IF IN ANY CASE THE BIDDER(S) CANNOT MAKE THE

FOREGOING CERTIFICATION, THE BIDDER SHALL SO STATE AND SHALL FURNISH

BELOW A SIGNED STATEMENT WHICH SETS FORTH IN DETAIL THE REASONS

THEREFORE:

IF BIDDER(S) (IS/ARE) A SOLE PRACTITIONER, A PARTNERSHIP OR A LIMITED

LIABILITY COMPANY, COMPLETE THE FOLLOWING:

NAMES OF PARTNERS LEGAL RESIDENCE

IF BIDDER(S) (IS/ARE) A CORPORATION(S), COMPLETE THE FOLLOWING:

NAME LEGAL RESIDENCE

President: _______________________________________ ____________________

Secretary: _______________________________________ ____________________

Treasurer: _______________________________________ ____________________

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 24 of 34

NON-COLLUSIVE BIDDING CERTIFICATION (CONTINUED)

FIRM IDENTIFYING INFORMATION

Organization Name: _______________________________________

Address: _______________________________________

Phone: _______________________________________

Title: _______________________________________

Name: _______________________________________

Signature: _______________________________________

SIGNED: _______________________________________

PRINTED: _______________________________________

TITLE: _______________________________________

Subscribed to under penalty of perjury under the laws of the State of _________________, this

_______ day of _____________________, 20____ as the act and deed of said individual, corporation or partnership.

Notary Public, State of _______________________

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 25 of 34

Exhibit D: RESOLUTION AUTHORIZING SIGNATURES

(FOR CORPORATE BIDDERS ONLY)

Attention Bidder: If your company is incorporated, this form must be signed before a notary public.

RESOLVED that _____________________________________________________________ is

(Name of Corporation) authorized to sign and submit the Quote or Bid of this corporation for the following project:

and to include in such Quote or Bid the certificate as to non-collusion required by Section 103-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under penalties and perjury.

The foregoing is a true and correct copy of the resolution adopted by

__________________________________________________________ Corporation at a meeting of its Board of Directors held on the __________ day of ______________, 20____.

(Secretary)

(SEAL)

Subscribed to under penalty of perjury under the laws of the State _____________________, this

_______ day of _____________________, 20____ as the act and deed of said individual, corporation or partnership.

Notary Public, State of ____________________

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 26 of 34

Exhibit E: IRANIAN ENERGY SECTOR DIVESTMENT

Certification Pursuant to Section 103-g of the New York State General Municipal Law

A. By submission of this Quote/Bid, each bidder/Bidder and each person signing on behalf of any bidder/Bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of Section

165-a of the New York State Finance Law.

B. A Bid/Bid shall not be considered for award, nor shall any award be made where the condition set forth in Paragraph A above has not been complied with; provided, however, that in any case the bidder/Bidder cannot make the foregoing certification set forth in

Paragraph A above, the bidder/Bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. Where Paragraph A above cannot be complied with, the Purchasing Unit to the political subdivision, public department, agency or official thereof to which the bid/Bid is made, or his designee, may award a bid/Bid, on a case-by-case business under the following circumstances:

1. The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the

Bidder/Bidder has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in

Iran; or

2. The political subdivision makes a determination that the goods or services are necessary for the political subdivision to perform its functions and that, absent such an exemption, the political subdivision would be unable to obtain the goods or services for which the contract is offered. Such determination shall be made in writing and shall be a public document.

Company Name

Signature

Title

Date

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 27 of 34

Exhibit F: PERSON AUTHORIZED TO RECEIVE NOTICE

(COMPLETE IF DIFFERENT THAN PERSON SUBMITTING BID FORM)

Name: ______________________________________________

Title: _______________________________________________

Address: ____________________________________________

Phone: _______________________________________________

Fax: _________________________________________________

E-Mail: ______________________________________________

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 28 of 34

Exhibit G: RECEIPT OF ADDENDA

PLEASE NOTE: If addenda have been issued, this must be completed.

BIDDER hereby acknowledges receipt of the following Addenda and has included these requirements in the quote. (If none, so state and affix signature).

Addendum No. ___________, Dated ________________________

Addendum No. ___________, Dated ________________________, None

Signature

Printed Name

SUNY Schenectady Electricity Supply Services, RFQ 2026-08 Page 29 of 34

ATTACHMENT 6: CONTRACT TERMS AND CONDITIONS

Upon selection of a Successful Bidder, the terms set forth in this RFQ shall be incorporated into the resulting agreement together with such administrative provisions as may be necessary to implement the award. In addition to the terms described in this RFQ, the final agreement between SUNY Schenectady and the Successful Bidder will include, without limitation, the following terms. Submission of a quote shall constitute the bidder's agreement to comply with these Contract Terms and Conditions. Because this procurement is being conducted as a competitive sealed bid for a commodity purchase, the College expects the successful bidder to execute an agreement substantially consistent with these terms. Any exceptions to these terms must be clearly identified in the quote submission and may result in the quote being deemed non-responsive.

Basis of Award

This procurement is being conducted as a competitive sealed bid for the purchase of electricity supply services. The contract shall be awarded to the lowest responsive and responsible bidder whose quote conforms to the material requirements of the RFQ. The College reserves the right to reject any or all quotes and to waive minor informalities when such action is determined to be in the best interest of the College.

Time of Essence

Time is of the essence with respect to performance of the services and equipment to be provided in the final agreement.

Warranties and Representations

Successful Bidder warrants and represents that it possesses such expertise, experience and resources to perform the scope of services required in a diligent, timely and professional manner consistent with the standards of the industry. Successful Bidder represents and warrants that none of its work performed under this Agreement will infringe on the rights of third parties. Successful

Bidder will supply at all times an adequate number of well-qualified personnel to perform the work. Successful Bidder will provide a contact person available and authorized to remedy non-conformity with this warranty. If any of the work is found to be infringing, Successful Bidder will correct the work to be non-fringing at no charge to SUNY Schenectady.

Pricing Terms – Fixed and All-Inclusive

All pricing provided under this agreement shall be…