RFQ 2026_02 _ Professional Parks_ Recreation_.pdf

Request for Qualifications

Dade County Board of Commissioners

Dade County is soliciting qualifications from firms able to provide the following services to include (but not limited to) concept report preparation and validation, park planning, trail and recreation facility design, landscaping, site development, surveys and mapping, preliminary construction plans, final construction plans, erosion control plans, permit assistance, and related services. Services may also include design and construction support for park improvements such as athletic court resurfacing, parking lot and trail resurfacing, sports and security lighting, drainage improvements, and related infrastructure upgrades.

Qualifications are due no later than 3:00 p.m. on Monday, June 8, 2026. An original and four (4) copies of the Qualifications must be enclosed in a sealed envelope clearly marked, “Qualifications for Professional Parks, Recreation, and Outdoor Facility Design Services.” All proposals must be delivered to Dade County Board of Commissioners, Attn: Gidget Knight, County Clerk, 71 Case Avenue, Suite 243, Trenton, GA by the deadline date and time. A representative of Dade County government will publicly read the names of the companies submitting qualifications at 3:05 p.m. on June 8, 2026.

Any proposals received after the deadline date and time will be returned unopened.

Incomplete proposals may not be considered if the omissions are determined to be significant.

RFQ 2026-02

Qualifications for Professional Parks, Recreation, and Outdoor Facility Design Services DADE COUNTY BOARD OF COMMISSIONERS

DUE: June 8, 2026 AT 3:00 P.M.

The envelope or container must be mailed or delivered to:

If by courier or hand delivery: If by U.S. mail:

Dade County Commission Dade County Commission Attention: Gidget Knight, County Clerk Attention: Gidget Knight, County Clerk Dade County Administrative Building P.O. Box 370 71 Case Avenue, Suite 243 Trenton, GA 30752-0370 Trenton, GA 30752-2429

Qualifications received after the announced time and date due, whether mailed or delivered, will be returned unopened. Nothing herein is intended to exclude any responsible vendor or in any way restrain or restrict competition among vendors.

Dade County Board of Commissioners 71 Case Avenue, Suite 243

Post Office Box 370 Trenton, Georgia 30752-0370

Telephone: 706-657-4625 Facsimile: 706-657-5116 Website: www.dadecounty-ga.gov

COMPETITIVE PROPOSAL REQUIREMENTS AND

NON-COLLUSION STATEMENT

My signature certifies that the qualifications submitted comply with all Terms and Conditions set forth. My signature also certifies that the accompanying qualifications are not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under Georgia law. Furthermore, I understand that fraud and unlawful collusion are crimes under the Georgia Frauds Act. The Georgia Bid Rigging Act, and Georgia Antitrust Act, and Federal Law, and can result in fines, prison sentences, and civil damage awards.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Name of Vendor (Company): ________________________________________________

Address: _______________________________________________________________

Signature: ______________________________________________________________

Name type/print): _________________________________________________________

Title: _________________________________

Telephone: ____________________________

Date: _________________________________ http://www.dadecounty-ga.gov/

SCOPE OF WORK

Dade County is soliciting qualifications from firms able to provide the following services to include (but not limited to) concept report preparation and validation, park planning, trail and recreation facility design, landscaping, site development, surveys and mapping, preliminary construction plans, final construction plans, erosion control plans, permit assistance, and related services. Services may also include design and construction support for park improvements such as athletic court resurfacing, parking lot and trail resurfacing, sports and security lighting, drainage improvements, and related infrastructure upgrades.

Typical projects may include development of the scope of construction; preparation of concept, preliminary, and final design documents; environmental documentation;

coordination of utilities; preparation of specifications and bid documents; and contract administration.

Typical projects will generally fall into the following categories:

• Parks and Recreation Facilities

• Trailheads and Access Facilities

• Trails (Pedestrian or Multi-use)

• Recreational Site Development and Passive Recreation Areas

• Park Improvements and Rehabilitation (including resurfacing, lighting, and facility upgrades)

PROPOSAL FORMAT

All proposed firms shall submit original and four (4) copies of their proposal that include the following information and documents in this order:

Cover

Table of Contents

Qualifications

• A brief history and overview of the firm and its general areas of practice. Please include the number of years the company has been in existence and the firm’s specific experience with Federally Assisted Projects.

• Firm’s experience providing parks, recreation, or outdoor design services to local governments in the State of Georgia. List contact names and contact information for each reference.

• Firm’s experience working on state and federally funded projects.

• Resumés of key personnel that will be working with Dade County, if selected, including their qualifications and relevant experience.

Scope and Methodology

• Methodology and approach for design services.

• Scope and level of service proposed.

• Organizational chart which identifies the project manager, key team leaders, support personnel, and reporting structure.

Ability to Complete the Project

• Statement of current workload and availability for providing services.

• Statement of the company’s financial strength. (Provide suitable documentation such as audited or reviewed financial statements, tax returns, or other verifiable information.)

• Statement concerning any previous projects that the firm was unable to complete, unable to complete in a timely manner, or unable to complete as budgeted in the last ten years.

• Statement of any previous, existing, or pending litigation of the company.

Budget and Fees

• Rate Schedule for services.

• Other information regarding firm’s approach to establishing project cost.

Additional Proof that the firm is authorized to do business in the State of Georgia. Firm MUST have all necessary, valid, and current licenses required to perform the services proposed.

• In an Appendix, provide any other pertinent information (limit to 10 pages).

EVALUATION CRITERIA

Dade County shall at its sole discretion select the most qualified firm(s) for each project, based on the best value evaluation of the following criteria:

• Parks and Recreation Experience (20%) (trails, parks, courts, landscaping, lighting, and outdoor facilities)

• Federal/State Funded Project Experience (15%) (LWCF, RTP, GOSP, or similar programs)

• Design Approach and Methodology (25%)

• Scope and Level of Services (20%)

• Capacity and Project Management (10%)

• Approach to Cost Management and Budget Awareness (10%)

GENERAL TERMS AND CONDITIONS

There are no expressed or implied obligations for Dade County to reimburse responding companies for any expenses incurred in preparing proposals in response to this RFQ.

The County reserves the right to request clarifications regarding information submitted as well as request additional information from one or more company’s submitting qualifications.

Ownership of all data, materials, and documentation prepared for and submitted in response to this RFQ shall belong exclusively to Dade County and will be considered a public record and subject to public inspection in accordance with the Georgia Open Records Act, O.C.G.A. 50-18-70 et. seq. unless otherwise provided by law.

The County reserves the right to reject any or all submissions, extend the deadline for submission of qualifications, and call for new qualifications.

The contract between the County and the successful firms will be on the form approved by Dade County.

This RFQ and any resulting contract shall be governed in all respects by the laws of the State of Georgia, and the successful proposing company shall comply with all applicable federal, state, and local laws and regulations.

By submitting their qualifications, all proposing companies certify that their submittal is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other person or party in connection with their submittal.

The proposing companies specifically certify that they are not in violation of O.C.G.A. §§ 16-10-2 and 16-10-22.

By submitting their qualifications, all proposing companies certify that they are not currently debarred from submitting bids or proposals.

INQUIRIES ABOUT THIS RFQ

All inquiries and questions regarding this RFQ shall be in writing and directed to:

Contact:

Kathy Ragon

706-657-4625 Ex 236 or kragon@dadecounty-ga.gov