RFQ 2026-019 Qualification Package.pdf

REQUEST FOR QUALIFICATIONS

RFQ 2026-019

Flat Creek Reuse Project Phase 1A

Issue Date: October 2, 2026 Questions due: October 30, 2026, 5:00 P.M. CT

Closing Date & Time: December 1, 2026, 2:00 P.M. CT Opening Date & Time: December 1, 2026, 2:01 P.M. CT

For Information Contact:

Melanie Wade, Purchasing Agent, 254-750-8098, or melaniew@wacotx.gov

RFQ Opening Location:

Purchasing Services Office, 1415 N. 4th Street, Waco, Texas via Zoom Video Conferencing Only (Please see Page 3)

Zoom & Dial-In Information:

Please see Page 3

Purchasing Services Post Office Box 2570 Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

RFQ 2026-019 Page 1 mailto:%20XXX@wacotx.gov mailto:melaniew@wacotx.gov http://www.waco-texas.com/

EUNA / BONFIRE ELECTRONIC BIDDING

The City of Waco is transitioning to Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions. These requests will be managed through the new City’s database system, EUNA / Bonfire.

We ask vendors to register with EUNA / Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:

• Register with the City of Waco.

• Receive notifications for bids and services requests from the City.

• Stay updated on changes, addendums, open solicitations.

• Submit bids and proposals electronically.

• Vendors can inquire about the details and requirements of various bidding opportunities.

The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.

The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact EUNA / Bonfire with registration or customer support issues.

Website links to assist you: waco-texas.bonfirehub.com/login

RFQ 2026-019 Page 2 https://waco-texas.bonfirehub.com/login

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITONAL

INFORMATION:

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITONAL

INFORMATION:

PRE BID/ PROPOSAL

BID/ PROPOSAL OPENING

ZOOM ACCESS INSTRUCTIONS & ADDITIONAL INFORMATION

Rev. 1

RFQ 2026-019 Page 3 https://wacotx.zoomgov.com/j/1654756398?

TABLE OF CONTENTS

Register Interest Form I. Schedule for Solicitation II. Contact with City of Waco III. Definitions IV. Requested Services V. Statement of Qualifications VI. Evaluation of Submittals & Award of Contract

Appendices A. Scope of Services

(1) Description of Services

(2) Additional Background, Information or Requirements

(3) Exhibits

B. Contract Requirements

(1) City of Waco General Terms and Conditions

(2) Additional Terms for Services

(3) Insurance & Indemnification Requirements

(4) Sales Tax Information

(5) House Bill 89 Energy Form

(6) House Bill 89 Firearms Form

(7) House Bill 89 Israel Form

(8) House Bill 1295 Information Sheet

(9) Foreign Terrorist Organization Form

(10) Protest Procedure

(11) Registration with the Texas Secretary of State

(12) W-9 Taxpayer Identification Form

C. Forms to Complete and Return

(1) Submission of Proposal and Acknowledgment of Addenda

(2) Business Identification Form

(3) Conflict of Interest Questionnaire (CIQ form)

(4) Disclosure of Relationships with City Council/Officers (City Charter)

(5) HUB Business Certification

(6) Litigation Disclosure

(7) Certification Regarding Debarment

(8) Non-collusion Affidavit

(9) Texas Public Information Act

(10) Drug Free Workplace

RFQ 2026-019 Page 4

RFQ No. 2026-019 Flat Creek Reuse Project Phase 1A

Please Register for Notification

REGISTER INTEREST

You have received a copy of the above-described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: melaniew@wacotx.gov.

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone: Fax:

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco.

Notices and addenda are posted on the City’s website and can be accessed at: waco-texas.com/bids

City of Waco Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

RFQ 2026-019 Page 5 mailto:melaniew@wacotx.gov.

http://www.waco-texas.com/purchasing-rules.asp http://www.waco-texas.com/purchasing-rules.asp http://www.waco-texas.com/

I. SCHEDULE FOR SOLICITATION

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

• Issuance of the RFQ October 2, 2026

• Question deadline 5:00 P.M. October 30, 2026

• Statement of Qualifications (SOQs), 2:00 P.M. CT December 1, 2026

• Opening of SOQ Submittals 2:01 P.M. Via Zoom December 1, 2026

• Notify submitters of award recommendation January, 2027

Tentatively, the final selection decision will be made, and submitters will be notified of an award recommendation January 2027. This schedule is subject to change by the City.

II. CONTACT WITH CITY OF WACO

The contact person for this solicitation process is: Melanie Wade, Purchasing Agent who can be reached at:

Email: melaniew@wacotx.gov Telephone: (254) 750-8098 Fax: (254) 750-8063

Questions concerning the solicitation can be submitted through the City of Waco’s e-Procurement portal at waco-texas.bonfirehub.com/login (preferred) or by email to the contact person listed above.

Official Address (if needed) - City of Waco Purchasing Services Attn: Melanie Wade, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

Contact someone other than the Purchasing Agent listed above, or his/her designated representative at the City of Waco concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Waco. Addenda will also be made available through the City of Waco’s Bonfire portal at waco-texas.bonfirehub.com/login or the City of Waco Website at waco-texas.com/bids. Interested professional service providers are encouraged to return the Register Interest form on the previous page.

RFQ 2026-019 Page 6 mailto:melanie@wacotx.gov https://waco-texas.bonfirehub.com/login https://waco-texas.bonfirehub.com/login https://www.waco-texas.com/Departments/Purchasing/Open-Bid-Opportunities https://www.waco-texas.com/Departments/Purchasing/Open-Bid-Opportunities

III. DEFINITIONS

The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

(1) “City” means and refers to the City of Waco, Texas.

(2) “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.

(3) “Contract documents” include the RFQ and all of the Appendices attached to the RFQ.

(4) “Day” means a calendar day unless otherwise specified defined.

(5) “Project” means subject matter for which professional services are sought.

(6) “Project Review Committee” means a committee established by the City to review the qualifications. The Committee may be composed of City of Waco staff, City Councilmembers, or their designees, or other individuals selected to serve on the committee by the City.

(7) “RFQ” means and refers to this Request for Qualifications.

(8) “Selected Firm” means the firm who is selected by the City and to whom the City Council/City

Manager awards a contract for the professional services requested in this solicitation.

(9) “Selected submittal” means and refers to the Statement of Qualifications submitted by the

Selected Firm.

(10) “Solicitation” means an RFQ issued by the City Waco seeking services described in the document.

(11) “SOQ” means Statement of Qualifications.

(12) “Submission” or “Submittal” refers to a response to the RFQ which is a Statement of

Qualifications of the submitter.

(13) “Submitter” means a firm submits a Statement of Qualifications in response to this RFQ.

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IV. REQUESTED SERVICES/PRODUCTS

A. Professional Services Requested

(1) The City of Waco has issued this Request for Qualifications to select a consulting engineering firm to perform engineering, design and oversee construction and construction services to meet Federal, State and Municipal standards for a water pump station and 2 MG ground storage tank and chlorine contact basin restoration.

(2) Detailed scope of services are attached as Appendix A.

(3) The selected Engineering firm will need to complete the design work within 12 months of the contract, and the construction phase services will need to be completed within 18 months subsequently.

(4) Background - The City of Waco is going to introduce reuse water as an alternative source of water into the industrial part of town, as an alternative for manufacturers in area to utilize into their processes. The selected engineer will need to be competent with water storage tanks (ground and elevated) as well as water pump station design

B. Terms Conditions & Requirements In addition to the description of the services, the attached Appendices include the City’s Contract Requirements.

C. Reservations by City:

The City of Waco reserves the right to reject any and all submittals. The issuance of this solicitation does not obligate the City to contract for expressed or implied services. The City of Waco will not reimburse submitters for any costs incurred during the preparation or submittal of qualifications to this solicitation.

(1) Furthermore, the City expressly reserves the right to:

(a) Waive any defect, irregularity, or informality in any submittal or procedure.

(b) Extend the solicitation closing time and date.

(c) Reissue this solicitation in a different form or context.

(d) Procure any item by other allowable means.

(e) Waive minor deviations from specifications, conditions, terms, or provisions of the solicitation, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the solicitation; and/or

(f) Extend any contract when most advantageous to the City, as set forth in this solicitation.

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V. STATEMENT OF QUALIFICATIONS (SOQ)

A. Submission of Information:

Submitters are cautioned that it is each submitter’s sole responsibility to submit information related to the evaluation categories, and the City is under no obligation to solicit such information if it is not included with the SOQ. Failure of a submitter to submit such information may cause an adverse impact on the evaluation of the specific SOQ.

B. Submitter Review of RFQ:

Submitters are responsible for examining and being familiar with all terms, conditions, provisions, and instructions of the RFQ and their responses. Failure to do so will be at the submitter’s risk and will not be a determinative factor when awarding the contract for services. Submission of a proposal indicates acceptance by the firm of the conditions contained in the RFQ.

C. Encouraging Competition:

The conditions, terms, provisions, and information of this RFQ are written to encourage maximum response to the RFQ. There is no intent to discriminate against any submitter but rather, to set a definite standard of professional quality and experience desired for this project.

D. Submission Contents:

Qualified firms should submit their qualifications through the City of Waco’s e-Procurement portal at waco-texas.bonfirehub.com/login. Paper/ Physical submissions will still be accepted but must include one (1) electronic copy (CD or Flash Drive) and (1) original and four (4) copies of their statements of qualifications on 8 ½ x 11 paper. These must be received by the date set out above in the Schedule of Solicitation for a submitting firm to be considered:

(1) Title Page: Title page showing the RFQ subject, the RFQ number, the firm’s name;

the name, address and telephone number of the contact person, and the date of the

SOQ.

(2) Table of Contents

(3) Transmittal Letter: A signed letter of transmittal briefly stating the submitter’s understanding of the work to be done and a statement as to why the firm believes it to be the best qualified to perform the engagement.

(4) Detailed SOQ: The detailed SOQ should follow the order set out as follows:

(a) General Requirements: The purpose of the SOQ is to demonstrate the qualifications, competence, and capacity of the firm to undertake this project. It must also specify a project approach that will meet the requirements in the RFQ.

(b) License to Practice in the State of Texas: An affirmative statement should be included that the firm and all assigned professional staff are properly licensed or registered to practice in the state of Texas.

(c) Firm Qualifications and Experience: The submitter should state the size of the firm, the location of the office from which the work on this project is to be performed, the number and nature of the professional staff to be employed in this project on a full-time basis, and the number and nature of the staff to be so employed on a part-time basis.

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(d) Joint Venture or Consortium: If the submitter is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firm that is to serve as the principal should be noted, if applicable.

(e) Partner, Supervisory and Staff Qualifications and Experience: Identify the principal supervisory and management staff, including partners, managers, other supervisors, and specialists, who would be assigned to the project. If required, indicate whether each such person is registered or licensed to practice in Texas.

Provide information on the experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this project.

(f) Consultants and Firm Specialists: Consultants and firm specialists specifically proposed to work on the Flat Creek Reuse Project in response to this request for qualifications can only be changed with the express prior written permission of the City of Waco, which retains the right to approve or reject replacements. Partners, managers, other supervisory staff and specialists may be changed if those personnel leave the firm, are promoted or are assigned to another office. Other project personnel may be changed at the discretion of the submitter provided that replacements have substantially the same or better qualifications or experience.

(g) Organizational Chart: Attach a one-page copy of your business organizational chart for the portion of your business that will be involved with this project, complete with names and titles. On the chart, indicate the people who will be involved in this project.

(h) Business Operation: If the submitter has operated under any other names within the last ten (10) years, provide those names.

(i) Ownership Changes: If submitter anticipates any mergers, transfer of organization ownership, management reorganization, or departure of key personnel within the next twelve (12) months, provide a description of what is anticipated and how that could impact work on this project if awarded the contract.

(5) Additional background information on no more than 15 pages:

(a) Experience with Similar Projects: For the firm's office that will be assigned responsibility for the project, list the most significant projects (maximum - 5) performed in the last five years that are similar to the project described in this request for qualifications. These projects should be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, the original estimate and final cost, whether or not the work was completed within the time constraints, and the name and telephone number of the principal client contact.

(b) Primacy Agency Experience: The SOQ should list the firm’s experience working with the following government agencies as it pertains to Pump Station and water storage and Permitting:

o Federal Emergency Management Agency (FEMA) o United States Army Corps of Engineers (USACE) o Texas Commission on Environmental Quality (TCEQ) o Texas Water Development Board (TWDB) o Environmental Protection Agency (EPA)

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(c) Project Approach / Work Plan: The SOQ should set forth a work plan, including an explanation of the project methodology to be followed, to perform the required services. The work plan should include at a minimum; itemized tasks, resource requirements, specialized skills needed, special considerations, and possible challenges in completing the project. You should also identify the extent to which City of Waco staff will be involved in the project.

(d) Identification of Anticipated Potential Project Problems: The proposal should identify and describe any anticipated potential project problems, the firm's approach to resolving these problems and any special assistance that will be requested from the City of Waco.

(e) Project Schedule: A project schedule should be a part of the SOQ. This schedule should, at a minimum, indicate the amount of time in weeks that each phase and/or activity identified in Appendix A will take to complete. This information should be presented so the Review Committees can see how activities relate to each other as far as timing goes and also how long the project is expected to take, from contract execution to completion.

(f) References: Each response should provide the City with at least five (5) references for the firm (and any consultants) that the City may contact to discuss performance on other similar work. At least one of these references must be someone that the firm has worked with within the last 24 months. For each reference: project name and location; description of work; contract value of work performed by the firm or consultant and project value; name, address, and telephone number of project owner/representative who oversaw project performance; dates (month/year) contract was issued and actually completed; and contract completion terms.

E. No Price Information The selection of a design firm under this RFQ shall be in accordance with Chapter 2254 of the Texas Government Code. Do not include any price information within the SOQ. SOQs containing any price information will be automatically disqualified.

F. Completeness of Submission:

(1) Submitters are responsible for examining and being familiar with all instructions and terms and conditions of this solicitation, and the submitter’s response.

(2) The submitter must attach all required forms with each submission copy. Forms must be signed by a representative of the submitter authorized to bind the submitter contractually. The submitter must include a statement identifying any exceptions to this RFQ or declare that there are no exceptions taken to the RFQ.

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G. Response Date and Location Responses to this solicitation must be received by 2:00pm (Central Time) on December 1, 2026.

The City prefers that vendors use the e-Procurement portal at waco-texas.bonfirehub.com/login , paper submissions will still be received at the address listed below via Delivery Services or Personal Delivery to:

Attn: Melanie Wade, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

If using U.S. Mail, note that U.S. Mail is initially received at Waco City Hall and then delivered to the office of Purchasing Services by a City courier. That delivery may occur a day or more after being received at Waco City Hall. Allow additional time in advance of the proposal due date for U.S. Mail delivery. If the Purchasing Office has not received the proposal by the stated deadline, the proposal will be returned unopened.

All submissions shall be sent to the attention of the Purchasing Agent in a sealed envelope that is clearly marked on the outside as follows:

RFQ 2026-019

Flat Creek Reuse Project Phase 1A

Closing: 2:00pm (Central Time) on December 1, 2026

Submitters accept all risk of late delivery bids submissions regardless of instance or fault. A paper submission received after the submission deadline will not be considered and will be returned unopened to the submitter.

The City will NOT accept a submission by facsimile transmission (fax) or by electronic mail (email).

All submissions and accompanying documentation will become the property of the City.

H. Modifications to or Withdrawal of Submission:

Submissions cannot be modified after the submission deadline.

Submissions (in PAPER ONLY) may be modified prior to the deadline by providing a written notice to the Purchasing contact person at the address previously stated. To modify a submission prior to the submission deadline:

(1) Submit a written notice of the modification.

(2) The written modification may be submitted by electronic transmission (email) or personal delivery to the Purchasing Agent identified earlier in this document. The written modification must be received by the City prior to the closing time.

A submission may also be withdrawn (Euna Procurement vendors can withdrawal their own submission) by providing the notice in person by a representative of the submitter who can provide proof of his/her authority to act for the submitter. The representative will be required to execute a receipt reflecting the submission is being withdrawn.

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I. Authorized Signature:

A SOQ must be manually signed by a person who has authority to contractually bind the submitter. Any erasures or other changes must be initialed by the person authorized to sign the SOQ or others who are able to show evidence of authority to execute or sign or behalf of the submitter.

J. SOQ is an Indication of Ability to Perform Requested Services:

The SOQ submitted by a firm is an indication of the ability of the firm to perform the requested services.

K. Agreement; Exceptions:

(1) Submission of an SOQ indicates the submitter agrees to the terms, conditions, and other provisions contained in the RFQ, unless the submitter clearly and specifically presents in its proposal any exceptions to the terms, conditions, and other provisions contained in the RFQ.

(2) Exceptions presented in an SOQ are not to be considered incorporated into the contract between the City and the selected submitter unless and until the City agrees to accept such exceptions.

(3) The selected submitter must acknowledge and agree that the contract resulting from this RFQ includes the terms, conditions, and other provisions contained in the RFQ, the submittal provided in response to this RFQ (including any exceptions accepted by the City) which is acceptable to the City and is not in conflict or contravention of the RFQ, and any other documents mutually agreed upon by the City and the selected submitter.

(4) No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in the RFQ or the resulting contract.

L. Cost to Develop Submission:

Costs for developing and assembling submissions in response to this solicitation are entirely the responsibility and obligation of the submitter and shall not be reimbursed in any manner by the City.

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VI. EVALUATION OF SUBMITTALS & AWARD OF CONTRACT

A. General Procedure:

The submitted SOQs will be initially reviewed and evaluated by a Project Review Committee. Each SOQ should be submitted as completely and accurately as possible.

The City reserves the right to request additional information or clarifications, oral discussions, or presentations in support of the submitted SOQ. The City also reserves the right to allow corrections of errors or omissions.

B. Evaluation Criteria:

Firms meeting the mandatory criteria below will have their SOQs evaluated for technical quality.

A point formula will be used during the review and evaluation process by the Project Review Committee to score SOQs. The following represent the principal selection criteria:

(1) Mandatory Elements:

(a) The firm is licensed or registered to practice in the State of Texas (if the professional services involved require licensing or registration).

(b) The firm has no conflict of interest with regard to any other work performed by the firm for the City of Waco.

(c) The firm adheres to the instructions in this RFQ on preparing and submitting the SOQ, including submission of forms in Appendix C.

(2) Technical Quality : (Maximum Points - 100)

(a) Firm’s Expertise and Experience: (Maximum Points – 50)

1. Demonstrated experience of the firm based upon previous work similar to that of the type considered.

2. The quality of the firm's professional personnel to be assigned to the engagement and the quality of the firm's management support personnel to be available for technical consultation. Percent of time that will be spent on this project by key personnel (on a monthly basis).

3. Commitment to schedule and redundancy in staffing to ensure deadlines are met.

(b) Project Approach (Adequacy of project methodology): (Maximum Points - 40)

1. Quality of the proposed work plan, including method and staff resources planned.

2. Identification of anticipated potential project problems.

3. Project Schedule.

(c) Conformance with RFQ requirements: (Maximum Points - 10)

1. This includes, but is not limited to, whether forms listed herein were executed and returned as requested.

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C. Final Selection:

(1) The scoring of the SOQs by the Project Review Committee will be presented to the Director of Infrastructure Services, who will determine whether to schedule oral interviews with the top-rated firms.

(2) Based on all information and review, including oral interviews (if conducted), the Director of Infrastructure Services shall establish the final ranking of the firms.

(3) The City shall then seek to negotiate a contract with the firm ranked first. If an agreement cannot be reached, efforts to negotiate a contract will then proceed with the firm ranked second. This process will be followed until a satisfactory contract can be negotiated.

D. Contract Award and Execution:

The final contract must be awarded and approved by the Waco City Council if the amount of the contract will exceed $100,000.00. If the contract is for less than that amount, depending on the amount, the contract may be executed by the City Manager, an Assistant City Manager, department head or director.

The Recipient, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

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APPENDIX A

Scope of Services

(1) Description of Services

(2) Additional Background, Information or Requirements

(3) Exhibits

RFQ 2026-019 Page 16

Description of Services

Flat Creek Reuse Project – Waco Central Wastewater Treatment Plant City of Waco, Texas

1. Project Overview

The City of Waco is seeking Statements of Qualifications from qualified consulting engineering firms or teams, licensed to practice engineering in the State of Texas, to provide professional services for the planning, design, and construction of improvements associated with the Flat Creek Reuse Project at the Waco Central Wastewater Treatment Plant (WWTP).

The proposed improvements include, but are not limited to:

• A concrete chlorine contact basin

• A low-head pump station

• A 2-million-gallon (MG) ground storage tank (GST)

The project will be designed and constructed in compliance with all applicable Federal, State of Texas (TCEQ), and City of Waco standards, and is partially federally funded, requiring adherence to all applicable federal regulations, procurement requirements, and design standards.

The City anticipates the project to be delivered in multiple phases, including:

1. Existing Facility Data Acquisition

2. Preliminary Engineering Report (PER)

3. City of Waco Review and Comment

4. Final Engineering Design

5. Construction Phase Services

6. Project Close-Out

The anticipated schedule for Phases 1 through 4 is approximately 12 months, with a construction duration not to exceed 18 months.

2. General Requirements The selected Consultant shall:

• Be licensed and in good standing with the Texas Board of Professional Engineers and Land Surveyors (TBPELS).

• Demonstrate experience with wastewater reuse infrastructure, pump stations, storage tanks, and chlorine contact systems.

• Demonstrate experience with federally funded water/wastewater projects, including compliance with applicable federal requirements such as:

o Uniform Administrative Requirements (2 CFR Part 200) o Disadvantaged Business Enterprise (DBE) requirements o American Iron and Steel (AIS) requirements o Davis-Bacon and related labor standards

• Coordinate closely with City of Waco staff, plant operations personnel, and regulatory agencies throughout the project.

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3. Phase 1 – Existing Facility Data Acquisition The Consultant shall perform comprehensive data collection and site assessment activities necessary to support preliminary engineering and design, including:

3.1 Site Survey and Geospatial Data

• Perform a boundary, topographic, and utility survey of the project area.

• Locate and identify existing underground and aboveground utilities, structures, pipelines, and appurtenances.

• Establish horizontal and vertical control tied to City of Waco and/or accepted datum.

3.2 Existing Facility Evaluation

• Review and compile existing record drawings, GIS data, previous studies, and operational data.

• Evaluate hydraulic, structural, and operational constraints of the existing WWTP related to the reuse facilities.

• Identify potential conflicts with existing infrastructure and plant operations.

3.3 Regulatory and Permitting Review

• Identify applicable TCEQ, EPA, and federal permitting requirements.

• Evaluate reuse water quality requirements and regulatory compliance obligations.

4. Phase 2 – Preliminary Engineering Report (PER) The Consultant shall prepare a Preliminary Engineering Report in accordance with TCEQ and applicable federal funding agency requirements. The PER shall include, at a minimum:

4.1 Alternatives Analysis

• Evaluate feasible alternatives for:

o Chlorine contact basin configuration and sizing o Pump station layout, capacity, and redundancy o Ground storage tank siting and configuration

• Assess constructability, operational flexibility, lifecycle costs, and regulatory compliance.

4.2 Preliminary Design Criteria

• Establish design flows, storage volumes, detention times, and operational parameters.

• Identify applicable design standards and codes.

4.3 Cost Estimates and Schedule

• Prepare Class 4 or better planning-level cost estimates for each alternative.

• Develop a preliminary project schedule consistent with City expectations.

RFQ 2026-019 Page 18

4.4 Recommended Alternative

• Provide a clear recommendation supported by technical, operational, and financial analysis.

5. Phase 3 – City of Waco Review and Comment The Consultant shall:

• Submit the PER to the City of Waco for review.

• Participate in review meetings and technical workshops as required.

• Address City comments and revise the PER accordingly.

• Assist the City in submitting the PER to regulatory or funding agencies, as required.

6. Phase 4 – Final Engineering Design The Consultant shall provide complete, biddable construction documents, including:

6.1 Engineering Design

• Final design of the chlorine contact basin, pump station, and ground storage tank.

• Structural, civil, mechanical, electrical, instrumentation, and control (I&C) design.

• Site grading, drainage, yard piping, access roads, and fencing.

• Integration with existing plant systems while maintaining uninterrupted operations.

6.2 Plans, Specifications, and Estimates (PS&E)

• Prepare detailed construction drawings and technical specifications compliant with:

o TCEQ design criteria o Federal funding requirements o City of Waco standards

• Prepare an Engineer’s Opinion of Probable Construction Cost (OPCC).

6.3 Permitting and Approvals

• Prepare and submit applications and supporting documentation for:

o TCEQ approvals o Environmental reviews o Other federal, state, or local permits as required

6.4 Bid Phase Support

• Assist the City during procurement, including:

o Responding to bidder questions o Preparing addenda o Participating in pre-bid conferences o Assisting with bid evaluation

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7. Phase 5 – Construction Phase Services The Consultant shall provide construction administration and support services, including:

• Review and approval of shop drawings, submittals, and product data.

• Respond to Requests for Information (RFIs).

• Conduct periodic site visits to observe construction progress and conformance.

• Review and recommend approval of contractor pay applications.

• Assist with change order evaluation and negotiation.

• Coordinate testing, inspections, and startup activities.

• Provide support for compliance with federal labor, reporting, and documentation requirements.

8. Phase 6 – Project Close-Out At project completion, the Consultant shall:

• Conduct final inspections and develop punch lists.

• Verify completion of corrective actions.

• Review and certify record drawings and as-built documentation.

• Assist with final regulatory approvals and certifications.

• Support project close-out documentation required by funding agencies.

9. Deliverables Deliverables shall include, but are not limited to:

• Survey and base mapping files

• Preliminary Engineering Report

• Design drawings and specifications

• Cost estimates and schedules

• Permitting documentation

• Construction administration records

• Record drawings and close-out documents

10. Schedule Expectations

• Phases 1–4 (Data Acquisition through Design): Approximately 12 months

• Construction Duration: Not to exceed 18 months

This Scope of Services defines the minimum expectations for professional services associated with the Flat Creek Reuse Project and may be refined by the City of Waco during contract negotiations with the selected Consultant.

RFQ 2026-019 Page 20

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RFQ 2026-019 Page 21

APPENDIX B

Contract Requirements

Please be advised:

The City of Waco mandates that the successful bidder submit the following documents before the official contract is awarded.

(1) City of Waco General Terms and Conditions

(2) Additional Terms for Services

(3) Insurance & Indemnification Requirements

(4) Sales Tax Information

(5) House Bill 89 Energy Form

(6) House Bill 89 Firearms Form

(7) House Bill 89 Israel Form

(8) House Bill 1295 Information Sheet

(9) Foreign Terrorist Organization Form

(10) Protest Procedure

(11) Registration with the Texas Secretary of State

(12) W-9 Taxpayer Identification Form

RFQ 2026-019 Page 22

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RFQ 2026-019 Page 25

Additional Terms for Services

(a) Permits and Fees: All permitting fees from the City will be waived on construction projects. The contractor will still need to apply for all applicable permits. However, there will be no cost associated with the issuance of City permits.

(b) Time of Completion and Liquidated Damages: Completing this Project in a timely manner is very important to the City of Waco. The submitter must agree to commence work on or before a date to be specified in a written "Notice to Proceed” of the City and to fully complete the project within the time stated in the contract documents. As it is impracticable and extremely difficult to fix the actual damages, if any, that may proximately result from a failure by Submitter to perform the service, should submitter fail to complete the project within the calendar days specified in the contract, Submitter agrees to pay to City, or have withheld from monies due it, the amount stated in the contract documents as liquidated damages for each calendar day of delay or nonperformance .

Any sums due and payable hereunder by the Submitter shall be payable, not as a penalty, but as liquidated damages representing an estimate of delay damages likely to be sustained by the City, estimated at the time of executing this Contract. Execution of a contract for this Project shall constitute agreement by the City and Submitter that said amount is the minimum value of the costs and actual damage caused by the failure of the Submitter to complete the Project within the allotted time. A sum due as liquidated damages may be deducted from payments due the Contractor if such delay occurs. Adjustments to the contract times can only be made as provided in the contract documents and any conditions or specifications referenced therein.

(c) Conditions of Work: While the City is issuing a solicitation including specifications, each Submitter is still responsible for examining all the issued documents, attending any pre-bid conference, making a site visit, and taking whatever steps are necessary to inform itself of the conditions relating to the project and the employment of labor thereon. Each Submitter must inform itself of the conditions relating to the project and the employment of labor thereon. Failure to do so will not relieve the Submitter awarded this contract of its obligation to furnish all material and labor necessary to carry out the provisions of the contract. Insofar as possible, the Selected Firm, in carrying out the Project, must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor.

(d) Employment Conditions/Requirements: Submitters shall pay particular attention to the required employment conditions that must be observed and the minimum wage rates to be paid. If federal or state funds are involved in paying for the work, there may be additional requirements that must be followed to comply with the terms of the federal or state funding.

RFQ 2026-019 Page 26

(e) Force Majeure: In the event performance by the Selected Firm of its obligations under this Agreement shall be interrupted or delayed by or as a consequence of a fire, flood, severe weather, or other act of God, war, insurrection, civil disturbance, or act of state, the Selected Firm shall be excused from such performance for the period of time such occurrence shall have lasted or such period as is reasonably necessary to rebuild or take other action necessary to resume performance. The period of time reasonably necessary to rebuild or take other action necessary to resume performance shall be as determined by the agreement of the parties, which agreement shall be negotiated and arrived at in good faith.

The Selected Firm shall notify the Contact Person or Contract Administrator of any matter covered above, the occurrence of which interferes or threatens to interfere with the performance of any of its obligations under the bid. Upon such notice, the Selected Firm and the City shall consult and cooperate as to measures which may be taken to overcome the interference or as to alternative measures which may be undertaken by the parties with a view to the continued performance of the bid agreement.

(f) Right to Assurance: Whenever one party to this contract in good faith has reason to question the other party's intent to perform, the questioning party may demand the other party give written assurance of its intent to perform. In the event that a demand is made, and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract.

(g) Invoice Submittal Procedures: If invoices are submitted or otherwise used pursuant to the bid awarded under this solicitation, the Selected Firm shall present invoices to the City in the following form and content:

1. Each invoice must reference the City of Waco contract, agreement or Purchase Order number.

2. Only one contract, agreement, or project shall be billed on a particular invoice.

3. Only one invoice per every thirty (30) days per contract, agreement, or project may be submitted; and

4. Each invoice must have a billing number, which reflects in sequence the number of invoices that have been submitted on the contract, agreement, or project.

The invoice requirements stated herein shall not be read to disallow or exclude other information that may be otherwise required or requested by the City. Such information required herein must be submitted only on an invoice and not in any other non-invoice form or document.

(h) Termination of Contract:

documents:

Except as provided elsewhere m the contract

1. The City may terminate the contract for cause for Selected Firm's failure to perform work, non-adherence to established federal, state and/or local laws, or a violation of any of the contract provisions. Upon written termination, the City may

RFQ 2026-019 Page 27 exclude the Selected Firm from the Project site and pursue any remedies available to the City.

2. Upon ten (10) days’ written notice, the City may terminate the contract for convenience, for any reason. In such case, the Selected Finn shall be paid, without duplication, for completed and acceptable work and expenses, including reasonable overhead and profit, and for other reasonable expenses directly attributable to the termination. In no case shall the Selected Firm be paid for anticipated profits or other consequential damages. Upon receipt of written notice, the Selected Firm shall have a duty to mitigate its termination costs and shall not incur additional costs unrelated to the costs directly related to either securing completed work or winding down the Project.

(i) Federal Contract Requirements:

1. The contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry our applicable requirements to 40 CFR part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies.

2. The contractor acknowledges to and for the benefit of the ______(“Owner”) and the _________ (the “Funding Authority”) that it understands the goods and services under this agreement are being funded with federal monies and have statutory requirements commonly known as “Build America, Buy America;” that requires all of the iron and steel , manufactured products, and construction materials used in the project to be produced in the United States (“Build America, Buy America Requirements”) including iron and steel, manufactured products, and construction materials provided by the contractor pursuant to this Agreement. The contractor hereby represents and warrants to and for the benefit of the Owner and Funding Authority that:

• The contractor has reviewed and understands the Build America, Buy America Requirements

• All of the iron and steel, manufactured products, and construction materials used in the project will be and/or have been produced in the United States in a manner that complies with the Build America, Buy America Requirements, unless a waiver of the requirements is approved

• The contractor will provide any further verified information, certification or assurance of compliance with this paragraph, or information necessary to support a waiver of the Build America, Buy America Requirements, as may be requested by the Owner of the Funding Authority

3. Notwithstanding any other provision of this agreement, any failure to comply with this paragraph by the Contractor shall permit the Owner or Funding Authority to recover damages against the Contractor any loss, expense, or cost (including without limitation attorney’s fees) incurred by the Owner or Funding Authority resulting from any such failure (including without limitation any impairment of loss of funding, whether in whole or part, from the Funding Authority or any damages owed to the Funding Authority by the Owner). If the contractor has no direct contractual privity with the Funding Authority, as a lender or awadee to the Owner for the funding of its project, the Owner and Contractor agree that the Funding Authority is a third-party beneficiary and neither this paragraph (nor any other provision of the agreement necessary to give

RFQ 2026-019 Page 28 this paragraph force or effect) shall be amended or waived without the prior written consent of the Funding Authority.

4. The contractor acknowledges to and for the benefit of the _____(“Owner”) and the _____(the “Funding Authority”) that it understands the goods and services under this agreement are being funded with monies and have statutory requirements commonly known as “American Iron and Steel;” that requires all of the iron and steel products to be produced in the United States (“American Iron and Steel Requirement”) including iron and steel products provided by the contractor pursuant to this agreement. The contractor hereby represents and warrants to and for the benefit of the Owner and the Funding Authority that:

• The contractor has reviewed and understands the American Iron and Steel Requirement

• All of the iron and steel products used in the project will be and/or have been produced in the United States in a manner that complies with the American Iron and Steel Requirement, unless a waiver of the requirement is approved

• The contractor will provide any further verified information, certification or assurance of compliance with this paragraph, or information necessary to support a waiver of the American Iron and Steel Requirement, as may be requested by the Owner or the Funding Authority

5. Notwithstanding any other provision of the Agreement, any failure to comply with this paragraph by the contractor shall permit the Owner or Funding Authority to recover as damages against the contractor any loss, expense, or cost (including without limitation attorney’s fees) incurred by the Owner or Funding Authority resulting from any such failure (including limitation any impairment or loss of funding, whether in whole or in part, from the Funding Authority for any damages owed to the Funding Authority by the Owner). If the contractor has no direct contractual privity with the Funding Authority, as a lender or awardee to the Owner for the funding of its project, the Owner and the Contractor agree that the Funding Authority is a third-party beneficiary and neither this paragraph (nor any other provision of this agreement necessary to give this paragraph for or effect) shall be amended or waived without the prior written consent of the Funding Authority.

RFQ 2026-019 Page 29

City of Waco Insurance & Indemnification Requirements Professional Services – Engineer or Architect (03/22/2018)

Insurance Requirements:

The financial integrity of an ENGINEER or ARCHITECT contracting with the City of Waco (sometimes referred to as “contractor” in this document) is of interest to the City. Therefore, subject to a contractor’s right to maintain reasonable deductibles, a contractor shall obtain and maintain in full force and effect for the duration of the contract, and any extension hereof, at contractor’s sole expense, insurance coverage written on an occurrence basis by companies authorized to do business in the State of Texas that are rated A- or better by A.M.

Best Company and/or otherwise acceptable to the City in the following types and amounts:

Type Amount

Workers' Compensation Statutory

Employer’s Liability $1,000,000/$1,000,000/$1,000,000

Commercial General Liability Including:

• Premises/Operations

• Independent Engineers (engineers only)

• Products Liability/Completed Operations

• Personal & Advertising Injury

• Broad form property damage, to include fire legal liability

$1,000,000 per occurrence; $2,000,000 General Aggregate, or its equivalent in Umbrella or Excess Liability Coverage

Business Automobile Liability

a. Owned/leased vehicles

b. Non-owned vehicles

c. Hired vehicles

$1,000,000 per occurrence or its equivalent on a combined single limit (CSL basis).

Professional Liability (Claims Made Form)

$1,000,000

Term of Policy: With regard to any approved claims-made policy form, a contractor shall maintain and keep in force and effect said coverage during the term of this contract and for a period of seven (7) years following the expiration or completion of the contract with the City, either through an existing carrier or a carrier of comparable financial statute and reputation.

Modification of Insurance Requirement: The City reserves the right to review these insurance requirements during the effective period of the contract and any extension or renewal and to modify insurance coverages and their limits when deemed necessary and prudent by City’s Risk Manager or designee, based upon changes in statutory law, court…