RFQ 2026_001 ARCHITECTURAL AND ENGINEERING SE.pdf

LUMPKIN COUNTY BOARD OF COMMISSIONERS

REQUEST FOR QUALIFICATIONS 2026-001

ARCHITECTURAL AND ENGINEERING SERVICES

Project- Fire Station #9

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN

BELOW NO LATER THAN

September 30, 2026 AT 12:00 PM

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO

THIS RFQ ON OR BEFORE THE STATED DATE AND TIME

WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF

THE OFFEROR.

Release September 9, 2026

GENERAL

Lumpkin County, Georgia is soliciting statements of qualifications from qualified Architectural/Engineering (A/E) firms to provide comprehensive professional services for the design and construction administration of a new fire station.

Lumpkin County, Georgia proposes to retain a highly qualified architectural/engineering firm to plan and design the project. The successful firm shall be familiar with local design themes and development processes.

Services shall include, but are not limited to site evaluation, schematic design, design development, construction documents, independent cost estimating, bidding, construction administration, code compliance, and project closeout.

PROJECT OVERVIEW

Fire Station #9

The proposed project will be constructed on a 2.02 -acre site located on Ben Higgins Road

Project Details:

• Approximate building size: 4800 square feet

• Approximate size is 60’ x 80’

• Three 20’ x 60’ drive-thru apparatus bays (double-depth capable)

• Day room/ office area 20’ x 60’

• 20’ x 60’ upstairs living area

• The site for the project has a lower elevation. Consideration needs to be given to building a lower level as a shell versus filling in the site and providing a slab foundation.

The design should reflect cost-efficiency and compatibility with existing Fire Station 7.

SCOPE OF SERVICES

The selected firm shall provide services including, but not limited to:

Phase 1: Conceptual Design

• Site analysis and environmental considerations

• Conceptual design alternatives

• Needs assessment and alternatives analysis

Phase 2: Design Development & Construction Documents

• Complete design development

• Preparation of plans and specifications

• Coordination with regulatory agencies

Phase 3: Construction Administration & Resident Inspection

• Full construction administration services

• Monthly progress meetings and reporting

• Review of pay applications

Phase 4: Project Closeout

• Record (“as constructed”) drawings

• Warranty inspection (11-month)

• Final documentation

PROPOSAL FORMAT

All proposing firms shall submit an original of their proposal, as well as two (2) copies, that includes the following information and documents in this order:

Cover

Table of Contents

Qualifications

• A brief history and overview of the firm and its general areas of practice. Please include the number of years the company has been in existence and the firm’s specific experience with fire station design and construction.

• Firm’s experience providing engineering services to local governments in the State of Georgia.

List contact names and contact information for each reference. Minimum of three (3).

• Resumés of key personnel that will be working with Lumpkin County, if selected, including their qualifications and relevant experience.

Scope and Methodology

• Methodology and approach for engineering services.

• Scope and level of service proposed.

• Organizational chart which identifies the project manager, key team leaders, support personnel, and reporting structure.

Ability to Complete the Project

• Statement of current workload and availability for providing services.

• Statement of the company’s financial strength. (Please provide suitable documentation to establish financial stability. Acceptable documentation includes audited or reviewed financial statements, partnership or corporation tax returns, bank or financial institution commitments, or other verifiable information demonstrating financial stability.)

• Statement concerning any previous projects that the firm was unable to complete, unable to complete in a timely manner, or unable to complete as budgeted in the last ten years.

• Statement of any previous, existing, or pending litigation of the company.

Additional

• Proof that the firm is authorized to do business in the State of Georgia. Firm MUST have all the necessary, valid and current licenses to do business in the State of Georgia as issued by the respective State Boards and Government Agencies responsible for regulating and licensing the services to be provided and performed.

• In an Appendix, please provide any other pertinent information you believe will assist Lumpkin

County in assessing the capability of your firm to undertake the project (i.e., letters of recommendation, certifications or awards, etc.). Please limit to no more than an additional 10 pages.

• Lumpkin County Vendor Packet (provided in this RFQ).

EVALUATION CRITERIA

Lumpkin County shall, at its sole discretion, select the most qualified firm for this project, based on the best value evaluation of the following criteria:

• Relevance and amount of previous experience. (30%)

• Methodology and approach. (20%)

• Scope and level of services. (25%)

• Demonstrated capacity to complete assignments and manage complex projects. (25%)

GENERAL TERMS AND CONDITIONS

There are no expressed or implied obligations for Lumpkin County to reimburse responding companies for any expenses incurred in preparing proposals in response to this RFQ.

The County reserves the right to request clarifications regarding information submitted as well as request additional information from one or more vendors submitting qualifications.

Ownership of all data, materials, and documentation prepared for and submitted in response to this RFQ shall belong exclusively to Lumpkin County and will be considered a public record and subject to public inspection in accordance with the Georgia Open Record Act, O.C.G.A. 50-18-70 et. seq. unless otherwise provided by law.

The County reserves the right to reject any or all submissions, extend the deadline for submission of qualifications, and call for new qualifications.

The contract between the County and the successful firms will be on the form approved by the Lumpkin County Board of Commissioners.

This RFQ and any resulting contract shall be governed in all respects by the laws of the State of Georgia and the successful proposing company shall comply with all applicable federal, state, and local laws and regulations.

By submitting their qualifications, all proposing companies certify that their submittal is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other person or party in connection with their submittal, and that they have not conferred with any Lumpkin County employee or elected official having official responsibility for this procurement transaction of any payment, loan, subscription, advance, deposit of money, services, or anything of value of more than nominal value, present or promise, unless consideration of substantially equal or greater value was exchanged.

The proposing companies specifically certify that by submitting their qualifications that they are not in violation of O.C.G.A. §§ 16-10-2 and 16-10-22 for acts of bribery, and/ or conspiracy in restraint of free and open competition in transactions with state or political subdivisions.

By submitting their qualifications, all proposing companies certify that they are not currently debarred from submitting bids or proposals on contracts by any agency of the State of Georgia and the federal government, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia or the federal government.

INQUIRIES ABOUT THIS RFQ

All inquiries and questions regarding this RFQ shall be in writing and directed to:

Ryan McDuffie, Purchasing Agent Ryan.mcduffie@lumpkincounty.gov

The deadline for submission of any questions shall be September 23, 2026, at 12:00 p.m. and no questions shall be answered until after the deadline has elapsed. Do not call or email any employee or mailto:Ryan.mcduffie@lumpkincounty.gov elected official seeking answers to questions. If a person or entity violates the prohibition against calling or emailing with questions, Lumpkin County reserves the right to immediately remove said person or entity from consideration. Questions and answers will be distributed to all interested parties through a formal written addendum to the RFP prior to the submittal deadline. All addenda will be posted on the county’s web site, www.lumpkincounty.gov by September 24, 2026 at 5:00 p.m.

QUALIFICATIONS SUBMITTAL

Qualifications are due no later than 12:00 p.m. on September 30, 2026. An original and two copies of the Qualifications must be enclosed in a sealed envelope clearly marked, “RFQ 2026-001 Architectural and Engineering Services- Fire Station.” All proposals must be delivered to the Lumpkin County Board of Commissioners Attn: Ryan McDuffie, Purchasing Agent, 99 Courthouse Hill, Suite D, Dahlonega, GA 30533 by the deadline date and time. Any proposals received after the deadline date and time will be returned unopened. Incomplete proposals may not be considered if the omissions are determined to be significant.

http://www.lumpkincounty.gov/

LUMPKIN COUNTY

FINANCE DEPARTMENT

PURCHASING DIVISION

99 Courthouse Hill, Suite D | Dahlonega, GA 30533

(O) 706.482.2552 (F) 706.482.2201 https://www.lumpkincounty.gov

VENDOR APPLICATION PACKAGE

Thank you for your interest in doing business with Lumpkin County.

Please complete this entire package and return to us so that we may either 1) set you up as a new vendor, or 2) periodically verify or update your existing information.

Following are the required documents:

• Lumpkin County Vendor Application (attached) – Required by all Vendors.

• W-9 Form (Request for Taxpayer Identification Number and Certification) (attached) – Required by all

Vendors.

• Certificate of Insurance – Required by Vendors that perform physical services on any Lumpkin

County property.

• Georgia Security and Immigration Compliance Act (E-Verify) Contractor Affidavit under O.C.G.A. 13-10-

91(b)(1) (attached) – Required by Vendors that perform any services whether on Lumpkin County Property or off-site. This includes software monitoring or maintenance.

o Must be completed, signed, and notarized if contracting with Lumpkin County for the physical performance of services over $2,499.99 and have ANY employees. If contracting for physical performance of services over $2,499.99 and have NO employees, please provide a copy of driver’s license along with the signed and notarized form.

** Please note on the form that the Company ID IS NOT your Employer Identification Number, Tax Payer Identification Number or DUNS Number. This is number is your E-Verify number that is given to you when you enroll in the program. ** o For more information regarding the E-Verify program and documentation, please refer to https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES

• Sales Tax Certificate of Exemption/Lumpkin County (attached) for your records. Please note that as a government entity, Lumpkin County is exempt from sales tax and be sure to set up the County’s account so that sales tax is not charged.

PLEASE RETURN THE ABOVE-MENTIONED DOCUMENTS VIA email to ryan.mcduffie@lumpkincounty.gov If you should have any questions, please contact me, Ryan McDuffie, via email or at 706.482.2552.

Thank you again for your interest in Lumpkin County.

https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES mailto:ryan.mcduffie@lumpkincounty.gov

LUMPKIN COUNTY

FINANCE DEPARTMENT

PURCHASING DIVISION

99 Courthouse Hill, Suite D | Dahlonega, GA 30533

(O) 706.482.2552 (F) 706.482.2201 https://www.lumpkincounty.gov

VENDOR APPLICATION

NEW APPLICATION REVISED APPLICATION

COMPANY NAME:

GENERAL VENDOR INFORMATION

DBA NAME:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL ADDRESS:

FEDERAL TAX ID NUMBER (if company) :

SOCIAL SECURITY NUMBER (if individual): DUNS NUMBER:

OCCUPATIONAL TAX COUNTY OF REGISTRATION & LICENSE NUMBER:

REMIT TO ADDRESS (if different from above):

REMITTANCE INFORMATION

CITY: STATE: ZIP:

ACCOUNTS RECEIVABLE CONTACT NAME:

CONTACT TELEPHONE NUMBER:

CONTACT EMAIL ADDRESS:

FIRM ORGANIZED AS:

INDIVIDUAL/SOLE PROPRIETOR PARTNERSHIP

CORPORATION NON-PROFIT

JOINT VENTURE

GOVERNMENT

LARGE BUSINESS WITH $1,000,000 IN SALES AND UP

NUMBER OF EMPLOYEES

SMALL BUSINESS WITH LESS THAN $1,000,000 IN SALES

51% MINORITY OWNED BUSINESS CONCERN: YES NO

51% WOMAN OWNED BUSINESS CONCERN: YES NO

PRINCIPAL LINE OF BUSINESS (please describe)

E-VERIFY AFFIDAVIT

GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) ACT

(CONTRACTOR) E-VERIFY AFFIDAVIT AND AGREEMENT

THE LUMPKIN COUNTY BOARD OF COMMISSIONERS AND CONTRACTOR AGREE THAT COMPLIANCE WITH THE REQUIREMENTS OF O.C.G.A. §13-10-91 AND RULE 300- 10-1-.02 OF THE RULES OF THE GEORGIA DEPARTMENT OF LABOR ARE CONDITIONS OF THIS AGREEMENT FOR THE PHYSICAL PERFORMANCE OF

SERVICES.

BY EXECUTING THIS AFFIDAVIT, THE UNDERSIGNED CONTRACTOR VERIFIES ITS COMPLIANCE WITH O.C.G.A. §13-10-91, STATING AFFIRMATIVELY THAT THE INDIVIDUAL, FIRM, OR CORPORATION WHICH IS CONTRACTING WITH THE LUMPKIN COUNTY BOARD OF COMMISSIONERS HAS REGISTERED WITH AND IS PARTICIPATING THE FEDERAL WORK AUTHORIZATION PROGRAM KNOWN AS “E- VERIFY”, WEB ADDRESS HTTPS://E-VERIFY.USCIS.GOV/ENROLL/ OPERATED BY THE UNITED STATES CITIZENSHIP AND IMMIGRATION SERVICES BUREAU OF THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY TO VERIFY INFORMATION OF NEWLY HIRED EMPLOYEES, PURSUANT TO THE IMMIGRATION REFORM AND CONTROL ACT OF 1986 (IRCA), P.L. 99-603], IN ACCORDANCE WITH THE APPLICABILITY PROVISIONS AND DEADLINES ESTABLISHED IN O.C.G.A. §13-10-91. THE UNDERSIGNED CONTRACTOR ALSO VERIFIES THAT HE/SHE/IT IS USING AND WILL CONTINUE TO USE THE FEDERAL WORK AUTHORIZATION PROGRAM THROUGHOUT THE CONTRACT PERIOD.

THE UNDERSIGNED CONTRACTOR AGREES THAT, SHOULD IT EMPLOY OR CONTRACT WITH ANY SUBCONTRACTOR(S) IN CONNECTION WITH THE PHYSICAL PERFORMANCE OF SERVICES PURSUANT TO THE CONTRACT WITH THE LUMPKIN COUNTY BOARD OF COMMISSIONERS, CONTRACTOR WILL SECURE FROM SUCH SUBCONTRACTOR(S) SIMILAR VERIFICATION OF COMPLIANCE WITH O.C.G.A. §13-10-91 ON THE SUBCONTRACTOR AFFIDAVIT PROVIDED IN RULE 300- 10-01-.08 OR A SUBSTANTIALLY SIMILAR FORM. CONTRACTOR FURTHER AGREES THE CONTRACTOR WILL ADVISE THE LUMPKIN COUNTY BOARD OF COMMISSIONERS OF THE HIRING A NEW SUBCONTRACTOR AND WILL PROVIDE LUMPKIN COUNTY BOARD OF COMMISSIONERS WITH A SUBCONTRACTOR AFFIDAVIT ATTESTING TO THE SUBCONTRACTOR’S NAME, ADDRESS, U S E R IDENTIFICATION NUMBER, AND DATE OF AUTHORIZATION TO USE THE FEDERAL WORK AUTHORIZATION PROGRAM WITHIN FIVE (5) DAYS OF THE HIRING BEFORE THE SUBCONTRACTOR BEGINS WORKING ON THE PROJECT. CONTRACTOR ALSO AGREES TO MAINTAIN ALL RECORDS OF SUCH COMPLIANCE FOR INSPECTION BY LUMPKIN COUNTY BOARD OF COMMISSIONERS AT ANY TIME AND TO PROVIDE A COPY OF EACH SUCH VERIFICATION TO THE LUMPKIN COUNTY BOARD OF COMMISSIONERS AT THE TIME THE SUBCONTRACTOR(S) IS RETAINED

TO PERFORM SUCH SERVICES.

E-VERIFY EMPLOYMENT ELIGIBILITY VERIFICATION USER IDENTIFICATION NUMBER

DATE OF AUTHORIZATION TO USE FEDERAL WORK AUTHORIZATION PROGRAM

NAME OF CONTRACTOR

TITLE OF AUTHORIZED OFFICER OR AGENT OF CONTRACTOR

SIGNATURE AND PRINTED NAME OF AUTHORIZED OFFICER OR AGENT

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF_ , 20

NOTARY PUBLIC

MY COMMISSION EXPIRES:

* AS OF THE EFFECTIVE DATE OF O.C.G.A. §13-10-91, THE APPLICABLE FEDERAL WORK AUTHORIZATION PROGRAM IS THE “EEV / BASIC PILOT PROGRAM” OPERATED BY THE U. S. CITIZENSHIP AND IMMIGRATION SERVICES BUREAU OF THE U.S. DEPARTMENT OF HOMELAND SECURITY, IN CONJUNCTION WITH THE SOCIAL SECURITY ADMINISTRATION

(SSA). AUTHORITY

O.C.G.A. SEC. §13-10-91. HISTORY: ORIGINAL RULE ENTITLED “CONTRACTOR AFFIDAVIT AND AGREEMENT” ADOPTED. F. MAY 25, 2007; EFF. JUNE 18, 2007, AS

SPECIFIED BY THE AGENCY.

PRIVATE EMPLOYER EXEMPTION AFFIDAVIT PURSUANT TO O.C.G.A. § 36-60-6(D)

BY EXECUTING THIS AFFIDAVIT, THE UNDERSIGNED PRIVATE EMPLOYER VERIFIES THAT IT IS

EXEMPT FROM COMPLIANCE WITH O.C.G.A. § 36-60-6, STATING AFFIRMATIVELY THAT THE

INDIVIDUAL, FIRM OR CORPORATION EMPLOYS FEWER THAN ELEVEN EMPLOYEES AND

THEREFORE, IS NOT REQUIRED TO REGISTER WITH AND/OR UTILIZE THE FEDERAL WORK

AUTHORIZATION PROGRAM COMMONLY KNOWN AS E-VERIFY, OR ANY SUBSEQUENT

REPLACEMENT PROGRAM, IN ACCORDANCE WITH THE APPLICABLE PROVISIONS AND

DEADLINES ESTABLISHED IN

O.C.G.A. § 13-10-90.

SIGNATURE OF EXEMPT PRIVATE EMPLOYER

PRINTED NAME OF EXEMPT PRIVATE EMPLOYER

I HEREBY DECLARE UNDER PENALTY OF PERJURY THAT THE FOREGOING IS TRUE AND CORRECT.

EXECUTED ON

_, 20_ IN ___________________ (CITY), _

(STATE).

SIGNATURE OF AUTHORIZED OFFICER OR AGENT

PRINTED NAME AND TITLE OF AUTHORIZED OFFICER OR A G E N T

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF

________________________20________.

NOTARY PUBLIC

MY COMMISSION EXPIRES: _

or