RFQ 2025 DOZERS #2.pdf

MISSISSIPPI FORESTRY COMMISSION

3139 HWY 468 West

Pearl, MS 39208

RFx NUMBER: 3140004020 SMART RFx NUMBER: 1451-25-R-RFQF-00003

REQUEST FOR QUOTES

The Mississippi Forestry Commission is requesting sealed quotes at its office at 3139 Highway 468 West, Pearl, MS 39208 for the following items:

BULLDOZERS ENVIRONMENTAL CAB CRAWLER TRACTOR WITH BLADE,

MINIMUM 104 NET HP, LGP (Low Ground Pressure) CLASS With rear Mounted drag type fire plow and winch mounted on the blade

Responses may be received electronically at http://portal.magic.ms.gov or via sealed envelopes at the Mississippi Forestry Commission, 3139 Highway 468 West, Pearl, MS 39208 until 10:00 a.m. Thursday, November 14, 2024.

For non-registered vendors needing assistance to register in MAGIC, contact the MAGIC Help Desk at (601) 359-1343.

Instruction on how to be set up in Magic is on Page 2 of the solicitation.

http://portal.magic.ms.gov/

November 2024

Bulldozers ENVIRONMENTAL CAB CRAWLER TRACTOR WITH BLADE, MINIMUM 104 NET HP, LGP (Low Ground Pressure) CLASS With rear Mounted drag type fire plow and winch mounted on the blade

INSTRUCTIONS ON HOW TO SIGN UP FOR MAGIC

To register in MAGIC as a vendor, here are the steps:

www.dfa.ms.gov Direct Links Vendor Services MAGIC Vendor Services State of Mississippi Supplier Registration – complete and submit online. If you need help with the product code just give me a call.

To register for Paymode (Direct Deposit/EFT), here are the steps:

www.dfa.ms.gov Direct Links Vendor Services Paymode – join now (requires an email and password) – complete and submit online. The vendor has to complete this because it pertains to their banking information and no one at Forestry is to assist the vendor.

Reverse Auction quick reference guide can be viewed at the following site:

http://www.dfa.ms.gov/media/6203/magic-bidders-reverse-auction-quick-reference-guide.pdf http://www.dfa.ms.gov/ http://www.dfa.ms.gov/ http://www.dfa.ms.gov/media/6203/magic-bidders-reverse-auction-quick-reference-guide.pdf http://www.dfa.ms.gov/media/6203/magic-bidders-reverse-auction-quick-reference-guide.pdf

GENERAL BID CONDITIONS:

ALL BIDS SUBMITTED SHALL BE IN COMPLIANCE WITH ALL CONDITIONS SET

FORTH HEREIN. THE BID PROCEDURES FOLLOWED BY THIS OFFICE WILL BE IN

ACCORDANCE WITH THESE CONDITIONS. THEREFORE, ALL BIDDERS ARE URGED

TO READ AND UNDERSTAND THESE CONDITIONS PRIOR TO SUBMITTING A BID.

1. PREPARATION OF BIDS

1.1 Bids and/or Quotes may be submitted through the State of Mississippi’s e-procurement system (MAGIC) or in person to the Mississippi Forestry Commission. Paper bids are allowed. All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed, in ink, by the person signing bid.

1.2 To submit bids electronically, bidders must ensure they are registered in the MAGIC system and have received a login, password, and supplier number and that all technical requirements have been met.

1.3 If a bidder is unwilling or unable to participate through MAGIC, a Mississippi Forestry Commission representative can enter the Vendor’s bid(s) manually (i.e. Surrogate bidding).

1.4 Bidders participating in person by surrogate bidding must so indicate in their response to the initial Request for Quote-Formal (RFQF).

1.5 Failure to examine any drawings, specifications, and instruction will be at bidder’s risk.

1.6 Price each item separately. Unit prices shall be shown. Bid prices must be net.

1.7 It is understood that reference to available specifications shall be sufficient to make the terms of such specifications binding on the bidder.

1.8 Bidders must furnish all information requested in the bid specifications.

Further, when required each bidder must summit for bid evaluation cuts, sketches, descriptive literature and technical specifications covering the product offered. Reference to literature submitted with a previous bid or on file with the Mississippi Forestry Commission will not satisfy this provision.

1.9 Samples of items, when requested, must be furnished free of expense, and if not destroyed in testing will, upon request, be returned at the bidder's expense. Request for the return of samples must be made within ten (10) days following opening bids. Each individual sample must be labeled with bidder's name, manufacturer's brand name and number, State of Mississippi commodity number, bid number and item reference.

1.10 Time of performance. The number of calendar days in which delivery will be made after receipt of order shall be indicated in the bid specifications.

2. SUBMISSION OF BIDS

2.1 When submitting a bid electronically, the authorized signature may be typed or be an electronic signature.

2.2 Bids and modifications or corrections received after the closing time specified will not be considered.

2.3 When submitting the response to the RFQF in MAGIC, bidder must ensure all questions have been answered within the RFQF and all proposed items in bid have a response.

2.4 Bidders submitting paper responses should submit responses to the Mississippi Forestry Commission by the response deadline.

3. ACCEPTANCE OF BIDS

3.1 The Mississippi Forestry Commission reserves the right to reject any and all bids, to waive any informality in bids and unless otherwise specified by the bidders, to accept any items on the bid. The Mississippi Forestry Commission reserves the right to modify or cancel in whole or in part any Invitation for Bids.

If a bidder fails to state the time within which a bid must be accepted, it is understood and agreed that the Mississippi Forestry Commission shall have 60 days to accept.

4. ERROR IN BID

4.1 IF a vendor is participating in a Live Auction, the vendor can notify the Mississippi Forestry Commission in the event of an erroneous bid via the chat message feature. Erroneous bids, where the mistake is apparent to the Mississippi Forestry Commission, may be deleted during the live auction.

5. AWARD

5.1 Contracts and purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as otherwise specified in the bid specifications. Where more than one item is specified in the specifications, the Mississippi Forestry Commission reserves the right to determine the low bidder either on the basis of the individual item(s) or on the basis of all items included in its Invitation for Bids, or as expressly provided in the Mississippi Forestry Commission Invitation for Bids.

5.2 Unless the bidder specified otherwise in the bid, the Mississippi Forestry Commission may accept any item or group of items of any kind.

5.3 A written purchase order or contract award furnished to the successful bidder within the time of acceptance specified in the Invitation for Bid results in a binding contract without further action by either party. The contract shall consist solely of these General Conditions, the Instructions and Special Conditions, the successful bidder’s bid, and the written purchase order or contract award. The contract shall not be assignable in whole or in part without the written consent of the Mississippi Forestry Commission.

6. INSPECTION

6.1 Final inspection and acceptance or rejection may be made at delivery destination, but all materials and workmanship shall be subject to inspection and test at all times and places, and when practicable. During manufacture, the right is reserved to reject articles which contain defective material and workmanship.

Rejected material shall be removed by and at the expense of the contractor promptly after notification or rejection. Final inspection and acceptance or rejection of the materials or supplies shall be made as promptly as practicable, but failure to inspect and accept or reject materials or supplies shall not impose liability on the Mississippi Forestry Commission or any subdivision thereof for such materials or supplies as are not in accordance with the specification. In the event necessity requires the use of materials or supplies not conforming to the specification, payment therefore may be made at a proper reduction in price.

7. TAXES

7.1 The State is exempt from federal excise taxes and state and local sales or use taxes and bidders must quote prices which do not include such taxes.

Exemption certificates will be furnished upon request.

8. BIDDERS

8.1 Bidding by state employees is prohibited. It is unlawful for any state official or employee to bid on, or sell, or offer for sale, any merchandise equipment or material, or similar commodity to the State of Mississippi during the tenure of his or her office or employment, or for the period prescribed by law thereafter, or to have any interest in the selling of the same to the State.

9. BID INFORMATION

9.1 Bid information and documents may be examined pursuant to the Mississippi Public Records Act of 1983, MS Code 25-61-1 et seq.

10. DEFINITIONS

10.1 The use of the word agency in any Bid Invitation solicitation or specification shall be intended to mean state agencies only.

11. PRECEDENCE

11.1 Bids shall be made and the contract shall be entered into in accordance with the General Conditions as hereinafter amended and modified. Should a conflict exist between the General Conditions and the Instructions and Special Conditions, the Instructions and Special Conditions shall take precedence.

12. WAIVER

12.1 The Mississippi Forestry Commission reserves the right to waive any General Condition, Special Condition, or minor specification deviation when considered to be in the best interest of the State.

13. CANCELLATION

13.1 Any contract or item award may be canceled with or without cause by the Mississippi Forestry Commission with the giving of 30 days written notice of intent to cancel. Cause for the Mississippi Forestry Commission to cancel may include, but is not limited to, delivery on time and/or no notice of delay in delivery time. Should the contract be canceled by the Mississippi Forestry Commission for failure to perform, the contractor will be disqualified from bidding for a period of twenty-four (24) months. The contractor may cancel a contract for cause with a thirty (30) day written notice of intent to cancel. In the event of cancelation of contract for any cause, whether failure to perform or cancelation by contractor, the Mississippi Forestry Commission will proceed to the next lowest vendor.

14. NONRESPONSIVE BIDS

14.1 Nonresponsive bids will not be considered. A non-responsive bid is considered to be a bid that does not comply with the minimum provisions of the specification. Any bidder found to repeatedly offer alternate products that are not compliant with specifications in an attempt to obtain a contract on the basis of pricing only will be disqualified from bidding for a period of 24 months.

15. SPECIFICATION CLARIFICATION

15.1 It shall be incumbent upon all bidders to understand the provisions of the specifications and to obtain clarification prior to the time and date set for the bid opening. Such clarification will be answered only in response to a written request.

16. BID PROCESS

16.1 The Invitation for Bids shall be advertised in accordance with Section

3.106.05.4 of the Mississippi Procurement Manual. The Mississippi Forestry Commission shall advertise for 14 consecutive days in accordance with Section 31-7-13(c) (i) (1) of the Miss. Code Ann. Responses to sealed bid will be due on the 8th working day after the last day of advertisement.

16.2 Responses to the sealed bid will be reviewed by the Mississippi Forestry Commission for responsiveness to specifications.

16.3 The Mississippi Forestry Commission will accept bidder responses in MAGIC who have qualified meeting RFx specifications.

16.4 It is requested that bids be submitted on the basis of statewide distribution. Contractors must maintain adequate distribution capabilities and adequate stock of all items to insure prompt delivery.

17. STATEWIDE BIDDING

17.1 It is requested that bids be submitted on the basis of statewide distribution. Contractors must maintain adequate distribution capabilities and adequate stock of all items to insure prompt delivery.

18. FIRM BID AMOUNT

18.1 Prices accepted from bidder submissions shall be firm for the term of the contract except that the State shall receive the benefit of any price decrease in excess of five (5) percent. The contractor must provide written price reduction information within ten (10) days of its effective date.

19. CONTRACT EXTENSION

19.1 Automatic contract renewals or extensions are not allowed. Contracts must be extended or renewed with the proper documents signed or approved by the Mississippi Forestry Commission.

19.2 The Mississippi Forestry Commission reserves the right to extend the term of a contract, when necessary, to continue a source of supply whenever new or replacement contracts are not completed prior to the expiration date.

Such extensions are dependent upon the agreement of the Contractor and shall not exceed three (3) months.

20. SUSPENSION AND DEBARMENT

20.1 By submitting a bid, the bidder is certifying that neither the bidder nor any potential subcontractors are debarred or suspended or are otherwise excluded from or ineligible for participation in federal assistance programs

21. ASSIGNMENT

21.1 The Contractor shall not assign or subcontract in whole or in part, its right or obligations under this agreement without prior written consent of the Mississippi Forestry Commission.

22. INDEMINIFICATION

22.1 Contractor shall indemnify, defend, save and hold harmless, protect, and exonerate the State of Mississippi, its Commissioners, Board Members, officers, employees, agents, and representatives from and against all claims, demands, liabilities, suits, actions, damages, losses, and costs of every kind and nature whatsoever, including, without limitation, court costs, investigative fees and expenses, and attorneys’ fees, arising out of or caused by Contractor’s and/or its partners, principals, agents, employees, and/or subcontractors in the performance of or failure to perform this Agreement. In the State’s sole discretion, Contractor may be allowed to control the defense of any such claim, suit, etc. In the event Contractor defends said claim, suit, etc., Contractor shall use legal counsel acceptable to the State; Contractor shall be solely liable for all reasonable costs and/or expenses associated with such defense and the State shall be entitled to participate in said defense. Contractor shall not settle any claim, suit, etc., without the State’s concurrence, which the State shall not unreasonably withhold.

23. FORCE MAJEURE

23.1 If the Mississippi Forestry Commission is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of bids at the advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be advertised, and all bidders, upon submission of a bid proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Bids shall be received by the agency until the new date and time of the bid opening as set forth herein. The Mississippi Forestry Commission shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the Mississippi Forestry Commission as a result of a Force Majeure Event. Each bidder shall be required to ensure the delivery and receipt of its bid by the Mississippi Forestry Commission prior to the new date and time of the live auction or bid opening.

3139 Highway 468 West

SPECIFICATIONS

ENVIRONMENTAL CAB CRAWLER TRACTOR WITH BLADE,

MINIMUM 104 NET HP, LGP (Low Ground Pressure) CLASS With rear Mounted drag type fire plow and winch mounted on the blade

SCOPE

The intent of this specification is to define a crawler tractor for use in a severe forestry environment.

The primary use being wildfire suppression and fuel mitigation projects in extremely heavy forest fuels. The tractor must have the ability to perform continuous drawbar work over long periods of time in extremely adverse conditions. The tractor must be able to pull a variety of rear attachments or bulldoze fire lanes without overheating or otherwise malfunctioning. Product support must be readily available throughout the state of Mississippi. The Manufacturer, or dealer, must guarantee parts and service availability according to the following general guidelines: 1) Parts for normal maintenance and/or minor repairs, must be available the same day or within 24 hours; 2) Major components such as engines, transmissions, hydraulic pumps and motors, etc., must be available within 72 hours; and 3) Large components such as cabs, ROPS, main frames, roller frames, etc., must be available within 2-3 weeks; 4) Service centers able to fully support product must be available within 100 miles of machine’s assigned location; 5) Field technician must be available and onsite within 24 hours. The unit must be new, unused and be prepared for service when delivered to the specified location. Vendor must provide a test unit of the exact model bid, with full forestry fire package, and demonstrate that the unit meets or exceeds the minimum requirements prior to bid award.

1. PERFORMANCE

A. Top speed at full throttle on cleared; level ground must be a minimum of 6.0 MPH.

B. Drawbar/sprocket pull minimum 8500 lbs at 3.0 mph C. Machines must be able to perform draw bar operation during the hottest days of the year without overheating.

D. Machines MUST give proper audible and visual warning due to any condition that would normally cause an engine or transmission de-rate, however any machine equipped to de-rate the transmission due to low fluid levels or high temperature, shall have such systems deactivated prior to delivery.

2. ENGINE

A. Engine must be a current production crawler tractor engine offered by the manufacturer.

Prototype or experimental engines are not acceptable.

B. Engine must be diesel fueled, turbocharged, four-stroke cycle, liquid cooled minimum 104 net HP.

C. Displacement must be a minimum of 3.6 liters.

D. Fan shall be blower or suction type with finger guard. Shall include reversing function controlled by switch.

E. Radiator must be suitable for forestry application. Fin spacing shall be no closer than ten

(10) fins per inch. Bar and plate construction. Sand screens are not acceptable. Maximum cooling capacity shall be provided. Cooling system shall be filled with coolant that provides freeze protection to -30 degrees F and maximum corrosion protection.

F. Air cleaner shall be dry type with safety element and a turbine type pre-cleaner. A perforated guard that serves as prescreener shall protect intake cover. A filter restriction indicator shall be provided in the operator’s station.

G. The turbocharger in the exhaust system shall function as spark arrestor. Exhaust must be muffled and be routed to an overhead outlet inboard mounted on one limb riser. Flexible pipe sections must be stainless steel. Exhaust system shall be weatherproof and protect the engine from rainfall during idle periods. The top of the muffler must be protected, in such a manner, so as to keep water and other contaminates out of the muffler.

H. A fuel-water separator with a spin-on replaceable element must be provided.

I. Primary fuel filter must be vertically mounted.

J. An electric engine hour meter shall be provided. It shall be activated when the engine is running.

K. All coolant hoses shall be protected by a fire and heat protective covering.

L. Engine shutoff shall be controlled by an electric solenoid valve. The wiring to the solenoid shall be protected by a fire sleeve.

M. The cold weather starting aid shall be an electric engine block (coolant) heater. Ether start aid not allowed.

N. Tractor must be equipped with a foot-operated decelerator.

O. Engine must be equipped with a spin-on, vertical mount oil filter.

P. Engine hood must be sealed around the exhaust and air intake pipes/ mounts so materials

(pine needles, leaves, etc.) will not fall into engine compartment.

Q. Emissions Control System must meet the following requirements:

1. Machine must be fully certified to meet EPA Final Tier IV requirements.

2. As long as the operator allows the machine to regenerate when required, the machine must be capable of “on the go” regeneration if regeneration is a part of the emission control process. The regeneration must not de-rate the capabilities of the machine in both passive and active regeneration.

3. DRIVETRAIN

A. Transmission shall be hydrostatic drive. Direct drive/Torque converter not acceptable. Transmission must be capable of full speed direction changes.

B. Infinitely variable ratios must be available in the hydrostatic drive system.

C. Hydrostatic transmission must be dual path design. It must feature "load sensing,” “anti-stall," and "counter-rotation." The tractor must be capable of "power turns." Turning radius must be consistent, even when travel speed is varied.

D. Steering must be single lever, joystick controlled. The joystick must control forward and reverse motion, must control left and right steering & ground speed. It must also control counter-rotation. Speed control must be intergraded into the joystick.

E. The hydrostatic transmission must be plumbed with remote diagnostic test ports, conveniently located to permit diagnostic procedures without removal of any significant components.

F. A vertical mounted transmission oil filter with a spin-on replaceable element shall be provided.

4. UNDERCARRIAGE

A. Track gauge will be no more than 70”.

B. Tractors shall have center mounted track shoes, single grouser, 26” or 28” width. Maximum width, across the tracks, shall be no more than 97”.

C. Grousers shall have clipped corners on inner and outer edge to 45 degrees.

D. Length of track on ground shall be minimum of 90”. Each track shall have a minimum of seven (7) track rollers.

E. Ground pressure of the base canopy machine (without protection package, front winch, plow, etc) shall not exceed 5 psi.

F. Track adjusters shall be hydraulic with covers over grease points to prevent inadvertent tightening. Recoil springs shall be covered. Recoil springs shall be heavy-duty versions, suitable for the maximum operating weight of the tractor and the operating conditions.

Recoil system shall be equipped with over-pressure protection (relief valves in hydraulic track adjusters).

G. A grease gun is to be provided.

H. Each track shall have a minimum of one (1) carrier roller.

I. Track chain shall be sealed and lubricated.

J. Rollers & idlers shall be provided with lifetime lubrication.

K. The roller frame suspension shall be rigid.

L. Tracks shall have full length rock guards.

M. All undercarriage components, including roller frames, idlers, rails, sprockets, rollers, and shoes shall be capable of continuous use per the defined application.

N. Eight (8) evenly spaced track shoes, on each side, shall have key-slots cut into them for self-retrieval. The key-slots must be sized for a ½” chain.

O. Tractor shall come with the most heavy-duty OEM undercarriage components available and shall be warrantied.

5. CHASSIS

A. Radiator grille must be rated for extreme service in forestry application. A quick released, hinged, heavy duty extreme-service grille must be provided.

B. Engine side shields shall be hinged and/or quick release mounted. The engine compartment must be instantly accessible (both sides) without the use of tools. The hood and engine compartment side shields shall be perforated to the maximum extent offered by the manufacturer.

C. A fuel tank shutoff valve shall be located within reach of the seated operator and must be operable without the use of tools.

D. A steel fuel tank with a 50-gallon capacity, minimum shall be equipped.

E. A fuel tank drain must be provided and protected from brush damage. It must be reasonably accessible with the use of tools, but without having to remove any major components.

F. All primary fuel lines must be metal or metal reinforced hoses. Hose connections shall be threaded with SAE or flat face o-ring connectors.

G. An electric fuel-priming pump must be provided.

H. Tractor must be equipped with a full length, extreme service bottom guard. Bottom guard must protect all components on the bottom of the tractor and have a thickness of no less than 12 mm. The bottom guard must include a bolt-on access hatch located at the lowest part of the guard for flushing out debris.

I. Three (3) screw pin type shackles with a minimum Working Load Limit (WLL) of 25, 000 lbs. must be provided.

J. One (1) Front and two (2) rear tow points, capable of supporting the full weight of the fully equipped machine, must be provided to accept shackles.

K. Tractor must be equipped with a vandalism protection group. Fill points shall be lockable.

Key alike padlocks shall be provided.

L. Tie down rings (2) shall be furnished on each roller frame. Rings shall be sized to meet federal transportation safety regulations and be located to minimize exposure to damage.

M. Ground clearance shall be a minimum of 13" when fully equipped with or without fire plow.

N. Crawler must be equipped with a tank guard that protects both the fuel and hydraulic tank.

It must be bolt on mount providing service access as needed.

O. Unit shall be equipped with outside, top opening, toolbox (or boxes) located on the rear of the cab, above the winch or Fireplow. It shall be the width of the cab, have a sloped top and not interfere with the operation of the winch or the remote hydraulic connections. Width and depth of the toolbox (or boxes) shall be great enough to allow hauling a drip torch, four (4) 20-foot ½ inch chains and a 10-pound fire extinguisher.

P. All compartments must be sealed to keep debris and dirt out of them.

Q. All outside latches will be protected by ½” minimum angle iron positioned on front facing side of the latch or pin.

6. HYDRAULIC SYSTEM

A. Hydraulic pump shall be a variable flow or gear type with a minimum flow rate of 17.2 gpm.

System pressure shall be 2800 - 3000 psi.

B. Blade controls shall be on a single “T-bar” control (lift, angle and tilt). Blade lift valve section shall include a float position.

C. An auxiliary hydraulic circuit shall be provided for the rear-mounted fireplow. A separate lever and valve section shall be included. The circuit shall be equipped with a float position (lever forward) and one adjustable relief valve. The circuit shall connect to the plow via 1/2" breakaway couplers. The couplers shall be located as close as possible to the center rear of tractor.

D. All hydraulic tubing shall be prepainted or treated to prevent corrosion. It shall be securely mounted and protected to prevent damage and chafing.

E. Hydraulic hoses in the engine compartment or belly, within 12” of the bottom guard, must be covered with fire resistant sheathing.

F. Lift and angle cylinders must have steel guards.

G. All hoses routed to the blade, and all exposed hydraulic fittings must be adequately guarded for the intended application. If the option for the blade mounted winch is taken, the hydraulic hoses will run to the front of the crawler.

H. Blade cylinder rods are to be heat treated, chrome plated, ground and polished.

I. Steel hydraulic tank will be provided.

J. In the event of a broken hydraulic hose to any of the cylinders, oil must not leak from the broken hose as long as the control for that circuit remains in the neutral or hold position.

K. In the event of a broken hydraulic hose to any of the cylinders the machine must be able to travel a distance of 1 mile under its own power.

7. DOZER BLADE

A. Dozer blade shall be mounted on an inside mounted, all hydraulic C-frame. Power lift, angle and tilt functions shall be provided. C-frame shall be "heavy duty" rated, suitable for the intended application.

B. Dozer blade shall be a maximum width of 105".

C. Moldboard shall be equipped with bolt-on replaceable end bits and cutting edges.

D. Dozer blade shall be equipped with a full width brush guard with angled corners, 15-18" high.

8. ROPS CANOPY & OPERATOR PROTECTION

This item will be the manufacturer’s standard, full featured component of the crawler, which will include, but not limited to, the features described in the following:

A. Enclosed Cab The operator’s station shall be a fully enclosed, sound suppressed, ROPS cab. It shall be heated, air conditioned and pressurized. The Roll Over Protective Structure (ROPS) and Falling Object Protective Structure (FOPS) shall meet the requirements of the latest issues OSHA 1910.266 and of SAE J1040 and J231, and be fully certified. Front and rear washer/wipers.

B. Windows

The windows will be made of safety material, which is rated, for extreme service for forestry application. Windows will have no more than 30% tint. It shall be heat resistant to no less than 480 degrees F. The window material shall be mounted in such a manner that the window will remain in place in the event of softening or melting of the window molding during a burnover occurrence. Protective screens meeting the requirements of SAE J1084 shall protect all windows. The screens shall be painted a non-glare color. All screens shall be ¼" x 1-3/4" by minimum 3/16” thick woven wire mesh or the equivalent cut plate. Each end of each strand of woven wire mesh shall be welded to the frame. Side, door, and rear screens are to be hinged to facilitate window cleaning. Front screen shall not be hinged but removable. Knobs for securing the window screens shall be adequately guarded and retained on the screen frame when the screen is opened. ALL screens are to be quick released, inside or outside operated, for an emergency exit.

C. Operator Access

The operator’s compartment shall have left side and right-side access doors. Operator compartment access must meet the requirements of SAE J1084. The doors of the operator’s compartment shall be lockable to prevent unauthorized entry and operation of the machine.

D. Seat and Seat Belt

The operator’s seat shall be a deluxe, full suspension seat with cloth cover. The seat belt shall be three inches (3”) wide and retractable. The seat belt shall meet the requirements of

SAE J386

E. Environmental Cab Cooling, Heating and Pressurizing System This cab will be the manufacturer’s standard production cab with all the factory standard features. The heating and cooling modes will have the following minimum capabilities:

The operator’s cab shall be cooled with an air conditioning system capable of 9,500 BTU/hr.

The air conditioning system shall be R-134a compliant. The condensing unit shall be mounted on the rear of the cab and be equipped with maximum protection against damage from trees, tree limbs and brush.

Condenser guard must be a minimum of ¼” thickness and provide easy access for servicing and cleaning unit without removal of the complete guard.

The pressurization system shall deliver air to the operator’s compartment that has been filtered through a spark-arresting screen, a high efficiency particulate element (HEPA) and through an activated carbon element. The particulate media shall have an efficiency rating of 93 DOP at 0.5 micron. The media material shall be fiberglass. The activated carbon element(s) shall have an “Activity Rating” of 60, minimum. Any externally mounted filters shall be protected from brush damage. The pressurizer fan shall be rated at 400 CFM, minimum. Must provide six (6) additional HEPA filters and six (6) additional carbon filters per tractor.

The heater/defroster shall have a minimum capacity of 18,000 Btu/hr. The heating/cooling/pressurizing system shall conform to the requirements of SAE J1503/J1535D. An independent defroster fan shall be provided to defog the windows at any time, whether the system is being used for cooling or heating.

F. Limb risers Limb risers shall be of the point-to-point design and shall be constructed of square tubing not less than 3" x 3" x 1/4". One limb riser shall incorporate an inboard mounted, weatherproof exhaust. The opposite limb riser shall incorporate an inboard mounted antenna mounting plate.

9. ELECTRICAL SYSTEM

A. Tractors with 12-volt electrical systems must be supplied with dual batteries (2, 12-volt batteries wired in parallel). Tractors with 24-volt systems must be supplied with two 12-volt batteries wired in series. Batteries shall be low maintenance design with a minimum of 190-minute reserve capacity and at least 900 CCA each.

B. A manual master electrical disconnect switch shall be provided.

C. Tractors shall be equipped with a quick connect jump port, and 25’, 0-gauge, jumper cables with quick connect on one end.

D. The alternator shall have a nominal capacity of at least 100 amps.

E. Tractor shall be equipped with a minimum of eight (8) work lights, paired as follows: One pair shall be mounted overhead, under the limb risers, facing forward. One pair shall be cab mounted at the most forward and widest portion of the cab roof. One pair shall be mounted inside the rear screen, facing rearward. One pair shall be mounted on the side of the cab facing outward, to provide light around the backside corners of the tractor. Each pair of lights shall be switched on an independent circuit, using clearly labeled switches, minimum of four (4) switches/circuits. Each circuit shall be protected by an independent, self-resetting circuit breaker. Lights shall be LED’s, must be free from Radio Frequency Interference (RFI), and all shall be adequately protected from brush and tree contact and damage.

F. A 12-volt, 30-amp power port must be available in the operator compartment.

G. The starting system can be either direct, electric or be keyless and be capable of accepting a security code.

H. An electronic monitoring system shall be provided to monitor all internal operating systems.

It shall include audible and/or visual alarms for the charging system, hydraulic and transmission filter restriction, engine coolant temperature, engine oil pressure, and air cleaner restriction. Gauges shall be provided for engine oil pressure and engine coolant temperature. A fuel level gauge shall be provided.

I. An engine tachometer, suitable for diagnostic purposes, shall be provided.

J. All critical electrical wiring and electronic sensors in the belly pan and engine area necessary for continued dozer operation shall be covered with fire sleeve.

K. The tractor must come equipped with a GPS monitoring system that can be remotely accessed by computer to show location and critical operating conditions/parameters. This service must be accessible by Mississippi Forestry Commission and remain free for the first five (5) years of service. The amount per year after the free period must be stated in the bid.

The system must function nationally.

10. WEIGHTS AND DIMENSIONS

A. Operating weight of the tractor with the protection package, plow, winch, etc., shall be a maximum of 27,500 pounds.

B. Overall machine height, including grouser height, shall be no more than 114".

11. SAFETY ITEMS

A. The tractor must be equipped with a self-adjusting back-up alarm.

B. The tractor must be equipped with a warning horn.

C. The service braking, secondary stopping and parking brake systems must meet the requirements of the latest issue of ISO 10265. Hydrostatic drive system must provide dynamic braking. Parking brake must be wet disk.

D. The tractor shall be equipped with self-cleaning, anti-skid surfaces and hand grips as needed for safely mounting and dismounting the tractor and for all maintenance operations normally performed weekly. Grab handles for mounting and dismounting shall be provided at each rear corner of the tractor.

E. The tractor must be equipped with a convex mirror, mounted inside the operator's compartment. It must have a 26 square inch viewing area, minimum.

F. Shall come equipped with a backup camera. Screen shall be readily visible to operator at all times.

G. At least one floorplate in the operator’s compartment shall be quick release mounted for instant access without the use of tools for fire suppression in the belly pan. Minimum size of 10” x 10”.

H. The tractor shall be equipped with one (1) five-pound, ABC dry chemical fire extinguisher.

I. The tractor shall be equipped with provisions to prevent unauthorized starting or movement of the machine.

J. The tractor must conform to the latest issue of SAE J1212, Fire Prevention on Forestry

Equipment.

K. Safety signs shall meet the requirements of the latest issue of SAE J115.

L. Water system for fire suppression: Tractor shall be equipped with a water system for the suppression of belly pan and brush fires. There will be separate lines run to belly pan and a handheld hose to be controlled by a 3-way valve. The system shall include a minimum of fifteen (15) gallon water capacity stainless steel tank, pre-mix foam capability, an electric pump capable of 5 gpm at 40-45 psi and a handheld brass adjustable nozzle with fifteen

(15) feet of ½” recoil hose. The suppression system should be located either at the rear or in the cab of tractor.

M. Tractor must have a belly pan suppression system with permanently mounted nozzles in the transmission/pump compartments. The system shall be capable of delivering water/foam to the transmission/pump compartments.

12. PAINT

A. The exterior of the tractor is to be painted (manufacturer's standard) industrial yellow.

B. The brush screens and limb risers are to be a non-glare color.

C. Interior of the cab is to be painted a non-glare color.

D. Top of the cab (outside) is to be painted white.

14. FIREPLOW TRACTOR

A. Dependent upon funding, twelve (12) tractors shall be equipped with drag type fireplow, and winch mounted on the blade.

B. Fireplow will be drag type with minimum 2 - 26” diameter x 3/8” thick disc blades, 1 – 24” diameter x 3/8” thick coulter blade, spreader bar 4” x 8” x ½” tubing, wings mouldboard type ½” plate, hydraulic cylinder 4” x 12” stroke 2” diameter ram clevis mount welded base both ports located at the retract end with front/rear dual direction capability, frame 4” x 8” x ½” rectangular tubing 65” in length, plow swivel fabricated 2-3/16” diameter, vertical and horizontal pin with 1-1/4” diameter cylinder pin, middle buster 20” heat treated wear resisting steel, hitch mount bracket 2-3/16” diameter. Vertical pin all welded construction with rolled rub plate to allow rocking chair type stabilizer to bump and straighten plow behind tractor as plow leaves ground thus preventing plow from swinging left or right while bringing plow to raised position. Spring rod 1-1/4” diameter rod with 1-1/4” horizontal pin adjustable, sprint 1 compression type right hand wound 2-3/4” OD x 18” free height s 19/32” diameter alloy steel, disc boxes ductile cast iron heavy duty 4-bolt bearing box mounted on both sides of frame at 45 degree angle to main frame with 15 degree angle tilt back taper roller bearing equipped with grease seal inside cup 5.25”, disc hub and spindle 2 piece cast steel flange with alloy steel spindle pressed and welded, coulter boxes ductile cast iron bearing box taper roller equipped with grease seal and 4” bolt cap each box bolted to frame with 4 – 5/8” x 2-1/4” cap screws inside cup 3.346” OD inside bearing bore 1.75” outside cup 4.125” outside bearing bore 2.25”, must be compatible for a minimum 104 horse power tractor and minimum weight 2200 pounds.

C. Fireplow safety latch (for the "up position") must be equipped with a mechanical latching mechanism to disable the latch. The intent is to prevent the latch from catching the plow each time it is raised to the uppermost position. The operator must be able to instantly enable or disable the latch from the operator's seat.

D. Tractors shall be equipped with a hydraulically driven winch mounted on the blade. The winch shall be equipped with a four-roller fairlead, incorporated into the structure of the blade brush guard. The winch shall have a nominal bare drum line pull of 20,000 pounds and a slow speed operation feature for retrieval operations. The winch must be supplied with a 5/8” x 80’ wire rope, IWRC, XXIPS, 6 x 19 class. The cable strength and class construction must be suitable for severe forestry application. Mississippi Forestry Commission will approve vendor supplying winch.

15. CONDITIONS

A. In addition to the equipment specified, the tractor shall be equipped with all standard equipment provided by the manufacturer for commercial or industrial use as specified in literature published by the manufacturer. The tractor shall comply with all federal and state safety regulations and standards.

B. The supplier shall be responsible for delivering the tractor properly serviced, clean and in first class operating condition. Pre-delivery service, at a minimum, shall include:

1. Complete lubrication.

2. Check and fill all fluids.

3. Verification of proper engine settings.

4. Adjust tracks to proper tension.

5. Check operation of all functions, gauges and accessories.

6. Clean and remove unnecessary tags, stickers, marks, etc.

7. Provide 20 gallons of fuel.

C. Each tractor shall come with one (1) Operators Manual.

D. The Vendor will supply five (5) parts manuals and five (5) service manuals.

E. Each tractor is to be completely assembled (unless noted otherwise in this specification), including options and attachments, thoroughly tested and ready for operation upon delivery.

F. The manufacturer's warranty coverage must be, at a minimum, twelve (12) months full coverage, a manufacturer's five (5) year, 1500 hour, extended power train warranty and a six (6) year 3000 hour undercarriage warranty shall be included. The "warranty effective date" shall be the date that the tractor is put into service by the Mississippi Forestry Commission. A copy of the warranty and a Manufacturer’s Certificate of Origin are to be delivered with each invoice.

G. Tractor Outfitting - All tractor outfitting shall be performed at an authorized facility, approved both by the tractor manufacturer and the Mississippi Forestry Commission.

H. Four (4) hours of operator training shall be provided for each tractor at each location.

The training shall include operation, service and safety training.

I. All crawlers will be delivered after Purchase Order has been received by winning bidder within 180 days complete, per these specifications, to the Mississippi Forestry Commission’s central maintenance facility located at 3139 Hwy 468, Pearl, MS.

J. The Mississippi Forestry Commission estimate the number of tractors being purchased at a minimum of four (4) units and a maximum of twenty (20) units depending on available funding.

NOTE 1: References to “SAE” codes refer to individual ratings for standards of quality and safety established by the Society of Automotive Engineers. Please refer to website: http://www.sae.org.

http://www.sae.org/

3139 Highway 468 West

MINIMUM 104 NET HP, LGP (Low Ground Pressure) CLASS

Bid on Bulldozers ENVIRONMENTAL CAB CRAWLER TRACTOR WITH BLADE, _______________________________ each

The quote is in full compliance with all Mississippi Forestry Commission instructions and specifications.

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RFx # 3140004020 Smart # 1451-25-R-RFQF-00003