RFQ_2025-12_Farragut_Fiber_Optic_Implementation_CEI_Addendum_1.pdf

Town of Farragut

Addendum 1

RFQ/LOI # 2025-12

ARPA Farragut Fiber Optic Cable Implementation CEI

The proposer acknowledges this addendum shall modify and become a part of the original solicitation document. The Proposer further acknowledges that should it be determined at the time of the bid opening that the Proposer has failed to acknowledge receipt of ALL issued addenda; the Proposer’s Bid submission shall be rejected. The Proposer understands that any verbal representation made or assumed to be made during any oral discussion held between Proposer’s representatives and any Town personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Question 1: Will the project documentation and gathering comply with current Tennessee Department of Transportation standards?

Response 1: Yes, the CEI is expected to follow the TDOT processes and documentation guidelines and standards.

Question 2: Will the Town of Farragut require the CEI consultant to address any anticipated utility conflicts or coordination issues?

Response 2: The CEI consultant will coordinate with the utility provides to address conflicts and finalize utility make ready (UMR). The design consultant has already contacted LCUB and franchise owners on the utility poles.

Question 3: The special notes indicate modifications to curb ramps, yet there is no item number associated with concrete curb ramps. Is the Town of Farragut planning for curb ramp modifications?

Response 3: Curb ramps are not anticipated to be replaced. If installation of fiber requires the removal and replacement of concrete sidewalks, a change order will be issued.

Question 4: Will the materials testing adhere to TDOT Standard Operating Procedure (SOP) 1-1 for all tests related to the installation of project quantities?

Response 4: Yes, materials testing shall follow TDOT standard operating procedures.

Question 5: Is there an RFQ available for download? When you click download, it doesn’t seem to have document.

Response 5: The RFP for construction is #2025-08 and still available for download on Vendorlink and the Town website.

Question 5: Will there be any restrictions on construction hours?

Response 5: Some of these areas are in school zones. It is preferred that during those times, there isn’t a disruption in traffic flow due to construction work. This will be discussed with the awarded consultant and awarded contactor during the pre-construction meeting.

Please see attached Addenda Acknowledgment form to this Addenda. This form must be completed and attached with your RFQ/LOI.

The Response due date remains the same.

Firms may request consideration by submitting letter of interest along with qualifications (3 copies) to Anissa Pratte, 239 Jamestowne Blvd, Farragut, TN 37934. All letters of interest and qualifications must be received by the Town on or before 10:00 am, November 27th, 2024. The letter of interest and qualifications shall indicate the scope of services to be completed by any sub-consultants.

All communications regarding this RFP must be submitted via email to the Finance Department representative identified below:

Anissa Pratte, Staff Accountant apratte@townoffarragut.org

The Staff Accountant will be the sole point of contact for this RFP.

Town of Farragut

RFQ/LOI #2025-12

ARPA Funded Farragut Fiber Optic Cable Implementation CEI

ADDENDA ACKNOWLEDGEMENT & BID CERTIFICATION

ADDENDA ACKNOWLEDGEMENT:

By submitting this RFQ/LOIl, the Proposer represents that the Proposer has examined copies of all the Documents and hereby acknowledges they have verified that the Proposer is in receipt of the Addenda listed below. (Check the box next to each addendum received and applicable)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

The Proposer further acknowledges that should it be determined at the time of the RFQ/LOI opening that the Proposer has failed to acknowledge receipt of ALL issued addenda; the Proposer’s Bid submission shall be rejected. The Proposer understands that any verbal representation made or assumed to be made during any oral discussion held between Proposer’s representatives and any Town personnel is not binding.

Only the information issued in writing and added to the specifications by an official addendum is binding.

BID CERTIFICATION:

By signing below, I certify that I have reviewed this RFQ/LOI Solicitation in its entirety; that I understand the requirements, terms and conditions, and other information contained herein; that this bid, offer or proposal constitutes an offer to the Town of Farragut that cannot be unilaterally withdrawn; that the products and services proposed meet the mandatory requirements contained in the Solicitation for that product or service, unless otherwise stated herein; that the Proposer accepts the terms and conditions contained in the Bid Solicitation, unless otherwise stated herein; that I am submitting this bid, offer or proposal for review and consideration; that I am authorized by the Proposer to execute and submit this bid, offer, or proposal, or any documents related thereto on Proposer’s behalf; that I am authorized to bind the Proposer in a contractual relationship; and the Proposer has properly registered with any State, County and Town agency that may require registration.

I further certify that my company is in compliance with all State of Tennessee laws.

Project Name: ________________________________ Date: ______________________________

Name of Proposer’s Company: __________________________________________________

Signature of Responsible Proposer: __________________________________________________

Notary’s Signature: __________________________________________________

Notary Seal