RFQ 2025-00001831 Fan bearing repair.pdf

BUREAU OF PURCHASING, CITY OF YONKERS, ONE LARKIN CENTER, 3RD FL, YONKERS, NY 10701

REQUEST FOR QUOTATION - This Is Not an Order

September 9, 2025 REF. NO: RFQ 2025-00001831

TO: Prospective Bidders 1PAGE

PLACE OF PERFORMANCE: City of Yonkers –General Services 170 Saw Mill River Rd., Yonkers, NY 10701

All price quotes must be firm, i.e., no price adjustments are allowed. All quotes are deemed F.O.B. Destination. The City of Yonkers conducts business on a purchase order basis. Invoices are to be submitted after delivery of goods or services. NOTE: The New York State Tax Law exempts the City of Yonkers from the payment of sales and use taxes on all purchases – tax exemption numbers are not issued to governmental entities. The Tax Law states that vendors are not required to collect tax when they are presented with the City’s official Purchase Order or Contract document.

Estimated Start of Work Quote Not Later Than F. O. B.

ASAP FRIDAY SEPTEMBER 13th at 12p est DESTINATION

NOTICE TO CONTRACTOR: If this work involves the employment of laborers, workmen, or mechanics under Articles 8 or 9 of the NYS Labor Law, the Contractor and its Subcontractors (if any) must pay these employees at least the Prevailing Wage rate and supplements, and these employees may not work more than the number of hours and days as set forth by the NYS Department of Labor per the Labor Law. The current NYS Prevailing Wage Schedule can be found at http://wpp.labor.state.ny.us/wpp/publicViewPWChanges.do?method=showIt.

Plumbing and Electrical contractors must be licensed by the Trades Licensing Division of the Westchester County Clerk (914-995-2657).

Bidder warrants under penalty of perjury that it’s Quote was arrived at independently and without collusion aimed at restricting competition. Any resultant contract shall be construed in accordance with the laws of the State of New York. The Contractor will be required to provide at his own cost and expense any and all safety devices as may be required by the Project Manager. All work must comply with applicable Federal, State, and local laws, rules, and regulations. Contractor shall be responsible for removal of all waste material from the job site and for its lawful disposal. The Contractor shall, on a daily basis, thoroughly clean and keep clean the work site, all roadways, sidewalks, and other indoor and outdoor areas in connection with this Work. Insurance: Required coverage: A) The Contractor shall provide Worker's Compensation Insurance and Employer's Liability Insurance as required under the New York State Worker's Compensation Law. B) The Contractor shall maintain Commercial General Liability Insurance (combined single limit-bodily injury and property damage) in the minimum amount of $2,000,000 in the general aggregate, $1,000,000 per occurrence, $1,000,000 products/completed operations aggregate; Automobile Liability (combined single limit-bodily injury and property damage) in the minimum amount, of $1,000,000 per person each occurrence for bodily injury, $100,000 per occurrence property damage in the following coverage’s-comprehensive, owned, hired, and non-owned with a company or companies licensed in New York State with an A or better Best Rating. The Certificate of Insurance for the above coverage must include the YONKERS Contract or Purchase Order number, bear a notation evidencing a minimum of 30-day cancellation notice or notice determined by NY Insurance Law §3426 and by the insurance policy to YONKERS, and include the City of Yonkers/Yonkers Public Schools/Board of Education as additional insured. It must also include a waiver of subrogation in favor of the City of Yonkers.

RETURN QUOTATION VIA EMAIL TO: kerri.schoenherr@yonkersny.gov - Office Tel.: 914-377-6037

SCOPE OF WORK: Labor and Repair to Fan Bearing and Shaft Replacement:

Labor to mobilize a team to site

Diagnose fan failure and gather information for repair parts and labor

Open up AC unit to allow access to fan, shaft and bearings for replacement

Remove damaged shaft and bearings along with fan wheel, fan wheel will be re-used and installed on new shaft

Install new OEM shaft and bearings, also change one belt that is left and install the second that should be there

NY STATE PREVAILING RATE CASE NUMBER: 2024011419. THE RESULTANT CONTRACT SHALL BE REGISTERED WITH THE DEPT. OF

LABOR. CERTIFIED PAYROLLS MUST BE SUBMITTED WITH PAYMENT REQUISITIONS.

QUOTATION: (To be entered by Contractor) The undersigned CONTRACTOR, with a complete understanding of the aforementioned requirements, specifications, and the existing conditions at the Work Site (if required), and having inspected the Work Site (if required) and having become familiar with all conditions likely to be encountered affecting the cost and scheduling of the work, and having a complete understanding of the work specifications and insurance requirements hereby offers the amount set forth below as full compensation for all costs and expenses of completing the work in accordance with the terms, conditions and specifications presented herein and at the site inspection (if required), including, but not limited to all labor, materials, tools, equipment, overhead, fees and profit.

Price in figures: $_______________________________________________________________________________________________

Price in words: $_______________________________________________________________________________________________

Availability to Start Work __________________________________________________________________________________

CONTRACTOR Date: __________________Telephone No:______________________________Fax No:____________________________________

Legal Name of Company_________________________________________________________________Federal ID #________________________________

Address ____________________________________________________________________________________________________________

Name of person quoting (please print)________________________________________________Title__________________________________________________________

Signature ________________________________________________E-Mail ________________________________________________________ http://wpp.labor.state.ny.us/wpp/publicViewPWChanges.do?method=showIt