RFQ-2024-3008_Refrigerated_Truck_Rental.pdf

REQUEST FOR QUOTE (RFQ) FOR

Refrigerated Truck for Food Transportation

RFQ#: RFQ-2024-3008 RFQ POSTING DATE: Wednesday, August 7, 2024

QUOTES DUE: Tuesday, August 13, 2024 at 2:00pm EST

COMPANY NAME:

MAILING ADDRESS:

PHONE NUMBER: ( ) EMAIL: __________________________________

QUOTE #: QUOTED BY: ________________________ DATE:

TOTAL PRICE: VALID UNTIL:

FOB: DESTINATION

DELIVERY LOCATION: 1301 Shapiro Drive, DeLand, FL 32724

PROPOSER SIGNATURE: _____________________________________ DATE: _________________

PROPSER PRINTED NAME AND TITLE: _________________________________________________

1. Intent: The intent of this RFQ is to secure firm fixed pricing from Vendors on behalf of The School Board of Volusia County, (hereinafter referred to as the “District”).

2. Scope of Services: The awarded Contractor(s) shall provide all materials and labor necessary to provide the refrigerated truck for food transportation as described below.

a. 26' Diesel Reefer Truck including:

1. Coverage/Protection

2. Emission Fee

3. Physical Damage Coverage

3. Award/Evaluation Criteria: Award decision will be based upon the response(s) representing the most responsive/responsible and lowest priced quote(s) to the District. Delivery time may be a factor in the award.

4. Questions and Quote Submittal: Please submit and refer quote specification questions to:

Jennifer Deveaux, Buyer Email: jldeveau@volusia.k12.fl.us Phone: (386) 734-7190, Ext. 20394 The School Board of Volusia County

5. Electronic Submittal/Delivery of Solicitation Response: Quote submission not prepared in accordance with published instructions, will be considered non-responsive/non-responsible and may be rejected. NOTE: All Vendor(s) must submit their quotes electronically following the instructions below.

5.1 Full submittals must be submitted no later than the opening date of August 13, 2024 @ 2:00 PM with no exceptions; late quotes will be rejected. NOTE: Hardcopy, Email, and Facsimile (FAX) quote submittals will NOT be accepted.

5.1.1 All Vendor(s) are reminded that it is the sole responsibility of the Vendor(s) to ensure their quote is received by the Volusia County School Purchasing Department through VendorLink on or before the date and time due for quotes to be considered.

5.2 To ensure correct quote formatting, Vendor(s) shall:

a) Submit all quotes electronically through VendorLink;

b) Upload files only in MS Word (.doc or .docx) or Adobe Portable Document Format (.pdf);

c) Contact VendorLink technical support at support@eVendorLink.com, if technical difficulties arise during bid submission. Note: Vendors are strongly encouraged to be proactive with their responses, should technical difficulties arise. Plan accordingly.

5.3 Withdrawal/Alter: Vendor(s) may withdraw, alter, and resubmit their quotes through VendorLink at any time prior to the quote due date and time. Quotes may not be withdrawn, altered, or resubmitted after the quote due date and time. The District may request clarifications and additional information after quote submission.

6. Drug-Free Workplace: In accordance with the District’s “Drug-Free Workplace General Policy” employees shall not possess or be under the influence of tobacco products, alcohol, drugs or any illegal substances while on District property or while in direct contact with students. Contractor(s) will be required to assure that assigned personnel work in a drug-free environment and will conduct themselves in a manner that does not violate the District’s standards for employment. NOTE: Attachment A must be completed and returned with your response.

7. Jessica Lunsford Act – House Bill 1877 and Background Check: The State of Florida has passed a law stating that all Contractor(s) visiting a school campus shall be in compliance with the Florida H.B.

1877, The Jessica Lunsford Act as referenced in Florida Statute 1012.465 and 1012.467, effective September 1, 2005, Amended August 2007. Contractor(s) are to provide their policies and procedures regarding their employees being in compliance with the Jessica Lunsford Act. The Contractor(s) or their employee(s) shall bear all costs of the criminal background check. No employee(s) of the Contractor(s) may provide professional services under the resulting agreement, prior to completing the criminal background check successfully and having credentials issued. The following link was designed to assist with JLA compliance: http://myvolusiaschools.org/professional-standards/Pages/Jessica-Lunsford-Act- (JLA).aspx NOTE: Only applicable to Contractor(s) whom are permitted access on school grounds when students are present, who have direct contact with students, or have access to or control of school funds.

mailto:support@eVendorLink.com http://myvolusiaschools.org/professional-standards/Pages/Jessica-Lunsford-Act-(JLA).aspx http://myvolusiaschools.org/professional-standards/Pages/Jessica-Lunsford-Act-(JLA).aspx

8. Proof of Insurance: Awarded Contractor(s) must provide proof of Liability Insurance with the appropriate coverage prior to commencement of service. The School Board of Volusia County Schools, 200 N. Clara Ave, DeLand, FL, 32720 will be designated as the CERTIFICATE HOLDER. The insurance carrier shall notify the District at least thirty (30) days prior to canceling any of the specified coverage.

a. Commercial General Liability: $1,000,000 each occurrence, $2,000,000 aggregate.

b. Comprehensive Automobile: If vendor is providing transportation services (other than charter bus) $2,000,000 along with underinsured / uninsured motorist limits.

9. Pricing:

10. Delivery Timeframe After Receipt of Purchase Order:

Weekly rate – 8/19/2024-12/31/2024 Item # Description Estimated

Qty Unit of Measure Unit Price Total Cost

1 26' Diesel Reefer Truck 20 weeks Weekly fixed rate $ $ 1a Coverage/Protection

($0 Deductible/$1 mil CSL) 20 weeks Weekly fixed rate $ $

1b Emission Fee 20 weeks Weekly fixed rate $ $ 1c Physical Damage Coverage

($1500 Deductible) 20 weeks Weekly fixed rate $ $

Weekly Rate Subtotal: $ Mileage Charge

Item # Description Estimated Qty

Unit of Measure Unit Price Total Cost

2 Miles Run Rate 450 Per Mile $ $ 2a Hours Run Rate 50 Per Hour $ $

Mileage Charge Subtotal: $

Total Cost: $

Attachment A

DRUG-FREE WORKPLACE CERTIFICATION

The undersigned Bidder/Proposer, in accordance with Florida Statue 287.087 hereby certifies that _____________________________________________ (Name of Business) DOES:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under contract a copy of the statement specified in Paragraph 1.

4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that are under contract, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Paragraphs 1 thru 5.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

Signature of Authorized Officer: __________________________________________________________

Date: ________________________________________________________________________________

Attachment B State of Florida

Affidavit Regarding the Use of Coercion for Labor and Services

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute.

The School Board of Volusia County, Florida is a governmental entity for purposes of this statute.

As the person authorized to sign on behalf of Respondent, I certify that the company identified does not:

• Use or threaten to use physical force against any person;

• Restrain, isolate, or confine or threaten to restrain, isolate, or confine any person without lawful authority and against her or his will;

• Use lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

• Destroy, conceal, remove, confiscate, withhold, or possess any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

• Cause or threaten to cause financial harm to any person;

• Entice or lure any person by fraud or deceit; or

• Provide a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person.

Respondent Vendor Name: ________________________________________________________

Vendor FEIN:

Vendor's Authorized Representative Name and Title:

Address:

City: State: ZIP:

Phone Number:

Attachment B (continued)

Under penalties of perjury, I declare that I have read the foregoing document and that the facts stated in it are true.

By:

AUTHORIZED SIGNATURE

Print Name and Title: