RFQ 2024_100 Architectural Services.pdf

INVITIATION FOR SEALED PROPOSALS

RFQ NO. 2024-100

Architectural Services for the

City of Hampton, Georgia

SCHEDULE OF EVENTS DATE

DELIVERY OF PROPOSAL LOCATION

AND PUBLIC OPENING DATE

(Hand or Special Delivery):

City of Hampton Attn: Office of the City Manager

17 East Main Street South Hampton, GA 30228

Monday, November 25, 1:00 p.m. (EST)

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 2 of 44

TABLE OF CONTENTS

1. INFORMATION AND INSTRUCTIONS TO PROPONENTS

2. INTRODUCTION

3. SCOPE OF WORK

4. MINIMUM QUALIFICATIONS

5. EVALUATION PROCESS

6. PROPOSAL PREPARATION AND GUIDELINES

7. APPENDICES

Appendix A – Insurance and Bonding Requirements

Appendix B – Required Forms Submittals

8. ATTACHMENTS

Attachment A – Scope of Work RFQ 2024-100 Architectural Services

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1. INFORMATION AND INSTRUCTION TO PROPONENTS

1.1 Services Required: This Request for Qualifications (“RFQ”) is for qualified Proponents (“Proponent” or “Proponents”) to provide Architectural Services necessary and incidental to the City of Hampton, Georgia (“City”).

1.2 Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the City Code requirements. By submitting a Proposal in reference to this solicitation, a Proponent acknowledges that it is familiar with all laws applicable to this solicitation, including, but not limited to, the City’s Code of Ordinances, which laws are incorporated into this RFQ by reference.

1.3 Minimum Qualifications: Each Proponent and team member shall have the minimum experience set forth in this RFQ.

1.4 Certificate of Authority to Transact Business in Georgia: Each Proponent must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its bid. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Sub-Proponents.

1.5 Business License: Proponent is requested to submit a copy of its current, valid business license with its Proposal. If the Proponent is a Georgia corporation, Proponent is requested to submit a valid city business license. If Proponent is a joint venture, Proponent is requested to submit valid business licenses for each member of the joint venture. If the Proponent is not a Georgia corporation, Proponent is requested to submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

1.6 Professional License: Proponent must attach a copy any professional license required by this RFQ with its response.

1.7 No Offer by City and Firm Offer by Proponent: This solicitation does not constitute an offer by the City to enter into an agreement and cannot be accepted by any Proponent to form an Agreement. This solicitation is only an invitation for offers from interested Proponents and no offer shall bind City. A Proponent’s offer is a firm offer and may not be withdrawn except as provided in this RFQ, and other applicable law.

1.8 Proposal Duration: Proposals submitted in response to this RFQ shall remain valid for ninety (90) calendar days from the Qualification Submission Deadline and must be marked as such. Qualification Submission Deadline: Responses to this RFQ will be received until 1:00 P.M., Eastern Standard Time (E.S.T.) on Monday, November 25, 2024 at 17 East Main Street South, Attn: Office of the City Manager, Hampton, Georgia. Late Proposals will not be considered.

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1.9 Solicitation Questions/Prohibited Contacts: Any questions regarding this RFQ should be submitted in writing to City of Hampton, Attn: Wanda D. Moore, PLA, Director of Community Development, 17 East Main Street South, Hampton, Georgia 30228 or emailed to wmoore@hamptonga.gov, on or before Friday, November 15, 2024 at 5:00 P.M., E.S.T. Questions received after the designated period may not be considered. Responses made by the City will be provided in writing to all Proponents by addendum. It is the responsibility of each Proponent to obtain a copy of any Addendum issued for this solicitation by monitoring the City’s website at https://www.hamptonga.gov.

No Proponent may rely on any verbal response to any question submitted concerning this RFQ. All Proponents and representatives of Proponents are strictly prohibited from contacting any other City employees, City Officials or any third-party representatives of the City on any matter having to do with this RFQ.

1.10 Ownership of Qualification Statements: Each Qualification Statement submitted to the City will become the property of the City, without compensation to a Proponent, for the City’s use, in its discretion. The City shall not be liable for any qualification statement preparation costs incurred by Proponents.

1.11 Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq.

Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

1.12 Evaluation of Financial Information: The City’s evaluation of financial information concerning a Proponent and its consideration of such information in determining whether a Proponent is responsive and responsible may involve a review of several items of information required to be included in a Qualification Statement. The City will review the Financial Information disclosed by Proponent and attached to this RFQ. Further, if this RFQ requires a successful Proponent that is awarded an Agreement pursuant to this solicitation to post some type of performance guarantee (e.g. letter of credit, guaranty agreement, etc.), a Proponent must submit with its Qualification a notarized letter from an appropriate financial institution indicating that it is willing to issue such performance guarantee for the Proponent if an Agreement is awarded to it Proponent.

1.13 Examination of Qualification Documents:

1.13.1 Each Proponent is responsible for examining with appropriate care the complete RFQ and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proponent, who is deemed to have included all qualifications in the Qualifications Statement.

1.13.2 Each Proponent shall promptly notify City in writing should the Proponent

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 5 of 44 find discrepancies, errors, ambiguities or omissions in the Qualification Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFQ. Replies to such notices may be made in the form of an addendum to the RFQ, which will be issued simultaneously to all potential Proponents.

1.13.3 The City may in accordance with applicable law, by Addendum, modify any provision or part of the RFQ at any time prior to the Qualification Submittal due date and time.

1.13.4 Each Proponent must confirm Addenda has been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

1.14 Solicitation cancellation or rejection of Proposal. The City may waive any technicalities and formalities in the qualification statement received. Additionally, the City reserves the right to cancel the RFQ in its entirety. Proponents may withdraw their qualification Statement as long as it is done prior to opening.

Proponents must submit on company letterhead the request to withdrawal their qualification statement. Withdrawal is not automatically granted and will be allowed solely at the City of Hampton’s discretion.

1.15 Award and Execution of Agreement: If the City awards an Agreement pursuant to this solicitation, the City will prepare and forward to the Proponent an Agreement for execution. Upon approval of the Proponent by the City of Hampton, the City will provide the Successful Proponent with an unsigned Agreement. The Proponent shall execute and return three (3) Agreements, with required insurance certificates and other documents as listed in this RFQ or required by the City, within no more than ten (10) calendar days from receipt of the Agreements.

1.16 Illegal Immigration Reform and Enforcement Act: This RFQ is subject to the

Illegal Immigration Reform and Enforcement Act of 2011 (“Act”), formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the Proponent must provide with its Proposal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Proponent Affidavit, Illegal Immigration Reform and Enforcement Act Forms attached herein Appendix B, Required Form Submittals must be submitted with the Proposal at the time of submission. Under State Law, the City cannot consider any Proposal, which does not include the completed forms. Where the business structure of a Proponent is such that Proponent is required to obtain an Employer Identification Number (EIN)

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 6 of 44 from the Internal Revenue Service, Proponent must complete the Proponent Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Proponent itself. Where the business structure of a Proponent does not require it to obtain an EIN, each entity comprising Proponent must submit a separate Proponent Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proponents intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Proponent Affidavit can be found preceding this form in this RFQ.

1.17 Multiple Awards: The City reserves, in its sole discretion, the right to make one (1) award, no award, or award to multiple Proponents.

1.18 Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the Required Submittal Forms unless otherwise indicated in this RFQ.

1.19 Conflict of Interest: Proponents are advised to read and familiarize themselves with the conflict-of-interest provisions of this RFQ. The City reserves the right to issue RFQs for specific projects that are independent of RFQ No.2024-100 Architectural Services for City of Hampton, Georgia. Except as stated in this RFQ these Instructions, and the Notice to Proponents concerning Conflicts of Interests, successful Proponents under this RFQ are not precluded from responding to such solicitations.

1.20 Tax Exemption Status: The City is exempt from Federal Excise Tax or Georgia

Sales Tax with regard to goods and services purchased directly by City of Hampton.

Exemption certificates furnished upon request.

1.21 Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Proponent. All materials, labor and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall apply to the contract throughout and will be deemed to be included in the contract the same as though herein written out in full.

1.22 Negotiations/Best and Final Offers: The City reserves the right to negotiate specifications, terms and conditions, which may be necessary or appropriate for the accomplishment of the intent of this RFQ. The City may require the submission of Best and Final Offers and may require that this RFQ and Proponent’s response be incorporated in full or in part as Contract Documents. The RFQ and all responses, supplemental information, and other submissions provided by Proponent during

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 7 of 44 discussions or negotiations may be held by the City as contractually binding upon Proponent. The City may seek clarification from a Proponent at any time during the procurement process, and failure of a Proponent to timely respond may be cause for rejection of Proponent’s proposal.

BALANCE OF PAGE INTENTIONALLY LEFT BLANK

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2. INTRODUCTION

The City of Hampton, Georgia is seeking a statement of qualifications from architectural firms for design services of expansion, renovations, and new construction for a variety of capital improvement projects to include James Street Fire Station Renovation, Catherine S. Williams Community Center Renovation and Expansion, Existing City Hall Renovation, and Hampton’s new City Hall.

The consultant shall have the ability to provide in-house services, or the capacity to sublet services including but not limited to facility condition assessment, site selection consulting, feasibility studies, master planning, architectural design, interior design, acoustical evaluation and design, produce new plans of existing facilities, life safety system design, building information modeling (BIM), accessibility assessment, and technology infrastructure design.

Consultants who plan to sublet any of the required services of a project contained in this RFQ shall include the name of the company(ies) and description of project services that may be potentially sublet.

This solicitation is not for specific projects, but for specific services. The services are to be rendered for the duration of the contract term. The City intends to award contracts to approximately three (3) architectural firms; however, the exact number will be determined depending on the quality, diversity and responsiveness of the RFQ’s received. The City does not guarantee a specific number or dollar amount of projects will be contracted.

Additional professional services may be added at the discretion of the OWNER, under the terms of this agreement.

3. SCOPE OF WORK

The Proponent shall provide Architectural Services to the City of Hampton, Georgia as specified in this RFQ and further defined as Attachment A: Scope of Work (SOW) incorporated herein by reference.

The city solicits RFQ from qualified, licensed, and responsible firms interested in providing services as Type A: Large-scale Consulting Companies or Type B: Commercial Architectural Services companies.

Type A: Large-scale consulting companies that offer comprehensive services, including engineering, architecture, urbanism and planning, interior architecture, and landscape architecture.

Type B: Small-scale architecture companies that offer design services for single use buildings and spaces intended for commercial and civic purposes.

Introduction

The city has identified buildings throughout the city which vary in degree of complexity and size. The city own properties are underutilized and/or outdated functionally such that immediate improvements are required. The properties

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 9 of 44 include Cherry Street “Old Fire Station” building, Catherine S. Williams Community Center, Hampton Historic Train Depot a/k/a Glenn Mitchell Administration and Community Building, Hampton City Hall, and 24 E. Main Street building.

Additionally, the city’s capital improvement plan includes architectural designs for a new city hall and a new community center.

Background

Cherry Street “Old Fire Station” building (7 Cherry Street). Constructed in 1950, this 1,500-sf facility served as the city as Fire Resue Station, Hampton Fire Station No. 1. The city owns the building and 0.19-acre parcel of land which building is sited. The building is currently being used for storage and the land is used as public parking for the downtown business district. The fire station is located within the City of Hampton’s Main Street District, Hampton Downtown Development Authority designated area, and Downtown Commercial Historic District. The city intends to renovate the structure for commercial use.

Catherine S. Williams Community Center (14 Old Griffin Road). Opened on November 24, 1974 as Fortson Public Library, this was the first public library within the city limits. The land for the building was donated by Hampton resident Ed Fortson. Library construction began with a donation of $5,000 dollars as documented in City Council notes from July 11, 1972. The completed Application for Construction Grant under Title II of the Library Services Construction Act (signed on December 15, 1972) authorized the construction of the Fortson Public Library.

The City had to raise $60,000 matching funds with the Department of Education to cover the $120,000 costs. Later dedicated on February 28, 2019 to Catherine Solomon Williams, the first African American City County member in Hampton’s history. Mrs. Williams was elected to the Hampton City Council in 1991 and spent her life depositing the best parts of herself to the lives of others. The idea to dedicate the facility was the brainchild of Councilwoman Ann Tarpley (current Mayor) and fellow Councilman Elton Brown. A portrait of Mrs. Catherine S. Williams and a plaque detailing her accomplishments is located prominently in the community center. The facility is used by the Jeremy P. Faulkner American Legion Post 330 for its monthly meetings and is available to rent as an event facility. The city intends to renovate the structure and possibility expand to best utilize the facility for indoor and outdoor activities.

Hampton Historic Train Depot a/k/a Glenn Mitchell Administration and Community Building (20 E. Main Street). Completed in 1881, derives its significance from the role it played in transportation, subsequent area development, architectural integrity and historical associations to the Central of Georgia Railway. The depot was entered into the National Register of Historic Places on September 10, 1979.

The building type identification in GNAHRGIS allows railroad-related building types to be identified as a coal tipple, combination passenger/freight depot, freight depot, office building, passenger depot, passenger terminal (urban), railway agency building, repair/maintenance facility, roundhouse, switching/interlocking station and warehouse. The building was listed for its high architectural integrity exhibited in its brick detailing designed by Augustus Schwab. The depot exhibits (Round-arch style) masonry in the brick construction found about the arches and roofline. The

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 10 of 44 roof has a deep overhang to cover its landing. The city intends to renovate the building ceiling, and acoustics and replace the existing roof.

City Hall (17 E. Main Street). Completed in 1973, functioned as commercial bank until 2001 when the city purchased it from the First Union Bank to convert it to the new City Hall and Council Chambers. The city intends to renovate the building plan to accommodate additional office space and renovation of facilities.

New City Hall and Community Center. The city intends to secure consulting services for the design and development of a new city hall and community center.

It is envisioned that these are separate facilities that may coexist on a new municipal complex site, yet to be determined, or as individual buildings on standalone sites within the city. Funding for the project may include federal and state grants, the city requires Consultant’s fulfillment of Disadvantaged Business Enterprise (DBE) requirements of 49 CFR Part 26 as evaluated by an Evaluation Committee in accordance with the criteria specified.

4. MINIMUM REQUIREMENTS

The Proponent shall have professional licensure through the Georgia State Board of Architects, Interior Designers, Engineering, and Landscape Architecture in their respective areas, in accordance with the services they are providing.

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5. EVALUATION PROCESS

The City desires to select a Proponent whose proposal is determined to be the most advantageous to the City considering the technical and price evaluation criteria listed below. All Proposals will be evaluated by an Evaluation Committee in accordance with the criteria specified in this RFQ as follows:

Relative Weight

ITEM FOR EVALUATION

Scoring Value Maximum Points

5% Executive Summary 5 20% Technical and Management Approach 20 25% Experience and Qualification of Key Staff 25 30% Experience and Performance on Other Projects 30 5% Organizational and Financial Capability 5 5% Consultant’s fulfillment of DBE requirements 5 10% Fee Schedule 10

100% TOTAL SCORE 100

6. PROPOSAL PREPARATION AND GUIDELINES

6.1 Proposal Format

6.1.1 Labeling of Submittal: Proponents are required to submit their proposals labeled as described under section 8.4 of this RFQ.

6.1.2 Letter of Transmittal: The letter is not intended to be a summary of the proposal itself. The letter of transmittal must contain statements and information as listed below:

6.1.2.1 Company name, address, phone number(s), and website.

6.1.2.2 Name, title email address and phone number of the person to contact and who are authorized to represent the firm and to whom correspondence should be directed.

6.1.2.3 Federal and State tax payer identification number of the firm.

A brief statement of your understanding of the services to be performed and make a positive commitment to provide services as specified.

6.1.2.4 Letter must be signed by a corporate officer or person authorized to bind the vendor to the proposal and cost schedule.

6.1.3 Fee Schedule: The Fee Schedule is required affixed and returned in a

Separate and Sealed Envelope with Proponent’s proposal. The Fee Schedule will become a part of the Agreement following negotiations, if any, pursuant to any award. The City may solicit Best and Final Offers, and discussions may be conducted with responsible proponents who submit

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 12 of 44 qualifications determined reasonably susceptible to being selected for award. Please do not include exceptions to the RFQ in the sealed Fee Schedule.

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7. APPENDICES

APPENDIX A: INSURANCE REQUIREMENTS AND BONDING

8.1 Insurance Requirements

The proponent shall be responsible for his/her work and every part thereof and for all materials, tools, equipment, appliances, and properties of any and all description used in connection with this project. The proponent assumes all risks of direct and indirect damage or injury to the property of persons used or employed on or in connection with the work contracted for and of all damage or injury to any person or property where located, resulting from any action, omission, commission, or operation under the contract, or in connection in any way whatsoever with the contracted work. The proponent shall, during the continuance of all work under the contract, provide the following:

8.1.1 Statutory Worker’s Compensation and Employer’s Liability insurance as required by the Labor Code of the State of Georgia and Employers Liability Insurance. Evidence of qualified self-insured status may be substituted.

8.1.2 Commercial General Liability Insurance-The proponent agrees to maintain

Commercial General Liability Insurance in an amount not less than One Million Dollars ($1,000,000) per occurrence subject to a Two Million Dollars ($2,000,000) aggregate. The policy shall include the City of Hampton, its officers and its employees, as additional insured, with primary overage as respects of the City of Hampton, its officers and its employees, all contain a severability of interest provisions.

8.1.3 Professional Liability coverage- The proponent must procure and maintain

Professional Liability Coverage with minimum combined single limits of One Million Dollars ($1,000,000) each occurrence and Two Million Dollars ($2,000,000) aggregate.

8.1.4 Certificates of insurance shall be provided by the Proponent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be subject to review and approval by the City.

No required coverage shall be cancelled, terminated or materially changed until at least 30 days prior written notice has been given to the City. The City reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

8.1.5 Failure on the part of the Proponent to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate the Agreement, or at is discretion may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by the Contract to the City upon demand, or the City may offset the cost of the

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 14 of 44 premiums against any monies due Proponent from the City.

8.1.6 Indemnification

Proponents shall agree to indemnify, defend, save and otherwise hold harmless the, GA, its elected and appointed officials, departments, agencies, boards, authorities, directors, officers, employees, and volunteers against and/or from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs, attorneys’ fees and any other costs associated and/or related in any way to any claim or litigation for or on account of any property damage, injury or death to any person or action related to such brought by any person and/or estate which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract, except to the extent that such loss results from the negligence of The City of Hampton, GA. This indemnity provision shall include activities required for compliance with all applicable environmental laws, ordinances and regulations in effect during the term of the Agreement and continue for a period of two (2) years after termination thereof. The successful Proponent shall protect The City of Hampton, GA from claims involving infringements of patents and/or copyrights. The unauthorized use of patented articles is done at the risk of the Proponent. This indemnity includes any claim or amount arising out of or recovered under the Workers’ Compensation laws of the State of Georgia or arising out of the failure of such vendor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree.

Proponent shall be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. Proponent shall agree to waive all rights of subrogation and/or financial recovery of any kind in favor of the City of Hampton, Georgia, its departments, all elected and appointed officials for losses arising or alleged to have arisen out of any work performed in relation to the contract.

8.2 Bonding Requirements:

There are no Bonding Requirements for this RFQ.

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APPENDIX B: REQUIRED FORM SUBMITTALS

8.3 Failure to submit any of the items below may cause rejection of the Proposal.

Vendor’s Information Form Vendor’s Execution of Proposal Form W-9 Form Business Entity Certificate Non-Conflict of Interest Non-Collusion Affidavit Acknowledgement of Proponent Reference and Release Form Acknowledgement of Insurance Requirements Certificate of Authority-Joint Venture Illegal Immigration Reform Act-Proponent Affidavit Illegal Immigration Reform Act-Sub-proponent Affidavit Sub-proponent Information Sheet Copy of Business License

8.4 Label the Sealed Bid Envelope as follows:

From:

RFQ#2024-100 Architectural Services for the City of Hampton, Georgia

RFQ OPENING DATE:_

DELIVER ONLY TO :

City of Hampton Attn:

City Manager 17 East Main Street South Hampton, GA 30228

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CITY OF HAMPTON

VENDOR’S INFORMATION FORM

Legal Business Name:

Street Address:

City, State & Zip:

Type of Business: State of Registration:

Name & Title of Authorized Signer:

Primary Contact:

Phone Fax:

Email:

Company Website:

Has your company ever been debarred from doing business with any federal, state or local agency: Yes No

If yes, please state the agency name, dates, and reason for debarment.

This page must be completed and submitted with proposal

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VENDOR’S EXECUTION OF PROPOSAL FORM

Date:

The potential Proponent certifies the following by placing an “X” in all blank spaces:

That this Request for Proposal was signed by an authorized representative of the firm.

That the potential Proponent has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all fees are listed in the Fee Schedule.

That the potential Proponent agrees to the conditions as set forth in this Request for Qualifications with no exceptions.

Therefore, in compliance with the foregoing proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within ninety (90) days from the date of opening, to furnish the services for the prices quoted within the timeframe required.

Business Name

Authorized Signature Date

Typed Name & Title

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BUSINESS ENTITY CERTIFICATE

(a) CORPORATE CERTIFICATE

I, , certify that I am the

(title) of the Corporation named as Bidder herein, same being organized and incorporated to do business under the laws of the State of ; that who executed this Bid on behalf of the Bidder was, then and there, (title) and that said Bid was duly signed by said officer for and on behalf of said corporation, pursuant to the authority of its governing body and within the scope of its corporate powers.

This day of , 20____.

(Printed Name)

(Signature)

(Corporate Seal must be affixed above)

(b) PARTNERSHIP, LLC AND OTHER ENTITIES

I, , certify that I am authorized to sign to commit named a Bidder in the foregoing Bid.

That said company is formed under the laws of the State of .

This day of , 20 .

(Printed Name)

(Signature)

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NON-CONFLICT OF INTEREST

By submitting a proposal in response to this solicitation, Proponent represents that in the preparation and submission of this proposal, said Proponent did not either directly or indirectly, enter into any combination or arrangement with any person, Proponent, Corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C.

Section I or Section 59.1-9.1 through 59.1-9.17 or Sections 59.1 – 68.6 through 59.68.8).

Collusion and fraud in bid or proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

Proponent certifies that to the best of its knowledge, no circumstances exist which shall cause a conflict of interest in performing services for the City of Hampton, and that no company or person other than bona fide employees working solely for our firm has been employed or retained to solicit or secure an agreement resulting from this Request for Qualifications.

Signature:

Type Name:

Title:

Firm:

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NON-COLLUSION AFFIDAVIT

I, of the City of , in the County of

, and the State of , of full age, being duly sworn according to law on my oath depose and say that: I am of the firm of .

The respondent making the Proposal for the above named Contract, and that I executed the said Proposal with full authority so to do; that said bidder has not, directly or indirectly, entered into any agreement, participate in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named Contract; and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the City of Hampton relied upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the Contract for the said Proposal.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by:

(Name of Vendor)

Subscribed and sworn to before me

(Signature of Notary Public)

Notary Public of

My Commission expires , 20

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ACKNOWLEDGEMENT OF PROPONENT

STATE OF GEORGIA

COUNTY OF HENRY

Before me, the undersigned authority a Notary Public in and for the State of , on this day personally appeared who, after having first been duly sworn, upon oath did depose and say; that the forgoing proposal submitted by hereafter called “Proponent” is duly authorized agent of said company and that the person signing said proposal has been duly authorized to execute the same. Proponent affirms that it is duly authorized to execute this Proposal, that this company, corporation, firm, partnership or individual has not prepared its proposal in collusion with any other Proponent, and that the contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal.

The undersigned certifies that the proposed costs contained in this proposal have been carefully checked and are submitted as correct and final and if proposal is accepted, agrees to furnish the articles and/or services listed and offered in this document at the prices and terms stated, subject to the conditions and specifications of this Request for Proposal.

Proponent Information:

(Company) (Signature)

(Address) (Printed Name)

(City, State, Zip) (Title)

Sworn to and subscribed before me this day of 20 .

Notary Public in and for the State of (Seal)

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REFERENCE AND RELEASE FORM

List at least four (4) references for the Prime proponent and each proposed sub-proponent using a separate Reference and Release Form for each. Provide the information requested in the form below for the contact person who will verify the Proponent’s experience and ability to perform the type of services listed in the RFQ.

Reference #1:

Name of Company/Entity:

Mailing Address:

City/State/Zip Code:

Contact Person Name:

Contract Person Phone No.:

Date Work Performed:

Brief Description of Work Performed:

Reference #2:

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 29 of 44

Reference #3:

Reference #4:

REFERENCE CHECK RELEASE STATEMENT

I hereby authorize you to contact the references provided above for purposes of the RFQ.

Signed Title

(Authorized Signature)

Company Name □ Proponent

□ Sub-proponent Date

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 30 of 44

ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

I , as an authorized agent of shall comply completely and promptly with all insurance requirements contained in RFQ No. 2024-100 Architectural Services for the City of Hampton, Georgia pertaining to insurance and/or bonding.

Proponent understands that it is required to share the City’s insurance and/or bonding requirements with the appropriate surety company(s) and/or insurance brokers, agents, underwriters, etc. prior to any award of a contract and to take all necessary steps to ensure compliance with the applicable bonding, insurance and endorsement requirements without delay. Proponent understands, acknowledges and agrees that its failure to fully comply with these requirements within five (5) days and no more than ten (10) days of the date proponent receives a final contract from the City, may result in the forfeiture of the bid guarantee submitted with its proposal and/or the disqualification of Proponent from further consideration for the contract.

By executing this Acknowledgement of Insurance Requirements, I represent that I am authorized to make the representations contained herein on behalf of . Further by signing below, I represent that understands and agrees to unconditionally comply with all requirements related to bonding and/or insurance contained in the City’s contract attached hereto as Appendix A.

Date: , 20 .

Corporate Proponent Non-Corporate Proponent

Name:

Name:

Notary Public (Seal) Notary Public (Seal) My Commission Expires: My Commission Expires:

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 31 of 44

CERTIFICATE OF AUTHORITY – JOINT VENTURE

(Separate Certificate to be submitted by each joint venture partner)

I, , certify that:

(Name of secretary if Venturer is a corporation, Manager, or CEO if Venturer is a LLP of Venturer)

I am the of , (hereinafter “Venturer”);

(Title of person executing Certification) (Name of joint venture partner)

Venturer is a partner and participation in the joint venture having submitted the

Request for Proposal No. 2024-100 for Architectural Services.

Venturer is organized and incorporated to do business under the laws of the State of ; and

Said Request for Proposal No. 2024-100 was duly signed by said officer for and on behalf of said Venturer and the Proponent pursuant to the authority of the governing body of each and within the scope of its corporate powers.

I further certify that the names and addresses of the owners of all the outstanding stock or ownership interest in Venturer as of this date are as follows:

By:

Signature of Person Executing Certification

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 32 of 44

ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT

Proponent Affidavit under O.C.G.A. § 13-10-91(b) (1)

By executing this affidavit, the undersigned proponent verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance for services on behalf of The City of Hampton, has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned proponent will continue to use the federal work authorization program throughout the contract period and the undersigned proponent will contract for the physical performance of services in satisfaction of such contract only with sub-proponents who present an affidavit to the proponent with the information required by O.C.G.A. § 13-10-91(b). Proponent hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Proponent

RFQ No. 2024 -100 Architectural Services Name of Project

The City of Hampton Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (City), (State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and sworn before me on this the day of . 20 .

Notary public My Commission Expires

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 33 of 44

ILLEGAL IMMIGRATION AND ENFORCEMENT ACT

SUB-PROPONENT AFFIDAVIT under O.C.G.A. § 13-10-91(b) (3)

By executing this affidavit, the undersigned sub-proponent verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with ( (name of proponent)) on behalf of the City of Hampton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-proponent will continue to use the federal work authorization program throughout the contract period and the undersigned sub-proponent will contract for the physical performance of services in satisfaction of such contract only with sub-sub-proponents who present an affidavit to the sub-proponent with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned sub-proponent will forward notice of the receipt of an affidavit from a sub-sub-proponent to the proponent within five business days of receipt. If the undersigned sub-proponent receives notice of receipt of an affidavit from any sub- sub-proponent that has contracted with a sub-sub-proponent to forward, within five business days of receipt, a copy of such notice to the proponent. Sub-proponent hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Sub-Proponent

RFQ No. 2024-100 Architectural Services Name of Project

The City of Hampton Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (County), (State)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and sworn before me on this , day of , 20 .

Notary Public (Seal) My Commission Expires

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 34 of 44

8. ATTACHMENTS

Attachment A:

Scope of Work

RFQ 2024-100

Architectural Services

The ARCHITECT will work with the OWNER to coordinate and integrate the overall management; architectural design, interior design; and construction review for each project assigned. In general, the ARCHITECT will oversee project management & planning, scope development, work progress monitoring, project schedule maintenance, design, specifications, construction review, construction bid documents, and project cost control, as well as address additional design related tasks specifically requested by the OWNER.

The ARCHITECT will prepare and submit a TASK ORDER FORM (TOF) to be executed between the OWNER and the ARCHITECT for each specific project, report, study, task, etc.

(unless directed otherwise by the OWNER), which will specify the scope of services, schedule, and fee arrangement. Each TOF will reference this AGREEMENT and be an amendment to this AGREEMENT. The OWNER has the option to direct the ARCHITECT to utilize an alternative method to the TOF (as warranted by the work task requested) including memo, email or other similar and acceptable documentation method.

It will be the responsibility of the ARCHITECT to periodically update the OWNER regarding incurred fees for the various projects under this AGREEMENT as it relates to an estimated project budget in the event that a budget revision is warranted by the work effort undertaken, or anticipated, by the ARCHITECT and as agreed, to by the OWNER. ARCHITECT and OWNER will also periodically review project progress and schedules to ensure timely completion of work.

The ARCHITECT will include the necessary documentation pertaining to any proposed, or anticipated, subconsultants within the TOF for review and approval by OWNER prior to implementation of the specific work task. Prior to engaging the services of a subconsultant, designated representatives from the OWNER and ARCHITECT will discuss the project specific needs, budget and schedule factors that must be adhered to. The designated representatives will then proceed with a course of action to identify and select a qualified subconsultant. Once the list of subconsultants is identified, the designated representatives will then establish a selection process that is mutually agreeable to both parties. It is anticipated that the process will likely involve one of the following processes:

1. Direct selection of a specific subconsultant that is most qualified to perform the desired services;

2. Solicitation of qualifications from various subconsultants followed by issuance of a Request for Proposals (RFQ) from a specified list;

3. Other appropriate methods of selecting qualified professionals to assist with the provision of professional services.

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 35 of 44

In each case, where a subconsultant is anticipated to be contracted to perform professional services to the City under this AGREEMENT, the selection process will include representatives from both the OWNER and ARCHITECT unless the OWNER directs the ARCHITECT otherwise.

OWNER and ARCHITECT, in consideration of their mutual covenants herein, agree in respect of the performance of professional ARCHITECT and management services by ARCHITECT and the payment for those services by OWNER as set forth below.

SECTION 1: GENERAL PROJECT MANAGEMENT AND CONSULTING

ARCHITECTURAL SERVICES

Description. ARCHITECT shall serve as Consulting ARCHITECT to OWNER and shall provide project management and consulting architectural services, from time to time, as requested by OWNER. These services will be provided on a formal (written) or informal (verbal) basis as determined by the circumstances and the wishes of the OWNER. Examples of General Project Management and Consulting Architectural Services would include, but not be limited to, the following:

a) Review of existing system data and providing of advice pertaining to operations, planning, expansion, repair or other matters that may be of concern to OWNER.

b) Serve as consulting ARCHITECT on behalf of the OWNER to various subconsultants as it relates to project planning, scope of work development, work progress oversight, project QA/QC, budget review/management, schedule and construction oversight.

c) Preparation of architecture studies, alternative evaluations, reports, cost estimates, financial analysis, or other architecture documents specifically requested by

OWNER.

d) Provide other architecture related services as may be requested and authorized by the OWNER.

SECTION 2: BASIC ARCHITECTURAL SERVICES

Basic Architectural Services include those services normally associated with building expansion, renovations, new construction, and construction contract administration.

Architectural services will typically include, but not be limited, to the following:

a) Schematic Design, the ARCHITECT shall:

i. In consultation with OWNER, and based on the available data, the ARCHITECT shall provide sufficient site analysis to include climatic, geographical, historical, social, legal, and infrastructural context of a given site. The site analysis presentation should include visual representation of the site in the form of annotated photographs, initial sketches, site mapping, and site analysis diagrams. The analysis may require consulting with various design professionals

RFQ NO. 2024-100 Architectural Services for the City of Hampton, Georgia Page 36 of 44 and necessitate consideration and input from the community as a whole or those in which the project is based and thus impacting the most.

ii. Advise OWNER if additional data or professional services of the types described in this AGREEMENT are necessary and procure the necessary services.

iii. Based on consultation with the OWNER, the ARCHITECT will prepare the building program, define the project specific objectives, scope of work, schedule, and preliminary budget for projects specified by the OWNER.

iv. Prepare preliminary design sketches, plans, elevations, sections, perspectives, study models, and the like, to present to the OWNER.

b) Design Development, the ARCHITECT shall:

i. Produce architectural to scale, detail drawings in plans, elevations, sections, etc.

of the proposed building expansion, renovation, and/or new construction. Design documents typically include a site plan, floor plans, ceiling plans, sections, elevations, and details. This set may also include MEP (mechanical, electrical, and plumbing) drawings, civil engineering drawings, and landscape architectural drawings.