RFQ 2024-01 Recessed Markers Install.pdf

Revised 10/2023 Page 1

REQUEST FOR QUOTES (RFQ) #2024-01

Issue Date: January 10, 2024

Project Name: Rural Arterial Recessed Raised Pavement Markers Project Quote Due Date/Time: February 8, 2024, 2:00 PM PST Procurement Analyst: Tralee Whitley Email: twhitley@clackamas.us

SUBMIT QUOTES VIA EQUITY HUB’S BID LOCKER LOCATED AT

https://bidlocker.us/a/clackamascounty/BidLocker.

PLEASE NOTE: EMAIL SUBMISSIONS WILL NOT BE ACCEPTED.

1. ANNOUNCEMENT AND SPECIAL INFORMATION

Quoters are required to read, understand, and comply with all information contained within this Request for Quotes (“RFQ”). All quotes are binding upon Quoter for sixty (60) days from the Quote Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the time the expense is incurred. The Policy may be found at https://www.clackamas.us/finance/terms.html.

RFQ Documents can be downloaded from OregonBuys at the following address:

https://oregonbuys.gov/bso/ Document No. S- C01010-00009121. Prospective Quoters will need to sign in to download the information and that information will be accumulated for a Plan Holder's List.

Prospective Quoters are responsible for obtaining any addenda or clarifying questions from OregonBuys.

Submitting Quotes: Bid Locker Quotes will only be accepted electronically via a secure online submission service, Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed quote documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated above or as modified by Addendum.

LATE QUOTES WILL NOT BE ACCEPTED.

C. Quoters must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Quoters with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters may not communicate with County employees or representatives about the RFQ during the procurement process until the Procurement office has notified Quoters of the selected Quoter.

Communication in violation of this restriction may result in rejection of a Quoter.

Procurement Division Public Services Building

2051 Kaen Road Oregon City, OR 97045

(503) 742-5444 (Office) mailto:twhitley@clackamas.us https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/finance/terms.html https://oregonbuys.gov/bso/ https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/how-to-bid-on-county-projects

Revised 10/2023 Page 2

2. SCOPE

The purpose of this RFQ is to provide and install recessed raised pavement markers on 51 miles of rural two-lane county arterial and collector roads, according to the scope of work provided herein.

Install Bi-Directional Yellow Type 1AR Markers, Recessed, on the following rural arterial roadways:

Road Number Road Segment

Beg

MP

End

MP

Length (mi)

RPM

Qty

23049 222nd Dr - OR212 to County line 0.00 3.04 3.04 404 23011 232nd Dr - OR212 to OR224 0.00 1.90 1.90 254 23036 242nd Ave - OR212 to County Line 0.00 3.03 3.03 403 14021 282nd Ave - OR212 to County Line 0.00 2.00 2.00 267 30055 Airport Rd - Arndt Rd to Miley Rd 0.00 1.62 1.62 217 52033 Beavercreek Rd - OR211 to MP 7.82 0.00 7.82 7.82 1035 14020 Bluff Rd - County Line to Sandy City Limits 0.00 4.64 4.64 615 22225 Compton Rd - US26 to Orient Drive 0.00 0.56 0.56 77 14019 Compton Rd - Orient Drive to 362nd 0.56 1.38 0.82 111 25045 Firwood Rd - US26 to Wildcat Mountain Rd 0.03 3.31 3.28 436 34015 Hayden Rd - OR211 to Springwater Rd 0.00 1.21 1.21 163 23142 Kelso Rd - US26 to Bluff Rd 2.95 5.10 2.15 287 32020 Leland Rd - Beavercreek Rd to O.C. city limits 0.00 4.86 4.86 645 42045 Molalla Ave - OR213 to Molalla City Limits 0.00 2.01 2.01 268 24037 Orient Dr - US26 to County Line 0.06 4.46 4.40 584 31040 South End Rd - OR99E to Parrish Rd 0.00 2.31 2.31 308 13009 Tillstrom Rd - 242nd Ave to Foster Rd 0.00 3.60 3.60 478 31021 Township Rd - Central Point Rd to Mulino Rd 0.00 1.60 1.60 214

Totals 50.85 6800

The recessed RPMs will supplement existing centerline pavement markings, and will be spaced at 40 feet. Install markers per the following:

• Oregon Standard Drawing TM517, Bi-Directional Recessed Pavement Marker Detail. (attached)

• Oregon Standard Specifications for Sections 00850 and 00855.

Work Zone Traffic Control Provide temporary work zone traffic control in accordance with the Manual on Uniform Traffic Control Devices and Oregon Temporary Traffic Control Handbook. Work will be performed on roadways that are open to public traffic. All work zone traffic control will be considered incidental and no separate payment will be made.

Prevailing Wage Rates requirements apply to this project because the maximum compensation for all owner-contracted work is more than $50,000. The selected contractor and all subcontractors shall comply with the provision of ORS 279C.800 through 279C.870, relative to the Prevailing Wage Rates and the required public works bond.

PREVAILING WAGE RATES for Public Works Contracts in Oregon, January 5, 2024, which can be downloaded at the following web address:

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx. The Work will take place in Clackamas County, Oregon.

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx

Revised 10/2023 Page 3

Bonds:

• Performance and Payment Bonds will be a required item for the awarded contract.

• Quotes in excess $100,000, must include a Bid Bond.

Project Estimate: $100,000.00 - $130,000.00

Key Dates:

All Basic Bid Work may begin upon issuance of Notice to Proceed (“NTP”) Substantially Completion: June 30, 2024

The following items are included and incorporated within this RFQ:

• Oregon Standard Drawing TM517, Bi-Directional Recessed Pavement Marker Detail.

3. SAMPLE CONTRACT

Submission of a Quote in response to this RFQ indicates Quoter’s willingness to enter into a contract containing substantially the same terms of the Public Improvement Contract, which can be found at:

https://www.clackamas.us/finance/terms.html, including the Clackamas County General Conditions dated October 13, 2021. No action or response to the sample contract is required under this RFQ.

4. QUOTE

Quotes should be short and concise with the following information:

A. The Attached Bid Schedule;

a. Price must be fully loaded per each unit and include all parts and labor.

B. Quote Certification Form.

5. EVALUATION

The quote received from the lowest responsive responsible Quoter will be awarded a contract. The "lowest responsive responsible Quoter" is the lowest Quoter who has substantially complied with all requirements of the Request for Quote and who can be expected to deliver promptly and perform reliably in the determination of Clackamas County.

https://www.clackamas.us/finance/terms.html

Revised 10/2023 Page 4

QUOTE CERTIFICATION FORM

RFQ #2024-01

Submitted by: ____________________________________________________________________ (Must be entity’s full legal name)

Each Quoter must read, complete and submit a copy of this Clackamas County Certification with their Quote. Failure to do so may result in rejection of Quote. By signature on this Certification the undersigned certifies that they are authorized to act on behalf of the Quoter and that under penalty of perjury the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Quoter is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS

305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Quoter to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Quoter has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Quoter or will Quoter discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST

The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFQ, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Quoter to submit this Quote. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a quote for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFQ (including any attachments); and

2. Are an authorized representative of the Quoter, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Quote or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFQ and Quote; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFQ.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State: ____________________

Revised 10/2023 Page 5

CLACKAMAS COUNTY

INSTRUCTIONS TO QUOTERS

Quotes are subject to the applicable provisions and requirements of the Clackamas County Local Contract Review Board Rule C-047-0270 (Intermediate Procurements) and Oregon Revised Statutes.

QUOTE PREPARATION

1. QUOTE FORMAT: Quotes must be must be submitted as indicated in the RFQ.

2. CONFORMANCE TO RFQ REQUIREMENTS: Quotes must conform to the requirements of the RFQ. Unless otherwise specified, all items quoted are to be new, unused and not remanufactured in any way. Any requested attachments must be submitted with the quote and in the required format. Quote prices must be for the unit indicated on the quote. Failure to comply with all requirements may result in quote rejection.

3. ADDENDA: Only documents issued as addenda by Clackamas County serve to change the RFQ in any way. No other directions received by the Quoter, written or verbal, serve to change the RFQ document. NOTE: IF YOU HAVE RECEIVED A COPY OF THE RFQ, YOU SHOULD CONSULT OREGONBUYS (https://oregonbuys.gov/bso/view/login/login.xhtml) TO ENSURE

THAT YOU HAVE NOT MISSED ANY ADDENDA OR ANNOUNCEMENTS. QUOTERS

ARE NOT REQUIRED TO RETURN ADDENDUMS WITH THEIR QUOTE. HOWEVER,

QUOTERS ARE RESPONSIBLE TO MAKE THEMSELVES AWARE OF, OBTAIN AND

INCORPORATE ANY CHANGES MADE IN ANY ADDENDA ISSUED, AND TO

INCORPORATE ANY CHANGES MADE BY ADDENDUM INTO THEIR FINAL QUOTE.

FAILURE TO DO SO MAY, IN EFFECT, MAKE THE QUOTER'S QUOTE NON-

RESPONSIVE, WHICH MAY CAUSE THE QUOTE TO BE REJECTED.

4. USE of BRAND or TRADE NAMES: Any brand or trade names used by Clackamas County in the specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition.

Quoters may submit quotes for substantially equivalent products to those designated unless the RFQ provides that a specific brand is necessary because of compatibility requirements, etc. All such brand substitutions shall be subject to approval by Clackamas County.

5. PRODUCT IDENTIFICATION: Quoters must clearly identify all products quoted. Brand name and model or number must be shown. Clackamas County reserves the right to reject any quote when the product information submitted with the quote is incomplete.

6. FOB DESTINATION: Unless specifically allowed in the RFQ, QUOTE PRICE MUST BE F.O.B. DESTINATION with all transportation and handling charges included in the Quote.

7. DELIVERY: Delivery time must be shown in number of calendar days after receipt of purchase order.

8. EXCEPTIONS: Any deviation from quote specifications, or the form of sample contract referenced in this RFQ, may result in quote rejection at County’s sole discretion.

9. SIGNATURE ON QUOTE: Quotes must be signed by an authorized representative of the Quoter. Signature on a quote certifies that the quote is made without connection with any person, firm or corporation making a quote for the same goods and/or services and is in all respects fair and without collusion or fraud. Signature on a quote also certifies that the Quoter has read and fully understands all quote specifications, and the sample contract referenced in this RFQ (including insurance requirements). No consideration will be given to any claim resulting from quoting without comprehending all requirements of the RFQ.

10. QUOTE MODIFICATION: Quotes, once submitted, may be modified in writing before the time and date set for quote closing. Any modifications should be signed by an authorized representative, and state that the new document supersedes or modifies the prior quote. Quoters may not modify quotes after quote closing time.

11. QUOTE WITHDRAWALS: Quotes may be withdrawn by request in writing signed by an authorized representative and received by Clackamas County prior to the Quote Due Date/Time.

Quotes may also be withdrawn in person before the Quote Due Date/Time upon presentation of appropriate identification.

12. QUOTE SUBMISSION: Quotes may be submitted by returning to Clackamas County Procurement Division in the location designated in the introduction of the RFQ; however, no oral https://oregonbuys.gov/bso/view/login/login.xhtml

Revised 10/2023 Page 6 or telephone quotes will be accepted. Envelopes, or e-mails containing Quotes should contain the RFQ Number and RFQ Title.

QUOTE EVALUATION AND AWARD

1. PRIOR ACCEPTANCE OF DEFECTIVE PROPOSALS: Due to limited resources, Clackamas County generally will not completely review or analyze quotes which fail to comply with the requirements of the RFQ or which clearly are not the best quotes, nor will Clackamas County generally investigate the references or qualifications of those who submit such quotes.

Therefore, neither the return of a quote, nor acknowledgment that the selection is complete shall operate as a representation by Clackamas County that an unsuccessful quote was complete, sufficient, or lawful in any respect.

2. DELIVERY: Significant delays in delivery may be considered in determining award if early delivery is required.

3. CASH DISCOUNTS: Cash discounts will not be considered for award purposes unless stated in the RFQ.

4. PAYMENT: Quotes which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

5. INVESTIGATION OF REFERENCES: Clackamas County reserves the right to investigate references and or the past performance of any Quoter with respect to its successful performance of similar services, compliance with specifications and contractual obligations, and its lawful payment of suppliers, sub-contractors, and workers. Clackamas County may postpone the award or execution of the contract after the announcement of the apparent successful Quoter in order to complete its investigation. Clackamas County reserves the right to reject any quote or to reject all quotes at any time prior to Clackamas County's execution of a contract if it is determined to be in the best interest of Clackamas County to do so.

6. CLARIFICATION: Clackamas County reserves the right to seek clarification of each Quote, or to make an award without further discussion of Quotes received.

7. METHOD OF AWARD: Clackamas County reserves the right to make the award by item, groups of items or entire quote, whichever is in the best interest of Clackamas County.

8. QUOTE REJECTION: Clackamas County reserves the right to reject any and all quotes for any reason including, but not limited to, a Quoter’s failure to constitute as a responsible bidder under ORS 279B.110 and LCRB C047-640-1-c-F-iii.

9. QUOTE RESULTS: Quoters who submit a quote will be notified of the RFQ results. Awarded quote files are public records and available for review by submitting a public records request or by appointment.

RFQ #2024-01 Price Schedule Clackamas County Traffic Maintenance Recessed Raised Pavement Markers Project Roads

Road Road

Number From

MP

To

MP

Dist.

(mi)

RPM

Qty

Unit Price

(ea) Amount

222nd Dr - OR212 to County line 23049 0.00 3.04 3.04 404 232nd Dr - OR212 to OR224 23011 0.00 1.90 1.90 254 242nd Ave - OR212 to County Line 23036 0.00 3.03 3.03 403 282nd Ave - OR212 to County Line 14021 0.00 2.00 2.00 267 Airport Rd - Arndt Rd to Miley Rd 30055 0.00 1.62 1.62 217 Beavercreek Rd - OR211 to MP 7.82 52033 0.00 7.82 7.82 1035 Bluff Rd - County Line to Sandy City Limits 14020 0.00 4.64 4.64 615 Compton Rd - US26 to Orient Drive 22225 0.00 0.56 0.56 77 Compton Rd - Orient Drive to 362nd 14019 0.56 1.38 0.82 111 Firwood Rd - US26 to Wildcat Mountain Rd 25045 0.03 3.31 3.28 436 Hayden Rd - OR211 to Springwater Rd 34015 0.00 1.21 1.21 163 Kelso Rd - US26 to Bluff Rd 23142 2.95 5.10 2.15 287 Leland Rd - Beavercreek Rd to O.C. city limits 32020 0.00 4.86 4.86 645 Molalla Ave - OR213 to Molalla City Limits 42045 0.00 2.01 2.01 268 Orient Dr - US26 to County Line 24037 0.06 4.40 4.40 584 South End Rd - OR99E to Parrish Rd 31040 0.00 2.31 2.31 308 Tillstrom Rd - 242nd Ave to Foster Rd 13009 0.00 3.60 3.60 478 Township Rd - Central Point Rd to Mulino Rd 31021 0.00 1.60 1.60 214

Totals 50.85 6800 Total Bid

Total Price:____________________________________________________

Name of Firm:___________________________________________________

Print Name:__________________________________________________________

Signature:_________________________________________________Date:______________

TM517

RECESSED PAVEMENT MARKERS

T M

.d g n

Updated to better fit ODOT drafting standards07-2021

07-06-2021N/A

Taper

Taper

L E G E N D

Direction of Travel

Taper

MONO-DIRECTIONAL RECESSED PAVEMENT MARKER DETAILBI-DIRECTIONAL RECESSED PAVEMENT MARKER DETAIL

Top of pvmt.

4040 40 both left and right in this symbol Bi-directional yellow marker reflects yellow

Taper

Top of pvmt.

reflects white to the left in this symbol Mono-directional crystal white marker

To be accompanied by Standard Dwg. Nos. TM502 and TM515

A A A A

SECTION A - A SECTION A - A

PLAN VIEW PLAN VIEW

Level 6" in level recess Center pavement marker

TaperTaper to top of marker

" from top of pvmt. 16 1" +/- 16

"8 1" +/- 8 top of pvmt.

Recess level with

"8 1" +/- 8 the level recess near the short taper in Install pavement marker

Level 12" to top of marker

" from top of pvmt. 16 1" +/- 16

TaperTaper top of pvmt.

Recess level with

9" Typ.

the current Oregon Standard Specifications.

All materials shall be in accordance with

DATE REVISION DESCRIPTION

OREGON STANDARD DRAWINGS

DATE

SDR

BOOK NO.

CALC.

Effective Date: December 1, 2023 - May 31, 2024

Professional Engineer.

first consulting a Registered and should not be used without sole responsibility of the user principles and practices, is the generally accepted engineering designed in accordance with

Standard Drawing, while

The selection and use of this