RFQ_19TU1526Q3642_Minibus.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19TU1526Q3642, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TU1526Q3642, Schedule of Supplies/Services, Block 20

Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Statement of Work, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

EXHIBIT A

• Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law

RFQ 19TU1526Q3642 - MY2026+ LWB 8+1 Minibus - U.S. Embassy Ankara, Türkiye | Page 1 of 54

SOLICITATION FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15886825

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TU1526Q3642

6. SOLICITATION ISSUE DATE

July 16th, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Anthony Chang, GSO or Procurement Specialist

b. TELEPHONE NUMBER(No collect calls)

+90-312-294 00 00

8. OFFER DUE DATE/ LOCAL

TIME

August 4th, 2026, NLT 3:00 p.m.

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

General Services Office, U.S. Embassy of Ankara

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Çukurambar Mah. 1480 Sk. No 1, Çankaya, Ankara, Türkiye

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy of Ankara GSO

Çankaya, Ankara, Türkiye

U.S. Embassy of Ankara RSO

Çankaya, Ankara

17a CONTRACTOR CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY U.S. Embassy of Ankara Financial Management Center

Çankaya, Ankara

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

MY2026 or newer long-wheelbase 8+1 minibus, LHD, automatic, front or rear-wheel drive, 2.0L diesel, Euro 6.2/Turkish-EU homologated. See Section 1 for delivery categories, documentation, and salient characteristics.

each

USD or TRY

USD or TRY

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print) Anthony Chang

31c. DATE SIGNED

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19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TU1526P3642

PRICES, BLOCK 23

I. SCOPE OF PURCHASE

The Contractor shall supply and deliver:

• One (1) brand-new, factory-produced MY2026 or newer long-wheelbase 8+1 passenger minibus/people carrier.

General Requirements (vehicle)

The vehicle shall be:

• Brand-new, unused, left-hand drive, long-wheelbase, low-roof 8+1 passenger minibus/people carrier with sliding passenger door access and rear cargo liftgate/tailgate.

• Equipped with an automatic transmission and front or rear-wheel-drive capability suitable for official urban, intercity, and mission-support use.

• Powered by a 2.0-liter class, four-cylinder diesel engine with minimum manufacturer-published output of 125 kW/170 PS and 390 Nm torque, or a functionally equivalent diesel powertrain.

• Built and homologated for the Turkish/EU market and compliant with Euro 6.2 or higher emissions standards, or the current equivalent accepted for registration and road operation in Türkiye.

• Equipped with long chassis / long wheelbase configuration, electric power steering, independent rear suspension, and active stability/traction systems suitable for official transportation under local operating conditions.

• Fitted with advanced safety systems, at a minimum: anti-lock braking system (ABS/EBD), electronic stability control, traction control, hill-start assist, pre-collision/automatic emergency braking with pedestrian protection, lane-keeping assistance, driver alert/fatigue warning, traffic-sign recognition, front/rear parking assistance, and rearview camera. Blind-spot monitoring, rear cross-traffic alert, adaptive cruise control, and 360-degree camera coverage are acceptable when provided as standard equipment or an available manufacturer package.

• Fully capable of legal registration and official operation in Türkiye without post-delivery conversion, retrofitting, or non-standard modifications.

• Covered by a manufacturer-backed warranty valid in Türkiye, with availability of OEM parts and authorized service coverage within Türkiye.

Requirement-Specific Salient Characteristics:

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• Long-wheelbase 8+1 minibus/people-carrier configuration; long chassis with max. overall length approximately 5,500 mm and wheelbase approximately 3,500 mm; automatic transmission; front or rear-wheel drive; Euro 6.2 diesel powertrain; minimum 170 PS/390 Nm performance; and safety, comfort, and support features listed in the specification table below.

Prohibitions and Documentation:

• Only a new, factory-produced vehicle will be accepted. Remanufactured, refurbished, previously registered, used, damaged, gray-market, demonstration, or brokered vehicles that cannot be supported by the manufacturer-authorized channel in Türkiye are not acceptable.

• The offer shall include descriptive literature, completed Table 1 offeror check columns, and a signed compliance statement identifying the offered make, model, model year, trim/configuration, country of origin, VIN/chassis number if available, delivery category, delivery location, warranty support, and compliance with each salient characteristic.

Performance Objective:

The delivered vehicle must provide safe, reliable, fuel-efficient official transportation for up to eight passengers plus driver under local operating conditions in Türkiye, with lifecycle warranty support and OEM parts/service availability through authorized channels in Türkiye.

Detailed technical requirements, delivery categories, required documents, pricing instructions, and inspection/acceptance requirements are provided below and in the associated SF-1449 schedule.

The solicitation does not require a specific make or model. Any reference to Ford Tourneo Custom 320L Titanium/Titanium Plus is descriptive of the desired long-wheelbase 8+1 minibus configuration only.

Offerors may quote any vehicle meeting the salient physical, functional, performance, warranty, delivery, and documentation requirements. To be considered technically acceptable, the offeror must clearly demonstrate compliance with each requirement and identify any proposed deviations or exceptions in its quotation.

II. DELIVERY TERMS AND CONDITIONS

Complete delivery or release-ready handover of the ordered vehicle, standard equipment, solicited accessories, keys, manuals, warranty certificates, and required commercial, shipping, customs-status, release, warranty, and conformity documents must occur within forty-five (45) calendar days after the purchase order is emailed to the awardee.

Category 1 and Category 2 delivery is complete only when the vehicle and required documents are physically tendered at the purchase-order delivery point.

Category 3 delivery is complete only when the vehicle is physically available for Government inspection at the accepted Turkish sea port free-zone/bonded warehouse, all required release documents have been provided, and the warehouse/operator will release the vehicle to the Government or its designated representative without further seller action.

For purposes of this RFQ, the delivery category stated in the accepted quotation and purchase order controls the named delivery point, price inclusions, risk transfer, required documents, and inspection location. The offeror must quote one primary delivery category for the vehicle unless it clearly labels and separately prices alternate delivery categories. The Government will evaluate and accept only the delivery category, named delivery point, and firm-fixed price stated in the resulting purchase order.

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A. Delivery Category 1 - Vehicles Not Present in Türkiye at Time of Offer Submission

For vehicles not physically located in Türkiye at the time of offer submission, the offeror shall quote Delivered at Place (DAP) terms under Incoterms 2020-ICC. The named place shall be a designated bonded warehouse in Ankara, Türkiye, or another Ankara destination identified in the purchase order.

Under Category 1, the seller is responsible for export clearance, origin charges, carriage, transit costs, and risk until the vehicles are placed at the Government's disposal at the named place, on the arriving means of transport and ready for unloading. Unless the purchase order expressly states otherwise, the quoted Category 1 price shall not include Turkish import duties, VAT/KDV, SCT/ÖTV, diplomatic tax-exemption processing, registration charges, or unloading after DAP arrival.

B. Delivery Category 2 - Vehicles Already Located in Türkiye in Free Circulation

For vehicles already located in Türkiye in free circulation, the offeror shall deliver the vehicles to the U.S.

Embassy compound in Çukurambar, Çankaya, Ankara, during receiving hours coordinated in writing with the Embassy.

For this RFQ, "free circulation" means that Turkish import/customs clearance has been completed before delivery; the vehicles are not held in a bonded warehouse, free zone, temporary-storage facility, port hold, lien, or other third-party custody status; and no unpaid seller-controlled port, storage, release, dealer-preparation, or local transportation charges remain. The seller bears all cost and risk through delivery to the Embassy receiving point and shall provide documents required for Embassy registration, warranty activation, and official operation in Türkiye.

C. Delivery Category 3 – Vehicles Already Stocked at a Turkish Sea Port Free-Zone/Bonded Warehouse

Applicability. Category 3 may be quoted only if every vehicle meets all of the following conditions:

• The vehicle is already in Türkiye when the offer is submitted.

• The vehicle is held in one of the following statuses: Turkish sea port custody, free-zone custody, customs warehouse, bonded warehouse, or temporary-storage custody.

• The facility is at a sea port in Istanbul, Kocaeli, Izmir, or Mersin. No other location is acceptable under Category 3.

Place of handover. The handover point is the accepted port/free-zone/bonded warehouse. Category 3 is not DAP Ankara. It is not a free-circulation delivery. Onward delivery or import-clearance support applies only if the purchase order expressly accepts and prices that support.

Quotation details. The quotation must identify:

• exact port and facility name/address;

• warehouse or operator;

• customs/free-zone status;

• VINs or chassis numbers, if assigned;

• storage paid-through date/time;

• release process; and

• person or entity authorized to release the vehicle to the Government or its designated representative.

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Base price. Unless the purchase order separately awards onward delivery, the Category 3 base price must include:

• the vehicle price;

• all seller-responsible costs needed for release-ready handover and Government acceptance at the named facility; and

• all port, free-zone, bonded warehouse, temporary-storage, demurrage, terminal handling, custody, release, gate-out, documentation, and operator charges during the included-charge period below.

After Government acceptance, onward transportation from the facility to Ankara is the Government's responsibility unless separately priced and awarded.

Included-charge period. The quoted firm-fixed price must cover the charges listed above through the earlier of:

• Government acceptance; or

• five (5) business days after the Embassy receives both complete Category 3 release-ready notice and all required Category 3 documents.

Post-acceptance charges. A charge after the included-charge period is payable by the Government only if all of the following are true:

• The charge is caused solely by Government delay.

• The charge is identified before it is incurred.

• The identified details include the charge type, rate, maximum cap, trigger event, and responsible party.

• Those details are in the accepted quotation or in written Contracting Officer approval.

• The charge is not caused by seller/vendor documents, ownership, liens, release authority, warehouse status, inaccurate notice, or coordination failure.

Open-ended price language is not acceptable. Do not use phrases such as:

• "plus port charges," "actual demurrage," "storage TBD," "release costs to be determined," or similar language.

A variable or post-acceptance charge is acceptable only if the purchase order identifies the charge, fixed amount or rate, maximum cap, trigger event, responsible party, and approval requirement.

D. Responsibility Allocation Under DAP / Bonded-Location Delivery

Seller’s Responsibilities:

1. Export packaging, vehicle protection, custody, and preparation appropriate to the delivery category and transport mode.

2. For Category 1, loading, origin handling, export clearance, origin duties/fees, international or domestic carriage to the named DAP place, and all costs and risk required by DAP Incoterms 2020 through arrival at the named place, excluding Government import clearance, duties/taxes, diplomatic exemption processing, registration, and unloading unless the purchase order states otherwise.

3. For Category 2, all seller costs and risk through delivery at the Embassy receiving point, including local transportation, dealer preparation, free-circulation status, release, and any pre-existing charges necessary to make the vehicles registration-ready and available for official operation.

4. For Category 3, all seller costs and risk through release-ready handover and Government acceptance at the accepted port/free-zone/bonded warehouse, including custody, storage, RFQ 19TU1526Q3642 - MY2026+ LWB 8+1 Minibus - U.S. Embassy Ankara, Türkiye | Page 7 of 54 demurrage, handling, release, documentation, and operator charges through the included period defined in Section II.C.

5. Delivery of complete and accurate commercial, shipping, customs-status, conformity, warranty, and release documents required for the applicable delivery category.

6. Protection of the vehicle from damage, loss, unauthorized use, liens, encumbrances, title defects, or third-party release holds until Government acceptance at the named delivery or handover point.

7. Coordination with the Embassy, shipping line, customs broker, local agent, free-zone/bonded warehouse operator, carrier, and/or authorized dealer to avoid demurrage, storage, release, customs, or registration delays caused by missing, inaccurate, or inconsistent vendor documents.

8. Correction, at no additional cost to the Government, of any deficiency, damage, missing component, document discrepancy, release defect, or nonconformity attributable to the seller before acceptance.

Buyer/Government Responsibilities:

1. Unloading at the named DAP destination for Category 1, unless the purchase order states otherwise.

2. Import customs clearance, diplomatic tax-exemption processing, registration coordination, and payment of duties/taxes only to the extent such obligations are legally applicable to the Government, are processed under host-government procedures for the Embassy, and are not seller responsibilities under the accepted delivery category.

3. For Category 3, onward movement from the named Turkish sea port free-zone/bonded warehouse after Government acceptance and release, unless the purchase order separately awards an onward-delivery option to the seller.

4. Final inspection, acceptance, and payment processing in accordance with this solicitation. Any Government-responsible post-acceptance storage or delay charge must be itemized in the accepted quotation or approved in writing by the Contracting Officer before it is incurred.

III. CONTRACT TYPE

This contract shall be awarded as a firm-fixed-price purchase order. Quoted prices must be all-inclusive for the accepted delivery category and named delivery point. The Government will not pay any charge that is not included in the quoted price or expressly identified in the accepted quotation/purchase order with a fixed amount or rate, maximum cap, trigger event, responsible party, and Contracting Officer approval requirement. Prices may be quoted in Turkish Liras or U.S. Dollars as specified in the quotation.

This RFQ does not constitute an obligation on the part of the U.S. Embassy to make an award. The Embassy reserves the right to cancel this RFQ, in whole or in part, at any time. The Contracting Officer reserves the right to reject any or all quotations and to waive informalities or minor irregularities in any quotation received.

This acquisition will be conducted under the Simplified Acquisition Procedures described in FAR Part 13.

No additional compensation shall be made for increases in the cost of labor, materials, transportation, storage, demurrage, release, currency movement, equipment, documentation, or the contractor's failure to accurately estimate costs, delivery feasibility, customs/free-zone status, or performance challenges.

IV. GENERAL CONDITIONS

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• Offerors must identify the applicable delivery category, named delivery point, delivery period, and firm-fixed price basis in the quotation: Category 1 - vehicle not present in Türkiye; Category 2 -vehicle already located in Türkiye in free circulation; or Category 3 - vehicle already stocked at a Turkish sea port free-zone/bonded warehouse located only at Istanbul, Kocaeli, Izmir, or Mersin ports. Quotations that do not identify the category and named point, or that contain open-ended charges, may be considered technically unacceptable.

• The vehicle must be capable of legal registration and official operation in Türkiye and must be delivered or handed over with all standard equipment, manuals, keys, tools, accessories, warranty documents, conformity documents, customs-status/release documents, and registration-supporting documents required for the accepted delivery category.

• Quotations proposing a delivery period exceeding forty-five (45) calendar days from the date of award may be considered non-responsive and subject to disqualification due to lack of competitiveness.

• Offerors must be the manufacturer, manufacturer-authorized distributor, authorized dealer, or certified reseller of the proposed vehicle. Proof of authorization and ability to provide warranty service/support in Türkiye is required.

• Each vehicle shall be accompanied by a manufacturer-backed warranty valid in Türkiye through an authorized distributor/dealer, with coverage of at least three (3) years or 100,000 kilometers, whichever comes first. The original warranty certificate or manufacturer/dealer warranty documentation must be submitted at delivery or no later than final acceptance.

• Complete delivery of the vehicle and all standard and solicited components, documentation, accessories, and tools is mandatory. Partial deliveries will not be accepted unless specifically authorized in writing by the Contracting Officer.

• If the vehicle is transported by sea, road, air, or multimodal shipment, the contractor shall ensure compliance with all carrier, port, customs, battery, fuel, and dangerous-goods handling requirements applicable to motor vehicles to avoid logistical delays and additional charges attributable to the contractor.

V. SPECIFICATION

The proposed vehicle must be MY2026 or newer, left-hand drive (LHD), long-wheelbase 8+1 passenger minibus/people carrier, built and homologated in accordance with European Union/Turkish market vehicle specifications, and fully compliant with all relevant safety, emissions, and performance standards applicable in the Turkish market.

Where the specification table permits an equivalent feature, the quotation must show that the offered feature performs the same core operational, safety, comfort, warranty, or registration function and is supported by manufacturer literature or official conformity documentation. The Contracting Officer will determine equivalency based on the submitted documentation.

The vehicle shall be:

• Brand new, unused, factory-produced, and free from defects, damage, liens, encumbrances, or title restrictions.

• Fully operable, equipped with all standard and required components, and suitable for official use upon delivery and acceptance.

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• Capable of legal registration and road use in Türkiye under applicable local regulations without post-delivery conversion or non-standard modifications.

Table 1 - MY2026 or Newer Long-Wheelbase 8+1 Passenger Minibus (Quantity: 1) # Description Requirement Meets Exception

1 Vehicle type MY2026 or newer long-wheelbase 8+1 passenger minibus/people carrier; brand-new, factory-produced, unused. □ □

2 Drive side Left-Hand Drive (LHD). □ □

3 Seating and doors Eight passenger seats plus driver (8+1); configurable second/third-row seating; sliding passenger door access; rear cargo liftgate/tailgate.

4 Powertrain / fuel 2.0-liter class diesel engine with AdBlue/SCR or equivalent emissions-control system; automatic Start/Stop required. □ □

5 Engine performance 4-cylinder diesel commercial vehicle engine; displacement not exceeding 2.0 liters / 2,000 cc; minimum 125 kW / 170 PS output and 390 Nm torque.

6 Transmission Automatic transmission, minimum 8-speed or manufacturer-published automatic transmission equivalent. □ □

7 Drivetrain Front-wheel drive (FWD) or Rear-wheel drive. □ □

8 Emissions / homologation

Euro 6.2 or higher, or current Turkish/EU market registration equivalent, evidenced by Certificate of Conformity, Uygunluk Belgesi, or other official/manufacturer conformity document acceptable for registration in Türkiye.

9 Long chassis dimensions

Long-wheelbase passenger minibus configuration; manufacturer-published overall length not less than 5,400 mm and wheelbase not less than 3,500 mm; low-roof configuration suitable for urban official use.

10 Passenger/cargo access

Sliding side-door opening width approximately 1,000 mm or greater; rear loading opening width approximately 1,300 mm or greater; passenger seating/cargo area accessible without non-standard conversion.

11 Weights / capacities Gross vehicle weight rating (GVWR) minimum 3,200 kg; fuel tank capacity minimum 55 L; AdBlue/DEF capacity minimum 20 L or manufacturer equivalent.

12 Chassis / tires Front and rear disc brakes; independent rear suspension; electric parking brake; electric power steering; commercial-rated tires;

17-inch premium/alloy wheels or better.

13 Stability systems Anti-lock braking system with electronic brakeforce distribution (ABS/EBD), electronic stability program/control, traction control, and hill-start assist required.

14 Airbags Driver and passenger airbags plus front-seat side/curtain occupant protection, or equivalent comprehensive occupant-protection system, required.

15 Collision avoidance Pre-collision/automatic emergency braking with pedestrian protection or equivalent required. □ □

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# Description Requirement Meets Exception

16 Lane / cruise assistance

Lane keeping assistance, driver alert/fatigue warning, traffic sign recognition, cruise control, and adjustable speed limiter required;

adaptive cruise/lane-centering system preferred and acceptable when provided by package or trim.

17 Blind spot / rear detection

Blind-spot monitoring, rear cross-traffic alert, reverse brake assist, or equivalent rear/side detection system required when available for the quoted trim/package and preferred for all offers.

18 Camera / parking assistance

Rearview camera and front/rear parking sensors required; 360-degree camera coverage acceptable/preferred. □ □

19 Lighting LED headlamps, daytime running lights, automatic headlights, and automatic high-beam function required. □ □

20 Air conditioning Dual-zone automatic climate control required; three-zone automatic climate control with additional rear airflow acceptable/preferred.

21 Seats / interior comfort

Heated driver and front passenger seats; adjustable driver seat with armrest; height/depth-adjustable steering; configurable rear seats on rails or equivalent; durable upholstery required, leather/leatherette preferred.

22 Infotainment / connectivity

Integrated center display infotainment system, 13-inch display or comparable, with Bluetooth, USB ports, and Apple CarPlay/Android Auto or equivalent smartphone interface required; navigation preferred.

23 Exterior / convenience equipment

Power-folding heated mirrors, privacy glass, power front windows, rear liftgate/tailgate, and dual sliding side doors required; automatic sliding doors, wireless charging, panoramic roof, and 400W power inverter acceptable/preferred.

24 Warranty / local support

Manufacturer-backed warranty valid in Türkiye for at least 3 years or 100,000 km; authorized service and OEM parts support in Türkiye required.

25 Preferred colors

Preferred exterior colors are dark grey, black, white, silver, or another standard exterior color proposed by the offeror. The accepted purchase order will identify final approved color; color substitution after award requires written Contracting Officer approval.

VI. REQUIRED DOCUMENTS - PROPOSAL SUBMITTAL / AWARD CONSIDERATION

Offerors shall submit the proposal document set listed in Section 3, Proposal Submittal / Award- Consideration Checklist (submit with quotation). The Section 3 checklist is the controlling offer-stage submission requirement for award consideration.

Offerors shall also complete the offeror check columns in Table 1 and provide supporting technical literature with the quotation. Delivery/shipping documents are separate post-award delivery or release-ready handover documents and are listed in Section 1.IX.

VII. VALUE ADDED TAX

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Value Added Tax (VAT/KDV) and Special Consumption Tax (SCT/ÖTV), where exempted for the U.S.

Embassy under applicable host-government procedures, shall not be included in the CLIN rates or invoices. The Government will provide applicable diplomatic tax-exemption documentation after award or during invoice/customs processing, as applicable.

The contractor shall not invoice VAT/KDV, SCT/ÖTV, customs duty, import duty, or similar taxes/fees that are exempted under the Embassy process; any non-exempt tax or charge must be identified before award and may be charged only if accepted in the purchase order.

VIII. PRICING

The contractor shall deliver the vehicle specified in this solicitation at the agreed firm-fixed price and within the designated timeframe.

The quoted rates must include all costs associated with the accepted delivery category, including the vehicle, standard equipment, required accessories, documentation, warranty, labor, materials, overhead, profit, seller-responsible transportation, transit insurance when required or included, custody, storage, demurrage, release costs, and all other seller costs necessary to complete delivery or release-ready handover at the proposed named delivery point.

No separate surcharge, storage, demurrage, release, documentation, dealer, currency, or logistics charge will be paid unless expressly itemized and accepted in the purchase order.

VAT/KDV and SCT/ÖTV are not applicable to this contract to the extent covered by the Embassy tax-exemption process and shall not be included in CLIN rates or invoices. All prices must be quoted in Turkish Liras or U.S. Dollars and are to remain valid for 30 calendar days.

(*) For proposal evaluation purposes, to ensure equity between offers, the exchange rate will be based on the Central Bank of Türkiye’s Banknote Buying price at 3:30 p.m. (GMT +3) for the Turkish Lira vs. U.S.

Dollar on the solicitation due date.

Please enter the unit price and total cost in the fields provided, complete the separate Offered Delivery Category block below, identify the named delivery point, proposed delivery period, and any expressly Government-responsible charge, and sign below to confirm understanding and agreement with the terms and conditions of this solicitation.

BREAKDOWN OF PRICE BY DIVISIONS OF SPECIFICATIONS

DESCRIPTION

Unit Price Total Price

Qty. Unit (TRY or USD) (TRY or USD)

MY2026 or newer long-wheelbase 8+1 passenger minibus/people carrier, Left-Hand Drive (LHD), automatic transmission, front or rear-wheel drive, 2.0L diesel powertrain, Euro 6.2/Turkish-EU homologated, meeting all Section 1 salient characteristics, delivery, warranty, and documentation requirements.

ea.

TOTAL

OFFERED DELIVERY CATEGORY (Offeror shall check one and complete applicable blanks):

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Check only one primary category unless separately priced alternatives are clearly offered. The checked category must match the quoted price, delivery period, named point, and supporting documents.

□ Category 1 - Vehicles not present in Türkiye at offer submission (DAP, Incoterms 2020-ICC).

DAP named place in Ankara:_____________________________________________________________;

origin/country of shipment: ______________________________________________________________;

proposed delivery period: ______ calendar days after award; all seller-responsible costs through the named DAP place are included in the unit price: □ Yes.

□ Category 2 - Vehicles already located in Türkiye in free circulation.

Current vehicle location: ________________________________________________________________;

delivery point: U.S. Embassy Ankara, Çukurambar, Çankaya, Ankara; proposed delivery period: _______ calendar days after award; free-circulation proof is included with the quotation: □ Yes.

□ Category 3 - Vehicles already stocked at an approved Turkish sea port free-zone/bonded warehouse (Istanbul, Kocaeli, Izmir, or Mersin only).

Port/city and facility name/address: _______________________________________________________;

warehouse/operator: ___________________________________________________________________;

customs/free-zone/bonded status: _________________________________________________________;

storage paid-through date/time: __________________________________________________________;

release authority/contact: _______________________________________________________________;

optional onward delivery to Ankara offered: □ No □ Yes, price: ________________________________.

Offeror confirmation: The checked category is the basis for the firm-fixed price, named point, required documents, inspection location, and risk/cost allocation. Any charge not expressly itemized in the accepted quotation/purchase order is deemed included in the firm-fixed price.

We hereby agree and commit to deliver or provide release-ready handover of the above specified MY2026 or newer long-wheelbase 8+1 passenger minibus to the Offered Delivery Category and named delivery point identified above and in our quotation for Embassy Ankara within (insert proposed delivery days) days after award, with no unpriced or open-ended charges, per the terms and conditions stipulated in this solicitation document.

Offeror's Company: ___________________________________________________________________

Legal Title: ___________________________________________________ Date: ____/____/_____

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Legal Representative's Signature: ________________________________________________________

IX. REQUIRED DOCUMENTS - DELIVERY/SHIPPING

Use this checklist for post-award delivery or release-ready handover. The awarded vendor must provide the documents applicable to the accepted delivery category. These documents do not replace the proposal document set required by Section 3 and referenced in Section 1.VI.

Each document must identify each vehicle by VIN/chassis number when assigned and must be complete, accurate, and consistent with the invoice, delivery category, named delivery point, customs/free-zone status, release authority, warranty, and conformity documents.

Immediately upon dispatch or release readiness, the vendor shall email scanned copies to Ankara-GSO- Procurement-DL@state.gov. Originals, when required, shall be provided at or before delivery/handover unless the Contracting Officer authorizes a different timing in writing.

A._Category 1 - Vehicles Not Present in Türkiye at Time of Offer Submission. Provide:

□ Vehicle title, Manufacturer Certificate/Certificate of Conformity, Certificate of Technical Conformity, or other manufacturer/export document required for import and Turkish registration - one (1) original, as applicable.

□ Commercial Invoice - one (1) original and one (1) copy. The invoice must show the solicitation/purchase order number, delivery category, Incoterm/named place, VIN for each vehicle, currency, tax-exempt status, and vendor bank details.

□ Packing List / vehicle inventory - one (1) original and one (1) copy. The list must identify vehicles, keys, manuals, accessories, tools, and standard equipment.

□ Transport document - Bill of Lading, Air Waybill, CMR, or other applicable transport document; two

(2) originals and three (3) copies when originals are issued.

□ Certificate of Origin - one (1) original and one (1) copy.

□ Transit insurance certificate - one (1) original and one (1) copy, when insurance is included in or required for the quoted delivery category. Coverage must extend through the seller-responsible delivery point.

B. Category 2 - Vehicles Already Located in Türkiye in Free Circulation. Provide:

□ Certificate of Technical Conformity / Uygunluk Belgesi - one (1) original for each vehicle.

□ Commercial Invoice - one (1) original and one (1) copy. The invoice must include VIN, delivery location, tax-exempt status, and vendor bank account details.

□ Proof that the vehicles are in Turkish free circulation and are not subject to any bonded warehouse, free-zone, temporary-storage, port hold, lien, encumbrance, or unpaid seller-controlled release charge.

□ Manufacturer-backed warranty certificate valid in Türkiye and authorized service/dealer support information.

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C. Category 3 - Vehicles Already Stocked at a Turkish Sea Port Free-Zone/Bonded Warehouse. Provide:

□ Custody/status document. Submit the warehouse receipt, free-zone stock certificate, bonded warehouse receipt, temporary-storage record, or equivalent custody document. It must identify the exact port/free-zone/bonded warehouse location, warehouse/operator, customs/free-zone status, VINs or chassis numbers if assigned, and the party holding release authority.

□ Release document. Submit the port/free-zone/bonded warehouse release authorization, delivery order, gate-out authorization, or equivalent operator document confirming that the vehicles will be released to the Government or its designated representative upon Government acceptance, without further seller action or unpaid seller-responsible charges.

□ Commercial Invoice - one (1) original and one (1) copy. The invoice must identify the named port/free-zone/bonded warehouse handover point, VINs/chassis numbers if assigned, delivery category, currency, tax-exempt/diplomatic import status as applicable, and vendor bank details.

□ Certificate of Origin and Certificate of Technical Conformity / Uygunluk Belgesi, or manufacturer conformity documents sufficient for customs processing and Turkish registration after diplomatic import clearance, as applicable to the vehicle's customs/free-zone status.

□ Category 3 Cost and Release Statement, signed by the offeror. The statement must identify: all charges included in the Category 3 base price through Government acceptance or the included five (5) business-day release period stated in Section II.C; the storage paid-through date/time; confirmation that no unlisted seller/warehouse/operator charge is payable by the Government for release at the named handover point;

any separately priced optional onward transportation to Ankara, if offered; and any Government-responsible post-acceptance charge, if any, with the fixed amount or rate, maximum cap, trigger event, and responsible party. Any charge not expressly itemized in the accepted quotation/purchase order is deemed included in the firm-fixed price.

□ No-lien/no-hold statement from the offeror and, when available, the warehouse/operator. The statement must confirm that the vehicles are free from liens, encumbrances, ownership disputes, unpaid seller-responsible charges, or release restrictions that would prevent Government inspection, acceptance, release, or onward movement.

D. Common Requirements for All Delivery Categories. Provide:

□ Manufacturer/dealer authorization or reseller certification demonstrating authority to sell and support the offered vehicle in Türkiye.

□ Warranty and service support statement confirming coverage of at least three (3) years or 100,000 km in Türkiye.

□ VIN list for all vehicles no later than delivery/handover. VINs must match invoices, warehouse/transport records, and conformity documents.

□ Manufacturer-backed warranty certificate valid in Türkiye, authorized service/dealer support information, manuals, keys, standard tools, and standard accessories.

□ Prompt exception notice, if applicable. Any missing document, document inconsistency, customs-status discrepancy, release defect, or title/ownership issue must be disclosed promptly and corrected before final acceptance unless waived in writing by the Contracting Officer. The Government is not responsible for vendor-caused storage, demurrage, release, customs, registration, or transportation charges arising from such deficiencies.

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X. INSPECTION AND ACCEPTANCE CONDITIONS

a. Inspection Location Inspection and acceptance of the vehicles shall be conducted at the delivery or handover location specified in the purchase order: the U.S. Embassy compound in Ankara for Category 2, the named Ankara DAP destination for Category 1, or an approved Turkish sea port free-zone/bonded warehouse in Istanbul, Kocaeli, Izmir, or Mersin for Category 3.

b. Inspection Scope Upon delivery or handover, the vehicles will be inspected by designated U.S. Government personnel to confirm that each vehicle:

• Complies with all technical specifications outlined in the purchase order and solicitation;

• Is brand-new, unused, undamaged, free from defects, and complete with all standard and solicited components;

• Includes all required accessories, keys, manuals, tools, warranty certificates, conformity certificates, commercial/shipping/customs-status documents, and other required documentation for the accepted delivery category;

• Has a verified VIN matching the invoice and supporting documents;

• Is eligible for legal registration and official use in Türkiye, or, for Category 3, is supported by complete documents adequate for Government release, customs/diplomatic processing, onward movement, and subsequent registration; and

• Has no liens, encumbrances, title defects, or unauthorized use before Government handover.

c. Inspection Timeline The Government will complete inspection within five (5) business days after physical receipt or release-ready handover notice, provided that the vehicles are accessible for inspection and all required documents for the accepted delivery category have been received. The five-business-day period does not begin until both physical availability and complete documentation are confirmed. Deficiencies identified during inspection must be corrected by the vendor at no additional cost to the Government.

d. Acceptance Final acceptance will occur only after successful completion of inspection and confirmation that all contract requirements have been met. Acceptance will be documented in writing by the Contracting Officer’s Representative (COR), receiving official, or other designated Government representative. No payment will be processed prior to formal acceptance.

e. Rejection If any delivered or release-ready vehicle does not meet contract specifications or is non-compliant, incomplete, undocumented, damaged, encumbered, unavailable for release, or otherwise unacceptable, the Government may reject the delivery or handover in whole or in part. The vendor shall remedy document/accessory/minor deficiencies within ten (10) business days after written notice, or provide a conforming replacement or other corrective action within the period specified by the Contracting Officer, at no additional cost to the Government. Rejection does not extend the required delivery period unless the Contracting Officer grants an extension in writing.

Point of Contact:

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The Embassy point of contact will coordinate receiving/inspection arrangements and related communications. Contact information is as follows:

Ankara-GSO-Motorpool-DL@state.gov

XI. WARRANTY SUPPORT AND REMEDIES

a. Warranty Coverage The Contractor shall provide a manufacturer-backed warranty that is valid and enforceable in Türkiye for a minimum of three (3) years or 100,000 kilometers, whichever comes first. The warranty must cover factory defects in materials, workmanship, and performance. Proof of warranty coverage must be submitted at delivery or no later than final acceptance in the form of an official certificate issued by the manufacturer or an authorized dealer.

b. Authorized Service Support Warranty servicing must be available through authorized service providers located in Türkiye. The Contractor shall ensure that each delivered vehicle is eligible for service under the warranty at certified/authorized service locations of the manufacturer within Türkiye. The Contractor must provide a list of authorized service locations upon request.

c. Spare Parts and Repairs The Contractor shall ensure that genuine original equipment manufacturer (OEM) parts are available within Türkiye throughout the warranty period. In the event of a mechanical failure or safety issue covered under warranty, the Contractor shall be responsible for coordinating timely repairs and parts replacement at no cost to the Government.

d. Response Time For any warranty claim initiated by the Government, the Contractor shall acknowledge the request within two (2) business days and coordinate servicing within five (5) business days unless the Government agrees in writing to a different schedule. Warranty support must not depend on gray-market import status, non-authorized service channels, or vehicle documentation that prevents authorized service in Türkiye.

e. Remedies for Non-Compliance If the Contractor fails to honor warranty, service-support, parts, or remedy obligations in a timely and effective manner, the U.S. Government reserves the right to:

• Seek reimbursement for any repair costs incurred due to failure of warranty support;

• Invoke any applicable warranty or remedy clause under FAR 52.212-4 (Contract Terms and

Conditions - Commercial Products and Commercial Services); and

• Withhold, deduct, or otherwise pursue available contractual remedies for unresolved warranty deficiencies, if applicable.

XII. INVOICING AND PAYMENT

The contractor shall submit the invoice only after the vehicle has been delivered or made release-ready for Government handover at the accepted delivery point, all required documentation for the applicable delivery category has been provided, and the Government has completed acceptance in writing.

Payment currency will be the currency accepted in the purchase order. Unless the purchase order states otherwise, payment for local providers will be made in Turkish Liras and payment for non-local vendors mailto:Ankara-GSO-Motorpool-DL@state.gov

RFQ 19TU1526Q3642 - MY2026+ LWB 8+1 Minibus - U.S. Embassy Ankara, Türkiye | Page 17 of 54 will be made in U.S. Dollars. Payment will be processed 30 days after Government acceptance or 30 days after the Embassy payment office receives a proper invoice, whichever occurs later.

Advance payments are not authorized. Invoices should be sent to the Embassy point of contact and emailed to: U.S. Embassy Ankara [ankara-fmc-dbo-mb@state.gov]. Invoices must not include VAT/KDV, SCT/ÖTV, customs duty, import duty, or other exempted amounts to the extent covered by the Embassy exemption process; VAT/SCT exemption documentation will be provided by the Government as applicable.

For an invoice to be considered valid, it must include the following information:

• Purchase order number.

• Description of the vehicle, VIN/serial number, color, quantity, delivery category, named delivery point, unit price, and total price.

• Statement of VAT/KDV and SCT/ÖTV exemption, as applicable.

• Banking details, including bank name, branch name, account number, IBAN, and currency.

• Copies of the required delivery/category documents not previously submitted, any updated release/acceptance documents, and for Category 3 any accepted Cost and Release Statement or approved post-acceptance charge documentation.

The U.S. Government will review the invoice after receipt and will either return it as improper or proceed with payment processing. An invoice is not proper until acceptance has occurred and all required documents and accepted charge support have been received.

Invoice billing address:

EMBASSY OF THE UNITED STATES OF AMERICA IN ANKARA

1480 SOKAK NO 1, CANKAYA

ANKARA 06530, TURKIYE

Consignee:

EMBASSY OF THE UNITED STATES OF AMERICA IN ANKARA

1480 SOKAK NO 1, CANKAYA

ANKARA 06530 TURKIYE

PoC: to be provided to the awardee.

Email: ankara-shipping-dl@state.gov Tel.: to be provided to the awardee.

Notify Party:

Same as consignee Ankara Shipping Email: ankara-shipping-dl@state.gov

XIII. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer’s Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

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The Contractor, not the Government, is responsible for management and quality control to meet the terms of the purchase order. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Delivery of compliant vehicles and all required delivery/category documents.

I. through XII. The vehicle is delivered or release-ready handed over on time, in brand-new and undamaged condition, meeting all salient characteristics, delivery terms, warranty requirements, charge-allocation requirements, and required-document standards for the accepted delivery…