RFQ 19TH2026Q0074 - HR Classification Services (002).pdf

Embassy of the United States of America

Bangkok, Thailand

August 19, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19TH2026Q0074

Enclosed is a Request for Quotations (RFQ) for human resources classification services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Direct any questions regarding this solicitation in writing to Ramon Menendez-Carreira, Contracting Officer, email: BangkokGSOProcurement@state.gov. Questions must be written in English. Closing date for question submission will be August 21, 2026 at 12:00 PM (Bangkok local time).

Quotations are due by August 28, 2026 at 4:00 PM (Bangkok local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BangkokGSOProcurement@state.gov. It is important to make sure the submission is made in a specific size and format; in Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration mailto:BangkokGSOProcurement@state.gov mailto:BangkokGSOProcurement@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Ramon Menendez-Carreira Contracting Officer

Enclosure:

Attachment 1 – Service Contract Act (SCA) Wage Determination No. 2015-4281

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 29

19TH2026Q0074

Ramon Menendez-Carreira 662-205-5320

U.S. Embassy Bangkok (See Attached)

1 Human Resources Classification Services 1 LOT

(See Attached)

8/19/2026

8/28/2026

4:00 PM

U.S. Embassy Bangkok GSO/Procurement 120-122 Wireless Rd., Lumpini, Pathumwan, Bangkok, Thailand 10330

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19TH2026Q0074, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TH2026Q0074, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment no. 1 – Service Contract Act (SCA) Wage Determination No. 2015-4281

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR Clauses Prescribed in Part 12

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR Provisions Prescribed in Part 12

• Addendum to Solicitation Provisions - FAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TH2026Q0074

PRICES, BLOCK 23

I. SCOPE OF SERVICES

A. The purpose of this indefinite-delivery, indefinite-quantity (IDIQ) contract with firm fixed hourly rates for human resources classification services for an embassy office located in the East Asia/Pacific region in accordance with the requirements, terms and conditions set forth herein.

B. The contract will be for a one-year period from the effective dated specified on Standard Form 1449 of the contract, with a one-year option.

C. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3), overhead and profit. The Government will pay the Contractor per each hour that the service is carried out, and the payment will be made for the services that have been satisfactorily performed.

C. U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring payment in U.S.

dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency (Thai Baht).

II. PRICING

1. BASE YEAR (Base Term: Twelve (12) Months) A. Standard Services. The firm-fixed price for the Base Year of the contract is:

Price per Hour Estimated Quantity of

Hours per Year* Price per Year Currency

1,040

B. Temporary Additional Services. The unit price (firm-fixed price) is:

Price per Hour Estimated Quantity of

Hours per Year* Total Temporary Additional

Services Not to Exceed per Year Currency

C. TOTAL PRICE FOR BASE YEAR

= A+B

*This is an estimated quantity for evaluation purposes only.

2. OPTION YEAR 1 (Option Year 1 Term: Twelve (12) Months) A. Standard Services. The firm-fixed price for the Option Year 1 of the contract is:

Price per Hour Estimated Quantity of

Hours per Year* Price per Year Currency

1,040

B. Temporary Additional Services. The unit price (firm-fixed price) is:

Price per Hour Estimated Quantity of

Hours per Year* Total Temporary Additional

Services Not to Exceed per Year Currency

C. TOTAL PRICE FOR OPTION YEAR 1

= A+B

*This is an estimated quantity for evaluation purposes only.

3. GRAND TOTAL OF BASE AND ALL OPTION YEARS Currency

Base Year Total

Option Year 1 Total

GRAND TOTAL

MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of 1,040 hours per year. This reflects the contract minimum for the base year and each option period.

The amount of all orders shall not exceed 1,140 hours per year. This reflects the contract maximum for base year and each option period.

III. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a tax exemption certificate from the host government. The tax exemption certificate shall be issued to local VAT registered contractor under Thai Revenue Code only.

IV. U.S. TAXES

U.S. Taxes: The U.S. government is constitutionally exempt from all U.S. state and local sales, use, or service taxes. All quotes and invoices from U.S. vendors must exclude all U.S. taxes.

CONTINUATION TO SF-1449,

RFQ NUMBER 19TH2026Q0074

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. STATEMENT OF WORK

The Contractor shall provide human resources classification services for an Embassy office located in the East Asia/Pacific (EAP) region. The classification services provided by the Contractor shall be conducted by personnel meeting the following eligibility requirements:

(a) Must be former Civil Service, Foreign Service, Employed Family Member (EFM or EPAP), or former Locally Employed (LE) Staff with experience in Human Resources (HR) offices at U.S. embassies or consulates overseas.

(b) Must demonstrate the ability to perform at the full performance level upon entry on duty.

(c) Must be able to obtain Public Trust clearance, which includes IT network access.

The Contractor may provide personnel who reside within or outside the United States. However, the Government shall not be responsible for, nor shall it reimburse, any relocation expenses incurred by the Contractor or its personnel in connection with performance of this contract.

1.1. STANDARD SERVICES

1.1.1. DUTIES AND RESPONSIBILITIES

The Contractor shall provide qualified personnel to perform human resources classification services which includes but is not limited to:

(a) Perform position evaluations using the MClass evaluation system for positions located at overseas posts in EAP.

(b) Provide advice to Government personnel on regulations and procedures regarding LE Staff position evaluation and assist them in preparing position descriptions.

(c) Review new or revised position descriptions for completeness and conformity with regulatory requirements. Review position descriptions in accordance with the classification standards established by HR/OE.

(d) Solicit additional information by providing Job Discussion Help Sheets (JDHS) to jobholders and supervisors, review the completed help sheets, formulate questions and schedule interviews with Government personnel and/or others as necessary to gain full understanding of positions.

(e) Evaluate positions by completing the job evaluation questionnaire in MClass on the basis of the job discussion help sheet and information gathered during interview sessions.

(f) Verify and validate evaluation with Government personnel by providing copies of the MClass job report for review and certification. If appropriate, revise MClass evaluation in coordination with the embassies.

(g) Complete the JF-298 Interagency Post employee Position Description Form with the final evaluation official title, post title, occupational series code and the grade as determined by the MClass evaluation process.

(h) Develop and maintain a master schedule for periodic position reviews. Develop and prepare presentation on position evaluation, as required. Prepare and update computerized organizational charts. Provide assistance with evaluation surveys, as required.

(i) Maintain and update data elements of position descriptions in the position file of the computerized LE Staff personnel system. Finalize position descriptions and maintain position description files.

(j) Work closely with supervisors to identify position needs and is responsible for writing justifications for additional resources or changed/abolished positions. Prepare complement statistics regarding classification metrics.

(k) Conduct individual and group training on a wide range of position classification topics to include “Writing Effective Position Descriptions” and “Establishing Sound Organizational Structures at Posts”. Identify additional training topics, develop course materials, course agendas and training manuals, provide classroom instruction and assess the suitability and success of training courses. Coordinate with other regional evaluators to identify training needs and coordinate training sessions.

1.1.2. DELIVERABLES

The Contractor provided personnel shall be able to deliver following but not limited to:

(a) Regional Classification: Properly evaluate and classify Locally Employed (LE) Staff positions at embassies within the East Asia and Pacific Bureau (EAP). Analyzes functions, organizational structure, and workflow of positions during the evaluation process. Conducts in-depth interviews with supervisors, managers, and incumbents to clarify evaluation classification issues. Renders advice on effective and efficient position resource management. The position travels to the RSC-EAP-PCD in Bangkok, Thailand for training and to other locations within EAP to conduct job evaluations, as required.

Upon completion of certification, may serve as back-up regional classification approver for EAP.

(b) Training: Develop training materials, help sheets, and Standard Operating Procedures to be used within EAP. On an ongoing basis, prepare and deliver multiple types of presentations, briefings, and training sessions regarding Position Classification to all levels of employees, supervisors, and managers, including Human Resources staff that serve as Post Classification Advisors throughout the EAP Bureau.

(c) Reporting and Data Collection: Prepare and present statistical data and analyses on Classification program trends. Prepare discussion papers/ad hoc reports as necessary in order to ensure program meets established service standards.

(d) All deliverables (e.g. documented procedures, customized software, applications and enhancements) are the property of the Government and shall be returned to the Government upon completion of the services.

1.1.3. PLACE OF PERFORMANCE

The Contractor provided personnel shall perform the services at their own residence, U.S.

Government non-restricted sites or as specified by the Government.

1.1.4. WORK SCHEDULE

Office hours for standard services are to be established by mutual agreement after award and shall not exceed 20 hours per week to preclude overtime being part of the standard services.

Office hours may vary due to the different operating hours of the embassies and consulates in the EAP region. Overtime may be necessary under Temporary Additional Services.

1.1.5. SECURITY REQUIREMENTS

The professional, management, and administrative service contractor personnel require Public Trust Clearance.

1.1.6. STANDARDS

The Contractor shall ensure all work is completed in accordance with the U.S. government and Department of State standard, policy, procedures and guidelines as provided. All products and services under this contract, and as part of the agreement, are sole property of the U.S.

government.

1.1.7. IDENTIFICATION OF NON-DISCLOSURE REQUIREMENTS

The Contractor provided personnel must sign non-disclosure agreements when they work with sensitive and/or proprietary information. Forms to be executed and maintained by the Contracting Officer Representative (COR).

1.2. TEMPORARY ADDITIONAL SERVICES

Temporary additional services are services that are defined as standard services but are required at times other than the work schedule specified in the contract (e.g. U.S. government holidays).

The services shall be provided in addition to the scheduled services. The COR shall order these services on a needed basis. The Government may require the Contractor to provide temporary additional services with 24-hour advance notice.

The Department of State observes the following days as holidays:

New Year's Day Martin Luther King's Birthday Washington's Birthday Memorial Day Juneteenth

Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law.

When New Year's Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; when it falls on Saturday, the preceding Friday is observed.

Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract.

1.3. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

(a) The Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor shall use all government furnished equipment in accordance with Government guidelines and standards to conduct Government related business. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

(b) The Contractor shall maintain written records of work performed, and report the need for major repair, replacement, and other capital rehabilitation work for Government property in its control.

(c) The Contractor shall physically inventory all Government property in its possession.

Physical inventories consist of sighting, tagging, or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

(d) The government furnished properties which will be provided under this contract are as follows but not limited to:

(1) EMD laptop and access to existing applications (e.g. e-mail, MS Office Suite, etc.)

(2) Computer workstation and landline telephone service, to be provided by the Government if contractor personnel are required to perform services at U.S.

embassies

(3) Cellphone with local service and access to Department of Sate applications

(4) Customized software, applications and enhancements

(5) Computer storage space on the Department’s unclassified network

(e) All government furnished property are the property shall be returned to the Government upon completion of the support services.

1.4. SERVICE CONTRACT LABOR STANDARDS WAGE DETERMINATION

This requirement is subject to the Service Contract Labor Standards statute. Department of Labor, Service Contract Act (SCA) Wage Determination No. 2015-4281, Revision No. 38, dated July 30, 2026, Occupation Code 01263 – Personnel Assistant (Employment) III is hereby incorporated into Section 1 by reference. The full text of this Wage Determination is physically attached to this solicitation package as Attachment 1 and is fully binding upon the contractor.

2. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all human resources classification services set forth in the scope of work.

Paragraph 1

All required services are performed and no more than one

(1) customer complaint is received per month.

2.1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2.2. STANDARD. The performance standard is that the Government receives no more than one

(1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Terms and Conditions-Commercial Products and Commercial Services), if there is more than one (1) customer complaint is received per month.

2.3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

https://sam.gov/wage-determination/2015-4281/38 https://sam.gov/wage-determination/2015-4281/38

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026) IS INCORPORATED BY

REFERENCE. (SEE SF-1449, BLOCK 27A)

None

ADDENDUM TO CONTRACT CLAUSES

FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO

INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEP 2024)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS (JAN 2017)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE (JAN 2026)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED (JAN

2026)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (JAN 2026)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(FEB 2026)

52.222-41 SERVICE CONTRACT LABOR STANDARDS (FEB 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2026)

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (FEB 2026)

52.222-55 MINIMUM WAGES FOR CONTRACTOR WORKERS UNDER EXECUTIVE

ORDER 14026 (FEB 2026)

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (FEB 2026)

52.224-3 PRIVACY TRAINING (JAN 2017)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.233-3 PROTEST AFTER AWARD (JAN 2026)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (JAN 2026)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (JAN 2026)

52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (JAN 2026)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

52.245-1 GOVERNMENT PROPERTY (SEP 2021) WITH ALTERNATE I (APR 2012)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL

2014)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

Such orders may be issued from September 14, 2026 through September 13, 2028.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract.

In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered “issued” when –

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either –

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 10 hours, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of than 1,140 hours;

(2) Any order for a combination of items in excess of than 1,140 hours; or

(3) A series of orders from the same ordering office within than three (3) days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirement clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within than two (2) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after one year beyond the contract’s effective period.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two (2) years.

(End of clause)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

GS-6

Hourly Base Wage: $28.43 Health & Welfare (H&W) Benefit: $5.55 per hour (or $5.09 per hour if Executive Order 13706 Paid Sick Leave applies), paid up to a maximum of 40 hours per week.

Paid Vacation: 2 weeks of paid vacation after 1 year of continuous service.

Paid Holidays: 11 paid Federal holidays per year.

(End of clause)

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section5341&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section5341&num=0&edition=prelim

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE

(FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor’s employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

http://www.state.gov/m/ds/rls/rpt/c21664.htm

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.216-70 ORDERING - INDEFINITE-DELIVERY CONTRACT (APR 2004)

The Government shall use one of the following forms to issue orders under this contract:

(a) The Optional Form 347, Order for Supplies or Services, and Optional Form 348, Order for Supplies or Services Schedule - Continuation; or,

(b) The DS-2076, Purchase Order, Receiving Report and Voucher, and DS-2077, Continuation Sheet.

(End of clause)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)

(b) Invoice Submission. The Contractor shall submit invoices electronically to email usembbkkdbo@state.gov. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

The invoice shall be issued by using following address:

U.S. Embassy Bangkok

ATTN: FMO

120 – 122 Wireless Road Lumpini, Pathumwan Bangkok 10330

The payment shall be made within 30 days after receiving services and proper invoices. The payment shall be made by Electronic Fund Transfer (EFT).

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(a) The COR for this contract is RSC-EAP-PCD Deputy Director.

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

mailto:usembbkkdbo@state.gov

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026) IS INCORPORATED BY

REFERENCE (SEE SF-1449, BLOCK 27A)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each offer must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm ]

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Evidence demonstrating the offeror’s ability to provide personnel with a background as former Civil Service, Foreign Service, EFM/EPAP, or Locally Employed (LE) Staff with HR roles supporting U.S. Embassies overseas, who are eligible for a Public Trust clearance and capable of performing all required services at the full performance level upon entry on duty.

(2) The offeror’s corporate capability summarizing the offeror’s experience in HR classification or related overseas HR support roles.

(3) A list of the offeror's Government clients over the past 5 years, demonstrating prior experience with relevant past performance in HR classification or overseas HR support roles with a scope of services similar to this solicitation. For each reference, provide the following:

contract dates, place of performance, contract value, client contact name, telephone number, email address, and a brief narrative describing the referenced contract. Offerors/quoters are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

4. Proof of SAM registration which is downloaded from SAM.gov website to include SAM UEI number and registration. Written UEI number in the quotation with no SAM registration evidence downloaded from SAM.gov website is not acceptable.

5. Company’s profile and brochure.

6. The offeror’s strategic plan for providing services specified in the solicitation to include but not limited to:

(a) A work plan taking into account all work elements in Section 1.

(b) Plan of ensuring quality of services including but not limited to contact administration and oversight;

(c) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or

(2) a statement that the Offeror will get the required insurance, and the name of the insurance provider to be used.

ADDENDUM TO SOLICITATION PROVISIONS

FAR PROVISIONS PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (JAN 2026)

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026)

ADDENDUM TO SOLICITATION PROVISIONS

FAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE:

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

SECTION 4 - EVALUATION FACTORS

• Award will be made to the lowest priced, acceptable, responsible offeror. The quoter shall submit a completed solicitation, including Sections 1, Section 3 and 5.

• The Government reserves the right to reject proposals that are unreasonably low or high in price.

• The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices - Continuation of SF-1449, block 23”, and arriving at a grand total, including all options.

• The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ to include the technical information required by Section 3.

• The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

ADDENDUM TO EVALUATION FACTORS

FAR PROVISION(S) NOT PRESCRIBED IN PART 12

THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS-REPRESENTATION (JAN 2017)

(a) Definition. As used in this provision-

Internal confidentiality agreement or statement, subcontract, and subcontractor, are defined in the clause at 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(b) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(c) The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a…