RFQ_19TH2026Q0040_RAJ WH5 Roof Replacement_SIGNED.pdf

Embassy of the United States of America

Bangkok, Thailand

June 25, 2026

Dear Prospective Offeror:

Subject: Request for Quotes Number 19TH2026Q0040 – Warehouse #5 Roof Replacement

Enclosed is a Request for Quotes (RFQ) for WHSE#5 roof replacement at RAJ. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard

Form that follows this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The site visit is required and has been scheduled for July 6, 2026 at 10:00 AM at 33 Rajdamri

Road, Lumpini, Pathumwan, Bangkok 10330. Please submit information for personnel joining the site visit by July 1, 2026 before noon to Pinlaorp@state.gov.

Request for questions and drawings regarding this work may be submitted no later than 4:00 PM

Bangkok Time on July 9 ,2026 by email in English to: Pinlaorp@state.gov

Quotations are due by 4:00 PM, July 27, 2026 (Bangkok Local Time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to Pinlaorp@state.gov. Please enter in the subject line: “Quotation Enclosed-RFQ#19TH2026Q0040 – WHSE#5 Roof Replacement at

RAJ” It is important to make sure the submission is made in a specific size and format; in MS-

Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration mailto:Pinlaorp@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Ramon Menendez-Carreira

Contracting Officer

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

2. DATE ISSUED 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

3. REQUISITION/PURCHASE REQUEST NUMBER

PR16048230

1. REQUEST NUMBER

PR16048230

The U.S. Embassy Bangkok,GSO/Procurement,THAILAND

Contracting Officer

To provide materials and labor for Warehouse#5 Roof replacement at RAJ

Pricing breakdown is provided separately

The total amount paid in Thai Baht VAT excluded

Pinlaorp@state.gov The U.S. Embassy Bangkok

120 - 122 Wireless Rd., Pathumwan

Bangkok

10330

6/25/2026

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

07/27/2026

1 JOB

THB THB

TABLE OF CONTENTS

SF-18

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

The U.S. Embassy intends to award a contract to replace the corrugated fiber cement roof tiles over a combination of steel & wood trusses on the Main Warehouse (WHSE #5) measuring approximately 14,000 square feet located at Rajdamri Compound. Details of all the required work are provided in Section B, Scope of Work, and a drawing package.

Work is to be performed at the WHSE#5 Rajdamri Compound, located at no.33 Rajdamri Road, Lumpini, Pathumwan, Bangkok 10330.

The contract type shall be firm‐fixed price. The duration of this work shall be 60 calendar days per unit.

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm-fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit) (THB)

A.1 PRICING

The agreed contract price shall be a firm-fixed amount, including all labor, materials, equipment, shipping, incidentals, etc. The Design and Implementation cost will be based on a contractor's accepted cost proposal.

Description Quantity Unit Price Total Price

Site preparation 1 sum. ________ ________

Demolition work 1 sum. ________ ________

Architectural and structural work 1 sum. ________ ________

Miscellaneous work 1 sum. ________ ________

Overhead 1 sum. ________ ________

Profit 1 sum. ________ ________

DBA Insurance 1 sum ________ ________

Total Contract Price: (paid in Thai Baht)

A.2 VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a tax exemption certificate from the host government.

SECTION B - STATEMENT OF WORK

The character and scope of work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

B. SCOPE OF WORK

The contractor shall perform the work per specified details herein. Required work in detail is in the referenced drawings. The list below of technical requirements is to be completed but should not be used as a substitute for the drawings.

RAJDAMRI COMPOUND WAREHOUSE#5 ROOF REPLACEMENT

PART ONE - GENERAL

1.01 SUMMARY:

A. The U.S. Embassy Bangkok and Overseas Buildings Operations [OBO] have a requirement to replace the corrugated fiber cement roof tiles over a combination of steel & wood trusses on the Rajdamri Compound’s Main Warehouse (WHSE#5) of approximately 14,000 square feet.

B. The work includes, but is not limited to, the following:

1. Remove and dispose existing ACM corrugated fiber cement roof tiles and associated penetration flashings.

2. Selective repair of existing wood & steel purlins and framing.

3. Installation of new roof metal panels.

4. Installation of new sheet metal flashings at penetrations and perimeters.

1.02 SUBMITTALS:

A. Detailed project schedule showing work phasing and proposed daily progress.

B. Applicator's License Certificate: Roofing material manufacturer's agreement indicating date application was approved and expiration date.

C. Material manufacturer's product data sheets, written approval/acceptance of specified tests for project, fastener pattern layout, details, insulation, and all related materials based upon existing site conditions.

D. Shop Drawings of all specific waterproofing details.

E. Manufacturer’s warranties that are to be issued upon project completion.

1.03 SUBSTITUTIONS AND PRODUCT OPTIONS:

A. Contractor's Representation: Request for substitution constitutes a representation that

Contractor:

• Has investigated proposed product and determined that it is equal to or superior in all respects to that specified.

• Shall provide same warranties for substitution as for product specified.

• Shall coordinate installation of accepted substitution into Work and make such other changes as may be required for Work to be complete in all respects.

• Waives all claims for additional costs, under his responsibility, related to substitution which subsequently becomes apparent.

• If substitution is not approved or accepted, Contractor shall furnish specified product.

1.04 QUALITY CONTROL:

A. Overseas Buildings Operations has the right to inspect and test all services, to this extent practicable at all times and places during the work. OBO may perform full time quality assurance inspections [QAI] and tests during construction to confirm the work is installed according to the Contract Documents.

B. Maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship to produce work of specified quality.

C. Contractor shall be approved by manufacturer to perform the work for the specified guarantee period.

D. The Contractor shall be responsible for the following construction inspections and tests:

• Roof Metal Manufacturer’s Warranty Inspection

1.05 STORAGE OF MATERIALS:

A. Proper storage of materials is the sole responsibility of Contractor. Protect all materials susceptible to moisture including, but not limited to, all roll goods, insulation, cant strip, wood, and plywood in dry, above ground, watertight storage. Keep all labels intact and legible, clearly showing the product, manufacturer, and other pertinent information.

B. Store materials on site. Cover and protect materials subject to damage by weather, including during transit. Stored materials shall be available for inspection.

C. Store flammable and volatile liquids in sealed containers located a minimum of 20 feet from existing buildings.

D. Liquid products shall be delivered sealed, in original containers. Store roll goods in an upright position.

E. Distribute material, debris, and equipment over the roof deck to avoid damage to the structural deck. Place materials and equipment to be stored on the roof as nearly direct over structural members as can be determined. Secure equipment, material, and debris on the roof to prevent movement by wind or other elements.

1.06 TEMPORARY FACILITIES:

A. Temporary Water:

• Make arrangements with Embassy for water required for construction. Embassy will pay for cost of water.

• Do not disrupt existing water service to the building.

• Provide hoses for conveyance.

B. Temporary Electrical

• Make arrangements with Embassy for temporary electrical service. Embassy will pay energy charges for temporary power and lighting.

• Notify Embassy a minimum of two days prior to each required interruption of mechanical or electrical services in building. These interruptions shall be only at such times and for lengths of time as approved by Embassy. In no event shall interruption occur without prior approval of Embassy.

• Provide all necessary temporary wiring (in conduit if requested by Embassy), extensions, and temporary lighting devices.

C. Temporary Ladders, Chutes, Scaffolds, Hoists and Cranes:

• Furnish and maintain temporary ramps, scaffolds, hoists, or chutes as required for proper execution of Work.

• Provide overhead protection at all building entrances.

• Restrict debris removal to Embassy -approved area of building site.

• Restrict location of construction cranes to areas as approved by Owner.

• Such apparatus, equipment, and construction shall meet requirements of applicable federal, state, and local safety and labor laws.

1.07 PROJECT PROCEDURES:

A. Embassy will occupy premises during entire period of construction for the conduct of normal, daily operations. Cooperate with Embassy's Representative in all construction operations to minimize conflict and facilitate Embassy usage.

B. Contractor shall conduct his operations so as to ensure minimal inconvenience to Embassy's operations.

C. Contractor shall take precautions to avoid excessive noise or vibration that would disturb

Embassy's operations. When directed by Embassy, Contractor shall perform certain operations at designated time of day or night in order to minimize disturbance to Embassy's operations.

D. Contractor shall take all necessary precautions to assure a watertight condition in the operation portion of the building during construction.

1.08 PROJECT SECURITY:

A. Personnel Clearances: Labor Background checks will require a minimum of 21 days for clearance.

B. Vehicle Clearances: Submit authorization requests, to include dates, vehicle type, license number, and driver name, for each motorized vehicular implement used on-site.

C. Access to Site: Contractor shall have limited access to or be admitted into the compound outside the areas designated for the project except with permission by the Embassy.

D. Access to Work Area:

• Local contractors must be always escorted by Embassy personnel with escort privileges. Escort numbers will be determined by RSO depending on the number of contractor personnel, area of construction and other considerations.

• Material loading/off-loading shall be stored in designated areas which will be assigned to contractors on site visit date.

E. Procurement/Storage: Materials shall be procured by local means and stored on-site. All materials may be inspected prior to use on the project.

PART TWO - PRODUCTS

Not Used.

PART THREE - EXECUTION

Not Used.

END OF SECTION

Site Restoration:

• The contractor shall restore the construction area and adjacent areas to be same as the conditions before the construction. The work includes all utilities, and landscape.

Notes:

• The contractor shall be responsible for disposing removed items from the job site.

The Embassy will notify if any obsolete materials, rubbish to be returned to the warehouse (located at Rajdamri Compound), or to be completely disposed.

• The contractors shall be responsible for maintaining site cleanliness, site clearing, and all cleaning work.

• The contractor shall submit a list of personnel (architect(s), engineer(s), site manager(s), site superintendent(s), and all workers to the U.S. Embassy upon awarding the contract. Security clearance process is mandatory in all U.S. Embassy’s compounds and leased spaces.

• The Contractor must comply: All construction and maintenance activities at the

Embassy must conform to EM385 1.1 Standard for Construction and OSHA 1910

Standard for General industry.

• All contractor personnel working in the roof must wear fall protection systems in compliance with OSHA and the “U.S. Army Corps of Engineers Manual EM 385-1-

1” for work on heights.

Co-operation and Making Good:

The Contractor shall submit an investigation/construction program in writing to the COR at least thirty (30) days prior to the date of possession of the site. The program should show the sequence of work and the periods within the various stages of the work are to be executed.

The Contractor shall perform the work with minimal disturbance to the building occupants, and the normal services and operation of the Embassy shall not be obstructed by the Contractor’s work.

All work shall be equal in kind, quality and finish to that expected for high quality international standard.

Where the work affects occupied portions of a building, the Contractor shall ensure continuity of building services and necessary access for personnel and vehicles.

Meetings:

The Embassy or the Contractor may request a meeting (either on-site or off-site) to clarify any part of this contract. The project manager, Contractor’s superintendent, COR, and other required persons will normally attend.

The Contractor will keep minutes of every meeting and provide written copies (within two working days) to the COR for approval.

Project Schedules:

Format:

• Prepare schedules as horizontal bar chart with separate bar for each major portion of work or operation, identifying first workday of each week.

• Sequence of Listing: Chronological order of start of each item of work.

• Scale and Spacing: To provide space for notations and revisions.

Content:

• Show complete sequence of construction by activity, with dates for beginning and completion of each element of construction.

• Identify each item by Specification Section number.

• Provide sub-schedules for each stage of work.

• Provide sub-schedules to define critical portions of entire Schedule.

• Coordinate content with Schedule of Values.

• Submit schedule allowing for a 30-day review prior to commencing.

Revision to Schedules:

• Indicate progress of each activity to date of submittal and projected completion date of each activity.

• Identify activities modified since previous submittal, major changes in scope, and other identifiable changes.

• Provide narrative report to define problem areas, anticipated delays, and impact on

Schedule. Report corrective action taken, or proposed, and its effect.

Submittals:

• Submit initial Schedules within thirty (30) days after date of Notice to Proceed. After review, resubmit required revised data within ten days.

• Submit revised Progress Schedules with each Application for Payment.

Distribution:

• Distribute copies of reviewed Schedules to project site file, sub-Contractors, suppliers, and other concerned parties.

• Instruct recipients to promptly report, in writing, problems anticipated by projections indicated in Schedules.

Site Visit (Bid Conference):

The bidders who are interested in submitting proposals shall meet with the COR at 33 Rajdamri

Road, Lumpini, Pathumwan, Bangkok 10330.

The site visit shall be scheduled and confirmed by Facility Management through the Contracting

Officer Representative.

Access to the work site:

The Contractor shall permit the Facilities Manager and COR or any officer authorized by the

COR to have access to the work at all times during the execution of work.

The Contractor superintendent shall meet daily with the COR (unless waived by the COR) to review progress and plans.

Temporary ladders, scaffolds, hoists:

Furnish and maintain temporary ramps, scaffolds, or hoists as required for proper execution of work.

Such apparatus, equipment, and construction shall meet requirement of applicable local safety and labor laws.

Safety:

• Welding and use of open flames in or adjacent to the Embassy properties requires approval from the Facilities Manager (or supervisor). Use of explosive actuated fastening devices shall not be used without the prior permission of the Facilities Manager.

• Observe and enforce all construction safety measures required by the Thai Labor Code, Local Building Codes, Workers Compensation Board, Municipal Statutes and

Authorities. When conflict arises, the code or statute, which is more stringent, shall apply.

• If any personnel are injured, the Contractor has sole responsible for such injury.

• Powered equipment must be in good condition. Electrical and other utility connections must be properly made. Extension cords will be heavy-duty type suitable for the load involved.

Quality Control:

Maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship to produce work of specified quality.

Examine each phase of work and have defective conditions corrected before starting subsequent operations, which include cover, or are dependent upon, work in question.

Utilize qualified personnel who have experience with the specified works to produce workmanship of specified quality. The Contractor personnel responsible for the project must qualify as described below:

Senior engineer: A professional engineer in the related field occupies a second class (level 2-Professional Engineer) or higher issued by Board for the Control of the Engineering Profession, Thailand. Or other International Engineering License.

Engineer: A professional engineer in the related field, occupies a third class (level 1-Associate Engineer) issued by Board for the

Control of the Engineering Profession, Thailand. Or other

International Engineering License.

Foreman: A professional technician, high vocational or diploma education in related field.

Site supervision personnel: The contractor shall submit a certificate of the site supervision personnel with a proposal (for technical evaluation).

The Contractor shall apply technical knowledge and specific equipment/tools for related work in the contract.

Temporary Fire Protection:

• During construction, the Contractor shall comply with fire safety practices as outlined in

NFPA and local fire protection codes, and in addition:

• The Embassy requires portable fire extinguishers (stored pressure type, UL fire rating

10A:60B:C) to be readily available at all work sites during entire installation period.

• The Contractor is responsible for properly deploying the fire extinguishers to each work area occupied by the Contractor e.g. welding site, temporary structure, construction office, storage, tool, and workshop sheds. Proper deployment includes advising the COR on the number of fire extinguishers, transport to and from warehouse and work sites, worker training how to operate the fire extinguisher, etc.

• Contractor’s superintendent or other assistant superintendents shall be appointed as project fire warden for entire construction period.

Sub-Contractor:

The awarded Contractor shall not assign this contract or any part of it without the written permission of the Contracting Officer.

No assignment of the contract shall relieve the Contractor from any obligation under the contract or impose any liability upon the Embassy or the Contracting Officer.

Working Hours:

The contractor shall be bound by religious and national holidays of common local observance.

The Administrative Notice issued by the Embassy showing holidays is attached. The Contractor shall also be bound by the working hours customarily observed by the Embassy (07:00-16:00 hours from Monday thru Friday) of each week unless permitted by the COR.

The U.S. Embassy in Thailand will observe the following Thai and American holidays in 2026:

# Date Day Holiday American or

Thai

1 January 1 Thursday New Year’s Day American

2 January 19 Monday Birthday of Martin Luther King, Jr. American

3 February 16 Monday Washington’s Birthday American

4 April 13 Monday Songkran Festival Thai

5 April 14 Tuesday Songkran Festival Thai

6 April 15 Wednesday Songkran Festival Thai

7 May 4 Monday Coronation Day Thai

8 May 25 Monday Memorial Day American

9 June 3 Wednesday

H.M. Queen Suthida

Bajrasudhabimalalakshana’s Birthday Thai

10 June 19 Friday Juneteenth National Independence Day American

11 July 3 Friday Independence Day (Observed) American

12 July 28 Tuesday

H.M. King Maha Vajiralongkorn Phra

Vajiraklaochaoyuhua’s Birthday Thai

13 August 12 Wednesday

H.M. Queen Sirikit the Queen Mother’s

Birthday and Mother’s Day Thai

14 September 7 Monday Labor Day American

15 October 12 Monday Columbus Day American

16 October 23 Friday

H.M. King Chulalongkorn the Great

Memorial Day Thai

17 November 11 Wednesday Veterans Day American

18 November 26 Thursday Thanksgiving Day American

19 December 7 Monday

Substitution for H.M. King Bhumibol

Adulyadej the Great’s Birthday, National Day and Father’s Day (Saturday 5th December

2026)

Thai

20 December 25 Friday Christmas Day American

21 December 31 Thursday New Year’s Eve Thai

Security regulations require a photocopy of the Thai ID card for each worker to be submitted to the COR at least one (1) week in advance. Workers must have same ID cards to enter the compound.

Security regulations require vehicle make type, color and license number for vehicles to enter the compound daily to be submitted to the COR at least 48 hours in advance.

All work performed will be under the observation of the COR. The COR will normally assign an escort to observe the day-to-day activities of the Contractor. Working hours must be approved at least two working days in advance to ensure the availability of the required escort.

Communications:

Where any notice, request, direction, or other communications is required, it shall be in writing.

It shall be delivered in person, sent by registered mail, facsimile (FAX) or electronic mail to the

COR.

Utility interruptions (gas, water, and electrical) require written notice at least one (1) week in advance.

Storage and Handling Materials/Equipment/Tools:

Special care should be given to handling and storing materials/equipment/tools. The ownership of the items is passed from the Contractor only upon acceptance by the COR. Equipment/tools not accepted by the COR is the Contractor’s sole responsibility.

Protection:

The Contractor shall protect the work as its proceeds, protect the area, which is next to the construction, and protect the materials and components from damage and deterioration.

The Contractor shall provide barricades as required to protect natural resources, site improvements, existing property, adjacent property, and personnel.

Where pedestrian traffic is through or adjacent to work area, the Contractor shall provide necessary guardrails and barricades to protect pedestrians and to prevent pedestrian access to work areas.

Remove guardrails and barricades at completion of construction.

The Contractor shall submit proposed plan and details of staging area.

Unsuitable Workers:

Upon the request of the COR, the Contractor shall remove any person employed by him who, in the opinion of the COR, is incompetent or has conducted himself improperly. The Contractor shall not permit a person who has been removed to return to the work site.

Contractor’s Liability:

The Contractor must have complete insurance coverage for any injuries or damages that may occur during the construction period.

Final Completion:

After completion of the work, the Contractor shall make an appointment with COR for inspection and final acceptance with the signature of the COR. The work site and related areas must be in a clean and tidy condition.

SUBMITTALS

General:

For each part of work Specified in this Scope of Work, submit the following as applicable, in accordance with Contract Clauses and Conditions.

• The Contractor must include written specifications for the materials and a sample of each material (as required) along with his/her quotation.

• Submit shop drawings showing plans / elevations / sections at not smaller than scale

1:100, and details not smaller than scale 1:20.

Samples:

Submit physical examples to illustrate materials and workmanship; and to establish standards by which completed work is judged, if requested.

Contractor Responsibilities:

• Review shop drawings, material data, and samples prior to submission. Initial, sign, or stamp, certifying the Contractor's review of the submittal.

• Verify:

• Field measurements.

• Field construction criteria.

• Catalog numbers and similar data.

• Coordinate each submittal with requirements of work and Contract Documents.

• Contractor's responsibility for errors and omissions in submittals is not relieved by COR review of submittals.

• Contractor's responsibility for deviations in submittals from requirements of Contract

Documents is not relieved by the COR's review of submittals, unless COR gives written acceptance of specific deviations.

• Notify COR, in writing at time of submission, of deviations in submittals from requirements of Contract Documents.

• Begin no work, which requires submittals until return of submittals with COR's stamp and initials or signature indicating review and indication to proceed as noted. Work performed prior to submission and approval of submittals may be subject for rejection.

• Distribute copies after COR's approval.

• Provide submittal information data in English and dimensions in both metric and English units.

Submission Requirements:

• Schedule submissions to the COR immediately after Contract award.

• Submit three (3) copies of submittals (minimum).

• Submit three (or to be notified) of each sample requested.

• Accompany submittals with transmittal letter containing:

• Date

• Project title and number

• Contractor's name and address

• The number of each submittal

• Notification of deviations from Contract Documents

• Provide each set of submittals bound together with a Cover and Table of Contents.

Re-Submission Requirements:

• Provide adequate information; submit formal letter(s) and/or reason(s) for deviation.

• Product Data and Samples: Submit new data and samples as required for initial submittal.

• Shop Drawings.

• Revise initial drawings as required and re-submit as specified for initial submittal.

• Indicate on drawings any changes, which have been made other than those requested by the Embassy.

Maintenance Guideline

• The contractor shall provide a maintenance manual, completed with procedures and schedules as guidelines (Such as how to clean, re-apply stain, cleaning of gutters, checking underground drainage lines)

Authorized Representative:

The Embassy and the Contractor shall, during the award of the contract, designate authorized representatives as mentioned below. Any changes in the authorized representative must be submitted in writing.

The Contractor is cautioned not to perform work requested by persons other than the

Contracting Officer.

Embassy Contracting Officer:

The Embassy designates the Contracting Officer (CO) as the only person authorized to award or modify this contract.

Embassy Contracting Officer’s Representative:

The Embassy designates the Contracting Officer’s Representative (COR) as the only person authorized to direct the Contractor in performing the work under this contract.

Embassy Emergency Contact:

The Embassy designates the Contracting Officer’s Representative (COR) as the primary emergency contact. The Contracting Officer will be the secondary emergency contact.

Contractor Project Manager:

The Contractor designates the Project Manager (PM) as the only person authorized to accept or negotiate modifications to this contract. The present PM is:

Name:

Telephone:

Contractor Superintendent:

The superintendent shall be in full charge of the operations of the Contractor in the performance of the work and is authorized to accept any notice, direction, decision or other communication on behalf of the Contractor. The Contractor’s superintendent must have authority to stop work and is required to be in attendance on the site at all times during which work is in progress:

Contractor Emergency Contact:

The Contractor designates a responsible person for emergency and safety contact inside and outside normal working hours. This person shall be capable of conversing in

Thai/English:

SECTION C - PACKAGING AND MARKING

(RESERVED)

WAREHOUSE# 5 ROOF REPLACEMENT

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 7 calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 60 days after NTP issuance.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 3,000 Baht for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "Seven calendar days after receipt of an executed contract" calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the

Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to

Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award with the Facility

Management office to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction

Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s

Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Manager

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-

Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The invoice collection should be sent to below address for payment

U.S. Embassy Bangkok

Finance Management Center

120-122, Wireless Rd., Lumpini., Pathumwan, Bangkok

10330

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 20% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the

Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price

Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence USD 9,000 (Baht 300,000.00)

Cumulative USD 30,000 (Baht 1,000,000.00)

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence USD 9,000 (Baht 300,000.00)

Cumulative USD 30,000 (Baht 1,000,000.00)

G.2.2 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the

Contractor within 20 days, their issuance shall not provide for any claim for an increase in the

Contract price or an extension of contract time.

G.3.1.1.RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the project site without the permission of the Regional Security Office. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the

Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action.