RFQ 19RP3825Q0085.pdf

SBU - CONTRACTING AND ACQUISITIONS

OMB APPROVAL NO. 2700-0042

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19RP3825Q0085

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

06/16/2025

PAGE OF PAGES

1 122

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR15322756

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

Contracting and Procurement General Services Office (GSO) American Embassy Manila Seafront Compound, Pasay City

MR. MICHAEL WARREN

Contracting Officer US Embassy Manila GSO Contracting & Procurement Seafront Compound Roxas Blvd., Pasay City

9. FOR INFORMATION

CALL:

A. NAME

BERNADETTE B. LEGAYADA

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

(632) 5301-2000

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

The Contractor to provide labor, materials, equipment and manpower for the Fabrication Services and Installation of Security Grilles and Solid Core Doors at Diplomatic Residences In accordance with the contract terms and conditions in:

Section A – SF1442 Section B – SERVICES AND PRICES/COST Section C – DESCRIPTION/SPECIFICATIONS/ WORK STATEMENT Section D – PACKING AND MARKING Section E – INSPECTION AND ACCEPTANCE Section F – DELIVERIES OR PERFORMANCE Section G – CONTRACT ADMINISTRATION DATA Section H – SPECIAL CONTRACT REQUIREMENTS Section I – CONTRACT CLAUSES Section J – LIST OF DOCUMENTS, EXHIBITS AND OITHER ATTACHMENTS Section K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS OR QUOTERS Section L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS Section M- EVALUATION FACTORS FOR AWARD

11. The Contractor shall begin performance within _____ calendar days and complete it within ______ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and (L.4.2). copies to perform the work required are due at the place specified in Item 8 by 4:00 PM (hour) local time 07/07/2025 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

SBU - CONTRACTING AND ACQUISITIONS

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award,

(b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

RFQ No. 19RP3825Q0085

Fabrication Services and Installation of Security Grilles and Solid Core Doors at Diplomatic Residences

SECTION B - SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for Fabrication Services and Installation of Security Grilles and Solid Core Doors at Diplomatic Residences as described in Sections B and C of this contract, and the exhibits in Section J.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for make-ready.

The Contractor shall furnish services according to task orders issued by the Contracting Officer. Oral task orders maybe necessary for emergencies, however, they shall be issued in writing within three days after issuance of the oral instructions. The task orders shall specify the location and type of work requested (see Section B.4 and the example in Section J, Exhibit 2).

The contract will be for a one-year period from the date of the contract award, with 1 (one) one-year options. For each effective year of the contract, the U.S.

Government guarantees a minimum order of Php 200,000.00 worth of services. The maximum amount of services ordered under each year of the contract will not exceed the total contract price for each contract year.

B.3 PRICES/COSTS

The prices will include all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in Section B.4.4. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF

2% PERSUANT TO 26 U.S.C. 5000C.

B.3.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B.3.2 CURRENCY

B.3.2 A. Local firm shall be in Philippine Peso.

B.3.2 B. Offer and Payment in U.S. Dollars

(1) U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S.

dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

(2) Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S.

firm shall submit its prices and receive payment in local currency.

B.3.3 BASE YEAR PRICES (starting on the date stated in the Notice of Award and continuing for a period of 12 months)

Description of Supplies/Services Base Year

Est. Qty Unit Price

Total Price

1 SOLID CORE DOORS

1A Narra solid core door (plain). 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

PC

1B Tanguile solid core door (plain). 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

1C Narra solid core door with raised moldings. 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

1D Tanguile solid core door with raised moldings . 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

2 GRILLE WORK

2A Sliding grille 30 SQ.M

2B Fixed grille, elevated mounted on concrete, the height of elevation is 10 feet and above the ground or base.

SQ.M

2C Fixed grille, elevated mounted on wood, ground or base.

2D Fixed Grille ,Unelevated mounted on concrete, the height of elevation is 0 to 10 feet from the ground or base.

2E Fixed grille, Unelevated mounted on wood, the height of elevation is 0 to 10 feet from the ground or base.

2F Fixed grille , Unelevated mounted on brittle tiles, the height of elevation is 0 to 10 feet from the ground or base.

AIRCON GRILLES 80cm ( L) x 450cm (H) x 640 cm ( W)

3A Elevated mounted on concrete, the height of elevation is 10 feet and above the ground or base.

5 SET

3B Elevated mounted on wood, the height of elevation is 10 feet and above the ground or base.

5 SET

3C Unelevated mounted on concrete, the height of elevation is 0 to 10 feet and above the ground or base.

5 SET

3D Unelevated mounted on wood, the height of elevation is 0 to 10 feet from the ground or base.

5 SET

4 EMERGENCY EXIT ON WINDOW GRILLES

4A Modification of window screens and grill work for use as exit gates

5 SET

REINFORCEMENT OF EXISTING GRILLES

5A Installation of GI sheet, Ga. 18 cover plate only

3 SET

5B Installation of GI sheet, Ga. 18 cover plate and sliding barrel bolt

3 SET

WINDOW SCREEN WITH FRAME ON INSIDE OR

OUTSIDE OF EXISTING GRILLES FOR

FIRE/EMERGENCY EXIT WINDOWS (24”L x 46”W)

6A Screen with metal frame 5 EA

6B Screen with wood frame 5 EA

6C Screen with aluminum frame 5 EA

7 WINDOW GRILLE FOR FIRE EXITS

7A Grille with metal frame for fire exit window

5 EA

8 CABLE CONTROL LOCK FOR FIRE EXITS

8A Cable control locks for window emergency escape grilles

15 EA

8B Cable control locks for swing-out grilles for sliding glass doors

10 EA

CASEMENT WITH GLASS FOR EMERGENCY

ESCAPE WINDOW

9A Casement with glass for window emergency escape grilles (to replace existing jalousie windows)

5 EA

BASE YEAR TOTAL PRICE

B.3.4 FIRST OPTION YEAR PRICES

First Option Year

Est. Qty Unit Price

Total Price

1 SOLID CORE DOORS

1A Narra solid core door (plain). 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

5 PC

1B Tanguile solid core door (plain). 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

20 PC

1C Narra solid core door with raised moldings. 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

5 PC

1D Tanguile solid core door with raised moldings . 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

10 PC

2 GRILLE WORK

2A Sliding grille 30 SQ.M

2B Fixed grille, elevated mounted on concrete, the height of elevation is 10 feet and above the ground or base.

20 SQ.M

2C Fixed grille, elevated mounted on wood, ground or base.

20 SQ.M

2D Fixed Grille ,Unelevated mounted on concrete, the height of elevation is 0 to 10 feet from the ground or base.

20 SQ.M

2E Fixed grille, Unelevated mounted on wood, the height of elevation is 0 to 10 feet from the ground or base.

20 SQ.M

2F Fixed grille , Unelevated mounted on brittle tiles, the height of elevation is 0 to 10 feet from the ground or base.

10 SQ.M

AIRCON GRILLES 80cm ( L) x 450cm (H) x 640 cm ( W) height of elevation is 10 feet and above the ground or base.

3B Elevated mounted on wood, the height of elevation is 10 feet and above the ground or base.

5 SET

3C Unelevated mounted on concrete, the height of elevation is 0 to 10 feet and above the ground or base.

5 SET

3D Unelevated mounted on wood, the height of elevation is 0 to 10 feet from the ground or base.

EMERGENCY EXIT ON WINDOW GRILLES

4A Modification of window screens and grill work for use as exit gates

5 SET

5 REINFORCEMENT OF EXISTING GRILLES

5A Installation of GI sheet, Ga. 18 cover plate only

3 SET

5B Installation of GI sheet, Ga. 18 cover plate and sliding barrel bolt

3 SET

WINDOW SCREEN WITH FRAME ON INSIDE OR

OUTSIDE OF EXISTING GRILLES FOR

6A Screen with metal frame 5 EA

6B Screen with wood frame 5 EA

6C Screen with aluminum frame 5 EA

7 WINDOW GRILLE FOR FIRE EXITS

7A Grille with metal frame for fire exit window

10 EA

8 CABLE CONTROL LOCK FOR FIRE EXITS

8A Cable control lock for window emergency escape grilles

15 EA

8B Cable control lock for swing-out grilles for sliding glass doors

10 EA

emergency escape grilles (to replace existing jalousie windows)

FIRST OPTION YEAR TOTAL PRICE

B.3.5 OPTION TO EXTEND FOR SIX (6) MONTHS

First Option Year

Est. Qty Unit Price

Total Price

1 SOLID CORE DOORS

1A Narra solid core door (plain). 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

5 PC

1B Tanguile solid core door (plain). 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

10 PC

1C Narra solid core door with raised moldings. 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

5 PC

1D Tanguile solid core door with raised moldings . 80cm (length) x 210 ( height ) x 4.7 cm (thickness)

5 PC

2 GRILLE WORK

2A Sliding grille 15 SQ.M

2B Fixed grille, elevated mounted on concrete, the height of elevation is 10 feet and above the ground or base.

10 SQ.M

2C Fixed grille, elevated mounted on wood, ground or base.

10 SQ.M

2D Fixed Grille ,Unelevated mounted on concrete, the height of elevation is 0 to 10 feet from the ground or base.

110 SQ.M

2E Fixed grille, Unelevated mounted on wood, the height of elevation is 0 to 10 feet from the ground or base.

20 SQ.M

2F Fixed grille , Unelevated mounted on brittle tiles, the height of elevation is 0 to 10 feet from the ground or base.

5 SQ.M

AIRCON GRILLES 80cm ( L) x 450cm (H) x 640 cm ( W) height of elevation is 10 feet and above the ground or base.

3 SET

3B Elevated mounted on wood, the height of elevation is 10 feet and above the ground or base.

3 SET

3C Unelevated mounted on concrete, the height of elevation is 0 to 10 feet and above the ground or base.

3 SET

3D Unelevated mounted on wood, the height of elevation is 0 to 10 feet from the ground or base.

3 SET

EMERGENCY EXIT ON WINDOW GRILLES

4A Modification of window screens and grill work for use as exit gates

2 SET

5 REINFORCEMENT OF EXISTING GRILLES

5A Installation of GI sheet, Ga. 18 cover plate only

2 SET

5B Installation of GI sheet, Ga. 18 cover plate and sliding barrel bolt

2 SET

WINDOW SCREEN WITH FRAME ON INSIDE OR

OUTSIDE OF EXISTING GRILLES FOR

6A Screen with metal frame 2 EA

6B Screen with wood frame 2 EA

6C Screen with aluminum frame 2 EA

7 WINDOW GRILLE FOR FIRE EXITS

7A Grille with metal frame for fire exit window

8 CABLE CONTROL LOCK FOR FIRE EXITS

8A Cable control lock for window emergency escape grilles

5 EA

8B Cable control lock for swing-out grilles for sliding glass doors

5 EA

emergency escape grilles (to replace existing jalousie windows)

OPTION TO EXTEND FOR 6 MONTHS

TOTAL PRICE

B.3.6 GRAND TOTAL PRICE:

Base Year Total:

First Option Year Total:

Option to Extend for 6 months Total:

Grand Total Price for all Years:

MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of Php200,000. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed total estimated amount under subsection B.3.7. This is the contract maximum for this period of performance.

B.4 ORDERING - The Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the effective date of the contract until the end of the "Period of Performance." All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any task order.

B.4.1 ISSUANCE OF TASK ORDERS - The Contracting Officer may issue task orders orally but will be confirm them in writing within three days.

B.4.2 SURVEY OF PROPERTY - Before performing work, the Contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for make-ready services on an as-needed basis. See the sample task order at Section J, Exhibit 2. Task orders shall include:

(a) Date of order

(b) Contract number

(c) Order number

(d) Location of property

(e) Amount of work (square meters or linear meters)

(f) Point of contact for questions

B.4.4 COMPLETION DATE – The Contractor shall complete all services on individual housing units within ten (10) days working days and maximum of twenty (20) working days of receipt of a task order. The time period specified above shall not begin until the Contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the Government.

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL - The U.S. Embassy, Manila requires a contractor for Fabrication Services and Installation of Security Grilles and Solid Core Doors at Diplomatic Residences. The Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required. The Contractor shall provide back-up power source (generator) during electric power failure in order to complete the work

C.1.2 ENGLISH SPEAKING REPRESENTATIVE - The Contractor shall designate an English speaking representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government.

C.1.2. PERSONNEL - The Contractor shall be responsible for providing qualified technicians for each trade with relevant experience to perform Fabrication Services and Installation of Security Grilles and Solid Core Doors for task orders issued under this contract. Helper positions do not need to meet the experience requirement.

C.1.3 DEFINITIONS (see also FAR clause 52.202-1, Alt. 1 [APR 1994], cited in I.1)

“COR” means the Contracting Officer’s Representative, appointed in accordance with Section 2 of this contract

“Government” means the Government of the United States of America, unless otherwise stated.

“Ordering Officer” means the Contracting Officer of the American Embassy, Manila

C.2 GENERAL REQUIREMENT

(1) Task Orders All services under this contract shall be performed on the basis of individual task orders, issued as the need arises by the Contracting Officer.

(2) Fixed Prices. The Contractor warrants that the prices include all expenses incident to the services to be performed and materials provided. Payments shall be limited to actual services satisfactorily performed. No claim for additional compensation shall be considered unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed which is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance.

C.2.1 DESCRIPTION OF WORK/SPECIFICATIONS/PERFORMANCE STANDARDS

A. SOLID CORE DOORS

Solid core doors shall be 1 ¾ inches thick and constructed in accordance with the attached drawing, see Exhibit A. Raised moldings maybe added if specified.

(1) Materials

(a) The Contractor shall use the commercial upgrade, kiln dried narra or tanguile, or as specified in the task/call order.

(b) All lumber shall be straight, free from unsound knots, sap, shakes or other imperfections, impairing strengths, durability and appearance.

(2) WORKMANSHIP

(a) All doors shall be fabricated true to dimensions, squared, aligned, adequately braces, well spiked and nailed.

(b) All doors shall be installed neatly fitted and secured into proper position.

When it is necessary to cut and fit at the job site, prefabricated door shall be made with allowance for cutting/shaving.

(c) In the event the existing jamb is found to be defective, misalign or structurally inadequate to support the door, the Contractor shall repair or replace with a Government-furnished material. Labor charge shall be in accordance with the Schedule of Services and Prices under Section B.3.

(d) Hardware shall be carefully fitted and securely attached. Care must be exercised not to mark or injure existing work. Installation shall be done in a neat, workmanlike manner. The Contractor shall test all locks, tighten screws and perform necessary adjustments to put all hardware in good working condition.

(e) The Contractor shall recondition surface damage in any form at no additional cost to the Government.

B. GRILLES

(a) SLIDING GRILLES

Sliding grilles shall be 5/8 inch square bars or the nearest equivalent of 16 or 17mm square bars spaced at 4 inches, horizontal and vertical, designed on a CHB patter, with 1 ¼ inches x ¼ inch or standard metric equivalent, for flat bars framing. Conversion from inches to millimeters shall be based on standard value or one (1) millimeter higher or whatever is available on the local market but not lower than half inch size requirements.

(b) FIXED GRILLES

Steel grilles shall be ½ inch or 13mm square bars spaced at 4 inches x 16 inches, horizontal and vertical, designed on a CHB patter, with 1 ¼ inches x 3/16 inch or standard metric equivalent, flat bars for framing.

(1) MATERIALS

(a) All bars shall be of structural grade steel, straight, free from rust, holes and other defects that will impair its strength and appearance.

(b) Electrodes for welding shall conform to the American Standard for Testing Materials (ASTM) standard.

(2) WORKMANSHIP

(a) Anchoring shall be:

(i) 3/8 inch diameter expansion bolt on concrete masonry wall;

(ii) 2 inches metal screw on wood;

(iii) 2 inches concrete nails on brittle tiles;

(iv) Screws and nails shall be countersunk, adequately and evenly spaced;

(b) Grilles shall be fabricated true to size and dimension to suit the given openings and conditions.

(c) All joints shall be fully welded. Defective welds must be corrected at no additional cost to the U.S. Government. The contractor shall ensure that certified welder or only qualified welders shall be utilized for work ordered under this contract.

C. PAINTING/VARNISHING WORKS FOR DOORS, GRILLES AND EMERGENCY EXITS

The Contractor shall supply all materials necessary to perform these services.

(a) PAINTING

The Contractor shall clean and prepare surfaces to be painted in accordance with the manufacturer’s instructions before applying paint or surface treatments. Remove oil, dust, loose rust, mildew, loose paint or other contamination to ensure good adhesion. All surfaces must be clean and dry.

Mix and prepare paint in accordance with the manufacturer’s directions.

Application: Apply paint in accordance with the manufacturer’s directions.

Use applicators and techniques best suited for type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film. Paint exterior woodwork with one (1) coat of priming oil paint and at least two (2) coats of quick drying enamel.

(b) VARNISHING

Before any varnishing is done, see to it that holes and other defects of the wood have been filled with natural paste wood filler. Surfaces shall be sandpapered to a smooth and even finish. Apply oil wood stain with soft cloth and allow it to dry thoroughly, after which apply one (1) coat of shellac.

Allow shellac to dry thoroughly and sandpaper to smooth and even surface, then apply two (2) coats spar varnish. Apply natural paste filler for first coat and sanding sealer for second coat. After sanding the second coat lightly, apply flat lacquer.

(c) EMERGENCY EXITS

The Contractor shall supply all labor, materials and supervision necessary for the completion of the required services. The grilles or metal frames to be provided shall meet the specifications specified in Exhibit B-1. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be in good quality and performed in a skillful manner as determined by the Contracting Officer. The Contractor shall restore affected surfaces/areas after each completed service. Removed/replaced materials shall be turned-over to the COR for disposition.

(1) Window Screen with Frame For Exit Windows

The Contractor shall install aluminum window screens with frames on either outside or inside of existing or new window exit grilles if the house is screened. The frame shall match the existing window frame at the residence.

(2) Window Grille for Fire Exits

The Contractor shall fabricate and install 24 inches Width x 36 inches Length opening for emergency fire exit window grilles with frame (24” W x 36” L). The space between bars shall not exceed 96 square inches. The bars shall be welded and embedded at least three (3) inches into the concrete wall/frame on all sides. Emergency fire exit frames shall also be grouted into the concrete wall in the case of some houses that has existing window grilles. The installation of the said item shall be properly welded on all sides. Materials are 5/8 square bars with 1 inch x 1 inch x 3/16 inch angular frames. The Contractor shall submit a shop drawing in accordance with Exhibit B-1 for approval of the COR prior to fabrication and installation.

(3) Cable Control Locks for Fire Exits

The fire exit grille is locked with a latch installed on the grille frame. A cable is connected to the latch and activator. Once the activator is pushed down, it will pull the cable and release the latch. The activator is only locally fabricated

Cable locks shall be installed at least 36 inches away from the windows or other openings. Exposed cables/wires shall be embedded on the wall or covered with metal conduit. The cable lock shall be at least 4 feet from the ground. Cable control locks for window exit grilles and swing out grilles for sliding glass doors shall be installed at designated areas (second floor and above) where no secondary escape is available. A locally made emergency escape grille gate (EEGG) shall be secured by a horizontal sliding deadbolt and installed at least 36 inches away from windows or other openings.

The Contractor shall submit a shop drawing in accordance with Exhibit B for approval of the COR prior to fabrication and installation.

(4) Casement Glass for Emergency Escape Windows

The Contractor shall remove existing jalousie windows and replace with casement with glass steel windows (swing-out) at designated emergency escape windows. The glass shall be 1/8 inch thick or in accordance with the standard local practice. The color of the glass shall match the existing color at the residence. The window opening must meet the following minimum size standard: 5.7 feet square minimum net clear opening; 24 inches minimum clear height; 20 inches minimum clear width; finished sill maximum of 44 inches from floor.

C.2.2 LOCATION

Fabrication of doors and grilles shall be done at the Contractor’s shop. All other services to be performed under this contract shall be within Metro Manila, where Government-owned or leased residences are located. Metro Manila means the entire area in and around Manila, inclusive of cities and municipalities, such as Makati City, Pasay City, Mandaluyong and Ermita.

C.2.3. KEY CONTROL

(a) The Contractor shall establish and implement methods of making sure all keys issued by the Government to the Contractor employee use are not lost or misplaced and are not used by unauthorized persons nor duplicated.

(b) The Contractor shall immediately report to the COR or the Contracting Officer any occurrences of loss, unauthorized use, or unauthorized duplication of keys.

(c) In the event that keys, other than master keys, are lost or duplicated, the Contractor maybe required upon written direction of the Contracting Officer, to rekey or replace the affected lock(s) without cost to the Government. The Government may, however, at its option, replace the affected lock(s) or perform rekeying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Contractor and the total cost deducted from the monthly payment due the Contractor.

C.2.4 OCCUPIED QUARTERS

Contractor personnel shall not enter occupied quarters, unless with prior authorization from the COR, and an adult member of the occupant’s family is at home, or an adult is present, who is responsible for the quarters during the occupant’s absence.

C.2.5 CONSERVATION OF UTILITIES

The Government shall provide utilities for the Contractor’s tools for performance on-site, except during electric power failure as stated under Section C.1.1. The Contractor shall make sure their employees practice utility conservation.

C.2.6 REMOVED PARTS AND MATERIALS

Any item that is removed from equipment or facilities or Government-furnished materials not used shall be turned-over to the COR for final disposition.

C.2.7 CONTRACTOR CLEANUP

The Contractor shall, at all times, keep work areas free from accumulations of waste materials, rubbish, tools scaffolding, equipment, and materials not the property of the Government.

The Contractor shall continuously, during the progress of work, remove and dispose of dirt and debris and keep the work area clean, neat and orderly and in such order as to prevent safety hazards. Debris shall be collected from the job-site daily before workmen secure and be placed in a pre-designated external area for disposal

Upon completion of the job, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition.

C.3 COORDINATION WITH OTHER CONTRACTORS

The Government may undertake or award other contracts for additional work.

The Contractor shall fully cooperate with such other contractors and Government employee. The Contractor shall not commit or permit acts, which will interfere with the performance of work by another contractor or by a Government employee.

C.4 MAJOR REPAIRS

The Contractor shall immediately inform the COR or the Embassy Buildings Management Office of major safety problems and the need for major and/or specialized repairs to any part of the serviced area of the residential unit. The Contractor shall also inform the COR of a major problem in the residential unit in a system or area that is not being serviced as well. The Contractor shall be liable for the costs for any damage that occurs as a result of the Contractor’s negligence in its duty to inform the COR. The Contractor shall make efforts to minimize such trouble or damage in systems or areas being serviced until proper corrective action can be taken.

Major and specialized repairs shall be carried out by the Government, independent of this contract.

C.5 CONTRACTOR PERSONNEL

All personnel assigned by the Contractor for the performance of the respective services shall be regular employees of the Contractor, and shall be supervised by the Contractor. There shall be no employer-employee relationship between the Government and the personnel. Subcontractors may only be employed with the express written consent of the Contracting Officer.

C.6 SUPERINTENDENCE BY CONTRACTOR

The entire operation of the contracted services shall be superintended by the Contractor's bilingual (English) liaison. The liaison shall coordinate the performance of the contracted services with the needs of the Government.

The liaison, or a qualified assistant, shall be on duty throughout the normal operating hours of the Embassy listed in Section F.8. The liaison shall also superintend the performance of the contracted services on Saturdays, Sundays, and holidays.

C.7 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system including:

(a) Develop and maintain checklists of duties to be carried out,

(b) Ensure these duties are carried out by the supervisory staff and senior employees, and

(c) Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

The Contractor shall provide copies of all inspection reports to the COR.

The Contractor shall promptly correct and impove any shortcomings and/or substandard conditions noted in such inspections. The Contractor shall to the attention of the Contracting Officer or COR, for disposition, any conditions beyond the responsibility of the Contractor.

C.8 INSPECTION BY GOVERNMENT

The services performed and the supplies furnished for this contract will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

SECTION D - PACKAGING AND MARKING

D.1 The Contractor shall mark materials delivered to the site as follows:

AMERICAN EMBASSY

MANILA, PHILIPPINES

For: _______________ (to be completed upon award)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-26 REPORTING NONFORMING ITEMS (AUG 2024)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.211-12 LIQUIDATED DAMAGES – CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of Php 2,500 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

F.2 PERIOD OF PERFORMANCE. The performance period of this contract is from the start date in Notice to Proceed and continuing for 12 months, with one (1), one-year option to renew and a probable six (6) months extension if exercised by the US government. The initial period of performance includes any transition period authorized under the contract.

F.3. DELIVERABLES

The Contractor shall deliver the following items:

Description

Quantity

Delivery Date

Deliver To:

H.12.2 – Biographies of Personnel 1 10 days after award COR

H.3 – Bonds 1 30 days after award CO

H.4 – Insurance/Licenses & Permits 1 30 days after award CO

H.10.1 – Safety Plan 1 30 days after award COR

H.7.1 – Waste Disposal Report 1 Last day of each month COR

F.4 RESERVED

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding on the Contractor. The completion date is fixed and may be extended only by a written modification to the task order signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(a) extend the completion date or obligate the Government to do so,

(b) constitute acceptance or approval of any delay, nor

(c) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6 NOTICE OF DELAY

The Contractor shall notify the Government if the contractor receives a notice of any change in the work, or if any other conditions arise that may cause or are actually causing delays and the Contractor believes may result in completion of the project after the completion date. The notification shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay. The Contractor shall obtain the approval of the Contracting Officer for any revisions to the approved time schedule.

F.7 NOTICE TO PROCEED

(a) Following receipt from the Contractor of acceptable bonds or evidence of insurance within the time specified in Section H of this contract, the Contracting Officer will provide to the Contractor a Notice to Proceed. The Contractor shall then begin work.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

F.8 WORKING HOURS

The Contractor shall perform all work during Mondays through Fridays from 8:30 a.m. -4:30 p.m. except for the holidays identified in Sections I.15. The Contracting Officer may approve other hours. The Contractor shall give 24 hours advance notice to the Contracting Officer, who may consider any deviation from the hours identified above. Changes in work hours will not be a cause for a price increase if initiated by the Contractor.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include:

(l) acts of God or of the public enemy,

(2) acts of the United States Government in either its sovereign or contractual capacity,

(3) acts of the government of the host country in its sovereign capacity,

(4) acts of another contractor in the performance of a contract with the Government,

(5) fires,

(6) floods,

(7) epidemics,

(8) quarantine restrictions,

(9) strikes, (l0) freight embargoes,

(11) delays in delivery of Government furnished equipment and

(12) unusually severe weather.

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore

(a) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

(b) cannot be overcome by reasonable efforts to reschedule the work, and

(c) directly and materially affects the date of final completion of the project.

F.10 POST AWARD CONFERENCE

The Government will hold a post award conference ten (10) days after contract award at U.S. Embassy Manila, Seafront Compound, Pasay City to discuss the location and type of residences to be serviced, submittals, personnel issues, procedures and other important matters concerning the contract.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Assistant Regional Security Officer.

G.1.2 DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

(a) Individual invoices shall be submitted for each order, accompanied by the task order and Invoices shall be submitted in the original with three (3) copies to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

Prompt payment will be processed by FMC upon receipt of an electronic or scanned copy of the invoice. Invoices or billing statement must be emailed to FMC's electronic inbox ONLY: MNLFMCDBO@state.gov

G.2.1 GENERAL

The Contractor shall follow Section I, 52.232-5, "Payments Under Fixed-Price Construction Contracts.” The following subsections elaborate upon the information contained in that clause.

G.2.2 DETAIL OF PAYMENT REQUESTS

The Contractor’s requests for payment, which shall be made no more frequently than monthly shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

G.2.3 PAYMENTS TO SUBCONTRACTORS

The Contractor shall make timely payment from the proceeds of the progress or final payment to subcontractors and suppliers following the Contractor's contractual arrangements with them.

G.2.4 EVALUATION BY THE CONTRACTING OFFICER

The Contracting Officer shall make a determination as to the amount that is due after an inspection of the work. The Contracting Officer shall advise the Contractor if the Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in FAR 52.232-5.

G.2.5 ADDITIONAL WITHHOLDING

Independently of monies retained by the Government under FAR 52.232-5 the Government may withhold from payments due the Contractor any amounts necessary to cover:

(a) Wages or other amounts due the Contractor's employees on this project;

(b) Wages or other amounts due employees of subcontractors on this project;

(c) Amounts due suppliers of materials or equipment for this project; and

(d) Any other amounts that the Contractor may be held liable under this contract, including but not limited to the actual or prospective costs of correction of defective work and costs for failure to make adequate progress.

G.2.6. PAYMENT

In accordance with 52.232-27(a), the 14-day period identified in FAR 52.232- 27(a)(1)(i)(A) is changed to 30 days.

G.3 RECORDKEEPING REQUIREMENTS

The Contractor and the COR shall both maintain a complete and accurate management file. The file shall contain, as a minimum, the following items:

(a) The Government's copies of all task orders issued under this contract, and all inspection reports completed by the COR (OF-127). These forms will be supplied to advise the Contractor of service requests and to document the performance of all work.

(b) Contractor’s Service Report forms, documenting arrival and departure time of the contractor's representative performing the service, and all information on parts installed for major repairs only.

(c) Documentation of any complaints from post personnel or unusual incidents that may have taken place during the visit to the site.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ISSUANCE OF ORAL TASK ORDERS

The Contracting Officer may issue oral task orders, as stated in Section B.4.1.

Any oral task orders issued shall be confirmed in writing within three days when the Mission is open for business. U.S. or local holidays observed by the Mission and natural disasters or other emergencies that result in a suspension of normal operations shall not be counted against the three-day period. In all cases, the Contractor must begin work after receipt of an oral order, without waiting for written confirmation.

H.2 ORDERING OFFICIAL

The designated ordering individual for this contract is the Contracting Officer.

H.3 BOND REQUIREMENTS

H.3.1 TYPE OF BONDS

The Contractor shall furnish:

(1) a performance and guaranty bond and a payment bond on forms provided by and from sureties acceptable to the Government, each in the amount of 20% of the contract price, or

(2) comparable alternate performance security approved by the

Government such as a letter of credit shown in Section J.

H.3.2 TIME FOR SUBMISSION

The Contractor shall provide the bonds required by Paragraph H.1.1 within ten

(10) days after contract award. Failure to submit:

(1) the required bonds other security acceptable to the Government;

(2) bonds from an acceptable surety; or

(3) bonds in the required amount, may result in rescinding or termination of the contract by the Government.

The Contractor shall be liable for costs described in FAR 52.249-10, "Default (Fixed-Price Construction) if the contract is terminated.

H.3.3 COVERAGE

The bonds or alternate performance security shall guarantee:

(a) the Contractor's completion of the work within the contract time,

(b) the correction of any defects after completion as required by this contract,

(c) the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and

(d) the satisfaction or removal of any liens or encumbrances placed on the work.

H.3.4 DURATION OF COVERAGE

The required performance and payment securities shall remain in effect in the full amount required until final acceptance of the project by the Government. At that time, the penal sum of the performance security only shall be reduced to 10% of the contract price. The performance security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage. The requirement for payment security terminates at final acceptance.

H.3.5 52.228-2 ADDITIONAL BOND SECURITY (OCT 1997)

The Contractor shall promptly furnish additional security required to protect the Government and persons supplying labor or materials under this contract if –

(a) Any surety upon any bond, or issuing financial institution for other security, furnished with this contract becomes unacceptable to the Government;

(b) Any surety fails to furnish reports on its financial condition as required by the Government; or

(c) The contract price is increased so that the penal sum of any bond becomes inadequate in the opinion of the Contracting Officer; or

(d) An irrevocable letter of credit (ILC) used as security will expire before the end of the period of required security. If the Contractor does not furnish an acceptable extension or replacement ILC, or other acceptable substitute, at least 30 days before an ILC’s scheduled expiration, the Contracting Officer has the right to immediately draw on the ILC.

H.4 INSURANCE

H.4.1 AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary under Section I, 52.228-5, "Insurance - Work on a Government Installation.” The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

General Liability

(1) Bodily injury on or off the site in U.S. dollars:

Per Occurrence $897.86 or equivalent in local currency

Cumulative $1,795.72 or equivalent in local currency

(2) Property damage on or off the site in U.S. dollars:

Per Occurrence $897.86 or equivalent in local currency

Cumulative $1,795.72 or equivalent in local currency

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(c) agents,

(d) servants,

(e) employees, or

(f) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the…