RFQ 19PE5025Q0025 - Package final signed.pdf

Lima, April 11,2025

Subject: Request for Quotations number RFQ 19P85025Q0025

Enclosed is a Request for Quotations (RFQ) for Catering and Furniture services for the

Bicentennial Launch Event. You are invited to submit a quotation. The Request for Quotations (RFQ) consists of the following sections:

Section I - Standard Form SF-1449 and continuation sheet

Section 2 - Statement of Work (SOW) Section 3 - Instructions to Offerors Section 4 - Qualifications of Offerors Section 5 - FAR & DOSAR Clauses

Your proposal must be submitted by e-mail to Seth Langer sethfi]state.gov and Alfredo Broggi brog{ria I riistalc.gLrv on or before I I 00 hrs. on April25,2025 (local date and time). No quotations will be accepted after this date and time.

For a proposal to be considered, you must complete and submit the following:

Section I - Standard Form SF-1449 and continuation sheet (Pricing as detaited)

Section 5 - FAR & DOSAR Clauses (Signed as required)

Your quotation must be submitted electronically to Mr. Seth Langer at lan ers 0 tatc ov and copy to Mr. Alfredo Broggi at broggia I iii sla(e.gor' [t is important to make sure the submission is made in specific size and format, in MSWord 2007 12010 or MS-Excel 2007 12010 or Adobe

Acrobat (pdl) file format. The file size must not exceed 30MB. If the file size should exceed the

30MB, the submission must be made in separate files and attached to separate emails with less than

30MB each.

The U.S. Covemment intends to award a purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range ifthere is a need to do so.

Offerors shall be registered in the SAM (System for Award Management) database at https:,/,i rvt u,.sanr.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1 102.

Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are

Embassy of the United States of America

Lima, Peru

To: ProspectiveQuoters highly encouraged to register immediately if they are interested in submitting a response to this requirement. Please contact Mr. Alfredo Broggi at the email address above in case you have any questions.

Sincere

Curt Whittaker Contracting Officer

Enclosure As Stated.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15267958

PAGE 1 OF 78 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5025Q0025

6. SOLICITATION ISSUE

DATE

04/10/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Alfredo Broggi

b. TELEPHONE NUMBER(No collect calls)

51-6182739

8. OFFER DUE DATE/

LOCAL TIME

04/25/2025 / 11:00

9. ISSUED BY CODE PE500 10. THIS ACQUISITION IS X UNRESTRICTED OR SET ASIDE: % FOR:

AMERICAN EMBASSY LIMA SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN:

GSO/Procurement HUBZONE SMALL (WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED Lima BUSINESS SMALL BUSINESS PROGRAM NAICS:

PERU

SERVICE-DISABLED EDWOSB EMERGING SMALL BUSINESS

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT- 12. DISCOUNT TERMS 13a. THIS CONTRACT IS A 13b. RATING

TION UNLESS BLOCK IS

MARKED

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

SEE SCHEDULE

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

Aldea 3 Coop. Las Vertientes Calle 8 Villa El Slavador ATTN: GSO/Warehouse Lima

PERU

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Procurement Lima

PERU

17a. CONTRACTOR/ CODE

OFFERER

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

AMERICAN EMBASSY LIMA

TELEPHONE NO.

AV. Lima Polo cdra 1 s/n Monterrico-Surco, ATTN: FMO / DBO

Lima 33

PERU

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(see attached cont. doc)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ 01COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ OFFER DATED

_ . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

X X ARE

ARE

ARE NOT ATTACHED

ARE NOT ATTACHED

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Solicitation to contract the catering and furniture service for the Bicentennial Launch Event in accordance with the

01 attached Statement of Work and related documents. 400 EA Important Note: your quote shall include a price breakdown of each proposed deliverable. Consider a price per person for the catering.

IGV or any applicable taxes.

EA

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Continuation Sheet

Section 1

To assure timely and fair consideration, you must follow the instructions contained herein.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

Failure to provide requested Information in the format specified in this section may result in an unfavorable evaluation or non-consideration of your company's proposal.

The offeror/quoter shall identify and explain/justify any deviations, exceptions, or conditional assumptions taken with respect to any of the instructions or requirements of this request for quotation.

The due date to receive proposals is April 25, 2025, at 11:00 a.m. (local date and time). No proposals will be accepted after this date and time.

Pricing:

The proposal shall include a 400-guest quote according to the Scope of Work, it must consider a technical description of the items/services being offered. The price for the catering shall be per person.

Experience:

Provide a list of prior events of similar nature you have worked on with suitable references.

Validity of quotes:

Quotes must be valid for 30 days from the closing date of this solicitation.

Delivery date:

For installation and removal of furniture/equipment as stated in the Scope of Work.

Payment Terms:

Net 30 days-payment shall be made after acceptance of the service and receipt of an accurate invoice.

SAM Registration:

For proposals above $30K the offerors are required to have an active registration of their companies in the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines.

Information/instructions on how to register can be found at www.sam.gov http://www.sam.gov/

Continuation Sheet

Proposal Format and Content:

Please submit your proposal in one (1) single file in Word or PDF format.

For a proposal to be considered you must submit and complete the at least the following documentation:

- SF-1449 filled out including Price breakdown and description per each option.

- Technical Proposal of the items/services being offered for both options.

- Additional information as required in Section 3.

- Experience and Past Performance, listing the events of similar nature with references.

- Copy of permits and licenses to operate in Peru

- Insurance requirements as stated in SOW

- Section 5 - Representations and Certifications including Proof of SAM Registration and Anti-Discrimination Certificate.

At a minimum, each Offeror/Quoter must meet the following requirements:

- Be able to understand written and spoken English.

- Have an established business presence in Peru for at least 5 years, with a permanent address and telephone listing in Peru, it shall be documented in the technical proposal.

- Have all licenses and permits required by local law.

- Meet all local insurance requirements.

- Have no adverse criminal record.

- Have no political or business affiliation which could be considered contrary to the interests of the United States.

- Good past Performance

- Good quality products

The Government expects that competition will establish fair and reasonable prices. How ever, the government reserves the right to require information other than cost and pricing data if it is later determined that said information is needed to evaluate the proposed price. Failure to provide requested information may render the offeror ineligible for award.

Questions should be submitted in English no later than Friday April 25, 2025, by 11:00 a.m. (local date and time).

Section 2

STATEMENT OF WORK

EVENT PLANNER/DESIGNER

BICENTENNIAL LAUNCH EVENT ON MAY 29TH

The Company/Event Planner/Designer (hereinafter “the Contractor”) working with the Embassy is responsible for installation, design, and decoration of the CMR garden in-line with the Bicentennial theme. The Contractor is responsible for the timely installation of all services mentioned below for the successful execution of the event.

The Contractor should ensure that installations and services provided by the Contractor support and complement all above mentioned programs associated with the two-hour event without any issues and impediments. The Contractor shall consider these factors to design a cohesive plan and implementation of all mentioned services.

The Contractor must complete all installations and deliverables by 4:00 pm on May 28th, 2025.

There will be a full rehearsal within 24 hours of the event. If needed, the Contractor should be able to adjust and make changes before the event on May 29th, 2025.

The Contractor will:

1. Possess the capability to collaborate with the Embassy and individually execute all installations and services for the event.

2. Have considerable experience and a record of successful management of events of similar magnitude.

3. Display creativity in the design and execution of the theme.

4. Be able to adjust to unexpected changes in event programming and needs of the U.S.

Embassy.

5. Have management skills, including adherence to the budget, staffing, and overall professionalism.

6. Coordinate and work with other contractors/vendors hired by the Embassy.

7. Speak English and be at ease communicating verbally and in writing with Embassy personnel in charge of the event.

8. Have a sufficient cultural understanding of the United States to interpret and relate to the theme.

9. Keep event costs within a given budget.

10. Arrive promptly for workdays and meetings with Embassy personnel, adhering to project timelines and deadlines. In ensuring mutual respect for agreed-upon schedules and deliverables, the Contractor should be willing to accept possible financial penalties in the event of avoidable delays.

11. Comply with security protocols mandated by the Embassy and the CMR.

12. Have SCTR insurance and PPE for their staff while performing the job.

13. Maintain accountability of all Embassy and CMR issued inventory and return the inventory in condition as issued, to the assigned Embassy and/or CMR staff after the event.

14. Provide a POC that has English proficiency.

15. Be responsible for all transportation of materials to and from the Residence.

16. Have previous experience working with the Embassy in the past (desirable).

The Contractor will deliver the following:

1. Structures And Lighting (Exhibit A)

• Must begin work on Monday, May 26 but bring their tools and equipment on Friday May

23. Ready to start installation on Monday, May 26.

• Installed tent area according to the number of guests, single level with roof, black columns, and beams (580 square meters) at a single height (7 meters). The tent consists of a metal structure connected with towers and beams.

• Columns, beams, and roof covered with solid "Lino Cermat" fabric in black.

• Translucent black organza walls where applicable.

• Lighting with dimmer controls and spotlights on each guest table, decoration with ceiling mobiles and other furnishings.

• Should have ParLED lighting in the Tent columns.

• Covering of the structure over the terrace outside the house with black "Lino Cermat" fabric

(if necessary).

• Waterproof rain tarp for the entire tented area.

• Perimeter lighting of the garden vegetation.

2. Furniture Rental (Exhibit B)

• The Contractor shall provide 12 round tables of 1 meter in diameter dressed in blue, red, and white tablecloths (alternating) with 6 chairs each.

• The Contractor shall provide 12 rectangular black linear metal high-top tables with glass tops and 8 highchairs each.

• The Contractor shall provide 4 square black linear metal high-top tables with glass tops and 4 highchairs each.

• The Contractor shall provide 4 lounge areas for 6 guests each with a coffee table combining black and white furniture pieces.

• The Contractor shall provide 1 lounge area for 10 guests each with a coffee table combining grey, black and white furniture pieces.

• The Contractor shall provide 4 upholstered stations with navy blue tablecloths (2 for cheeses and charcuterie and 2 for meats).

• The Contractor shall provide a 1 10-meter bar in "Roman" style with moldings.

3. Flower Arrangements (Exhibit C)

• The Contractor will produce 23 small natural flower arrangements for high-top bar tables and lounge areas including the event logo printed on foam, incorporating Peruvian / United States export products as decorative elements (such as asparagus, artichokes, grapes, blueberries, coffee, mango, and/or citrus fruits like tangerines, grapefruits, and/or lemons) combined with flowers in white (in a larger proportion) and red and blue accents.

• The Contractor will produce 4 large floral arrangements (2 in white compotes and 2 in black linear metal bases); combining foliage, white flowers with accents of red and blue flowers, and Peruvian / United States export products as decorative complements (asparagus, artichokes, and citrus fruits like tangerines, grapefruits, and/or lemons).

• The Contractor shall place small candle holders on each guest table.

4. Tableware And Utensils

The Contractor shall provide the following:

• Tableware and cutlery for cocktail service for each of the 400 guests.

• Wine glasses.

• Champagne glasses.

• Glassware for whiskey and pisco cocktails.

• Glasses for sodas and water.

• Paper cocktail napkins.

5. Staff

The Contractor shall provide the following key personnel for the Event:

• 1 maître d' (head waiter).

• 1 event supervisor.

• 20 waiters in full uniform.

• Kitchen staff.

• Executive chef.

6. Services Prior To The Event

• The Contractor shall provide layout plan of the event furniture and structures.

7. Cocktail

7.1. Drinks and Bar Supplies

The Contractor shall provide the following drink and bar supplies for the Event:

• Unlimited sodas, still and sparkling water, and ice for the duration of the event.

• Supplies and complements for pisco-based alcoholic beverages.

• Tea, coffee, and infusions.

7.2. Cold and Hot Appetizers

The Contractor shall provide 8 options for the Embassy to select 5 of cold and hot appetizers to choose, similar or identical to the following list: 5 per person, 400 x 5 = 2000 total

• Roquefort mousse, cabanossi, and "Asparagus Fries" topping canapés

• Crispy pork belly cracklings with purple corn sauce

• Sesame chicken roll-ups in Dijon mustard sauce

• Shrimp breaded in quinoa pops with cranberry sauce

• Mini braised beef meatballs in romesco sauce

• Mini Andean chorizo and maple honey "corn dogs" with rocoto pepper sauce

• Mini risotto with goat cheese, asparagus, peppers, and green olives with fine herbs

• Novo-Andean chicken nuggets with yellow chili honey sauce

• Artichoke and almond spring rolls in smoked yogurt sauce

• Phyllo pastry triangles filled with artichoke, asparagus, and Paria cheese

• Creamy artichoke vol-au-vent.

7.3. Dessert

• The Contractor shall provide 400 mini "alfajor" cookies decorated with the logo printed on icing and 400 brownies decorated with the logo printed on wafer paper (Exhibit D).

8. Food

The Contractor will install 2 Cheese and Charcuterie stations, dressed in fine linens (in blue navy), with a large central natural flower arrangement, and accompanied by a wide variety of national and imported cheeses and charcuterie, including the following (Exhibit E):

• Smoked Morbier, Andean, Bola, Brie, Camembert, Edam, Emmental – Entremont, Swiss Emmental, Gorgonzola, Gouda, Gruyere, Maasdam, Manchego, Parmigiano Reggiano, Turkey Pastrami, Prosciutto di Parma, Roquefort, Italian Salami.

In addition to the cheeses and charcuterie, the table includes assorted breads and crackers, as well as fresh and dried fruits; and decorative and edible complements based on Peruvian/United States export products (blueberries, coffee beans, native potatoes with sauces).

The Contractor will also install 2 Meat and Fine Roll Stations, dressed with fine linens, with a large central natural flower arrangement, and accompanied by the following (Exhibit F):

• Rosemary pork leg for carving

• Chicken medallions in Dijon mustard sauce

• Rosemary roast beef

• Complements: variety of fine rolls and sauces.

9. Bar Supplies

The Contractor will supply two Bar sections with the following:

• Complete glassware (wine glasses, whiskey glasses, soda glasses, and other beverages) for

400 guests.

• Cocktail napkins.

• 6 professional bartenders.

• Cone of limes.

• Cone of grapefruits.

• Candied peanuts.

10. Other Included Services

The Contractor shall provide a CENTRAL CEILING DECORATION 4 four-sided hanging mobiles (2 meters wide by 1 meter high per side) made of 4 mm MDF with high-resolution printed and laminated vinyl on all four sides (Exhibit G)

Contractor Application

1. The Contractor shall submit a proposal including diagrams and detailed descriptions of design elements, along with other inventory to be used for decorations and other installations.

2. The Contractor shall also include examples of prior works of similar Scale.

3. The Contractor shall provide a timeline for installation and dismantling of all equipment needed for theevent.

4. The proposal shall include a quote of each component, and their sub-components listed under items 1 through 7.

5. Costs should include transportation, installation, and dismantling of equipment.

6. The Contractor is expected to exercise their judgment and creativity to make appropriate suggestions.

Role of the Embassy

1. The Embassy will be wholly responsible for the event security and access control.

2. The Contractor shall comply with all security requirements of the

3. Embassy and CMR, including providing advance lists of all workers working with the

Contractor and vehicles who/that need access to the event site prior to, during and after the event.

4. The Contractor will provide complete names of employees/sub- contractors, their DNI numbers, date of birth, and sex no more after 3 calendar days after the award

5. The Contractor will provide the make, model, color, year, and license plate of each vehicle requesting access to the CMR premises and access roads at least 48 hours before entering the premises.

6. The Contractor will provide a list of all equipment, tools, building materials that it intends to bring into the CMR premises with the proposal.

7. Any change in contracting personnel or vehicles needing to access the CMR compound must be communicated to the Embassy a minimum of 48 hours in advance of the required access.

8. A supervisor must be present from 8:00 am to 5:00 pm Monday to Friday, every day and during all other times that their employees are at the Residence.

Exhibit A: Structures And Ligh�ng References

Exhibit B: Furniture Rental References

Exhibit C: Flower Arrangements

Exhibit D: Logo for Dessert Decora�on

Exhibit E: Cheese and Charcuterie Tables

Exhibit F: Meat References

Exhibit G: Central Ceiling Decora�on Reference

Section 3

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10 of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or

Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–

767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the

Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Section 4

A. QUALIFICATIONS OF OFFERORS

Offerors/quoters must prove to be technically qualified and financially responsible to perform the work described in this solicitation. At a minimum, each Offeror/Quoter must meet the following requirements:

(1) Be able to understand written and spoken English.

(2) Have an established business for 5 years, at least, with a permanent address and telephone listing in Peru.

(3) Have all licenses and permits required by Peruvian local law.

(4) Meet all Peruvian local insurance requirements.

(5) Have no adverse criminal record; and

(6) Have no political or business affiliation which could be considered contrary to the interests of the United States.

Award will be made to the lowest priced, acceptable, responsible quoter. The Government reserves the right to reject quotations that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ. The Government will determine responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

• satisfactory record of integrity and business ethics.

• necessary organization, experience, and skills or the ability to obtain them.

• necessary equipment and facilities or the ability to obtain them; and

• otherwise, qualified, and eligible to receive an award under applicable laws and regulations.

Section 5

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2023-02, effective 03/2023)

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY

CODE REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

AUG 2020

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

SEP 2023

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

NOV 2023

52.223-17

AFFIRMATIVE PROCUREMENT OF EPA-

DESIGNATED ITEMS IN SERVICE AND

CONSTRUCTION CONTRACTS

AUG 2018

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC

OR CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE DEC 2007

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO

SMALL BUSINESS SUBCONTRACTORS

MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (DEVIATION

FEB 2025)

52.246-26 REPORTING NONCONFORMING ITEMS AUG 2024

52.204-8

Annual Representations and Certifications

(DEVIATION

52.213-4

Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services)

52.222-6

Construction Wage Rate Requirements

52.222-9

Apprentices and Trainees

52-222-11

Subcontracts (Labor Standards)

FEB 2025

52-222-12

Contract Termination-Debarment

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a) Definitions. As used in this clause:

Covered article - The term "covered article" includes- (1)"Information and Communications technology" which means-

(i) any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii) computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2) "Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3) "Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4) “Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b) Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government.

The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a Department of State representative, the Contractor shall submit a SBOM to a designated representative. This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.

(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.

(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.

(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.

(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.

(k) Attestation following Major Version Change. Critical Software, as defined by National Institute for Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major.Minor.Patch, the software version number goes from 2.5 to 3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either (i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting Officer if a COR is not appointed, with the internet link or

(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name; (ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST Guidance.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

As prescribed in 12.301(b)(4), insert the following clause:

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

https://www.acquisition.gov/far/part-12#FAR_12_301 https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

(1)52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

(2)52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)).

(3)52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(4)52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5)52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

(6)[Reserved].

(7)52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

(8)52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15

(9)52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

(10)52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts.