RFQ 19PE5024Q0055 Xray solicitation.pdf

Embassy of the United States of America

Lima. Peru June 13,2024

To Prospective Offeror:

Subject: RFQ for 19PE5024Q0055 Handheld X-ray Equipment

The American Embassy in Lima Peru has a requirement for a vendor to provide X-ray Equipment for the Intemational Narcotics and Law Enforcement Section (INL) operation.

You are invited to submit a quotation. The Request for Quotations (RFQ) consists ofthe following sections:

L Standard Form SF-I449, continuation sheets.

2. Quotation information

3. Instructions to Offerors

4. FAR & DOSAR clauses & certifications.

The Embassy plans to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

Any questions about this solicitation shall be addressed to esp inozal?ilstate. sov only in writing until Friday, June 21,2024 at l2:00 pm. (local time and date).

Please read the RFQ carefully, and if you are interested, submit your quotation, by returning the completed SF-|449 (blocks 23, 24,30a,30b,30c) and proposal in accordance with Section 3 ofthe solicitation to espinozase@state.sov no later than Monday, July 01,2024 at 09:00 am (local time and date). Oral quotations will not be accepted.

S erely, Carlos Quimpo Contracting Officer

Enclosure: As stated

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12524482

PAGE 1 OF 55 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5024Q0055

6. SOLICITATION ISSUE

DATE

06/14/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Saul E Espinoza

b. TELEPHONE NUMBER(No collect calls) espinozase@state.gov

8. OFFER DUE DATE/

LOCAL TIME

07/01/2024 / 09:00

9. ISSUED BY CODE PE500 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY LIMA

ave. Lima Polo Cdra 2 Monterrico, ATTN: INL Management Lima

PERU

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

US EMBASSY - INL - NARCOTICS

AFFAIRS, ATTN: INL Ala Aerea No 2 Callao

PERU

AMERICAN EMBASSY LIMA

ave. Lima Polo Cdra 2 Monterrico, ATTN: INL Management Lima

PERU

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LIMA

AV. Lima Polo cdra 1 s/n Monterrico-Surco, ATTN: FMO /

DBO

Lima 33

PERU

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

See full specification of this requirement on continuation sheets x x x

Carlos Quimpo

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

RFQ - 19PE5024Q0055

SECTION 1 – The Schedule SF 1449 Cover Sheet

CONTINUATION TO SF-1449, RFQ NUMBER 19PE5024Q0055 PRICES, BLOCK

Block 23 t The ultimate user of this equipment will be the Government of Peru, this equipment will be donated to the Peruvian counterpart DIRANDRO IQ.

INL LIMA

STATEMENT OF WORK FOR

HANDHELD X-RAY SCANNERS

1. SCOPE

The US Department of State’s (DOS) Bureau of International Narcotics and Law Enforcement Affairs (INL) has program authority derived from the Foreign Assistance Act of 1961. The goal of the Bureau of International Narcotics and Law Enforcement Affairs (INL) Peru Ports and Customs (P&C) program is to support the Government of Peru (GOP) with developing capacity to independently conduct illicit goods interdiction, customs and border security inspections, develop and implement infrastructure, and enforcement operations. At the request of the Government of Peru, INL Lima will provide non-intrusive inspection technology and training to enhance Peru’s checkpoint security. Peru has purchased similar no-intrusive inspection technology, and this handheld x-ray scanners and training will limit additional purchases of technology from untrusted vendors. Further, this U.S. provided equipment will be a key tool for fighting transnational organized crime (TOC). The use of scanners in strategic chokepoints will prevent smuggling associated with illegal mining, logging, and narcotics, which have broad negative impacts on

Items No (a)

Supplies/Services

(b)

Quantity

(c)

Unit

(d)

Unit Price (e)

Amount

(f)

Handheld X-Ray Scanners. See continuation sheets for specifications details.

2 Each

02 Extra Batteries (3 units per handheld). See continuation sheets for specifications details.

6 Each

03 Bay Chargers. See continuation sheets for specifications details. 2 Each

04 Training On-Site (Classroom and Hands-on). See continuation sheets for specifications details.

1 Each

05 Maintenance: Yearly On-site Inspection /Preventive Maintenance /SW Update and Certification of Handheld X-Rays Scanners. See continuation sheets for specifications details.

2 Each

06 Transportation / freight 1 Each

Total

Peru’s environment, economy, and society, particularly for indigenous and other vulnerable populations.

This Statement of Work (SOW) is for the purchase of two (2) Handheld X-Ray Scanners, and a training on-site for the users. The company responding to this SOW shall agree to manufacture, deliver, and install the proposed products in accordance with the requirements and specifications. The equipment and supplies shall comply with all Federal regulations applicable. Product materials shall be new and not less than the quality conforming to current engineering and manufacturing practices. Product materials shall be free of defects and shall be suitable for the intended use.

2. EVALUATION FACTORS

Lowest Price Technically Acceptable: The minimum technical acceptability criteria a delivery order proposal must met to be considered technically acceptable is per the description in each line item.

Offerors shall include specific details and delivery dates in their responses to this RFQ. All pricing shall reflect USD priced at incoterm Delivery at place (DAP) under a fixed firm price.

3. REQUIREMENTS

CLIN 001: Handheld X-Ray Scanners

QUANTITY: 2

SPECS:

X-Ray Imaging Performance (Steel and Steel Equivalent, penetration greater than 8mm steel), Automatic Lead Trap detection, wide and deeper area detector, improved radiation dose, ergonomic and safe, transmission imaging system, and Lead detection system along with all related standard accessories.

Weight Not to exceed 11 lbs Size Estimate size 285mm x 200mm x 280mm (ergonomic/ handy) Scan Speed up to 16” (41 cm) per second Batteries 14.4V Rechargeable Li-on battery pack

140 KV 3-5 hours while in use / 120 KV 4-6 hours white in use Display 6” LCD High Resolution Color Touchscreen Operating Conditions -20 C to 60 C X-Ray Generator 120 - 140 keV X-Ray Source Imaging Safe as Tiff and JPEG formats, 5 color viewing modes, 4 image enhancement filters, automatic contrast optimization, manual contrast adjust, Image annotation, suspicious image flag, like and pin scans for quick recall

Connectivity USB-C, Wifi, GPS, 4G/5G compatible with hotspot Software & Support Android base application, complimentary software updates Slimline Bar weight not to exceed 1.30 lbs Slimline bar span 0-405mm clearance Slimline bar length 405mm detection bar / up to 25mm steel penetration Lead Detection 0.1 lbs to scanner weight Standard Accessories Lockable waterproof case Adjustable Safety Strap

2x battery packs 110/220v AC 1-bay battery charger Interface cable

User guide in spanish Country specific power cables

Warranty 1 year warranty

CLIN 002: Extra Batteries (3 units per handheld)

QUANTITY: 6

SPECS:

• 14.4V Rechargeable Li-on battery pack

• 140 KV 3-5 hours while in use / 120 KV 4-6 hours white in use

• 1 year warranty

CLIN 003: Bay Chargers

QUANTITY: 2

SPECS:

• Six bay battery charger

• Compatible with 7.2V and 14.4V

• Alternate country power cables available upon request

• 1 year warranty

CLIN 004: Training On-Site (Classroom and Hands-on)

QUANTITY: 1

SPECS:

• Training is required for at least 25 officials at least for 3 days.

• Vendor shall include 2 on-site trainers travel expenses (e.g., Airflight, ground transportation during travel, Lodging, meals and incidentals), materials as needed.

• Spanish speaker trainers are required.

• Include a Step-by-step SOP, easy guide in Spanish for the best operation of the goods.

• Include a Safety Operation for Users sheet in Spanish of Do and Don’ts. (e.g. radiation exposure, not designed to scan people, appropriate protective)

CLIN 005: Maintenance: Yearly On-site Inspection /Preventive Maintenance /SW Update and Certification of Handheld X-Rays Scanners QUANTITY: 2 years per equipment

SPECS:

• Testing of Equipment (Handheld X-Rays Scanners) in compliance with the appropriate standards in efficiency, functioning and safety.

o First inspection: Year 2024 o Second Inspection: Year 2025

• Vendor shall include their personnel travel expenses (e.g., Airflight, Transportation during travel, Lodging, meals and incidentals), materials as needed.

CLIN 006: Transportation / freight

QUANTITY: 1

SPECS: MARKING AND SUBMISSION OF DOCUMENTS

Consignee: US EMBASSY- INL- NARCOTICS AFFAIRS Address: Base Aerea FAP, Ala Aerea No. 2, American Hangar, Callao, Peru Attention: Ana Vizcardo E mail: avizcardo@inl.pe; VizcardoMA@state.gov Mobile: (511) 975555397

Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy INL Lima, Peru INL Purchase of Items / 02 Handheld X-Ray Scanners Purchase Order or Contract Number (provided upon award).

Contractor must provide/file all required shipping/export declaration documents (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. These forms should be submitted in advance declaring the value of goods/product entering country.

All shipping documents, export declaration forms, export license ( Provided by the Contractor), and other delivery information, shall be submitted in advance of shipment to the INL Point of Contact . The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system securing loose gear to prevent shifting during shipment and securing all equipment to prevent movement and damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations and requirements.

Customs Clearance and Tax Exemptions:

• INL Logistics Customs & Shipping unit in Lima, will be in charge of the import customs clearance and will obtain the import authorizations from the local institutions required for the importation of these items.

• The Contractor will be responsible to obtain any special authorizations and export license that may apply in order to comply with USG Export regulations.

• Export License: The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

• The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions

• All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120-130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

4. INSTALLATION SUPPORT

Vendor will need to provide step-by-step SOP (Standard Operating Procedures) for customer to train. Also be available for teleconference training with customer and provide any technical support that may be needed remotely.

The contractor must include a contact number / email in the equipment for any future issues so the users can contact for requesting information or buying any replacement part. All parts, accessories, service and repairs – if applicable for the above items shall be obtainable within reasonable period.

5. DELIVERABLE

The vendor shall provide one condensed operating procedure (Cheat Sheet/checklist) on PDF format, in English and Spanish for all the components responsible and required to sustain main operations and reliable services.

The contractor shall provide care and instructions on PDF format, in English and Spanish for all the equipment.

Include a contact number / email for any information that might be needed. Warranty for equipment shall be included.

6. INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the customs facility in Lima, Peru. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Lima after receiving the goods.

The awardee shall provide a traceable tracking number to monitor the arrival of the cargo to Peru, the awardee is responsible for arranging carriage from the Peruvian Customs and for the delivery of the good at “Ala Aerea No.

2, Base Aerea, Callao, Peru”, therefore the awardee must provide a local point of contact (POC) responsible for the transportation to the final destination within contract and prior to actual shipment.

Electronic Invoices Upload it after commodity/service completion to MyILMS vendor portal thru MyGrants Login - MyGrants Portal . https://mygrants.servicenowservices.com/mygrants You may still issue electronic invoices, please send them clearly identified with the Embassy order number to: LimaBilling@state.gov and carbon copy Limainlfinance@state.gov https://mygrants.servicenowservices.com/mygrants mailto:LimaBilling@state.gov

Pricing The Government intends to award a Firm Fixed Price (FFP) purchase order payable entirely in US dollars.

(USD). The price shall include all direct and indirect costs, overhead, general and administrative.

expenses, profit, shipping/delivery charges, insurance, and taxes where applicable.

Prices shall be quoted delivery at place (DAP). The DAP pricing shall not include customs duties at destination because the INL Customs & Shipping unit will perform the customs clearance of this shipment under the Counter Narcotics Agreement between the U.S. and Peru which exempt INL from all customs duties and taxes. Partial shipments are not authorized.

Taxes incurred by the vendor for its local transportation and other expenses in Peru, shall be part of the vendor’s offer (indirect costs) and will not be reimbursed by the Peruvian Government.

Validity of quotes Quotes must be valid for 30 days from the closing date for this solicitation.

Place Of Delivery (Inspection and Acceptance) The final inspection and acceptance of the software/access/training shall be performed by the U.S.

Government’s representative.

Consignee: US EMBASSY- INL- NARCOTICS AFFAIRS Address: Base Aerea FAP, Ala Aerea No. 2, American Hangar, Callao, Peru Contact Information: Ana Vizcardo Purchase Order No__(to be determined upon award)

Payment Terms Net 30 days-payment shall be made after full inspection and acceptance of the items by the U.S.

Government representative in the place of delivery.

SAM Registration Offerors shall have an active registration in the System for Award Management (SAM) prior.

to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines.

Information/instructions on how to register can be found at www.sam.gov

Proposal Format and Content

• Return the completed SF-1449, fields 17a, 23, 24, 30a, 30b, 30c. Also, from Section 3, complete the paragraph (b) of the provision 52.212-3.

• The Government expects that competition will establish fair and reasonable prices. However, the government reserves the right to require information other than cost and pricing data if it is later determined that said information is needed to evaluate the proposed price. Failure to provide requested information may render the offeror ineligible for award.

http://www.sam.gov/

SECTION 2 - QUOTATION INFORMATION

A. QUALIFICATIONS OF OFFERORS

Offerors/quoters must prove to be technically qualified and financially responsible to perform the work described in this solicitation. At a minimum, each Offeror/Quoter must meet the following requirements:

(1) Have an established business presence, with a permanent address and telephone listing. In addition, it must be able to provide authorized dealer’s maintenance/repair shops.

(2) Have no adverse criminal record; and

(3) Have no political or business affiliation which could be considered contrary to the interests of the United States.

(4) Compliance with the specified features and requirements.

(5) Proven track record and experience in providing similar solutions to government agencies.

(6) Vendor's reputation and financial stability.

Award will be made to the lowest priced, acceptable, responsible quoter. The Government reserves the right to reject quotations that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ. The Government will determine responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

• satisfactory record of integrity and business ethics.

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and

• otherwise, qualified and eligible to receive an award under applicable laws and regulations.

B. SUBMISSION OF QUOTATIONS

Each offer must at least consist of the following documentation in English:

(1) A completed solicitation, in which the SF-1449 cover page (blocks 12, 17a, 19-24, and 30a, b, c) has been filled out

(2) Copy of SAM Registration

(3) Technical datasheet of each product quoted.

(4) Offerors Representation & Certifications properly signed

(5) List of clients (full name, email and cellphone number) during the past 3 years

Submit your quotation by email to espinozase@state.gov no later than Monday, July 1, 2024, before 09:00 am. Late proposals will not be considered for further evaluation.

The Offeror/Quoter shall identify and explain/justify any deviations, exceptions, or conditional assumptions taken with respect to any of the instructions or requirements of this request for quotation in the appropriate volume of the offer.

PAYMENT TERMS

Net 30 days-payment shall be made after full inspection and acceptance of the functional subscription receipt by the U.S. Government representative in the point of destination in the SF1449. It is mandatory that vendor be registered in www.sam.gov

To be considered, the quoter must submit the required below information on before the due date cited in the SF1449. Quoters shall submit one electronic copy, which shall not exceed 25 pages, using Times New Roman 12 font. Should the Vendor exceed the 25 page limit, any additional content exceeding the page limit shall not be considered. This includes Microsoft Word, Excel, and PowerPoint (e.g. as applicable and appropriate). PDF format shall be used only for scanned documents.

Volume I (Technical Quote) shall include the following:

• DESCRIPTION: Description/nomenclature of the items being quoted; product literature must be provided. Quotation must demonstrate compliance with all required features and include description of warranty terms.

• DELIVERY DATE: Proposed delivery date(s) and terms and conditions.

• Proof that the quoter has an active registration in SAM.gov.

• CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already in SAM.gov.

Volume II (Cost/Price Quote) shall include the following:

• PRICE: Unit and extended prices, inclusive of delivery charges. All pricing shall be in USD.

Award will be made to the Lowest Priced-Technically Acceptable company who submits a quotation that is responsive to the RFQ requirements.

Acceptable Demonstrates understanding of requirements as outlined in Section one of the solicitation meets or exceed the specifications outlined on this solicitation; may have strengths;

have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable Demonstrates a lack of understanding of Section one, fails to meet the specifications outlined on this solicitation; has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

In addition, there are other considerations that may be taken into account:

1. The USG reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. The USG will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

2. The USG intends to evaluate proposals and award a contract without discussions with offerors. The USG reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

mailto:espinozase@state.gov http://www.sam.gov/

QUESTIONS CONCERNING THE REQUEST FOR QUOTE (RFQ)

Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited. No information concerning this RFQ shall be provided in response to telephone calls. All such requests must be submitted in writing to the Contracting Specialist through email. Written questions relating to this RFQ shall be accepted through 12:00 P.M. (local Lima time) Friday, June 21, 2024. Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals only in English: Name: Saul E Espinoza E-mail:

espinozase@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representatives via email not later than 09:00 A.M. (local Lima time) Monday, July 1, 2024

QUOTE DELIVERY

Contractors shall submit one electronic copy of Volume I (Technical Quote) and Volume II (Cost/Price Quote/SF1449). This includes Microsoft Word, Excel, PDF, and PowerPoint (as applicable and appropriate). Volume I shall be on a separate electronic file from Volume II.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor will the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one quote.

mailto:espinozase@state.gov

SECTION 3 – INSTRUCTION TO OFFERORS

52.212-1 Instructions to Offerors—Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation.

However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether sourceselection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

SECTION 4 – FAR & DOSAR Clauses & Certifications.

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS AWARDED BY

OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2023-02, effective 03/2023)

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY

CODE REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

AUG 2020

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

MAR 2023

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

DEC 2022

52.223-17

AFFIRMATIVE PROCUREMENT OF EPA-

DESIGNATED ITEMS IN SERVICE AND

CONSTRUCTION CONTRACTS

AUG 2018

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC

OR CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE

DEC 2007

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO

SMALL BUSINESS SUBCONTRACTORS

MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS

MAR 2023

52.246-26 REPORTING NONCONFORMING ITEMS

NOV 2021

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes- (1)"Information and Communications technology" which means-

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government. The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a Department of State representative, the Contractor shall submit a SBOM to a designated representative. This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.

(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.

(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.

(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.

(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.

(k) Attestation following Major Version Change. Critical Software, as defined by National Institute for Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major.Minor.Patch, the software version number goes from 2.5 to 3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either (i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting Officer if a COR is not appointed, with the internet link or

(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name; (ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST Guidance.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, https://www.acquisition.gov/far/part-52#FAR_52_203_19

2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L.