RFQ-19NL25-Q-0011 - Statement of Work - PMSC Potable Water Treatment System.pdf

SBU - CONTRACTING AND ACQUISITIONS SBU - CONTRACTING AND ACQUISITIONS SBU - CONTRACTING AND ACQUISITIONS

EMBASSY OF THE UNITED STATES OF AMERICA

John Adams Park 1, 2244 BZ Wassenaar, The Netherlands

January 13, 2025

Dear Prospective Offeror:

SUBJECT: Solicitation Number RFQ:19NL80-25-Q-0011

The Embassy of the United States of America invites you to submit a proposal for monthly potable water treatment maintenance services at the U.S. Embassy The Hague, The Netherlands.

A site visit is scheduled on January 27, 2025, at 10 A.M. local time at the U.S. Embassy, The Hague (John Adams Park 1, 2244 BZ Wassenaar). Prospective offerors should contact TheHagueGSOProcurement@state.gov no later than 4 P.M. local time on January 22, 2025, for additional instructions to arrange access to the building.

Submit your quotation by email to The Contracting Officer: Jonathan P. Wedd, Thehaguecontracts@state.gov ,indicating the solicitation number: 19NL80-25-Q-0011 on or before: 4 P.M. local time on February 14, 2025. No proposal will be accepted after this time.

For a quotation to be considered, you must also complete and submit the following:

1. Completed Standard form “SF-18.”

2. PRICE /FINANCIAL PROPOSAL

The U.S. Government intends to award a responsible company submitting a technically acceptable proposal, with the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Prior to contract award, the successful quoter will be required to have a DUNS number and be registered in SAM/COR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov.

Direct any questions regarding this solicitation to Daniel Sinot by e-mail:

Thehaguegsoprocurement@state.gov or by telephone +31(0) 70 – 310 2218 during regular business hours.

Sincerely, Jonathan P. Wedd

Contracting Officer mailto:TheHagueGSOProcurement@state.gov mailto:Thehaguecontracts@state.gov http://www.dnb.com/ http://www.sam.gov/ mailto:Thehaguegsoprocurement@state.gov

PAGE OF PAGESREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE 1 77

1. REQUEST NO.

19NL8025Q0011

2. DATE ISSUED

01/13/2025

3. REQUISITION/PURCHASE REQUEST NO.

PR15093133

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

AMERICAN EMBASSY THE HAGUE

John Adams Park 1, 2244BZ Wassenaar, ATTN: GSO/PROCUREMENT

THE HAGUE 2244 BZ

NETHERLANDS

6. DELIVER BY (Date) 03/03/2025

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

TELEPHONE NUMBER

7. DELIVERY

x FOB DESTINATION

OTHER

(See Schedule)

9. DESTINATION

NAME

Daniel Sinot

AREA CODE NUMBER

+31(0)70 310 2218

8. TO:

a. NAME OF CONSIGNEE

AMERICAN EMBASSY THE HAGUE

a. NAME b. COMPANY b. STREET ADDRESS

John Adams Park 1, ATTN: The Hague GSO

c. STREET ADDRESS c. CITY

Wassenaar

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

2244 BZ

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

02/14/2025

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNERb. STREET ADDRESS

b. TELEPHONE

c. COUNTY

a. NAME (Type or print)

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

STATEMENT OF WORK (SOW)

PREVENTIVE MAINTENANCE SERVICE CONTRACT

RFQ:19NL8025-Q-0011

Potable Water Treatment System

U.S. Embassy The Hague, Netherlands John Adams Park 1 2244 BZ Wassenaar

JANUARY 13, 2024

United States Department of State

OVERSEAS BUILDING OPERATIONS

TABLE OF CONTENTS

Section Page

1. INTRODUCTION

2. OBJECTIVES

3. TYPE OF CONTRACT

4. PERIOD OF PERFORMANCE

5. PRICING……………………………………………………………………………………………………….. 4, 5,6,7

6. NOTICE TO PROCEED

7. GENERAL REQUIREMENTS

8. CONTRACTING OFFICER REPRESENTIVE and POST CONTROL OFFICER

9. PERFORMANCE CRITERIA

10. SPECIFICATIONS

11. SAFTEY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

13. SCOPE OF WORK

14. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

15. SUBMISSION OF INVOICES ………………………………………….…………………………………18

16. INSURANCE REQUIREMENTS …………………………………………….……………………………18

Attachments:

Exhibit A – Statement of Work: (PWTS) Potable Water Treatment System (Page 20-28)

1. INTRODUCTION

1.1 The United States Department of State (DOS) requires services at the unclassified clearance level, to provide potable water treatment maintenance services at the new U.S.

Embassy compound, The Hague, Netherlands in accordance with this contract.

1.2 The water treatment systems to be maintained are as follows:

• Potable Water Treatment System (PWTS)

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain water treatment maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, administrative and all associated management support functions. The water treatment service contract will include but not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling of the Potable Water Systems.

All work shall comply with the requirements described in the following, as a minimum:

• NSF Standards (National Sanitation Foundation)

• AWWA Standards (American Water Works Association) ANSI Standards

• SDS Regulations

• ASTM D

• NFPA Codes

• UL Standards

• IEEE Standards

• NEMA Standards

• OSHA Standards

• And all applicable manufacturer O&M and installation instructions/requirements.

2. OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the planning, procurement, and maintenance of the potable water systems located at the Embassy Compound. The intent of this service contract is to preserve the current piping, potable water systems equipment, and sprinkler piping/equipment, and establish a cost-effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling and meet water treatment goals. All work shall be executed in accordance with the project SOW, approved water treatment chemicals, associated contract documents and be compliant with all applicable safety, equipment and building codes and standards.

3. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in Euro’s Prices are for all Contract Line Items. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4. PERIOD OF PERFORMANCE

The contract will be for a period of one-year (base year), and four (4) option years and will be expected to commence no later than March 3, 2025.

5. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

5.1 Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description

Quantity of

Equipmen t

Type of services

No. of servic e

Unit price / service

Total per year (€)

Potable Water Treatment System

1 Monthly 12

Total Base Year 12

5.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.

5.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year (€)

Potable Water Treatment System

1 Monthly 12

Total Option Year 1 12

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year (€)

Potable Water Treatment System

Total Option Year 1 12

5.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract and continuing for a period of 12 months.

5.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year (€)

Potable Water Treatment System

1 Monthly 12

Total Option Year 1 12

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year (€)

Potable Water Treatment System

Total Option Year 1 12

5.6. Total for all years: Base Year (€) ______________

Option Year 1 (€) ______________ Option Year 2 (€) ______________ Option Year 3 (€) ______________ Option Year 4 (€) ______________

TOTAL (€) ______________

5.7 Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates per hour in the Repair Option fields below. Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates Base Year (€) ______________ Option Year 1 (€) ______________ Option Year 2 (€) ______________

5.8 Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services per hour below

Emergency Service Rates Normal Workdays- Holidays -Evening

Base Year (€) ______________ Option Year 1 (€) ______________

Option Year 2 (€) ______________

6. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits have been provided, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) calendar days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

7. GENERAL REQUIREMENTS

7.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the Contractor at the compound of the U.S.

Embassy The Hague, Netherlands.

7.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from United States Government (USG) personnel other than the Contracting Officer or Contract Officer's Representative.

7.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional water treatment services, water treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this water treatment maintenance contract.

7.4 The Contractor’s proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order. Additionally, the task order shall be a firm fixed price task order.

7.5 This statement of work and applicable deliverables and documents as developed by the Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

7.6 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S.

Government. The Contractor shall limit duplication and dissemination of all U.S.

Government documents and Contractor developed documents under this statement of work to/within the Contractor’s execution team. Duplication or distribution of project documents outside the Contractor’s team is strictly prohibited without the express written approval and authorization of the contracting officer.

Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the Contractor. All service contract documents and media shall be submitted to the Government along with the Contractor’s service report.

7.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

7.8 The Contractor shall ensure that all Embassy/Post facilities, equipment and systems recommended for and maintained or installed by the Contractor are done so with the highest quality and cost-effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The Contractor shall assure that the equipment/water treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services as practical, taking into consideration local economy and resources. The Contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the Contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

7.9 After review of the US Government Statement of Work and provided technical data by the Contractor, any discrepancies, errors, conflicts, etc. that are discovered by the Contractor, the Contractor shall forward those items to the CO via written correspondence.

Submittal of this written correspondence shall be completed, within 3 days upon receipt of the US Government Statement of Work.

7.9.1 The Contractor shall provide 3 customer references of similar scope of work and US Dollar value.

7.9.2 The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub-contractor, or Contractor's staff shall be the entirely the responsibility of the Contractor. The U.S. Embassy, The Hague Netherlands will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

7.9.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the U.S. Embassy, The Hague Netherlands COR and the Contractor.

7.9.4 The Contractor shall provide the technician’s resume and training documentations within 20 days of the notice to proceed.

7.9.5 The qualified vendor must provide a compliance program to ensure the plant is operating in compliance with the manufacture’s standards.”

7.9.6 The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

8. CONTRACTING OFFICER’S REPRESENTIVE and POST CONTROL OFFICER

8.1 All technical questions concerning the scope and requirements of the U.S. Embassy, The Hague, Netherlands water treatment service contract shall be directed to the Contracting Officer’s Representative (COR):

COR:

Jaap van der Boon -Post Control Officer (PCO)

Alternate: Doug Gerlemann; Facility Manager

8.2 The Post Control Officer (PCO) will be the Contractor’s point of contact at the U.S.

Embassy, The Hague, Netherlands. All questions concerning coordination of water treatment Service activities while at post shall be directed to the PCO, with weekly reporting to the COR:

PCO

Jaap van der Boon -Post Control Officer (PCO) Alternate: Doug Gerlemann; Facility Manager

9. PERFORMANCE CRITERIA

9.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• US Embassy satisfaction in respect to the maintenance of water treatment systems and prompt reaction to any change in arrangements or operational requirements of the US Embassy.

• compliance with the statutory and regulatory provisions of the laws of the jurisdiction.

• best in class practices within the industry.

• risk reduction for the US Embassy.

• preservation of asset value; and

• reduction in operating costs.

The Service Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

9.2 Performance Benchmarks

The Service Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Embassy and the Service Contractor.

The Service Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors so as to enable monitoring and quality auditing of the maintenance service.

The US Embassy may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

9.3 Performance Monitoring and Reporting

The Service Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the US Embassy.

10. SPECIFICATIONS

10.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR prior to use in the service contract.

10.2 The Contractor will be responsible for submitting the manufacture specifications, SDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in both English and Dutch languages.

10.4 Potable Water Treatment System:

10.4.1 The potable water shall be maintained with the parameters specified in Exhibit A Domestic (Potable) Water Treatment Systems Statement of Work.

11. SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

11.1 The Service Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy The Hague Netherlands Compound and in particular all equipment used by the Service Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Service Contractor shall have the following requirements:

• Numbers (CLIN) shall include proper disposal of toxic substances where applicable.

• The Service Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and MSDS sheets.

• All electrical equipment and associated materials for the Services Contract comply with UL requirements.

• Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

• Ensure that the Service Contractor’s personnel comply with all safety procedures and requirements

• Ensure that the Service Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy US Embassy The Hague The Netherlands on request.

Ensure the Service Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required and rated for safe implementation of this contract. The PPE must be worn while working at the Embassy and any Embassy owned or leased properties.

12. MAINTENANCE SPECIFICATION DETAILS

12.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the Manufacture’s maintenance specification shall prevail.

12.2 Hours of Work. The Service Contractor shall schedule all preventive maintenance during normal working hour which are defined as Monday-Friday 8.30 AM -16.00 PM, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays on which the US Embassy Compound is not open, or as agreed with the US Embassy prior to commencement of the contract.

13. SCOPE OF WORK

13.1 The water treatment Contractor shall provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results. The water treatment service contract shall 1) preserve the interior waterside of current piping, potable water systems equipment, and sprinkler piping/equipment, 2) reduce operating costs and establish a cost-effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling, and 3) ensure the proper operation of water treatment equipment.

13.2 The water treatment Contractor shall provide a “support service water treatment” contract. The support service water treatment contract shall involve joint responsibilities between the embassy facility management staff and the water treatment vendor.

13.3 The support service water treatment program shall consist of the embassy facility management staff conducting routine bi-weekly (24 visits per year) water treatment tests of the potable water treatment systems and emailing the results to the water treatment Contractor on a bi-weekly basis (24 visits per year). The Contractor will then be responsible for conducting a technical analysis of the weekly water treatment testing results from the embassy. The Contractor will then respond to the embassy within 24 hours to direct the embassy facility management staff to make any changes to the chemical dosages and/or equipment operations as necessary.

13.5 The water treatment Contractor shall provide good chemicals and have a storage life expectance of at least 1 year.

13.6 The water treatment Contractor shall establish minimum and maximum control ranges for each treatment chemical and avoid unnecessary high levels of chemicals to mitigate cost and adverse chemical reactions from improper high level chemical dosage. The Contractor will submit proposed control ranges for each parameter specified in Exhibit A as part of their contract proposal.

13.7 The water treatment Contractor shall perform the required services as described in the following SOW attachments, as applicable:

Exhibit A – Potable Water Treatment System

13.8 The water treatment Contractor shall provide 4 hours of familiarization annually in both English and Dutch to acquaint operators in the necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

13.9 The water treatment Contractor shall review the facility water treatment logs and the operating logs to verify the chemicals are within design parameters.

13.10 The water treatment Contractor shall discuss the water treatment conditions with the Facility Manager and operating engineers on a monthly basis and follow up with a typewritten and signed service report within 5 business days after each visit. The report shall be in English and contain the results of water treatment Contractor’s on-site and laboratory tests, comment on the status of each system, and specific recommendations for action if necessary.

14. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

14.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

14.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note:

this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

14.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

14.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

14. 3 Security Clearances. All Work under this contract occurs in LAA (Limited Access Areas) and may be performed by un-cleared American or local workers under cleared American escort. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

14.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy in The Hague, Netherlands Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, specifications, and conversations received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

14.4 Standards of Conduct

14.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

14.4.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

14.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting.

Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

14.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

14.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

14.4.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

14.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the US Embassy The Hague. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility Manager, Contracting Officer, or the COR.

15.0 SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later.

- Please submit your invoice in English to the following e-mail address:

NetherlandsInvoice@state.gov

-Or by post to:

American Embassy, attn.: FMC, John Adams Park 1, 2244 BZ Wassenaar, Netherlands

- All invoices should be on official company letterhead including:

Company name, Address, IBAN bank Number, VAT Number, VAT percentage and amount of value added tax.

All shipments and invoices must be properly labelled with either our Purchase order (19NL80….) or Procurement Request (PR….) reference

- Invoice should match a full description of the Purchase order (see purchase order form 348).

16.0 INSURANCE REQUIREMENTS

16.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

16.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

mailto:NetherlandsInvoice@state.gov

Public Liability Insurance

Bodily Injury $ 1.000.000 per occurrence $ 2,500,000 Cumulative Property Damage $ 1,000,000 per occurrence $ 2,500,000 Cumulative

Workers’ Compensation and Employer’s Liability

16.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

EXHIBIT A

Statement of Work

Domestic (Potable) Water Treatment System

I. GENERAL INFORMATION:

The United States Embassy in The Hague, Netherlands requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Potable Water Treatment System.

II. PROJECT REQUIREMENTS:

Description: Water Supply – Water is supplied from city water main. The primary source enters the demark building with a service valve for maintenance and the city meter. The city water must be treated to meet primary and secondary EPA requirements for drinking water.

The water treatment is designed to first treat a large volume of water held in the raw water storage cisterns (2x113.000 liter). Water that is held in the raw water storage tanks is constantly circulated at a rate of approximately 256 gpm with a stand-alone pump through the chlorination skid and through the bag filters into the raw water cisterns. This treatment will remove sediment in the water down to 10 microns. This water is used as a stargaze basin for the potable water treatment system as well as fire protection and irrigation. The next phase of treatment is designed to bring the raw water to EPA requirements for drinking water through a Carbon filter skid (GAC filter) and a Cartridge filter skid This treated water is stored in the potable water cistern. All cisterns are constantly monitored and treated to prevent bacteria growth. Typical chlorine levels in the water tanks are 1.0 ppm, The water treatment system is provided with the following individual skids and two pump skids:

Individual skids:

Skid #1 – Bag filter, chlorination and control skid.

Skid #2 – Carbon filter skid (GAC filter) Skid #3 – Cartridge filter skid, two trains of 3 cartridge filters.

Pump skids:

Skid #1 – Domestic water booster pump skid.

Skid #2 – Raw water transfer pump skid (water treatment pumps) | Volume: Domestic Raw Water Tank 226.000 Liter Volume: Domestic Potable Water Tank 32.400 Liter

DESCRIPTION OF EQUIPMENT *:

See list at the end of the contract

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff should have service manuals for all equipment included in this SOW. If they do not, the Contractor will assist Embassy Staff in obtaining the manuals and ensure they have been received.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

At a minimum, the following work must be done:

Monthly (12 visits):

The Service program shall consist of the embassy facility management staff conducting routine bi-weekly operator testing of the potable water treatment systems and e-mailing the results to the COR or POC. The Contractor will then be responsible for conducting a technical analysis and adjustment of the potable water treatment components that proper water purity standards are met. The Contractor will respond to the embassy within 24 hours for emergency action if needed to restore plant operations to reestablish effective and efficient potable water treatment to meet water quality standards.

Potable Water Treatment System

i. Maintenance Description:

1. Check and record pressures and chemical levels.

2. Replace chemical dosing detection probes ii.Safety and Special Handling Description:

1. Chemicals must comply with the Environmental Protection Agency (EPA) regulations, ANSI/NSF Standard 60 Certification and be handled in accordance with occupational safety requirements. Employ personal protection against corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Safety Data Sheets of any chemicals used in the water treatment program

3. Assure that post water treatment specialists understand the proper operation and maintenance of the equipment and correct any deficiencies found with on-site personnel’s familiarizations with equipment.

4. Water treatment must be based on proven standard engineering practices and Post specific water treatment goals.

5. Follow treatment as directed by manufacturer.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record-, keeping

7. Ensure chemicals are properly stored, test equipment clean, and that chemicals have not passed expiration date.

8. All tests shall conform to the manufacturer test procedures and standard values.

9. Maintain records and test results

iii. Maintenance Procedures:

1. Review daily logs for trends

2. Check chemical levels in the chemical addition tanks. Adjust chemical level and clean tank if necessary.

3. Check system for any signs of leakage

4. Check all tubing for tightness

5. Inspect and clean metering pumps:

a. Check the pump diaphragm for damage, clean if needed.

b. Check chemical seepage at vent hole.

c. Check that the discharge tubing is connected firmly to the liquid end.

d. Check that the liquid end is generally watertight (especially vent hole)

e. Check for correct feed.

f. Check electrical connections for wear.

6. Replace the sensors (pH, chlorine, as applicable).

a. Clean filters, flow cell, and fittings.

7. Calibrate the new sensors.

8. Check chemical addition tanks to ensure no damage or leakage.

9. Test unit safety functions:

a. Ensure the alarm relay works.

b. Check the function of the flow sensor and ensure the controller stops.

10. Wipe down the unit.

11. Verify maintenance records for all components of the water treatment system.

12. Check total and free chlorine and pH in all domestic water tanks.

Pump, Water (Submersible)

i. Safety & Special Instructions:

1. Schedule outage with operating personnel.

2. Follow site and manufacturer’s safety procedures.

3. Record and report any equipment damage or deficiencies found while performing this maintenance task.

4. Record all test results in the component maintenance log.

5. Obtain and review manufacturer operating and maintenance instructions.

6. All tests shall conform to the manufacturers test procedures and standard values.

ii. Maintenance Description:

1. Test the pump. (Annual)

iii. Maintenance Procedures:

1. Inspect electrical wiring for damage.

2. For recirculation pumps, verify pump is pumping at capacity.

3. For jockey pumps, verify pump is pumping at the required pressure.

4. Measure actual current draw and compare to nameplate readings.

5. Measure voltage at the pump and compare to nameplate readings.

6. Megger test the motor.

Water Tanks with Controls (Above and Underground)

i. Safety & Special Instructions:

1. Perform applicable lockout/tag-out steps of site safety procedures to ensure machinery will not start.

2. Schedule outage with operating personnel.

3. Follow site and manufacturer’s safety procedures.

4. Record and report to the post any equipment damage or deficiencies found while performing this maintenance task.

5. Record all test results in the component maintenance log.

6. Obtain and review manufacturer operation and maintenance instructions.

7. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Test operation of sluice gate.

2. Operational test of the water tank

3. Test operation of controls.

iii. Maintenance Procedures:

1. Examine visible interior of tank including fittings, hatches, ladders, manholes, and hand-holes for signs of corrosion, and correct as indicated.

2. Clean, test and inspect sight glasses, valves, fittings, drains and controls.

3. Clean and inspect tank level control panel.

a. Clean exterior of panel and inspect front panel components for damage.

b. Clean interior panel components of dust and foreign material.

c. Inspect electrical wiring for damage and loose connections.

d. Inspect relays for damaged contacts and signs of over-heating.

4. Operational Test panel/electronic control units and mechanical level control equipment.

a. Verify that all alarm, control, and communication circuits operate correctly.

b. Verify that mechanical level indicating, and control devices are functioning properly.

5. Look for presence of contamination (bugs, frogs, snakes, paper, plastic, etc.).

Notify the post if found.

6. Tanks should be drained, cleaned, and disinfected as per current U.S.

Department of State Guidelines (ALDAC 137958).

7. Return system to service.

The water treatment Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters:

Parameters Maintenance Levels For Maintenance of Potable Water Quality Treatment Goals

Chlorine Residual 0.2 – 0.5 mg/L in all parts of the distribution system

Microbiological and Chemical constituents

Treated water meets U.S. Environmental Protection Agency Primary and Secondary Drinking Water Regulations (40 CFR Parts

141-143) For Maintenance of Piping and Equipment

Corrosion on mild steel Less than 2.0 mpy Pitting attack on mild steel None Corrosion on copper alloys Less than 0.2 mpy

Scaling and deposition None Microbiological fouling 1. No visible deposits

2. No health hazards

3. Total Heterotrophic Plate Count

(HPC) less than 500/CFU

Potable Water Treatment System Components and Equipment List:

Control Panel and Valves

Manufacturer Make Model Specifications Location

Control Panel Automation Direct

C-More EA9-T10CL 10” TFT color with full features

Utility Building

Panel Controls Automation Direct

D0-06DD1-

D - 24DC

20 DC Inputs 16 DC outputs PC-DS100 software

Utility Building

Actuators Chlorination

Pumps

Belimo AF Actuators

AF24-S US

133 in-lb [15 Nm] -30°C to +50°C

Utility Building

Water Treatment Skids/Equipment Filtration and Membranes

Type Manufacturer Make Model Specifications Location Micr on ratin g ( )

Absolute or

Nominal

Cartridge Filtration

Pleated Polyeste r Sedimen t

Harmsco Hurrican e

HC/40-0.35 0.35 Nominal Utility Building

Cartridge Filtration

Pleated Polyeste r Sedimen t

Harmsco Hurrican e

HC/40-5 5 Nominal Utility Building

Cartridge Filtration

Poly- Pleat

Harmsco Hurrican e

HUR 40 HP 1 Absolute Utility Building

Bag Filters Polyprop ylene Felt

Knight Corporation

#2 Size Bag

P10P2P 10 Nominal Utility Building

Carbon Filter

Type Manufacturer Performance Specifications (Media)

Location

Carbon Water Filter

CSM-

242R

Culligan Solutions

2 Steel Vessels 600 mm x 1370 mm

System Flow Backwash Flow Backwash Volume

32.0 gpm

30.0 gpm 600 gallons

Carbon Filter

Steel Culligan Solutions

12” x 40” mesh activated carbon

0.227 cubic meters (8.0 ft³) of filter media per Vessel

Chemical Make Manufacturer Model Numbe r

Chemical [liquid (sodium) hypochlorite]

Location

Chlorination NaOCl Univar USA Inc

Sodium Hypochlorite, 10-20% - LIQUICHLOR pH Adjustment

Corrosion Inhibitor

Other Chemical

Storage Number of Tanks

Type (bladder pressure or atmospheric)

Material Volume Location (above or below ground)

Raw Water Storage

2 Atmospheric Concrete + Crystaline Coating

2 X 113,400 Liters

Below

Finished Water Storage

1 Atmospheric Concrete + Crystaline

Coating

32,400 Liters Above

Pumps Manufacturer Model Number

Serial Number

Capacity Electrical

Submersible Raw Water Pumps

Goulds 28GSZ10 Unit supplied is 50 hz version

Booster Chemical Pumps Chlorination

Stenner 45MHP2 45M1

0.03 to 0.38

LPH

230V 50Hz 1PH

Recirculation for Potable Water Cistern

Grundfos CR 5-4, A-FGJ-A-E

HQQE,

96517039

25.1 US GPM 50 Hz, 3 x 220-

0.75 HP

Sensors and Devices

Manufacturer Model Number

Performance Electrical

Submersible Liquid Level Transmitter

Automation Products Group, Inc.

PT-500 Range: 10 psig Water Depth: 23.0 ft. (7.0 m)

Supply Voltage:

10-28 VDC

Chlorine Analyzer System

Signet 3-4630-

Chlorine panel, transmitter, free chlorine sensor (0 to 5 ppm) with sensor electronics, pH sensor with electronics

100 to 240 VAC nominal 50 to 60 Hz,

0.17 A at 100

VAC

Battery Controle Chlorination Unit

Rhino PSM24 24 VDC power supply and 24 VDC battery

DC UPS

CSM-242R Monitor Regeneration Process

Carbon

Domotica Manufacturer Make Model Number Software

Location

Chlorination Software

SCE SCE

36EL2410LP

EA9-PGMSW

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2025-01, effective 11/2024)

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY

CODE REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

AUG 2020

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

SEP 2023

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

NOV 2023

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC

OR CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE DEC 2007

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO

SMALL BUSINESS SUBCONTRACTORS

MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2024

52.246-26 REPORTING NONCONFORMING ITEMS AUG 2024

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

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