RFQ 19MX5724Q0008 HVAC AHU.docx

RFQ 19MX5724 Q 0008 AIR HANDLING UNIT PREVENTIVE

MAINTENANCE SERVICE

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19MX5724Q0008, Prices, Block 23

· Continuation To SF-1449, RFQ Number 19MX5724Q0008 , Block 20 Description/Specifications/Work Statement

· Attachment 1 – Equipment list

· Attachment 2 – SOW maintenance description t

· Attachment 3 -SOW maintenance description

· Attachment 4 - SOW maintenance description

· Attachment 5- Payment Registration Form- Pesos, Mexican Currency

· Attachment 6 -Payment Registration Form– USD to a Bank in the United States

· Attachment 7 -Payment Registration Form – USD to a Bank in Mexico

· Attachment 8- DUNS, NCAGE & SAM Registration Instructions

· Attachment 9 -NDAA Compliance Letter

SECTION 2 - CONTRACT CLAUSES

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1

COVER PAGE

See SF-1449 in attached file.

THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724Q0008

PRICES, BLOCK 23

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

GENERAL

The contractor shall furnish and deliver maintenance services for Air Handling Units, Dedicated Outside Air Supply, Electric Motors and Variable Frequency Drives related to the equipment listed below for the US Consulate General Hermosillo as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

CONTRACT TYPE

This is a firm-fixed price Contract.

PERIOD OF PERFORMANCE

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months, with four (4), one-year options to renew.

The Contracting Officer may also extend this contract for an additional six (6) months, if required by the Government, in accordance with the FAR clause 52.217-8 Option to Extend Services, in Section 2 of this contract

NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

LOCATION OF SERVICES

U.S. Consulate General Hermosillo’s NNC located in Boulevard Juan Navarrete #291, Col. Raquet Club, Hermosillo, Sonora, Mexico

THE SCHEDULE

CURRENCY

Offerors and payments in U.S. Dollars U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation under the laws of the state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

Offerors and payments in Pesos, Mexican Currency Any firm that is not U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

VALUE ADD TAX

U.S. Firms Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firms’ rates or invoices.

Local Companies Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

PRICING

This is a fixed-price contract with four (4) one-year options.

(a) The Contractor shall provide the supplies or services for the base period of the contract at the rates shown below and any option years exercised by the Government.

(b) The Government will pay the Contractor the fixed price per service described after they has been delivered and received by the Contracting Officer (CO) or the Contracting Officer Representative (COR), along with required reports and paperwork including proper invoice.

(c) The prices listed below shall include all labor, materials, overhead, and profit. The Government will not pay any additional expenses.

PRICING

BASE YEAR PRICES

The contractor shall provide the services stated below for the Base Period of the contract, starting on the effective date in the Notice to proceed and continuing for a period of 12 months.

The firm fixed price for this Base Year shall be a fully loaded rate.

As per paragraph above (Currency), Base Year Prices are in _________ (insert currency).

Base Year, Prices

Total

Estimated Total Contract Price for the Base Year (Grand Total w VAT)

FIRST OPTION YEAR PRICES

The contractor shall provide the services stated below for the First Option Year of the contract.

The firm fixed price for this First Option Year shall be a fully loaded rate.

As per paragraph above (Currency), First Option Year Prices are in _________ (insert currency).

First Option Year, Prices

Total

Estimated Total Contract Price for the First Option Year

SECOND OPTION YEAR PRICES

The contractor shall provide the services stated below for the Second Option Year of the contract.

The firm fixed price for this Second Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Second Option Year Prices are in _________ (insert currency).

Second Option Year, Prices

Total

Estimated Total Contract Price for the Second Option Year

THIRD OPTION YEAR PRICES

The contractor shall provide the services stated below for the Third Option Year of the contract.

The firm fixed price for this Third Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Third Option Year Prices are in _________ (insert currency).

Third Option Year, Prices

Total

Estimated Total Contract Price for the Third Option Year

FOURTH OPTION YEAR PRICES

The contractor shall provide the services stated below for the Fourth Option Year of the contract.

The firm fixed price for this Fourth Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Fourth Option Year Prices are in _________(insert currency).

Fourth Option Year, Prices

Total

Estimated Total Contract Price for the Fourth Option Year

GRAND TOTAL

Grand total Contract Price, Including all Option Years

PERFORMANCE WORK STATEMENT

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0008

PRICES, BLOCK 20

1 GENERAL INFORMATION

The US Consulate General in Hermosillo requires preventive maintenance services for Air Handling Units (AHU), Dedicated Outside Air Supply (DOAS), Electric Motors and Variable Frequency Drives related to the equipment listed below.

The Contractor under this SOW shall be responsible for labor, tools, equipment and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit. The Government has the O&M Manual.

Contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance; except by the air filters. All air filters shall be provided by the US Consulate General. Filters shall be replaced by the Contractor during the Preventative Maintenance visits

If any discrepancies are found with the Air Handling Units that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

1.1 DESCRIPTION OF EQUIPMENT

The American Consulate of Hermosillo requires the Contractor to maintain the following equipment in a safe, reliable, and efficient operating condition.

Please see equipment list included in Attachment 1 for more detailed description.

(4) Air Handling Units YCI 91X82

(3) Air Handling Units YCI 63X82

(1) Dedicated Outside Air Unit YCI 63X82 with (1) GTS Humidifier LX-150

(1) Dedicated Outside Air Unit YCI 63X58 with (1) GTS Humidifier LX-100

(1) Dedicated Outside Air Unit YCI 63X59 with (1) GTS Humidifier CRUV-30

(10) Electrical Motor direct drive with VFD.

1.2 QUALIFIED STAFF

This statement of work requires the awarded Contractor to provide qualified and licensed technicians as stated in the following stipulations.

SECTION 1

PERFORMANCE WORK STATEMENT

1.3 SAFETY

Safety is the highest priority on this and all OBO/CFSM/FAC projects. The Contractor shall direct all of those under his charge to work safely. A Work Hazard Assessment shall be performed at each location prior to any work being performed. All safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and/or the COR.

1.4 SAFETY & SPECIAL INSTRUCTIONS:

1- Use appropriate personal protective equipment (PPE) when performing work.

2- Follow site safety procedures and supervisor’s instructions.

3- Schedule outage with operating personnel.

4- Use extreme caution when climbing access ladders.

5- Perform applicable lockout/tag out steps of site safety procedures.

6- Lockout and disconnect the main power before tightening the main supply lugs to avoid the hazard of electrical shock, which could result in serious personal injury or death.

7- Record and report equipment damage or deficiencies.

8- Review and follow the manufacturer’s O&M instructions.

9- Record results in the equipment history log.

10- Allow only qualified personnel to do maintenance work on this equipment.

11- Record results in the equipment history log.

12- Check manufacturer’s specifications for the maximum number of plugged tubes.

13- Allow only qualified personnel to do maintenance work on this equipment.

2 SCOPE OF WORK

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit. The Government has the O&M Manual

2.1 PERFORMANCE STANDARDS

The equipment shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the entire system serviced being in a condition to operate efficiently and effectively.

2.2 HOURS OF PERFORMANCE

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30PM Monday through Friday. Depending on operating conditions, some events could be scheduled during weekend and there will be opportunity to work on more than one equipment at same time.

2.3 SCHEDULED PREVENTIVE MAINTENANCE

2.3.1 GENERAL

The Contractor shall perform preventive maintenance as outlined in ATTACHMENT 2, 3 & 4- STATEMENT OF WORK. The objective of scheduled preventive maintenance is to minimize system malfunction, breakdown, and deterioration when units are operating.

The Contractor shall inventory, supply, and replace expendable parts that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: grease, sealant, gaskets, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), SDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved.

Exclusion. This contract does Not include repair of equipment and replacement of hardware (e.g. bearings, motors, VFDs). Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the equipment manufacturer, distributor, or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO)

2.3.2 CHECKLIST APPROVAL

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

The Contractor shall provide trained technicians to perform the service at frequencies stated in ATTACHMENT 1 and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

SECTION 1

PERFORMANCE WORK STATEMENT

It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

2.3.3 PERSONNEL, TOOLS CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing, and eye protection, MSDS, cleaning material and oil spill containment kit.

Disposal of used oil, fuel, battery, and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

2.3.4 SOFTWARE, LICENSES AND PASSWORDS

Copies of all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work

3 CONTRACTOR’S PERSONNEL

All personnel assigned by the contractor for the performance of the respective services shall be supervised by the Contractor. There shall be no employer-employee relationship between the USG and the contractor’s personnel.

The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Consulate Hermosillo. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Consulate personnel.

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government

3.1 STANDARDS OF CONDUCT

3.1.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.1.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.1.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.1.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.1.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.1.6 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements. This is not applicable for non-CAA spaces.

3.1.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4 INSURANCE REQUIREMENTS

4.1 PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence or misconduct of the Contractor's personnel in the performance of the services under this contract.

4.2 INSURANCE

4.2.1 Amount of Insurance. The contractor is required to provide whatever insurance is legally necessary. The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, the following insurance amounts:

4.2.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

I. Bodily injury on or off the site (stated in U.S. dollars):

II. Property Damage on or off the site (stated in U.S. dollars):

4.2.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

4.2.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

4.2.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person, Arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

4.2.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

4.2.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

4.2.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

5 LAWS AND REGULATIONS

5.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

5.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

6 SPECIAL CONTRACT REQUIREMENTS

6.1 Security

6.1.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. Within 5 days of the award of the contract, the Contractor provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. It is anticipated that security checks will take four (4) weeks to perform.

For each individual the list shall include:

· Full name

· Place and date of birth

· Current address

· Copy of an official Identification (INE, Passport)

· Completed RSO Contractor security questionnaire.

6.1.2 A U.S. Government employee is to be always with the contractor’s workers while there are on site. No worker/employee/equipment/material/vehicle will be allowed to enter the compound or any building without written approval from the Regional Security Office (RSO).

7 DISCLOSURE OF INFORMATION

Any information made available to the contractor by the US Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. The information might include names, positions, sections, agencies and any other proprietary information as applicable.

8 AUTHORIZATION AND APPROVAL

8.1 Officer authorized to sign and approve

Only any warranted Contracting Officer assigned to the General Services Office at the U.S. Consulate General in Hermosillo is authorized to sign and approve task orders as well as to provide Notice to Proceed.

All authority to change or modify the basic contract, including the exercising of any options, remains with the Contracting Officer assigned to the General Services Office at the U.S. Consulate General Hermosillo.

8.2 Authorization to give instructions and directions

No person or agency other than the Contracting Officer (CO) is authorized to give instruction, orders or directions on behalf of the Government to the Contractor or his employees, unless such person or agency is authorized in writing by the CO to so act. The authority of such person or agency is strictly limited to the written authorization provided by the CO. The duty is upon the Contractor to determine the authority of such person or agency. Any questions regarding the authority of such person or agency should be directed to the CO in writing.

8.3 Delegation of authority

The CO may designate and authorize a representative(s) to act on his/her behalf under this contract. Such representative(s) as may be appointed shall be designated by a letter from the CO and a copy of the letter shall be given to the Contractor. The COR shall represent the CO as specified in his/her delegation of authority letter. The COR shall not be authorized to issue change orders or adjustments. Changes in the Scope of Work/Specifications or any increase or decrease in the work called for by this contract shall be made by the CO by an executed modification to this contract.

8.4 Contracting Officer Representative (COR)

652.242-70 Contracting Officer’s Representative (COR) (AUG 1999)

(c) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

The COR for this contract is the HVAC Control Technician.

9 INVOICING AND PAYMENT

Upon completion and acceptance of the work. The contractor shall submit its electronic Invoice clearly stating the services provided as described in the respective purchase order. This invoice shall be submitted to the following email address:

hermoinvoices@state.gov

SECTION 1

PERFORMANCE WORK STATEMENT

9.1 Invoice Revision

The COR will review each summary invoice and approve invoices for payment. It shall be the COR who will interact with the Contractor on any invoice problems.

9.2 Payment

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

10 OPTION PERIODS

This Contract includes four (4) one-year option periods. Therefore, the U.S. Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

These option periods are priced in paragraphs section 1, First Option Year Prices, Second Option Year Prices, Third Option Year Prices and Fourth Option Year Prices if exercised, the option period shall commence at the expiration of the previous period of performance and will continue for 12 months.

11 DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address, and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability

d) Full printout of test from system printer The following items shall be delivered under this contract:

12 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Services.

Performs all services set forth in the Statement of Work (SOW).

1 thru 12 All required services are performed and standards are met. No more than one (1) customer complaint is received per month.

Complaints can originate from Government personnel or the COR.

12.1 SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.2 STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.3 PROCEDURES

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR. If the COR observes unacceptable services, they will follow the same procedures.

(2) The COR will complete appropriate documentation to record the complaint.

(3) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint. If necessary, complaints from the COR will be verified by a third party.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

LIST OF ATTACHMENTS

Attachment # Description

ATTACHMENT 1

13614CFM

7480CFM

Qty

Capacity

9620CFM

Capacity

150 lbs/hr

ATTACHMENT 1

Capacity

5901 CFM

Capacity

100 lbs/hr

Capacity

4619 CFM

Capacity

90 lbs/hr

Size HP Amperage FLA

7.5

8.85

ATTACHMENT 2

STATEMENT OF WORK

MAINTENANCE PROCEDURES: ANNUAL “A” AND SEMIANNUAL “SA”

AHU & DOAS

X

X

X

X

X

X

X

X

X

X

X

X

X

ATTACHMENT 3

MAINTENANCE PROCEDURES: ANNUAL “A” AND SEMIANNUAL “SA”

HUMIDIFIERS

1. Blower RPMs ramp up and then level off.

2. Gas valve on (click) 4 seconds after blower starts

3. Flame on the burner

4. Flame rectification - flame is sensed

5. Burner stays on - visual flame/glow X

X

X

a) High limit switch

b) Airflow proving switch

c) Low water level probe. Pull out probe plug; fill valve should energize.

d) Flue temperature sensor. Observe the temperature read out on the Vapor-logic display during normal operation. The temperature will fluctuate slightly during refill events.

e) Tank temperature sensor. Observe the tank temperature read out on the Vapor-logic home screen during a cold start of the humidifier. The temperature will gradually increase to boiling temperature.

X

ATTACHMENT 3

MAINTENANCE PROCEDURES: ANNUAL “A” AND SEMIANNUAL “SA”

HUMIDIFIERS

See table:

X

X

X

a) Vent connector is in place, sloping upward, and physically sound without holes or excessive corrosion.

b) Physical support of the appliance is sound without sagging, cracks, or gaps between floor stand or tank flanges.

c) Adequate combustion and ventilation air in accordance with Section 5.3, Air for Combustion and Ventilation, of the National Fuel Gas Code, ANSI Z223.1 or applicable provisions of governing codes.

X

ATTACHMENT 4

MAINTENANCE PROCEDURES

10 ELECTRICAL MOTORS, DIRECT DRIVE WITH ABB VFD MODEL ACH580

ANNUALLY:

1. Vacuum dust and dirt from heat sink fins.

2. Check ventilation fans for proper operation and clean as needed.

3. Check line amperage, voltage, motor & output phase balance.

4. Complete Qualitative Infrared Testing.

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

7. Check heater mounting screws for tightness.

8. Check all control wiring connections for tightness.

9. On units equipped with motor reversing capacity, check mechanical interlock.

10. On units equipped with variable speed starters:

a. Record the VFD parameter settings.

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check tightness of connections.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

g. Use a soft damp cloth to clean the control panel. Avoid harsh cleaners which could scratch the display window.

h. Inspect capacitators. Capacitor failure is usually followed by damage to the drive and an input cable fuse failure, or a fault trip.

i. Clean the heatsink as follows (if necessary):

· Remove power from drive.

· Remove the cooling fan(s)

· Blow clean, dry, oil-free condenser air (not humid) from bottom to top and simultaneously use a vacuum cleaner at the air outlet to trap the dust.

· Replace the cooling fan(s) if necessary.

11. Check starters contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

12. Lubricate motor bearings with Mobil Polyrex EM indicating applied quantity of grease.

13. Clean interior/exterior of cabinet.

14. Energize circuit and check operation of starter and any pilot lights. Replace as required.

ATTACHMENT 5

PAYMENT REGISTRATION FORM

Pesos, Mexican Currency Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder

RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number(s)

E-mail Address

Company Address

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name

CLABE Interbancaria (18 digits)

FMC approval _____________________________________

Note to Offeror: This form has to be signed and attached in PDF format.

ATTACHMENT 6

PAYMENT REGISTRATION – USD

TO A BANK IN THE UNITED STATES

New Registration of Account Change of Account

Name of the account holder

Name - Point of Contact

Telephone Number

E-mail Address

Address

DUNS Number

Vendor US Tax ID __________________________

Bank information needed for EFT transfers in USD to a Bank in the United States

BANK INFORMATION

Bank Name

Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number

ATTACHMENT 7

PAYMENT REGISTRATION – USD

TO A BANK IN MEXICO

New Registration of Account Change of Account

Fiscal Name of the account holder

RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number(s)

E-mail Address

Company Address

Unique Entity ID

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name

SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits)

INTERMEDIATE BANK

INFORMATION

Bank Name

SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

ATTACHMENT 8

REGISTRATION INSTRUCTIONS FOR

DATA UNIVERSAL NUMBERING SYSTEM (DUNS), NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE

AND

SYSTEM FOR AWARD MANAGEMENT (SAM)

1. Background:

To be eligible for an award, all prospective Offerors shall have a SAM Unique Entity ID; a Commercial and Government Entity (Cage)/North Atlantic Treaty Organization (NATO) = (NCAGE) Code; and an active registration in System for Award Management (SAM). Refer to FAR 4.605(b).

Vendors have experienced difficulty registering in SAM. One of the most common issues is inaccurate address validation. SAM first validates that addresses entered when requesting NATO Commercial and Government Entities (NCAGE) and unique entity ID match. If SAM.gov cannot validate your entity, you can create a help ticket with the Federal Service Desk at www.fsd.gov.

NOTE: it is very important that each company/entity register with their fiscal company name and address in NCAGE as well as in SAM and without misspelling/typos. The information shall match and be exactly the same on all registrations, if not, the process will take much longer.

3. NATO Commercial and Government Entity (NCAGE) Code:

Foreign entities shall obtain a NCAGE code for each Unique Entity ID they plan to register in SAM, before starting the registration process. Make sure the name and address information provided to obtain the NCAGE code matches that of the Unique Entity ID. Allow up to three (3) business days to receive the NCAGE code.

The direct link NCAGE Request Tool is:

AC/135 (nato.int)

2. Unique Entity ID

On April 4, 2022, the federal government stopped using the DUNS number to uniquely identify entities. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov.

Therefore,

a. Any entity (contractor, corporation, partnership, organization, or individual) wishing to do business with the federal government under a Federal Acquisition

Regulation (FAR) based contract, or anyone applying for federal grants, cooperative agreements, or other forms of federal financial…