RFQ 19KS7025Q0031 Reconfiguration of the mailroom.docx

SOLICITATION, OFFER, AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19KS7025Q0045

2. TYPE OF SOLICITATION

|_| SEALED BID (IFB)

|X| NEGOTIATED (RFQ)

3. DATE ISSUED

6/26/2025

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR 15396398

6. PROJECT NO.

U.S. Embassy, Seoul

GSO-PUR

10, Namyoung-dong Yongsan-gu, Seoul, Korea Contract Officer SeoulProposals@state.gov

9. FOR INFORMATION

CALL: SeoulProposals@state.gov

A. NAME

B. TELEPHONE NO. (Include area code)

(NO COLLECT CALLS) 82-2-397-4754

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS:

PROJECT NAME: Reconfiguration of the mailroom office A. Price B. Scope of Work C. Packaging and Marking D. Inspection and Acceptance E. Deliveries/Performance F. Administrative Data G. Special Requirements H. Clauses I. List of Attachments

- Attachment #1.1 Breakdown of Price by Divisions of Specifications-Design

- Attachment #1.2 Breakdown of Price by Divisions of Specifications-Construction

- Attachment #2.1 List of M/D With no Prices-Design

- Attachment #2.2 List of Material Only With Quantity To Be Used With No Prices-Construction

- Attachment #3 Drawing J. Quotation Information K. Evaluation Criteria L. Representations, Certifications, and other Statements of Offerors or Quoters

11 The Contractor shall begin performance after receiving |_| award, |X| notice to proceed and complete it not later than 60 calendar days. This performance period is |X| mandatory, |_|negotiable. (See Section E.)

5days

(a) 13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Quotations must be received at the e-mail address specified in Block 8. (See Section J(b) Submission Of Quotations.) If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due B. An offer guarantee |X| is, |_| is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within ___ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

A. AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

26. ADMINISTERED BY CODE

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

REQUEST FOR QUOTATIONS - CONSTRUCTION

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Design Total Price (including all direct labor, profit, overhead costs, and other associated costs)

Construction Total Price (including all labor, materials, overhead and profit)

Grand Total Price: _______________________

A.1 VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B. SCOPE OF WORK

B.1 INTRODUCTION

The United States, Embassy of Seoul Facility Management group requires engineering and construction services to provide the improvements and reconfiguration of the mailroom office on the ground floor of the Chancery main building located at 188 Sejong-daero Jongno-gu. The existing mailroom office lacks sufficient space to process incoming mail securely and accommodate all the mailroom staff. In order to solve the office space shortage, an expansion of the mailroom space is required.

This new mailroom reconfiguration project scope will be split into two (2) basic phases, with the first being, Engineering and Construction Documentation Services and the second being Construction Services. The first phase will include developing construction documents capturing the installation intent and construction phases, which shall include site plans, demo / new work plans, architectural plan, electrical plan, mechanical plan, equipment cut sheets, and relevant engineering calculations. Following approval of construction documents from Overseas Buildings Operations (OBO), the second phase (Construction Services) work will include establishing new mailroom office. The general Scope Of Work (SOW) is described in, but not limited to, section of B.2.2 PHASE 2: CONSTRUCTION SERVICES. The following plans include existing mailroom office plan, conceptional proposal plan and demolition plans.

B.2.2.3.1

The Contractor’s employees will be escorted by the U.S. Embassy staff throughout the time they are at the work site. The Contracting Officer’s Representative (COR) will oversee the performance of the work in progress.

B.2 DESCRIPTION OF WORK

The U.S. Embassy in Seoul requires engineering and construction services for expansion and reconfiguration of the existing mailroom office spaces on the ground floor of the Chancery main building. This project involves selective demolition of existing architectural elements, including but not limited to the drop ceiling, gypsum drywall, interior finishes, and all associated electrical and mechanical items, and installation of proposed architectural, interior, and related electrical, mechanical, telecom, fire alarm items for renovated mailroom office spaces as per described in this Statement Of Work (SOW).

This project scope is divided into two phases: Engineering and Construction Documentation Services (PHASE 1), and Construction Services (PHASE 2). PHASE 1 will include developing construction documents, such as site plans, selective demolition plans for each discipline, proposed architectural floor / ceiling plans, enlarged architectural plans / elevations, proposed plans for electrical, mechanical, telecom, and fire-alarm plans, and equipment cut sheets, and relevant engineering calculations to define the installation intent and construction requirements. Following OBO approval of the construction documents, PHASE 2 will include construction of mailroom office renovation on the ground floor of the chancery main building.

PHASE 1: DESIGN SERVICE

PHASE 2: CONSTRUCTION SERVICES

B.2.1 PHASE 1: DESIGN SERVICE

B.2.1.1 PROJECT REQUIRMENTS

B.2.1.1.1. This design is a multidiscipline effort that requires complete architectural and engineering services to define the construction, operating, and maintenance requirements of the facilities. In addition to the normal architectural and engineering services provided for building design, the design services required include, but are not limited to interior design, architectural, mechanical, electrical, signs, fire and life safety protection, physical security, structural analysis, and related electrical works.

The Contractor shall be responsible for the design and preparation of construction for this project. The U.S. Government has specific criteria, which the Contractor shall adhere to in the design and documentation of this project. Those criteria are incorporated into or referenced in this Statement of Work (SOW).

The Government of the United States considers all drawings and specification materials to be "Sensitive But Unclassified". All documents created by the Contractor and their Consultants can only be transmitted between any and all parties via "Hard Copy" (printed material) or by means of a CD in electronic format. The information cannot be sent or retrieved through the Internet.

B.2.1.1.2. The Contractor shall carefully observe and review existing conditions and coordinate drawings and specifications, and other project-related documents before design submittal. This includes identifying all interface points and controls between existing conditions and documents. The Contractor shall have a quality control program in effect, which will require his employees and consultants to thoroughly review and coordinate all project data prior to submittals. The Contractor shall correct deficiencies, ambiguities, conflicts, and inconsistencies before submitting documents or they will be rejected by the Contracting Officer. The letter of transmittal shall certify that all documents have been reviewed and coordinated prior to submittal. The certification shall be signed by a principal of the Contractor’s firm. The Contracting Officer's Representative (COR) will review and approve the Quality Assurance/Quality Control (QA/QC) program proposed by the Contractor. This program shall indicate the method of controlling the quality of all work produced by the Contractor and consultants. Refer to FAR Clause 52.236-23, "Responsibility of the Architect/Engineer Contractor".

Responsibility of the Architect-Engineer Contractor (Apr 1984)

(a) The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

(b) Neither the Government’s review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract, and the Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of the services furnished under this contract.

(c) The rights and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law.

(d) If the Contractor is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

B.2.1.1.3. The Contractor shall produce full set of drawing plans and specifications. Drawings shall be segregated by buildings. The layout of individual drawings shall convey the required design and construction information. Symbols used shall be accepted by international industry standards and shall be shown in the legend. Lettering shall be of sufficient size to be clearly read when drawings are reduced to half size.

B.2.1.1.4. Except as expressly directed by the Government, the Contractor shall minimize the use of Governmentfurnished equipment, materials, and supplies to be provided to the contractor during the design of the construction documents.

B.2.1.1.5. Specifications shall not rely on sole-source designations to circumvent the requirement for full and open competition in the purchase of construction materials and equipment. When a sole-source manufacturer, product, or equipment is specified, the Contractor shall notify the U.S. Government in written monthly progress reports. These reports shall be accompanied by a justification explaining why sole-source acquisition is necessary and appropriate for the project. The justification shall provide the information that would be required by the Federal Acquisition Regulation (FAR Subpart 6.3). The justification must also explain why the salient characteristics of proposed sole source equipment cannot be described in the specifications. No classified work shall occur under this contract.

B.2.1.1.6. The Contractor shall prepare a detailed written record of all conferences and meetings with representatives of Post related to the project. The Contractor shall also document telephone conversations in which decisions affecting the project are made. The Contractor shall submit one copy of these records to the Contracting Officer's Representative (COR) within five days of the event. The written format established by the Contractor for these records will be subject to the approval of the COR. Each record shall conclude with the following statement: "The matters reported in this document are considered by the Contractor to be within the scope of this contract as presently priced, except for items as further described below."

B.2.1.1.7. The Contractor shall provide designs that are costeffective as to usable space and that provide maximum flexibility for future uses. The Government will exercise particular care in consideration of these requirements in the design review and approval process.

B.2.1.2 SPECIAL REQUIREMENTS

B.2.1.2.1 The Contractor shall produce a design that ensures all Embassy/Post facilities will be constructed with materials, finishes, fixtures, equipment, and systems that provide operational dependability. The Contractor shall ensure that these facilities are easy to maintain or replace with those most readily available supplies and services. The Contractor shall emphasize uniformity of parts and components to maximize interchangeability. During the design phase the Contractor shall address operations and maintenance (O&M) considerations.

B.2.1.2.2 The Contractor shall provide specific operations and maintenance data and information for the development of a Comprehensive Maintenance Program (CMP) by the Government.

B.2.1.2.3 The Government will provide comments to the Contractor in writing and in a standard format, numbered and grouped by discipline. Review conferences will be held if deemed necessary by the COR. The Contractor shall respond to these comments in writing within 15 days for 60% and 100% design submissions. The Contractor shall incorporate all review comments into the design and return all annotated material with the next submission. Comments not accepted by the Contractor shall be brought to the attention of the Contracting Officer's Representative in writing immediately for resolution. Decisions of the Contracting Officer to incorporate the comments considered within the scope of work of the contract will be final.

No work shall be initiated until the Government has provided review comments under each submittal. The Contractor shall provide in booklet form and in a copy all comments and the actions taken in response to the comments.

B.2.1.3 EXISTING CONDITIONS

B.2.1.3.1 Project Meetings The Contractor shall attend meetings with a team of design, support and administrative professionals appropriate for the topics to be discussed. Meetings required are expected to include a project initiation meeting, design reviews and projects status meetings. The Contractor shall prepare minutes of each meeting indicating those in attendance and accurately recording the issues discussed, conclusions reached, actions to be taken and those parties responsible.

B.2.1.3.2 Available Document Review The Contractor shall review the available body of as-built design information. Information required for the completion of the design, but not available from the as-built documents shall be collected from a survey/evaluation of the existing conditions (i.e. field data collection).

B.2.1.3.3 Field Data Collection The Contractor shall collect field data required for the completion of the design and preparation of construction documents. Field data includes all physical data regarding the site and existing improvements required for design of the project and the completion of the Contractor’s work. It includes but is not necessarily limited to site measurements, circuit tracing, and determination of the location and capacity of existing structural, mechanical, electrical and fire alarm systems.

B.2.1.4 DESIGN REQUIREMENTS

B.2.1.4.1 General Requirements The requirements in this statement of work serve as direction to the Contractor in the development and delivery of a complete design for the execution of this project. These documents shall provide the necessary interfaces, coordination, and communication among the designer, constructor, and special disciplines (physical security, communications, fire and life safety, and computer systems). All submittals must be of a quality to achieve this result. The Contractor shall perform its services in accordance with professional standards of skill, care, and diligence adhered to by reputable, firstclass firms performing services of the same or similar nature for facilities of similar complexity. The Contractor’s design shall conform to generally accepted engineering practices and the approved design criteria.

The Contractor selected for this project shall complete the design of the new mailroom office and all associated details and engineering services. In doing so the Contractor shall; attend meetings, review available as-built documentation, collect field data, prepare designs, specifications, and reports.

The design of the project shall be based upon a conceptual design and standard details provided by the U.S. Government (incorporated herein), which the Contractor shall develop into construction documents including applicable Diplomatic Security Standards, which the Contractor shall develop into construction documents. The Contractor shall design the project in accordance with Architectural and Engineering Design Guidelines for the U.S. Diplomatic Mission Buildings (AEDG) and this Statement of Work (SOW).

The project design shall conform with the following building codes and standards:

1) International Building Code, 2021 Edition

2) International Mechanical Code amended by OBO, 2024 Edition (Attachment #1)

3) International Fire Code, 2021 Edition

4) National Electric Code, 2020 Edition

5) Architectural Barriers Act (ABA)

6) BICSI Telecommunications Distribution Methods Manual (TDMM), current revision

7) OBO Project Standard Requirements, 2025 Edition *U.S. Embassy in Seoul Post will provide the OBO Project Standard Requirements to the Contractor.

B.2.1.4.2 Design Process The design shall consist of the following parts:

The Contractor shall be required to make two (2) oral presentations to the Government at Post to occur 60% and 100% design completions respectively.

The Contractor shall cease all design work during the Government review periods until receipt of written review comments from the Government on each of these submittals. Any design work on the project during these review periods is at the Contractor's risk. The Contractor shall consider this temporary cessation of work in its planning and scheduling.

B.2.1.4.2.1 Contractor response to reviews Following each review of the project by the U.S. Government, the Contractor shall review and comply with the comments provided or take exception to the comment and provide and explanation. A response to the review comments shall be provided to the COR within 15 days of receipt of the U.S. Government review comments indicating acceptance or non-concurrence with each comment. It is the Contractor’s responsibility to evaluate the 60% and 100% comments by OBO, and input the evaluations on the ProjNet for the OBO Back-check.

B.2.1.4.3 Specific Design Criteria

General B.2.1.4.3.1 The proposed floor plans provided in the SOW are the approved layouts from the OBO, and the contractor shall submit all drawings and documents required for construction based on these layouts. The PHASE 1: DESIGN SERVICE shall be designed in accordance with current OBO Project Standard Requirements and applicable building codes in the SOW.

B.2.1.4.3.2 The general construction scope is described in this SOW including, but not limited to, section B.2.2 PHASE 2: CONSTRUCTION SERVICES. The construction scope may be subject to addition or deduction during Phase 1, based on design reviews and the contractor shall perform design services under COR’s approval.

B.2.1.4.3.3 The contractor shall refer to furniture and equipment (layout, size and specification) shown on the proposed floor plans within the SOW and provide coordinated design / installation services for the proposed reconfiguration work.

B.2.1.4.3.4 SWING SPACES: The design shall include phasing plan (swing space plan) to ensure uninterrupted mailroom operations during construction period.

Architecture/Interior B.2.1.4.3.5 Space requirement:

· The existing mailroom office space (room 105) shall be expanded into a portion of the main corridor (room 100L), as per the construction limits outlined in the existing plan. This expansion will necessitate the installation of new partition walls, an entrance door, and an overhead coiling shutter.

· The height of the ceiling shall be adjusted by considering the installation of ceiling mounted A/C units.

· Finish work

a) Demolition of existing entrance door and overhead coiling shutter and replacement of new units in the location shown in the proposed plan.

b) Demolition of existing partitions and installation of new floor-to-floor wall construction at room 105 entry as shown in the proposed plan, satisfying fire / life safety requirements.

c) Replacement of existing acoustic drop ceiling panels, including the ceiling grid system, with new.

d) Relocation of ceiling fixtures, including LED lighting, supply grilles, fire alarm devices and security devices, with reuse of existing components, considering new ceiling mounted A/C unit installation.

e) Installation of new rubber floor tiles and baseboards over the existing floor material.

f) Paint all walls and doors of the mailroom space and adjacent spaces as required if affected by the renovation work for smooth transition.

B.2.1.4.3.6 Construction material requirements All construction materials catalogs and cut sheets shall be submitted for OBO approval with the Contractor's 60% and 100% design submittals. Construction materials recommended by the Contractor shall meet all applicable standards. The general material information is described in, but not limited to, section of B.2.2 PHASE 2: CONSTRUCTION SERVICES.

Physical Security B.2.1.4.3.7 Existing wall-mounted Security items shall be relocated to accommodate the new space layout. The Contractor shall consult with ESO to determine the new installation location, which should be incorporated into the design.

B.2.1.4.3.8 The scope of construction shall include establishing the infrastructure for the Security items by installing Rigid Metal Conduit (RMC) to the new locations designated by the Engineering Services Office (ESO) in the Seoul Embassy Post. Subsequently, ESO staff will pull the power lines and install the Security items.

Fire B.2.1.4.3.9 Fire alarm devices shall be relocated as necessary to accommodate the new space layout. FAC staff in the Seoul Embassy Post will relocate existing fire alarm devices, including smoke detectors and horn strobes.

B.2.1.4.3.10 Without a sprinkler system in the Chancery building, all new walls and doors shall have a minimum one-hour fire resistance rating to satisfy the fire / life safety requirements.

B.2.1.4.3.11 All new penetrations through fire-rated partitions are appropriately fire-stopped using approved materials/methods, and that the partition(s) being penetrated are restored to their fire rating.

Mechanical B.2.1.4.3.12 In accordance with OBO IMC ICS 510.3.1.3 (2025) 510.3.1.3 Mail distribution rooms in buildings, the dedicated exhaust fan shall be provided to keep the space negatively pressurized with respect to office spaces and exhaust to building exterior. The exhaust ductwork design shall be discussed with the RSO and SEB in advance. The IMC Chapter 5 provisions related to the location of exhaust outlets must be maintained.

B.2.1.4.3.13 The existing floor-standing air conditioning units shall be replaced with ceiling-mounted or wall-mounted units. The cooling capacity of the new units shall be determined based on the area of the new mailroom space. ASHRAE 15 calculations will also need to be performed and provided to comply with IMC Chapter 11.

B.2.1.4.3.14 The existing supply grilles shall be relocated in coordination with the placement of ceiling fixtures, including new exhaust grilles, air conditioning units, fire alarm devices, and security devices.

B.2.1.4.3.15 To prevent the spread of dust when unpacking mail parcels, an appropriate air filter system shall be required in the new mailroom office. The contractor shall recommend and include in the design an air filter system that allows for filter replacement. Users prefer the new air filter system to be wall-mounted for more efficient space utilization.

B.2.1.4.3.16 Submittal in section of B.2.1.5.6.3 shall be required. This narrative and calculation requirement only needs to be performed for the area within this project's scope of work. The space's outside air fraction must not be higher than the outside air fraction of other spaces so that it doesn't drive up the outside air requirement for the entire AHU. Refer to the ASHRAE 62.1 VRP methodology.

Electrical B.2.1.4.3.17 The quantity and reusability of existing receptacles in the current space shall be confirmed by Diplomatic Technology (DT) in the Seoul Embassy Post. Based on this verification, the electrical design shall account for the installation of receptacles and any power lines necessary.

B.2.1.4.3.18 Existing Light Emitting Diode (LED) lighting fixtures shall be reused after ceiling replacement work is completed. If additional LED light fixtures are needed, or if existing ones are damaged during disassembly and reinstallation, new fixtures compliant with OBO standards shall be provided and installed.

B.2.1.4.3.19 An evaluation of the existing electrical panel in the area shall be conducted to determine its suitability for the additional load. If necessary, the panel shall be upgraded to accommodate the increased demand.

Communication B.2.1.4.3.20 The quantity and reusability of existing Local Area Network (LAN), Designate Internet (DIN) and Telephone (TEL) lines in the current space shall be confirmed by Diplomatic Technology (DT) in the Seoul Embassy Post. Based on this verification, the communication design shall account for the installation of any additional LAN, DIN and TEL lines necessary.

B.2.1.4.3.21 Outlet termination work including both user-side and LAN server rack-side terminations shall be included within the scope of construction.

B.2.1.5 SUBMITTAL REQUIREMENTS

B.2.1.5.1 English Language All documentation for this project including correspondence, reports, meeting minutes, bills of quantity, specifications, and construction plans shall be prepared in English.

B.2.1.5.2 Metric Units Metric units of measure shall be used throughout the project documents. All measurements, quantities and calculations shall be prepared using and expressed in metric units.

B.2.1.5.3 Drawing Requirements

B.2.1.5.3.1 Drawing Sheets Drawings shall be produced on sheets of one uniform size. Sheet size shall be D-size, ISO A3 designation (297 mm X 420 mm) or smaller, but standard size. Drawings shall be provided to the Contractor in an electronic AutoCAD file.

B.2.1.5.3.2 Drawings required (but not limited to):

1) Site Plan at 1:100

2) Demolition Plan at 1:100

3) Proposal Floor Plans at 1:100

4) Elevations and Sections Building at 1:100

5) Details cross-referenced to the floor Plans and Elevations showing typical assemblies, and anchoring details

6) Electrical and Mechanical Plan at 1:100

7) Fire system Plan at 1:100

8) Structural Plans at 1:50

9) Structural Sections and Details at no smaller than 1:20

B.2.1.5.4 Computer Aided Design & Drafting (CADD) Construction drawings shall be prepared using computer aided design and drafting. The Contractor shall prepare CADD drawings using AutoCAD, Release 2020 or later. Provide copies of the electronic files on CD as required in the schedule of deliverables.

B.2.1.5.5 Specifications

B.2.1.5.5.1 Format Produce the technical specifications in an AIA Master Spec. format using a computer-based word-processing software application. The use of proprietary or closed specifications is prohibited. The referenced standard or descriptive specification method is preferred.

B.2.1.5.5.2 Content Specifications shall be prepared which describe the requirements for all materials, equipment and systems required for the project and to be incorporated into the work. The specifications shall establish the minimum essential characteristics of materials, equipment and systems (i.e. durability, finish, weather resistance, special features, operating characteristics, performance, etc.) and indicate the storage, shipping, handling and installation requirements.

B.2.1.5.5.3 Reports Reports shall be prepared on letter size white bond paper. Reports will be required for design development, construction documents, final submission and construction progress phases of the project. Each report shall include an index or table of contents and shall be completely paginated.

B.2.1.5.6 60% Submittal Copies

B.2.1.5.6.1 Furnish one (1) unbound set fullsize paper sepia reproducible prints of drawings.

B.2.1.5.6.2 Furnish one (1) bound set of halfsize prints of unclassified drawings.

B.2.1.5.6.3 Furnish separate information of the following items and furnish one (1) individually bound set of 8l/2" x 11" or A4 prints of each:

1) Outline specifications.

2) Design criteria and preliminary calculations

· Mechanical:

a) Provide heating and cooling load calculations by using a professionally recognized, nationally used, computerized load calculating program. Load calculations are required for each room by the ASHRAE Heat Balance Method indicated in the latest edition of the Fundamentals Handbook. Provide printouts of all input and output data. Load analysis input and output must be organized such that each space, zone, system, item of equipment, building component, etc. is correlated with identifiers on design plans and easily identifiable. Load analysis inputs and outputs provided via PDF format must have separate reports bookmarked with easy-to-understand labels to allow quick navigation of the reports.

b) Provide calculations for outside air ventilation and exhaust airflows as prescribed by the latest edition of ANSI/ASHRAE Standard 62.1.The analysis must include a room-by-room breakdown of the anticipated or actual number of occupants, room area, the amount of ventilation air required per person and per floor area, and clearly define any applicable adjustments such as multiple spaces factor, intermittent or variable occupancy factor , the ventilation effectiveness factor, and any other factors such as high relative humidity. When VAV terminal units, are serving spaces with different outdoor air fractions, the calculations must clearly indicate the space with the largest outdoor air fraction used to calculate the zone's outside air fraction and the ventilation efficiency for the zone. Calculate system level ventilation requirements by considering the system’s ventilation efficiency in at least two operating conditions, design cooling and design heating conditions. The outside air calculations must clearly indicate the outside air required to satisfy code requirements, during occupied and unoccupied conditions.

c) Provide ductwork and piping sizing and pressure loss calculations.

d) Present calculations and assumptions supporting equipment selections in a clear and organized manner. All calculations provided in worksheet format must be clear with respect to method of calculation and include description of how the calculations were performed. When charts or tables are used in the design analysis, cite the source and date of the publication.

· Electrical: Load calculation

3) Written Project Design Manual

4) Written construction scope of work (SOW)

B.2.1.5.7 Final (100%) Submittal Copies

B.2.1.5.7.1 Furnish one (1) bound set of full size blue-line prints of unclassified drawings.

B.2.1.5.7.2 Furnish one (1) unbound set fullsize paper sepia reproducible prints of drawings.

B.2.1.5.7.3 Furnish two (2) bound sets of halfsize prints of unclassified drawings.

B.2.1.5.7.4 Furnish separate information of the following items and furnish two (2) individually bound sets of 8l/2" x 11" or A4 prints of each:

1) Outline specifications.

2) Design criteria and preliminary calculations

· Mechanical: Update previous calculations

· Electrical: Load calculation

3) Written Project Design Manual

4) Written construction scope of work (SOW)

B.2.1.5.7.5 Electronic files The Contractor shall submit documents listed above on CD-ROM. Included as part of the 100% submittal are consultation services during the construction solicitation period. This work includes, but is not necessarily limited to:

1) Providing clarifications and responses to questions about the construction documents prepared by the Contractor;

2) Preparation of drawings or documents that may become necessary for inclusion in amendments to the construction contract solicitation as a result of such clarifications or questions; and

3) Attendance at the construction preproposal conference to be held at the Post.

B.2.1.6 PERFOMANCE AND DELIVERABLES SCHEDULE

B.2.1.6.1 The Contractor shall complete all deliverables according to the schedule below:

Pre-Proposal Site Visit

Pre Proposal

Proposals Due

NTP / Assessment Site Visit Start

Site Visit Finding Report

OBO Review Comments

Contractor Response to OBO Comments

OBO Backcheck

Within 15 calendar days of receipt of A-E Response to OBO Comments

100% proposal documents

OBO Review Comments

Contractor Response to OBO Comments

OBO Backcheck

Within 15 calendar days of receipt of A-E Response to OBO Comments

Final Proposal Documents

B.2.2 PHASE 2: CONSTRUCTION SERVICES

B.2.2.1 TEMPORARY WORK AND DEMOLITION WORK

B.2.2.1.1 The Contractor shall seal the construction site by installing temporary plastic sheeting barriers, such as polyethylene, to encapsulate the construction area. The Contractor shall protect the existing floor with plastic corrugated fiber board. The plastic corrugated fiber board shall be 1,500mm wide, 2,000mm high, 3mm thick and white color Plabenia or equivalent. Upon completion of all the work, the Contractor shall dismantle and remove the temporary plastic barriers and the plastic corrugated fiber boards.

B.2.2.1.2 The Contractor shall protect all the existing workstations, furniture, electrical, and mechanical devices from construction dust by covering them with clear plastic sheeting during the demolition work at the mailroom office.

B.2.2.1.3 The contractor shall receive approval for all work producing noise, smells, or hot work (grinding/welding/soldering) from the COR, before the work begins. The Contractor will assign a fire watch with extinguisher and a bucket of water during any hot work or grinding operations. Nearby smoke detectors and heat detectors must be protected from dust or damage and uncovered following the completion of said work.

B.2.2.1.4 All cutting devices including metal and wood cutting portable or circular saws that are table-mounted, shall be installed with proper safeguards to prevent injuries or safety hazards. All hand operated cutting and grinding devices shall be equipped with proper safeguards and inspected daily for safe conditions of the device and wiring.

B.2.2.1.5 The Contractor shall repair any damages caused by contractor personnel on site at the Contractor’s own expense. All damages shall be reported to the COR.

B.2.2.1.6 The Contractor shall keep the work site clean and orderly on a daily basis during scheduled working hours.

B.2.2.1.7 The Contractor shall dispose of all the construction debris upon approval of the COR and submit a certificate of legal disposal of said construction debris.

B.2.2.1.8 The Contractor’s workers shall always wear appropriate personal protective equipment (PPE) during the construction work and provide PPE for any visitors to the construction site.

B.2.2.1.9 During the demolition work or any work that causes dust and smells, the Contractor shall provide minimum three (3) sets of ventilating fans with flexible vinyl hoses to exhaust construction dust and odor from the working area to an unobjectionable area.

B.2.2.1.10 The Contractor shall perform the following demolition work as per the demolition plans;

Ceiling: Approximately 100m2 portion of acoustic drop ceiling panels including the ceiling grid system

Wall: Approximately 7 meter-long old gypsum drywall including the overhead cooling shutter window and one (1) steel door and frame. The existing wall height is 3.3 meters.

Floor: N/A.

Electrical: Remove the two (2) fluorescent lighting fixtures and the seven (7) spot lighting fixtures, eleven (11) electrical receptacles and related wirings as per drawings. (The quantity may change based on the design.)

Communications: Remove the old telephone, OpenNet (LAN), and DIN cable lines as per drawings. (The quantity may change based on the design.)

Mechanical: Relocate the one (1) diffuser and flexible duct, two (2) standing air conditioners with safety switches on the outdoor unit.

Wood cabinet under countertop: 0.34 meter wide and 0.39 meter high and totally 11.6 meter long wood cabinets

** Note 1: The Contractor shall protect fire alarm detection devices in ceiling from dust and damage. (The FAC Embassy staff in Seoul Post shall relocate three (3) smoke detectors and three (3) horn strobes in the new mailroom office)

** Note 2: The Contractor shall take all precautionary measures not to damage and disturb the security related devices such as security control panel and security motion detectors. (The ESO Embassy staff in Seoul Post shall relocate all those security related devices, if it is required.)

** Note 3: Asbestos Containing Material (ACM): This contract area contains non-friable asbestos containing material under existing rubber tiles. The Contractor shall not remove the existing rubber tiles. If, during work execution, materials suspected of containing asbestos are identified, the Contractor shall immediately cease work and notify the COR. During an episode of this nature, the Contractor shall remove his workers from the area, and cordon off the area to the greatest extent feasible. No entry into the work area shall be permitted until cleared by the COR. Failure of the Contractor to abide by this section shall place all costs for asbestos remediation upon the Contractor. Additionally, the Contractor shall be liable for any personal injuries that may arise from his actions involving the release of asbestos materials.

B.2.2.2 DOORS AND WINDOWS

STEEL DOOR INSTALLATION

B.2.2.2.1 The Contractor shall install one (1) set of steel door and steel frame with complete hardware package per the drawings. The new door shall be first grade fire rated steel door and be fire rated up to 1 hour certified by Korean Standard (KS) F 2268-1 with following specification.

Hardware: Per the OBO Guide Specifications, Section 087155- SECURITY DOOR HARDWARE, door hardware shall be required for the mail distribution rooms designated as SHW-15A.

- SHW-15A

4-1/2 inch. × 4-1/2 inch.

Hager

(Simplex)

B.2.2.2.2 The Contractor shall apply one (1) coat of anti-corrosive paint and two (2) coats of enamel paint on the surface of the steel door and frame.

B.2.2.2.3 The Contractor shall ensure that jambs, heads, and sills of the doors are level, plumb, and square.

B.2.2.2.4 The Contractor shall align and fit doors in frames with 3.2mm clearance at heads, jams, between pairs of doors, and from bottom of door to top of decorative floor finish or covering.

B.2.2.2.5 The Contractor shall rehang or replace doors that do not swing or operate freely.

B.2.2.2.6 The Contractor shall replace doors that are damaged or do not comply with requirements written herein.

OVERHEAD COILING SHUTTER

B.2.2.2.7 The Contractor shall provide and install one (1) overhead coiling shutter at room No.105 on the ground floor of the Chancery as per the drawings. The new overhead coiling shutter shall be 1200mm wide and 1000mm high with manually operated and be lockable.

B.2.2.2.8 The Contractor shall install shutter jamb guides of stainless-steel angles or channels and angles, with sufficient depth and strength to retain the shutter and allow shutter to operate smoothly.

B.2.2.2.9 The Contractor shall install continuous integral wear strips to prevent metal-to-metal contact and to minimize operational noise with removable stops on guides to prevent over travel of shutter.

B.2.2.2.10 The Contractor shall install hood and support brackets as required to prevent sagging as per the drawings.

B.2.2.2.11 The Contractor shall align and fit shutter in frames with 3.2mm clearance at heads, jams, and from bottom of shutter to top of decorative finish or covering hood.

B.2.2.2.12 All frame joints shall be flush and smooth.

B.2.2.2.13 The Contractor shall provide and install countertops on both the customer and office sides of the overhead coiling shutter as per the drawings. The new countertop shall be 1200mm long and 300mm wide, and wooden made ones.

B.2.2.3 FINISHES

GYPSUM DRYWALL

B.2.2.3.1 The Contractor shall provide and install new gypsum drywall at the new mailroom office as per the drawings. The new gypsum drywall shall consist of both sides of two (2) ply of 9.5 mm thick gypsum board with the fire resistance function (60min.), metal stud (75x45x0.8T) and metal runner (0.8Tx76x40), and 75mm glass wool insulation.

GENERAL

B.2.2.3.2 The wall studs shall have 75mm web depth, 45mm leg width, and 0.8mm thickness. The runners shall have 76mm web depth, 40mm leg width, and 0.8mm thickness. The gypsum boards shall be applied parallel to each side of 100mm metal studs at 600mm on center with 25mm “type S” drywall screws at 205mm on center to edges and at 305mm to intermediate studs.

B.2.2.3.3 The glass-wool insulation shall be 75mm thick and have 0.033 W/mk thermal conduction rate, 48kg/m3 density, and 1st grade flame resisting (incombustible material). The Contractor shall submit the laboratory tests fact sheet, manufacturer’s specification, and Safety Data Sheet (SDS) of glass-wool insulation, gypsum board, metal runner, and metal stud for COR’s approval prior to work commencement.

B.2.2.3.4 The ceiling track expansion bolts shall be installed to existing structure with 15mm diameter and 140mm expansion bolts at 460mm spaces on center, and anchor ends 75mm minimum from end of the wall.

B.2.2.3.5 The floor track expansion bolts shall be installed to existing structure with 15mm existing structure with 15mm diameter and 140mm expansion bolts at 460mm spaces on center, and anchor ends 75mm minimum from end of the wall.

B.2.2.3.6 The Contractor shall install the gypsum board flush with the adjoining boards and apply approved joint tape and putty to the seams for painting. No surface deflections or set-backs shall be accepted.

BASEBOARD

B.2.2.3.7 The Contractor shall provide and install new baseboard along the layout of the new mailroom office as per the drawings. The new baseboard shall match the existing size and trim color scheme. The Contractor shall apply caulking along the top of the baseboard.

B.2.2.3.8 Two types of baseboards are required: resilient (rubber) and wood. The resilient (rubber) baseboard shall be installed on the wall facing the mailroom space (room 105), while the wood baseboard shall be installed on the wall facing the main corridor (room 100L).

ACOUSTIC DROP CEILING WORK

B.2.2.3.9 The Contractor shall replace old acoustic drop ceiling panels including the ceiling grid system with new ones as the drawings. The new ceiling height should be determined in consideration of the height required for installation of the ceiling-mounted A/C unit.

New drop ceiling panel area: 84m2

B.2.2.3.10 The acoustic drop ceiling panel colors and patterns shall be matched to the appearance characteristics of the existing ones including type, pattern, color, light reflectance, acoustic performance, edge detail and size. The existing ceiling panel has the following characteristics.

Product: MITONE (MT400), Fissured pattern manufactured by “KCC” or equivalent Dimension: 15×594(603) ×594(603) mm Packaging: 10 pcs / box Edge type: Square Specification: 20mm T-bar or 25mm T-bar Color: White

B.2.2.3.11 The contractor shall replace the existing grid system with the new one according to the ceiling height proposed in the drawings.

B.2.2.3.12 The Contractor shall submit the laboratory tests fact sheet, manufacturer’s specification and Safety Data Sheet (SDS) of the wire hangers, main runner, cross tee, and wall angle for COR’s approval prior to work commencement.

B.2.2.3.13 The Contractor shall provide and install new suspended acoustic drop ceiling grid system including rode hangers, main runner, cross tee, and wall angle. The height of new ceiling grid shall be determined in consideration of the height required for installation of the ceiling-mounted A/C unit.

B.2.2.3.14 The Contractor shall cut out ceiling tiles in a way to reinstall smoke detectors and horn strobes.

RUBBER FLOOR TILE WORK

B.2.2.3.15 The Contractor shall install new rubber floor tiles over the existing floor material at the mailroom office as per the drawings. The contractor must complete the subfloor preparation of the existing floor before installing the new rubber floor tiles.

Product: Solid round rubber tile Thickness: 4 mm Color: CMR33 (the same color as the existing one)

B.2.2.3.16 The Contractor shall submit a sample of the rubber floor tile, and product data, and provide water resistant type adhesive recommended by manufacturer.

B.2.2.3.17 The Contractor shall use patching compound, according to the rubber floor tile manufacturer’s specifications, to fill cracks, holes, and depressions in substrates. The Contractor shall fill or level cracks, holes and depressions 3mm wide or wider and level protrusions more than 0.8 mm, unless more stringent requirement are required by the manufacturer’s written instructions.

B.2.2.3.18 The Contractor shall remove coatings, including curing compounds and other substances that are incompatible with adhesives and that contain soap, wax, oil, or silicone, without using solvents. The Contractor shall use mechanical methods recommended in the manufacturer’s specification.

B.2.2.3.19 The Contractor shall sweep with a broom and vacuum clean all substrates to be carpeted, immediately before carpet installation.

B.2.2.3.20 The Contractor shall proceed with the new rubber floor tile installation only after all unsatisfactory conditions have been corrected.

B.2.2.3.21 The Contractor shall cut and fit the rubber floor tile to butt tightly to vertical surfaces,…