RFQ 19GT5026Q0078 - MODULAR STRUCTURAL MEZZANINE.pdf

August 17, 2026

Dear Prospective Offeror:

Subject: Request for Quotes 19GT5026Q0078

Enclosed is a Request for Quotes (RFQ) for the provision and installation of one (1) modular structural mezzanine with thirty-five (35) industrial storage modules racks, that fulfill or exceed the requirements of the statement of work (SOW) detailed in this document. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A site visit has been scheduled for Thursday, August 27, 2026, at 9:30 am local time. Participants will meet at Comando Naval de Pacifico, Km. 109 Aldea Santa Rosa, Puerto San José, Escuintla, Guatemala. If you would like to attend, please contact Ingrid Cifuentes at CifuentesIG@state.gov no later than August 24 by 10:00 am to arrange access to the building.

Quotations are due on Monday, September 14, 2026, at 17:00 hours local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to GuatemalaBids@state.gov It is important to make sure the submission is made in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Beau P. Garrett Contracting Officer mailto:CifuentesIG@state.gov mailto:GuatemalaBids@state.gov https://www.sam.gov/

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GT5026Q0078

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

08/17/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

PR16203533

6. PROJECT NUMBER

7. ISSUED BY CODE GT500

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

8. ADDRESS OFFER TO

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN: GSO

GUATEMALA CITY

GUATEMALA

9. FOR INFORMATION

CALL:

a. NAME Ingrid G Cifuentes

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) +502 3071-9635

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Statement of work

11. The contractor shall begin performance within 10 calendar days and complete it within 90 calendar days after receiving award, x notice to proceed. This performance period is x mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 17:00 (hour) local time 09/14/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, x is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES x NO

12B. CALENDAR DAYS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1 Mezzanine Floor Plan Attachment 2 Mezzanine Elevations Attachment 3 Mezzanine Structural Attachment 4 Mezzanine Furnishing Attachment 5 Mezzanine Details

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A – PRICING

The character and scope of the work are set forth in this document. The Contractor shall furnish and install all materials required by this statement of work.

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications of this statement of work (sow). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. The firm fixed price shall include the equipment, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English and Spanish.

A.1 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

The central aim of this acquisition initiative is to increase vertical storage capacity needed for storage of marine spare parts donated by the U.S. government, optimizing the use of available height without the need to expand the building's footprint. For this purpose, the Contractor shall offer the provision and installation of one (1) modular structural mezzanine with thirty-five (35) industrial storage modules racks, that fulfill or exceed the requirements of the statement of work (SOW) detailed in this document.

The above-mentioned structure shall be delivered and installed in Comando Naval de Pacifico, Km. 109 Aldea Santa Rosa, Puerto San José, Escuintla, Guatemala., in a period of 90 days from the date that the Contractor is notified with the Notice to Proceed (NTP).

The responsibility of the Contractor is to provide and install the previously described structure according to the following:

B.1 PROVISION OF ONE (1) STRUCTURAL MEZZANINE

For a thorough understanding of the requirements, the Contractor must design and deliver one

(1) structural mezzanine with thirty-five (35) industrial storage module racks: modular, constructed of structural steel columns and beams which are connected to each other by couplings and screws and anchored to the ground by bolts.

The mezzanine should be manufactured in accordance with the basic architectural layout outlined in attached drawings. The Contractor will be responsible for providing shop drawings (blueprints) for INL approval that incorporate all design elements.

If the Contractor would like to offer his/her standard designs that meet the specifications, the Contractor shall present these architectural alternatives in his offer, and no substantial changes will be accepted after the contract is awarded. In such cases, the Contractor must incorporate these proposed architectural designs into his/her offer, and will make any adjustment to the different systems to provide all the required services and utilities, all these adjustments shall be performed during the manufacturing process and shall be similar or exceed to the services and utilities detailed in this SOW. If the Contractor does not include any architectural alternative in his offer, it will be understood that the Contractor will provide the modular mezzanine according to INL’s architectural designs detailed in the drawings mentioned above.

The Contractor is required to supply one (1) structural mezzanine with thirty-five (35) industrial storage module racks, meeting the specifications detailed and the basic requirements outlined below:

A. Structural mezzanine:

The modular mezzanine will consist of seventy-five (75m2) square meters, uniformly distributed, requested load of 500kg/m2., constructed of structural steel columns and beams which are connected to each other by couplings and screws and anchored to the ground by bolts. The height must be 2.65 meters for the first half and 3.23 meters for the other half (see shop drawings for details). The modular design will allow disassembly for subsequent transfer or modification.

1. Columns: WF 4” x 12” x 16 pounds/feet, designed for high structural strength, meets ASTM A36, A572 or A992 standards.

2. Base plates: 4.72” x 13.77” x 3/8” made of structural steel, high strength, versatility in welding and versatility in drilling, meets ASTM A36 standards.

3. Primary and secondary beams: W 4” x 8” x 13 pound/feet, designed for high structural strength, meets ASTM A36, A572 or A992 standards.

4. Floor beams: Type “C” 4” x 2”, section of 3/32”, designed for high structural strength, meets ASTM A36, A572 or A992 standards.

5. Floor: Aluminum checkered plate non-slippery 3/32” x 4’ x 8’.

6. Paint: Electrostatic powder coating, oven-dried, gray color, for all structural elements. For chain-link fence poles and profiles: double coating of anticorrosive mate paint gray color.

7. Base system: The columns must be fixed by means of a plate and embedded bolts

(via expansion bolts (M10/M12) or specific kits) to reinforced concrete footing fc= 3000psi minimum of dimensions determined by structural calculation, with a minimum weight of 1.5 tons each, which will be semi-buried and perfectly leveled.

8. Beams and columns anchoring: A36 or A572 steel plates, with a thickness of 3/8".

ASTM F3125 Gr. A325 or A490 screws 3/4" or 7/8" diameter, with standard 13/16" or 15/16" holes, respectively, following AISC design standards. Thread weld to column web on both sides of the plate, edge and bolt spacing must meet AISC standards (typically 1.5 to 2 times the bolt diameter for edge clearances, and 3 times for spacing).

9. Chain-link fence: Must be installed in all the perimeter of the mezzanine that doesn’t have any existent wall, The sections will be constructed of squares of 2m. x 2m., with 2" diameter galvanized poles, spaced every 2 meters and 2 meters high, fixed to the mezzanine structure with bolted or welded bases. No. 11 gauge galvanized mesh, hot dipped galvanized, with a 55x55mm opening, tensioned with a 1/2" x 3/16" flat profile and welded to the poles on the inside. Installation of chain-link fence on the mezzanine (mezzanine) must comply with OSHA fall protection standards (1926.502) and the structure must be able to withstand a force of at least 200 pounds applied in any direction. The plates of the poles must be welded directly to the beams.

10. Metal stairs to access elevated part of mezzanine: stairs must be constructed of Aluminum checkered plate non-slippery 3/32” and handrail of 2” galvanized round pipe, painted with two coats of anti-corrosive mate gray paint.

B. Industrial storage module racks

1. Thirty-four (33) industrial storage module racks with four (4) levels, made of steel

(structural, galvanized or cold rolled), high strength, durability and load capacity.

Load per level: 375 kg, load per module: 2250 kg., actual depth: 0.50 m., actual width: 1.20 m., and height of 2.0 m. Must comply with standards FEM 10.02.06, EN 15512 (Design), EN 15620 (Tolerances) and FEM 10.2.04 (Safety).

2. Two (2) selective industrial storage module racks for pallets with two (2) levels, made of steel (structural, galvanized or cold rolled), high strength, durability and load capacity. Load per level: 4,500 kg, actual depth: 1.05 m., actual width: 2.44 m., and height of 2.50 m. Must comply with standards FEM 10.02.06, EN 15512 (Design), EN 15620 (Tolerances) and FEM 10.2.04 (Safety).

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C. Installation

Structure shall be delivered and installed in Comando Naval de Pacifico, Km. 109 Aldea Santa Rosa, Puerto San José, Escuintla, Guatemala., in a period of 90 days from the date that the Contractor is notified with the Notice to Proceed (NTP).

D. User Instructions Video

To transmit the knowledge of how the equipment is delivered, the Contractor shall provide training to the Academy’s personnel in how all the systems work and the respective instructions for maintenance. This training must be video recorded. Copies of the recordings shall be distributed to INL and the Academy.

B.2 DESIGN REQUIREMENTS

This project is based on design parameters established by the conceptual design documents provided by INL. The selected contractor shall be responsible for developing their own designs/shop drawings, further referred to as “construction documents” for INL approval based on these parameters. No fabrication or construction work shall start until INL has approved the construction documents.

Contractor must provide preliminary calculations for the structure reviewed and signed by a structural engineer to achieve the requested load of 500 kg/m2.

The following specifications and requirements are complimentary for the aforementioned information and should be followed.

A. GENERAL REQUIREMENTS

All work shall be carried out in strict compliance with all contract clauses and these technical specifications. If the Contractor discovers discrepancies contained in the various designs and technical documents, Contractor must immediately notify the Contracting Officer Representative (COR) and the INL’s Construction Engineering Specialist (INL-CES) before taking any other action.

B. QUANTITIES

This contract is based on a fixed firm priced solicitation. Any quantities indicated in the specifications and drawings are for reference only and the Contractor is responsible for providing quantities needed to complete the work, without any price adjustment after award.

C. WORK EXECUTION

The different items to be delivered by the Contractor for the different buildings shall be carried out in a gradual and progressive manner, without initiating work that could later be affected by other items that have not been concluded or that lack an adequate support or safety, taking care that work that has been finished is not affected by weather or other elements.

Contractor shall be responsible for maintaining quality of work by following proper operation procedures in the manufacturing of the buildings. For this purpose, for each required specialized area, the Contractor shall provide qualified labor with experience of minimum 3 years, and the respective engineering professionals with verifiable experience.

The Contractor will perform the required work in accordance with the established schedule, and with due safety in all manufacturing stages. Contractors may work on as many different sites within the project as they consider necessary. The work program proposed by Contractor shall be subject to the approval of the COR and Contractor shall not start work without the COR’s authorization.

D. QUALITY CONTROL

The Contractor should carry out strict quality control of the materials to be used in work and should include an operation plan in its offer which is subject to review and approval by the COR.

The value of these works must be assumed by the Contractor within its offer.

Upon completion of work the Contractor shall perform tests on all equipment, general distribution boards, circuit breakers, and grounding per national and international accepted codes. The Contractor shall notify the COR two weeks prior to the test to allow the COR to witness the test.

E. SAFETY AND WORK PROVISIONS

The Contractor shall be responsible for the safety of both public and private property, contiguous and/or adjacent to the work site.

The COR shall make sure that the Contractor carries out all safety protection work including bracing, scaffolding and supports, and the strategic erection and/or posting of signs and signals with preventive warnings to guarantee work safety.

The Contractor should take care not to place construction tools and equipment, materials, pipes and supplies in places beyond those authorized by the COR, to avoid interference with traffic or create nuisances for the public.

The Contractor will be responsible for the safety of all its staff, subcontractors, and visitors. The Contractor is responsible for adopting all the necessary security and safety measures.

The Contractor will be responsible for protecting public and private properties from damage caused by the effects of the construction work. This refers to the properties located within the adjacent areas. If any service, public or private, will be affected by the construction, the Contractor will provide an equal or greater alternative service of, and which will be approved by the COR and the owner of such service.

F. WARNING SIGNALS

The Contractor shall provide in the workplace all the necessary signs and announcements to prevent accidents according to the safety plan (that include signals for restricted areas, electric risk, flammable materials, construction zone, danger for general risk) which shall have the approval of the COR.

G. RESPONSIBILITY FOR WORK, MATERIALS AND EQUIPMENT

Contractor shall be responsible for all its work, as well as for all materials and equipment, which must satisfy the requirements of the contract. The COR will inspect all work before providing issuance of final acceptance.

Equipment: At all times, the Contractor shall use equipment, machinery, personnel and methods specified for the correct and prompt execution of the contract. During construction, the Contractor shall keep at the site work all the equipment described in his offer. Without prior authorization in writing from the COR, the Contractor shall not make changes, modifications or reductions to the above-mentioned equipment. The Contractor may not withdraw equipment from the work site without the COR’s prior consent.

Contractor’s Labor and Personnel: Contractor is obligated to use qualified labor for the performance of all work. Contractor shall be responsible for planning, programming, inspection and execution of the work entrusted to him. The acceptance of work by COR, shall not relieve Contractor from responsibility related to deficient work.

Contractor shall employ technical personnel in an adequate number for the timely execution of work. Contractor shall be able to establish extra shifts, night shifts or work during holidays, at its convenience, but shall provide prior notice to COR of such additional shifts. No price increases will be accepted for these reasons.

Materials: All materials, installations, supplies and other elements that are used during the execution of this contract shall meet all the requirements noted in the technical specifications, and in the absence of these, in instructions provided by the COR.

Materials supplied by Contractor shall be new, and of the highest quality. The Contractor shall transport these materials to the work site at its own cost and under its own responsibility and shall properly store them until their use. COR may, when necessary, and only for those materials that require special treatment or handling, require that they be placed on platforms or firm surfaces or under cover or that they be placed in covered sites or warehouses, without an increase in contract price and/or contract terms. Even though previously accepted, stored materials will be inspected at the time of their use to verify conformity with the purpose specified in the contract.

H. FAULTY OR NON-AUTHORIZED WORK

When inspection by the COR determines that any work performed, has been, is or will be faulty, whether due to carelessness or negligence attributable to Contractor, due to the use of bad quality or unapproved materials that do not comply with the contract or to the instructions given by the COR, the COR shall order the necessary corrections and/or modifications and report the noncompliance to the CO. The COR can order the undoing and replacement of such work, with all costs being borne by the Contractor.

The Contractor will bear the cost and time required for rectification or replacement for unauthorized work performed by the Contractor before receiving the plans for such work, or that is executed against the orders of the COR. The Contractor will only be entitled to receive payment for work performed in accordance with the contract and accepted by the COR. The Contractor shall not be entitled to payment for materials, equipment, labor and other expenses for faulty or non-authorized work. Neither will the Contractor receive payment for the removal of left-over construction materials.

All expenses incurred and additional work done by the Contractor for repair of defects shall be the Contractor’s responsibility for the costs incurred if the COR has evidence that such defects are due to bad quality materials, lack of compliance with specifications, or negligence attributable to the Contractor in lack of compliance with any expressed or implicit contract obligation.

I. CLEANING OF THE WORK SITE:

The Contractor shall keep all work areas, installations, and/or services free of accumulation of waste or garbage. Upon concluding the work under this contract, and as a necessary condition for the final approval of work performed, the Contractor shall remove from the project areas all equipment, materials not used, garbage and waste, as well as all its own property used during the work.

J. COST OF THE PROJECT

The Contractor in its offer will provide its estimate of the quantities needed to complete the work. This will be deemed as the final quantities, since this is a fixed price contract.

The Contractor should include all the costs of the materials, labor, transportation, equipment, and materials testing that will be needed to complete the project and comply with all the specifications stated in this document.

K. OTHER REQUIREMENTS

The specifications detailed in this document are for a reference, the Contractor can use other different brands that also have to meet the specifications, therefore, the Contractor before the acquisition of any element part of the project shall request the COR’s approval.

Since it is expected to have not only the referenced brands, project may have some small variations, therefore the Contractor has to verify all the dimensions of the products, as well take in consideration all the characteristics of the products and in order to make the pertinent work so the products can be installed without any issue, this will not mean an additional cost. Also, if it is needed disassemble and / or redo any work to install in a proper manner certain element because the Contractor didn’t interpret a required need, the Contractor shall perform all the work to make all the required corrections without additional payment.

The Contractor shall deliver the AS-BUILT drawings of the three buildings, to have a record of all the systems. The drawings shall be in AutoCAD and in PDF format. The Contractor must also provide catalogs, warranties and operations and maintenance manuals for all equipment installed by the Contractor and shall deliver two sets of this documentation. The catalogs and manuals shall be in English and Spanish.

Finally, to transmit the knowledge of how the equipment is delivered, the Contractor shall provide training to the Comando Naval de Pacifico’s personnel on how all the systems work and the respective instructions for maintenance. This training must be video recorded. Copies of the recordings shall be distributed to INL and the Comando Naval de Pacifico.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

B.3 WARRANTY

In accordance, the mezzanine shall be covered by the manufacturer’s standard warranty of at least 15 years and at least 1-year standard warranty on other works like electricity, plumbing and concrete.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts for this type of equipment.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user to avoid incurring additional expenses.

B.4 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor is the importer of record and will be responsible for the clearance of goods and the exoneration of duties (if applicable). The U.S. Government will be not responsible for the customs clearance.

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

CONTRACT 19GT5026C00XX

Comando Naval de Pacifico, Km. 109 Aldea Santa Rosa, Puerto San José, Escuintla, Guatemala.

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall provide to the U.S. Government the new products as described in the specifications. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of Work.

All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period.

The final inspection and acceptance of ALL structures shall be performed by the U.S.

Government upon their finalization at the established location. If INL Guatemala officials find an incomplete or defective item, they should immediately refrain from receiving it and notify the Contractor. The Contractor upon notification shall replace lost or damaged items during the assemble. If the Contractor fails to meet the performance standard, the U.S. Government reserves the right to act, including a deduction from any invoice. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products and installation. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Guatemala. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL Guatemala will have ten (10) business days to inspect and accept all items after delivery.

The designated representative of the US Embassy in Guatemala will be responsible for carrying out acceptance criteria as follows:

i. Quantities

ii. Compliance with the offered technical specifications: compliance with the requested technical specifications

iii. Compliance with delivery date

iv. Correct operation of the required elements

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer because of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 3 months after notice to proceed.

The time stated for completion shall include final cleanup of the premises. No partial deliveries will be accepted.

E.1 PLACE AND HOURS OF PERFORMANCE

The works, equipment and any other deliverables identified in this SOW will be performed and delivered at Comando Naval de Pacifico, Km. 109 Aldea Santa Rosa, Puerto San José, Escuintla, Guatemala.

The working hours and days can be coordinated with Naval Command representatives and must be reported to INL-Guatemala, note that installation cannot surpass 03 weeks.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of US$250.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

E.2 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "ten (10) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

E.3 NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

E.4 NOTICE TO PROCEED

(a) After receiving and accepting evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

E.5 WORKING HOURS

All work shall be performed during the agreed schedule with the COR. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

E.6 PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To Section G. Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract will be the INL Construction Specialist.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and based on an inspection of the work, the Contracting Officer shall decide as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232- 5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

*Invoice must include VAT. A VAT Exemption form will be provided as payment for the 12% tax.

*Payment processing will begin after services have been rendered and/or items have been delivered and a correct invoice has been received.

*Payment terms: Net 30 days after receipt of valid invoice in the finance office.

*Invoice cannot include any services and/or items beyond what is included in this Purchase Order.

*Performance (services) will be coordinated by the requesting office, if applicable.

*Payments will be made only via Electronic Funds Transfer (EFT).

INVOICE AND PAYMENT PROCESS:

Bill to:

Sección de Asuntos Narcóticos de la Embajada de los Estados Unidos de América Boulevard Austriaco 11-51, Zona 16

NIT: 6358562-6

INVOICE MUST BE SUBMITTED THROUGH THE PAYMENT PORTAL.

*You must attach in PDF format the EFT form to verify that your bank information for payment process is correct.

*Access to the portal can be requested at:

https://mygrants.servicenowservices.com/mygrants to create an account.

*Click the Create an Account button to open the Choose your Account Type pop-up.

*Click the Create a mylLMS Vendor Account button to open the Account Request Form.

*Click the Please Select Your Language drop-down to choose a language for the account.

Users can update their preferred language at any time. Click Next.

*Fill out the “Account Request Form”. On the Embassy field you must select GUATEMALA.

Click the Submit button.

*The U.S. Embassy Guatemala will approve the account, and you will receive a confirmation email.

*The vendor will search their inbox for an email from noreply@seicam.state.gov for the Welcome to Department of State ICAM (SE-ICAM), Activate Your Account! Email and follow the steps to create their Okta accounts.

*Scroll to the bottom of the email and click on the Activate SE-ICAM Account button in the activation email to open the Set Up Security Methods page. Click on the Set-Up button under the Password section to create a password for the Okta. Create a password that meets the password requirements (12 characters that do not include the name of the provider, neither the username, nor the name of the person making the registration) and re-enter the password.

*Click the Set-Up button under the Okta Verify section to open instructions to download and set up the Okta Verify app. You must configure Okta Verify, sync the telephone number and select a security question.

*Click on the MyGrants button to sign into the Okta account and access the system.

*Review the Rules of Behavior and click the Agree button to go to the homepage.

*Attachments shall be legible and in PDF format only.

*The name of the file shall not have more than 40 characters.

*Invoice must include clear and complete description of items and/or services as described in this Purchase Order, including period of service, if applicable.

*Please make sure that the registered email in your account has the capacity to receive notifications.

*All notifications related to the invoice acceptance or any payment notifications, Will be sent to the registered email in your account.

*In chase of specific questions to create your account, you can submit an email to GTMDBO@state.gov

INVOICES ARE SUBJECT TO REJECTION IF ANY OF THE PREVIOUS REQUIREMENTS

ARE MISSING.

For payment inquiries, please contact the FMO Section by email to GTMDBO@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.1.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

mailto:GTMDBO@state.gov

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence US$5,000.00

Cumulative US$25,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN…