RFQ 19ET1026Q0009-Preventive Maintenance for Wastewater Treatment.pdf

U.S. Embassy Addis Ababa

June 16, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19ET1026Q0009

Enclosed is a Request for Quotations (RFQ) for Preventive Maintenance Service for Wastewater

Treatment and Collection Systems. If you would like to submit quotation, follow the instructions in

Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on June 24, 2026, at 10:00 a.m. (4:00 a.m.(morning) Addis Ababa time), at the U.S. Embassy in Addis Ababa. Prospective offerors should contact Addiscontract@state.gov no later than 4:00 p.m.

(10:00 p.m. (afternoon) Addis Ababa time) on June 22, 2026, for additional information or to arrange building access.

Submit all questions no later than June 26, 2026, at 04:00pm (10:00 p.m.(afternoon) Addis Ababa time).

Quotations are due by July 02, 2026, at 3:00pm (9:00 p.m.(afternoon) Addis Ababa time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to Addiscontract@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3 mailto:Addiscontract@state.gov mailto:Addiscontract@state.gov

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations.

Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Note: 1. Submit your bids in two separate folders, financial and technical.

2. Including Defense Base Act (DBA) insurance premium costs for coverage of your employees in your financial proposal is mandatory.

3. Include Solicitation number 19ET1026Q0009 in the subject line of your email for questions and offer submissions.

Sincerely, Kathleen Edgin

Contracting Officer

Enclosure http://www.irs.gov/w14 https://www.sam.gov/

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19ET1026Q0009, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19ET1026Q0009, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16037222

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19ET1026Q009

6. SOLICITATION ISSUE DATE

June 16, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Contracting Office

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/ LOCAL

TIME

July 02, 2026 at 03:00p.m.

9. ISSUED BY CODE ET100 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

American Embassy Addis Ababa

Entoto Road, P.O Box 1014, Attn: Contracting Officer

GSO, Warehouse

Addis Ababa

Ethiopia

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE ET100 16. ADMINISTERED BY CODE ET100

American Embassy Addis Ababa

Entoto Road, P.O Box 1014, Attn:

GSO, Warehouse

Addis Ababa

Ethiopia

AMERICAN EMBASSY ADDIS ABABA

ENTOTO ROAD, P.O.BOX 1014, ATTN: GSO/PROCUREMENT

Addis Ababa, Ethiopia

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

American Embassy Addis Ababa

Entoto Road, P.O. Box 1014, Attn: FMC

Addis Ababa

Ethiopia

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Preventive Maintenance Service for

Wastewater Treatment and Collection

Systems, ncluding Defense Base Act

(DBA) insurance premium costs

Year

USD

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19ET1026Q0009

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price contract is for preventive maintenance services of the facility’s Waste Water Collection and Treatment System.in accordance with Attachment A.

B. The contract will be for a one-year period from the date of the contract award, with 4(four) one-year options.

II. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

A. Base Year (--------------)

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Waste Water Treatment Plant

Annual PM Visits

001-A Sewage Lift Station

Annual PM Visits

Operator testing, technical analysis, report

Monthly Report

002-A 2 day Site Visits 1

Semi- Annual review, inspection & report

*Defense Base Act (DBA) insurance premium costs

Total Base Year

B. Option Year One (-------------)

C. Option Year Two (-------------)

Quantit y of

Equipm ent

Type of services

No. of service

Unit price / service

Total per year ($)

Waste Water Treatment Plant

Annual PM Visits

001-A Sewage Lift Station 1 Annual PM Visits

Operator testing, technical analysis, report

Monthly Report

002-A 2 day Site Visits 1

Semi- Annual review, inspection

Total Option Year 1

Quantit y of

Equipm ent

Type of services

No. of service

Unit price / service

Total per year ($)

Waste Water Treatment Plant

Annual PM Visits

001-A Sewage Lift Station 1 Annual PM Visits

Operator testing, technical analysis, report

Monthly Report

002-A 2 day Site Visits 1

Semi- Annual review, inspection

Total Option Year 2

D. Option Year Three (------------)

E. Option Year Four (----------------)

*Note - DBA insurance reimbursement. Other additional charges like the bank transfer fee and tax will not be reimbursed.

CLIN Description

Quantity of

Equipme nt

Type of services

No. of service

Unit price / service

Total per year ($)

Waste Water Treatment Plant

Annual PM Visits

001-A Sewage Lift Station 1 Annual PM Visits

Operator testing, technical analysis, report

Monthly Report

002-A 2 day Site Visits 1

Semi- Annual review, inspection

Total Option Year 3

Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Waste Water Treatment Plant

Annual PM Visits

001- A Sewage Lift Station 1

Annual PM Visits

Operator testing, technical analysis, report

Monthly Report

002- A 2 day Site Visits 1

Semi- Annual review, inspection

Total Option Year 4

GRAND TOTAL CONTRACT AMOUNT

The quoter shall complete this blank as part of the quote.

Total of Base period __________________

Total of Option Year one _______________

Total of Option Year two _______________

Total of Option Year three ______________

Total of Option Year four _______________

GRAND TOTAL ___________________________

Note: This is a firm-fixed-price contract payable entirely in U.S. Dollars. Vendors must provide prices for all Contract Line Items (CLINs) — base period and option years — in U.S. Dollars.

F. Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below.

Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year $__________/hr.

Option Year 1 $__________/hr.

Option Year 2 $__________/hr.

Option Year 3 $__________/hr.

Option Year 4 $__________/hr.

G. Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside this contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services below.

Please indicate how the emergency service will be billed (hourly, trip charge, etc.).

Emergency Service Rates

Base Year $_______________

Option Year 1 $_______________

Option Year 2 $_______________

Option Year 3 $_______________

Option Year 4 $_______________

III. VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

CONTINUATION TO SF-1449,

RFQ NUMBER 19ET1026Q0009

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. INTRODUCTION

1.1 The United States Department of State (DOS) requires services at the unclassified clearance level, to provide to provide maintenance services for the sanitary sewer collection system and the wastewater treatment system at the Main Compound, U.S. Embassy, Addis Ababa, Ethiopia in accordance with this contract.

1.2 The wastewater treatment and collection systems to be maintained are as follows:

• Sanitary Sewer Collection System

• Waste Water Treatment Plant

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain wastewater treatment plant maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, wastewater treatment chemicals, tools, wastewater treatment testing kits/equipment, administrative and all associated management support functions. The wastewater treatment service contract includes but is not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control wastewater-related issues such as flow control, blower maintenance & operation, air diffuser operation and adjustment, activated sludge aeration (Dissolved Oxygen), clarifier cleaning and operation, weir cleaning and adjustment, air-lift pumps operation and adjustment, filtration cleaning and operation (if applicable), disinfection control, effluent testing and adjustment. All work shall comply with the requirements described in the following, as a minimum:

• AWWA Standards (American Water Works Association)

• ANSI Standards

• SDS Regulations

• ASTM D NFPA Codes UL Standards IEEE Standards

• NEMA Standards

• OSHA Standards

• And all applicable manufacturer O&M and installation instructions/requirements.

2. OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the preventive maintenance of the wastewater collection and treatment systems located at the US Embassy

Compound. All work shall be executed in accordance with this SOW, approved wastewater treatment plant practices and shall be compliant with all applicable local and federal safety, equipment and building codes and standards. The intent of this service contract is as follows:

Sanitary Sewer Collection System: to optimize the performance of the collection system, and reduce (or eliminate) the frequency of overflows, basement back-ups, sewer pipe failures, lift station failures and peak flows.

Wastewater Treatment Plant: to adjust the wastewater treatment plant based on plant operating parameters, descale and adjust plant operations, prevent/monitor/ plant corrosion, verify local operating procedures within the manufacture’s guidelines, and familiarize operators on wastewater treatment plant operations and regulations.

3. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in US dollars. Prices for all Contract Line

Item Numbers (CLIN) shall include proper disposal of toxic substances where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than December 2031.

5. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

6. GENERAL REQUIREMENTS

6.1.This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the contractor at the Main Compound, U.S.

Embassy, Addis Ababa, Ethiopia.

6.2.The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The contractor shall take no direction verbal or otherwise from personnel other than the Contracting Officer or Contract Officer's

Representative.

6.3.This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional wastewater treatment services, wastewater treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this wastewater treatment maintenance contract.

6.4.The contractor’s proposed and U. S. Government (USG) accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order. Additionally, the task order shall be a firm fixed price task order.

6.5.This statement of work and applicable deliverables and documents as developed by the contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the contractor.

6.6.All deliverables, documents, proposals, etc. submitted by the contractor under this statement of work shall remain the property of the USG. All USG documents and data provided to the contractor shall remain the property of the USG. The contractor shall limit duplication and dissemination of all USG documents and contractor developed documents under this statement of work to/within the contractor’s execution team.

Duplication or distribution of project documents outside the contractor’s team is strictly prohibited without the express written approval and authorization of the Contracting

Officer. Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the USG, including all documents and data that the USG provided to the contractor. All service contract documents and media shall be submitted to the USG along with the contractor’s service report.

6.7.The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

6.8.The contractor shall ensure that all Embassy/Post facilities, equipment and systems recommended for and maintained or installed by the contractor are done so with the highest quality and cost effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The contractor shall assure that any equipment/wastewater treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services, as practical taking into consideration local economy and resources.

The contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

6.9.After review of the USG Statement of Work and provided technical data by the contractor, any discrepancies, errors, conflicts, etc. that are discovered by the contractor, the contractor shall forward those items to the CO via written correspondence. Submittal of this written correspondence shall be completed, within 3 days upon receipt of the US

Government Statement of Work.

6.9.1. The contractor shall provide 3 customer references of similar scope of work and its

US dollar value.

6.9.2. The Contractor will not use any method or substances that may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, sub-contractor, or Contractor's staff shall be the whole responsibility of the Contractor. The U.S. Embassy, Addis Ababa, Ethiopia will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

6.9.3. The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process that has been agreed to by the U.S. Embassy, Addis

Ababa, Ethiopia COR and the Contractor.

6.9.4. The Contractor shall provide the technician’s resume and training documentations within twenty (20) calendar days of the notice to proceed.

6.9.5. No work on any portion of the collection system or the wastewater treatment plant shall be permitted on the last regular work day of the week. All work under this contract must be scheduled to assure that the day following the work is a normal working day for the US Embassy. Further, the contractor must certify availability to return immediately to the US Embassy compound to correct any operating issues that may arise following contractor work.

7. CONTRACTING OFFICER REPRESENTIVE and POST CONTROL OFFICER

7.1.All technical questions concerning the scope and requirements of the U.S. Embassy, Addis Ababa, Ethiopia wastewater treatment service contract shall be directed to the

Contracting Officer’s Representative (COR):

COR

Facility Mechanical Engineer

7.2.The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S.

Embassy, Addis Ababa, Ethiopia. All questions concerning coordination of wastewater treatment service activities while at post shall be directed to the Post Control Officer, with daily reporting to the COR:

PCO

Facility Mechanical Engineer

8. PERFORMANCE CRITERIA

8.1.Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• US Embassy satisfaction in respect to the maintenance of wastewater collection and treatment system; prompt reaction to any change in arrangements or operational requirements of the US Embassy;

• compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

• best in class practices within the industry;

• risk reduction for the US Embassy;

• preservation of asset value; and

• reduction in operating costs.

The Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

8.2. Performance Benchmarks

The Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Embassy and the Contractor.

The Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors to enable monitoring and quality auditing of the maintenance service.

The US Embassy may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

8.3. Performance Monitoring and Reporting

The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document, and shall provide reports when reasonably required by the US

Embassy.

9. WASTEWATER TREATMENT AND COLLECTION SYSTEM SPECIFICATIONS

9.1. All equipment, chemicals, and testing procedures and kits shall be approved by the COR prior to use in the service contract.

9.2.The contractor will be responsible for submitting the manufacture specifications; MSDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in English language.

9.3.The Contractor shall test the wastewater treatment system for proper operating conditions through field-testing and shall adjust the plant to bring it into compliance with the required operating parameters as specified in Exhibit A Statement of Work

9.4.The Contractor will be responsible for the sewer collection system cleaning, inspection and maintenance as specified in Exhibit A Statement of Work.

10. SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

10.1. 1. The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy Addis Ababa, Ethiopia Compound and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

10.2. The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety rules, regulations, standards, and SDS sheets.

10.3. All electrical equipment and associated materials for the Services Contract comply with

UL requirements.

10.4. Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

10.5. Ensure that the Contractor’s personnel comply with all safety procedures and requirements

10.6. Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the

Services and provide reasonable proof of such to the US Embassy Addis Ababa on request.

10.7. Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment

(PPE) required for safe implementation of this contract;

10.8. Training program(s) shall be presented and must satisfy the US Embassy Addis Ababa during the submittal process.

11. MAINTENANCE SPECIFICATION DETAILS

11.1. Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the

Manufacture’s maintenance specification shall prevail.

12. Hours of Work.

The Contractor shall schedule all preventive maintenance during normal working hour, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays, US and local, on which the US Embassy

Compound is not open, or as agreed with the US Embassy prior to commencement of the contract.

13. SCOPE OF WORK

13.1 The Contractor shall provide both the required maintenance parts (air/oil filters, belts, chart paper, etc.) and necessary products and services to perform the required system maintenance, and report the results. The wastewater collection and treatment system service contract shall clean and preserve the collection system, wastewater treatment plant, and plant discharge effluent conveyance system. The contract shall also establish a cost effective wastewater treatment program to meet all effluent discharge goals with cost-effective, safe, and environmentally acceptable processes.

13.2 The sanitary sewer collection and wastewater treatment maintenance contractor shall provide a “support service wastewater collection and treatment” contract. The support service wastewater treatment contract shall involve joint responsibilities between the US Embassy

Facility Management staff and the wastewater system collection and treatment Contractor.

13.3 The Service program shall consist of the US Embassy Facility Management staff conducting routine (daily/weekly) operator testing of the wastewater collection and treatment systems and monthly e-mailing the results to the wastewater treatment contractor, with copy to OBO/FAC

(water_testing_group@state.gov). The contractor will then be responsible for conducting a technical analysis of the routine wastewater treatment testing results from the embassy. The contractor will then respond to the embassy within 24 hours to direct the embassy facility management staff to make any changes to the collection system and/or treatment plant operations to reestablish effective and efficient wastewater treatment to meet discharge standards.

13.4 The Contractor shall visit the US Embassy annually for a minimum of 2-days consecutive intervals (agreed to between the COR, Facility Manager, and the Contractor). The contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

13.5 The Contractor shall provide documented chemicals that have a storage life expectance of at least 1 year.

13.6 The Contractor shall determine the dosage levels of chemicals and stay within the operating parameters specified under Exhibit A Statement of Work.

13.8 The Contractor shall provide minimum of two hours of instruction annually in English to familiarize operators in necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

13.9 During each site visit to the plant, the Contractor shall review the plant operator daily operating logs to verify safe and effective operation of the plant. The Contractor will highlight all areas where plant-operating conditions are outside of acceptable operating range, and shall provide instruction on how to correct the deficiency.

13.10 The Contractor shall review the routine wastewater treatment testing results from the US

Embassy monthly and respond to the facility management staff at the US Embassy within 24 hours if changes to the collection system and/or treatment plant operations are recommended to reestablish effective and efficient wastewater treatment to meet discharge standards. This contract shall also discuss the wastewater treatment plant conditions and the water quality of the effluent with the COR, Facility Manager and operating engineers and follow up with a written service report within ten (10) business days after each visit. The report shall be in English and contain the results of wastewater treatment contractor’s on-site tests, comments on the status of each system, and specific recommendations for action if necessary.

13.11 The Contractor shall perform the required services as described in Exhibit A – Wastewater

Collection and Treatment System.

14. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

14.1 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the US Embassy Addis Ababa. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility Manager, Contracting Officer, or the COR.

14.2 Personnel Security: The US Embassy reserves the right to deny access to U.S owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

14.3 Standards of Conduct.

14.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United

States Government. The US Embassy reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

14.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

14.3.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

14.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

15. NONCOMPLIANCE WITH CONTRACT REQUIREMENTS

In the event the Contractor, after receiving written notice from the Contracting Officer or the

COR of non-compliance with any requirement of this contract, fails to initiate promptly such action as may be appropriate to comply with the specified requirement within a reasonable period of time, the Contracting Officer shall have the right to order the Contractor to stop any or all work under the contract until the Contractor has complied or has initiated such action as may be appropriate to comply within a reasonable period of time. The Contractor will not be entitled to any extension of contract time or payment for any costs incurred as a result of being ordered to stop work for such a cause.

16. INSURANCE REQUIREMENTS

16.1. Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract

The Contractor's assumption of absolute liability is independent of any insurance policies.

16.2. Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The

Contractor shall carry the following minimum insurance:

Comprehensive General Liability

Bodily Injury * per occurrence $1,000.00

Property Damage * per occurrence $100,000.00

16.3. Workers’ Compensation and Employer’s Liability

Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

17. Permits

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

17.1. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

18. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

[Reserved]

19. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The

Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all [Note to CO: insert type of services] services set forth in the scope of work.

6 thru 14

All required services are performed and no more than one

(1) [Note to Contracting Officer:

insert different number if desired.] customer complaint is received per month.

[Note to Contracting Officer:

add other measures as desired.]

19.1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

19.2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial

Services (NOV 2023), if any of the services exceed the standard.

19.3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

https://www.acquisition.gov/far/52.212-4

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the

COR will contact the Contracting Officer for appropriate action under the Inspection clause.

EXHIBIT A

Statement of Work

Wastewater Collection and Treatment System

I. GENERAL INFORMATION:

The United States Embassy in Addis Ababa requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Waste Water Collection and Treatment System.

II. PROJECT REQUIREMENTS:

1. The sanitary sewer collection system includes the following:

Sanitary Sewage Manholes

Quantity:___14________

Storm Sewer Manholes

Quantity:_____145_____

Oil/water Separators

Quantity:____2_______

Lift Stations

Quantity:____2_______

Pumps: Submersible pumps manufacturer/model:_Goulds/3888ZD4AQ__________________________________ electrical (HP, voltage, Hz, phase):_____3 & 5HP _380/3/50___________________

2. The wastewater treatment package plant information is as follows:

Addis Ababa Wastewater Treatment Plant

Wastewater Treatment Package Plant:

Manufacturer:___JET INC_________, Model No._____JCP-300-250___________

The plant’s rated capacity is ___25,000___gallons per day domestic sewage

DESCRIPTION OF EQUIPMENT:

Attachment 1 provides a detailed equipment list of the items to be maintained.

III. GENERAL REQUIREMENTS:

The Contractor SOW shall provide all labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. US Embassy staff may have service manuals for all equipment included in this SOW. If they do not, the Contractor shall assist Embassy Staff in obtaining the manuals.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Safety Data

Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be submitted to the COR for approval.

At a minimum, the following work must be done:

Waste Water Collection and Treatment Plant Preventive Maintenance:

i.MAINTENANCE DESCRIPTION:

The maintenance tasks and procedures provided below describe the checks, tests, analysis and tasks required to perform annual, semi-annual and quarterly preventive maintenance for the wastewater collection system and treatment plant.

ii.SAFETY & SPECIAL INSTRUCTIONS:

1. Follow procedures in the O&M Manuals for specific equipment.

2. Follow site safety procedures and your supervisor’s instructions.

3. Record and report any equipment damage or deficiencies.

4. Record maintenance information.

5. Maintenance personnel shall be trained on the health hazards of working near sewage plant operations.

6. Maintenance personnel shall be trained, certified, have appropriate equipment and safety plans before and Post approval prior to confined space entry.

7. Follow the manufacturer’s instructions.

8. Wear proper protective equipment.

9. DO NOT ENTER THE SEPTIC TANK. Hazards exist in a septic system. All precautions must be followed when inspecting the system. Keep tank openings covered at all times. Only authorized service personnel should service a septic system. Lethal gases, high voltage electricity, and other deadly hazards associated with the system. Only qualified service staff should open access ports and/or covers. Infectious organisms exist in a septic tank. If any contact with wastewater, immediately wash and disinfect all exposed areas and contact personal physician. Failure to do so could result in severe sickness or death. DO NOT use flame or spark near a septic tank access points. Gases emanating from septic tanks can explode if ignited or deadly if inhaled.

iii.MAINTENANCE PROCEDURES:

Listed below are preventive maintenance procedures of wastewater collection system and package treatment plant. The PM frequencies should be evaluated by the Post and adjusted based on local conditions and manufacturer’s recommendations.

Wastewater Collection System

Sewage Lift Station

Semi-Annually:

1. Inspect each lift station in the sanitary collection system and assure that all pumps are operational, that all pump control systems are operating correctly, that on-off floats and high-level alarm floats are operating correctly, and that pump lead-lag controls are operating correctly.

2. Check lift station lighting, power and ventilation systems for proper operation.

3. Check for leaks on suction and discharge piping, seals, packing glands, etc., make minor adjustments as required.

4. Disconnect the lift station pumps discharge pipe from the inlet bar screen of equalization tank, and then connect it to the existing by-pass system.

5. Drain the wastewater from all the tanks.

6. Remove all the sludge and deposits from the tanks.

7. Wire brush, clean and power wash the lift station.

8. Remove the pumps, check and clean.

9. Check the air diffuser and clean.

10. Paint all rusted metal.

11. Connect the lift station pumps discharge pipe back to the inlet bar screen.

12. Clean-up area and return to normal service.

13. Inspect electrical wiring for damage.

14. Check V-belts for proper tension and wear. Replace when necessary

Sewage Collection System

1. Storm Drain Manholes. Remove cover, remove mud and debris, examine interior, clean storm outfalls and sediment ponds, clean work area and remove all debris

2. Sanitary Sewage Manholes. Remove cover, observe flow through manhole, remove mud and debris, examine interior, thoroughly ventilate manhole if cleaning is required, clean work area and remove all debris.

3. Oil/Water Separators. Clean out separator, inspect for clogging, scale and improper positioned or missing baffles, and tighten loose parts as necessary, dispose of waste properly.

Wastewater Treatment Plant

Pretreatment (Bar Rack and Grit Drive)

Monthly:

1. Check with facilities and operation staff for deficiencies.

2. Inspect the bar rack for integrity and cleanliness. Clean Bar rack and properly dispose of solid wastes if necessary.

3. Check condition and clearance of cutting knives and inspect base seal.

4. Check oil level in gearbox, add oil if necessary.

5. Wire brush and lubricate directional flow valve stem.

6. Check for rust and corrosion; scape, wire brush and spot paint as necessary.

7. Check grit pump packing for leakage.

8. Inspect grit chamber

9. Sharpen /replace comminutor blades when cutting edge is worn

10. Fill out maintenance checklist and report deficiencies.

Annually:

Change oil in gearbox

Equalization Tank

Quarterly:

1. Inspect the equalization tank and remove any accumulated solids from the bottom.

Inspect the submersible transfer pumps in the equalization tank and assure that all pumps are operational, that all pump control systems are operating correctly, that on-off floats and high-level alarm floats are operating correctly, and that pump lead-lag controls are operating correctly.

2. Check level sensor for proper operation and level settings

3. Check pump valves for proper setting on flow to splitter box and feed–back

4. Clean any grease and floating solids from walls and water surface of equalization tank.

5. Measure the discharge rate from the equalization tank to the aeration tank. Adjust the return weir to assure the lowest transfer rate into the aeration tank possible within the limitations of the equalization tank volume and ability to equalize post maximum daily flow rates.

Fill out maintenance checklist and report deficiencies.

Aeration

Monthly:

1. Inspect the aeration tank for evidence of proper rolling of mixed liquor suspended solids

(MLSS), fine bubble production from the air diffuser heads, and even diffusion along the length of the aeration tank.

2. Measure the dissolved oxygen in the aeration tank and adjust the blower run intervals accordingly to maintain an average of 1-2 mg/L DO.

3. Conduct a mixed liquor suspended solids (MLSS) settling test of one sample from the aeration basin and one from the effluent from the settling tank. Take readings at five, thirty, and sixty minutes.

4. Inspect the blowers for proper operation. Replace the air filters if dirty, but no less frequently than once every 6-months

5. Visually check aeration system for even air distribution, with no dead spots

6. Check oil level in mechanical aerator gear cases. Add or remove as necessary per manufacturer’s instructions.

7. Check oil level in blower gear cases. Add or remove as necessary per manufacturer’s instructions.

8. Check for air leaks around base and fitting of blower

9. Check and inspect blower belts for wear and tension.

10. Check bolts and tighten if necessary: foundation, cylinder head, belt guard, etc.

11. Check tension, condition, and alignment of V-belts on blower; adjust or replace as necessary.

12. Check oil level of commutator. Add or remove as necessary per manufacturer’s instructions.

13. Check the blower to make sure that belts and drives are free of obstruction and all electrical connection are complete including thermal protection if applicable.

14. Check that effluent weir trough and weir is level and set to the correct elevation and adjust if necessary

15. Check blowers at a…