Combined Synopsis _RFQ Number 19ET1026Q0009.pdf
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- Solicitation number
- 19ET1026Q0009
- Issued by
-
Department of State
About this file
This is a Combined Synopsis/Solicitation for Preventive Maintenance Service for Wastewater Treatment and Collection Systems issued by the U.S. Department of State/U.S. Embassy Addis Ababa, Ethiopia. The solicitation is issued as a Request for Quotations (RFQ) under solicitation number 19ET1026Q0009, with a response deadline of July 2, 2026, at 3:00 p.m. Addis Ababa time. This is an unrestricted, full and open competition for a firm-fixed-price, single-award contract with a base period of 12 months from the date of award plus four optional 12-month periods.
The contractor shall provide maintenance parts (filters, belts, chart paper, etc.), products, and services for wastewater collection and treatment systems at designated residences in Addis Ababa. Key deliverables include annual preventive maintenance visits to the wastewater treatment plant and sewage lift station; monthly technical analysis and reporting of routine operator testing results with 24-hour response time for operational recommendations; minimum two-hour annual training in English for operators on water treatment tests, chemical control ranges, equipment safety, and new procedures; and semi-annual site visits of at least two consecutive days for plant inspection, review of operating logs, and written service reports within ten business days. The contractor must provide documented chemicals with minimum one-year shelf life, determine appropriate chemical dosages within specified operating parameters, and cover all associated costs including labor, equipment, vehicles, fuel, and disposal charges in a firm-fixed-price quotation submitted in U.S. Dollars. Questions must be submitted by June 24, 2026, and a mandatory site visit is scheduled for June 24, 2026, at 10:00 a.m. with registration required by June 22, 2026.
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| RFQ 19ET1026Q0009-Preventive Maintenance for Wastewater Treatment.pdf |
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Text version
Combined Synopsis/Solicitation
Preventive Maintenance Service
FOR Preventive Maintenance Service for Wastewater Treatment and
Collection Systems
Solicitation Number: 19ET1026Q0009
Issue Date: June 16, 2026
Issued as : Request for Quotations (RFQ)
Response Due Date/Time: July 02, 2026, at 3:00pm (9:00 p.m.(afternoon)
Addis Ababa time).
Agency: U.S. Department of State / U.S Embassy Addis Ababa, Ethiopia
NAICS: 221320 Waste collection, treatment, and disposal through a sewer system
PSC: J046 Maintenance/Repair of Water Purification and Sewage Treatment
Equipment
This Acquisition is : Unrestricted - Full and Open
Place of Performance: Addis Ababa, Ethiopia at designated residences
Type of Contract: Firm-Fixed-Price
Award Type: Single award
1. Description
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation issued along with this notice.
2. Period of Performance
Base period: 12 months from date of award, with four 12-month option periods.
3. Statement of Work
The Contractor shall provide both the required maintenance parts (air/oil filters, belts, chart paper, etc.) and necessary products and services to perform the required system maintenance and report the results. The wastewater collection and treatment system service contract shall clean and preserve the collection system, wastewater treatment plant, and plant discharge effluent conveyance system. The contract shall also establish a cost-effective wastewater treatment program to meet all effluent discharge goals with cost-effective, safe, and environmentally acceptable processes.
The sanitary sewer collection and wastewater treatment maintenance contractor shall provide a “support service wastewater collection and treatment” contract. The support service wastewater treatment contract shall involve joint responsibilities between the US Embassy Facility Management staff and the wastewater system collection and treatment Contractor.
The Service program shall consist of the US Embassy Facility Management staff conducting routine (daily/weekly) operator testing of the wastewater collection and treatment systems and monthly e-mailing the results to the wastewater treatment contractor, with copy to OBO/FAC (water_testing_group@state.gov). The contractor will then be responsible for conducting a technical analysis of the routine wastewater treatment testing results from the embassy. The contractor will then respond to the embassy within 24 hours to direct the embassy facility management staff to make any changes to the collection system and/or treatment plant operations to reestablish effective and efficient wastewater treatment to meet discharge standards.
The Contractor shall visit the US Embassy annually for a minimum of 2-days consecutive intervals (agreed to between the COR, Facility Manager, and the
Contractor). The contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.
The Contractor shall provide documented chemicals that have a storage life expectance of at least 1 year.
The Contractor shall determine the dosage levels of chemicals and stay within the operating parameters specified under Exhibit A Statement of Work.
The Contractor shall provide minimum of two hours of instruction annually in
English to familiarize operators in necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.
During each site visit to the plant, the Contractor shall review the plant operator daily operating logs to verify safe and effective operation of the plant. The
Contractor will highlight all areas where plant-operating conditions are outside of acceptable operating range, and shall provide instruction on how to correct the deficiency.
The Contractor shall review the routine wastewater treatment testing results from the US Embassy monthly and respond to the facility management staff at the US
Embassy within 24 hours if changes to the collection system and/or treatment plant operations are recommended to reestablish effective and efficient wastewater treatment to meet discharge standards. This contract shall also discuss the wastewater treatment plant conditions and the water quality of the effluent with the
COR, Facility Manager and operating engineers and follow up with a written service report within ten (10) business days after each visit. The report shall be in
English and contain the results of wastewater treatment contractor’s on-site tests, comments on the status of each system, and specific recommendations for action if necessary.
The Contractor shall perform the required services as described in Exhibit A –
Wastewater Collection and Treatment System.
4. Pricing
Offerors shall submit firm- fixed price. Include all labor, equipment, vehicles, containers, fuel, fees, and disposal charges.
A. Base Year (--------------)
CLIN Description
Quantity of
Equipment
Type of services
No. of service
Unit price / service
Total per year ($)
Waste Water
Treatment Plant
Annual
PM Visits
001-A Sewage Lift
Station
Annual
PM Visits
Operator testing, technical analysis, report
Monthly
Report
002-A 2 day Site Visits 1
Semi-
Annual review, inspection
& report
*Defense Base
Act (DBA) insurance premium costs
Total Base Year
B. Option Year One (-------------)
Quantity of
Equipment
Type of services
No. of service
Unit price / service
Total per year ($)
Waste Water
Treatment Plant
Annual
PM
Visits
001-A Sewage Lift Station 1
Annual
PM
Visits
Operator testing, technical analysis, report
Monthly
Report
002-A 2 day Site Visits 1
Semi-
Annual review, inspectio n & report
*Defense Base Act
(DBA) insurance
Total Option Year 1
C. Option Year Two (-------------)
Quantity of
Equipment
Type of services
No. of service
Unit price
/ service
Total per year ($)
Waste Water
Treatment Plant
Annual
PM
Visits
001-A Sewage Lift Station 1
Annual
PM
Visits
Operator testing, technical analysis, report
Monthly
Report
002-A 2 day Site Visits 1
Semi-
Annual review, inspectio n &
Total Option Year 2
D. Option Year Three (------------)
Equipment
Type of services
No. of service
Unit price / service
Total per year ($)
Waste Water
Treatment Plant
Annual
PM Visits
001-A Sewage Lift Station 1 Annual
PM Visits
Operator testing, technical analysis, report
Monthly
Report
002-A 2 day Site Visits 1
Semi-
Annual review, inspectio n &
Total Option Year 3
E. Option Year Four (----------------)
*Note - DBA insurance reimbursement. Other additional charges like the bank transfer fee and tax will not be reimbursed.
Equipment
Type of services
No. of service
Unit price
/ service
Total per year ($)
Waste Water
Treatment Plant
Annual
PM Visits
001-A Sewage Lift Station 1 Annual
PM Visits
Operator testing, technical analysis, report
Monthly
Report
002-A 2 day Site Visits 1
Semi-
Annual review, inspection
& report
Total Option Year 4
GRAND TOTAL CONTRACT AMOUNT
The quoter shall complete this blank as part of the quote.
Total of Base period __________________
Total of Option Year one _______________
Total of Option Year two _______________
Total of Option Year three ______________
Total of Option Year four _______________
GRAND TOTAL ___________________________
Note: This is a firm-fixed-price contract payable entirely in U.S. Dollars. Vendors must provide prices for all Contract Line Items (CLINs) — base period and option years — in U.S. Dollars.
5. Provisions and Clauses
The following provisions and clauses apply to this acquisition:
• FAR 52.212-1, Instructions to Offerors—Commercial Products and
Commercial Services (SEP 2023).
• FAR 52.212-3, Offeror Representation and Certifications—Commercial
Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)
• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and
Commercial Services (NOV 2023)
• FAR 52.212-5, Contract Terms and Conditions Required to Implement
Statutes or Executive Orders—Commercial Products and Commercial
Services (JAN 2025) (DEVIATION FEB 2025)
6. Evaluation Criteria
Award will be made to the lowest-priced, technically acceptable offeror.
7. Submission Instructions
Offers must be submitted electronically to Addiscontract@state.gov no later than
July 02, 2026, at 3:00pm (9:00 p.m.(afternoon) Addis Ababa time).
Questions are due by June 24, 2026 at 04:00pm (10:00 p.m.(afternoon) Addis
Ababa time).
8. Site Visit
A site visit will be held on June 24,2026 at 10:00 a.m. (4:00 a.m.(morning) Addis
Ababa time). Interested offerors must register by no later than 4:00 p.m. (10:00 p.m. (afternoon) Addis Ababa time) on June 22, 2026.
9. Point of Contact
PRIMARY POINT OF CONTACT
Kathleen Edgin
Contracting Officer
Email: edginka@state.gov
Phone: +251111306995
SECONDARY POINT OF COTACT
Tigist Bedilu
Procurement Specialist /COR/
Email: BediluTW@state.gov
Phone: +2511111306191
10. Attachments
• Complete solicitation package
End of Combined Synopsis/Solicitation mailto:Addiscontract@state.gov mailto:edginka@state.gov mailto:BediluTW@state.gov
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