RFQ - 19BE2027Q0004.pdf

Request For Quotes

Blanket Purchase Agreement for Security Systems, Products and Services

Solicitation No: 19BE2027Q0004

Contracting & Acquisition Office U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Regent 1000 Brussels Belgium

U.S. Embassy Brussels 19BE2027Q0004

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

1.0 PERFORMANCE WORK STATEMENT

1.1 GENERAL

1.2 ACQUISITION METHOD

2.0 BPA DETAILS

2.1 BPA CALL LIMITATIONS AND ESTIMATED VALUE

2.2 VALIDITY

2.3 CURRENCY

2.4 VALUE ADDED TAX

2.5 SELECTION OF AWARDEE FOR INDIVIDUAL BPA-CALLS

3.0 STATEMENT OF WORK

4.0 PRICING

SECTION 2 - CONTRACT CLAUSES (ATTACHMENT A)

• CONTRACT CLAUSES

• ADDENDUM TO CONTRACT CLAUSES – FAR AND DOSAR NOT PRESCRIBED IN PART 12

SECTION 3 - SOLICITATION PROVISIONS (ATTACHMENT B)

• SOLICITATION CLAUSES

• ADDENDUM TO SOLICITATION CLAUSES – FAR AND DOSAR NOT PRESCRIBED IN PART 12

SECTION 4 - EVALUATION FACTORS (ATTACHMENT C)

• EVALUATION FACTORS

• ADDENDUM TO EVALUATION FACTORS – FAR AND DOSAR NOT PRESCRIBED IN PART 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS (ATTACHMENT D)

• OFFEROR REPRESENTATIONS AND CERTIFICATIONS

• ADDENDUM OFFEROR REPRESENTATIONS AND CERTIFICATIONS – FAR AND DOSAR NOT

PRESCRIBED IN PART 12

U.S. Embassy Brussels 19BE2027Q0004

SECTION 1 - THE SCHEDULE

1.0 PERFORMANCE WORK STATEMENT

1.1 GENERAL

The U.S. Embassy Brussels, through Facilities, requires security systems, products and related services to meet their facility security requirements.

1.2 ACQUISITION METHOD

The Government is conducting this acquisition using Simplified Acquisition Procedures in accordance with FAR Part 12.

2.0 BPA DETAILS

This solicitation will result in the establishment of multiple Blanket Purchase Agreements (BPAs) for supplies or services of the same type to provide maximum practicable competition.

2.1 BPA CALL LIMITATIONS AND ESTIMATED VALUE

(a) The individual Call issued under this BPA shall not exceed the Simplified Acquisition Threshold (SAT) as defined in FAR 2.101. The aggregate amount of all Calls made against this BPA shall not exceed $33,000.00 or EUR equivalent. The total BPA value may not exceed $40,000 until the vendor is registered in the System for Award Management

(SAM).

(b) Pricing is in accordance with the applicable rates obtained from the contractor at the beginning of each 12-month period. Price shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required services as provided on each funded BPA call. The Price schedule will serve as base line to determinate cost proposal for individual requests are fair and reasonable prior issuance of a BPA call.

(c) This agreement does not establish any liability on the part of the Government of the United States of America to affect any actual purchase. Any Call issued during the effective period of this BPA and not completed within that period shall be completed by the contractor by the date specified in the performance period of this BPA. The BPA shall govern that order to the same extent as if the order were completed during the BPA's effective period, provided that the contractor shall not be required to make any deliveries under this BPA one year after the issuance of the BPA Call.

2.2 VALIDITY

This BPA has a validity period of four (4) years: From 1 November 2026 until 31 October 2029.

2.3 CURRENCY

All BPA Calls will be issued in EUR (Belgian Euro).

U.S. Embassy Brussels 19BE2027Q0004

2.4 VALUE ADDED TAX

VAT exempt – “Exemption de la TVA. Article 42, § 3, alinéa 1er, 1°, du Code de la TVA. Décision ministérielle ET 121.600/A39/A402 du 3 décembre, 2025.”

Failure to add all of the required text will result in the return of your invoice for correction.

2.5 SELECTION OF AWARDEE FOR INDIVIDUAL BPA-CALLS

A. The following procedures shall govern the issuance of individual BPA Calls. The Contractor shall not commence any work or incur any costs until a written BPA Call (order) has been issued by an authorized U.S. Government official (the General Service Officer at the U.S. Embassy Brussels) or an U.S. Government Official with a valid warrant.

B. A BPA call is considered "issued" when-

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the BPA Call to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the BPA call via email to the Contractor's email address.

(4) BPA Calls may be issued by methods other than those enumerated in this clause only if authorized under this Agreement.

3. STATEMENT OF WORK

American Embassy Brussels uses high-security management systems across its facilities. They need regular maintenance, quick repairs, and occasional upgrades or new installations. The Embassy also needs emergency locksmith service at any hour.

The intended contractor will supply, install, maintain, and repair security hardware, and provide 24/7, 365 days a year, emergency services. The Contractor shall provide all labor, supervision, certified technicians, tools, products, and transport needed to do the work safely, securely, and to standard – including but not limited to:

• Supply, install, replace, rekey, and repair locks, cylinders, padlocks, and door hardware. Only new, original, certified products that match or work with installed systems.

• Manage the registered key system, make authorized keys and cylinders, extend the system, update the key plan, and maintain key records

• Supply, install, adjust, maintain, and repair security doors, frames, closers, panic hardware, and multipoint locks

• Respond to lockouts, failed locks, forced or damaged doors, and safe malfunctions

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• Report any defects or security weaknesses found during the work directly and only to the Embassy Representative

• Propose equivalent alternatives for discontinued items, which the Embassy must approve before supplying

The Contractor shall do all work with the Contractor's own certified, directly employed technicians. The Contractor may not subcontract any work.

Key plans, key records, key cards, and security certificates for the security system belong to the U.S.G. The Contractor shall return them on request or when the BPA set up ends.

The Contractor shall provide:

• A written quote for each installation, replacement, or project task

• A service report after each visit (scheduled, on-call, or emergency) listing the location, the work done, parts used, and any defects found

• An updated key plan and key issuance log after every change to the system, delivered only to the Embassy Representative

• A preventive maintenance schedule, agreed with the Embassy before the first visit

• Product certificates, technical data sheets, and installation instructions for installed products

• Invoices with supporting documentation, including the service report signed by Embassy staff and the PO number

Period of Performance

Up to four (3) years, subject to mutual agreement and satisfactory performance. Start date: 1 November 2026, end date: 31 October 2029.

Place of Performance

• Work site: US embassy residential buildings and/or the Contractor’s workshop

• Working hours: Monday–Friday, 08:00–17:00. Emergency services are available 24/7, 365 days a year

Performance Standards & Acceptance Criteria:

Performance Area Standard

Emergency response (24/7) On site within [2] hours of the call

U.S. Embassy Brussels 19BE2027Q0004

Urgent repair (non-emergency)

On site within [24] hours

Standard request On site within [3] business days

Service report Within [2] business days after each visit

Key plan and log update Within [2] business days of any system change

Key control compliance 100%. No keys produced or released without written Embassy authorization

Correction of faulty work Within [48] hours of notification, at no cost to the Embassy

Acceptance:

• Products must be new, original, and certified to applicable European standards. A detailed list of products will be sent to the awarded Contractor.

• Installed hardware must work correctly and must not reduce the security, fire rating, or emergency exit function of the door.

• Embassy staff will inspect the work and sign the service report or report problems within five (5) business days.

• The Contractor shall warranty parts and workmanship for at least 12 months, or the manufacturer's warranty, whichever is longer.

Security / Access Requirements

• All Contractor technicians must pass Embassy security screening before their first visit.

The Contractor shall submit names, ID details, and vehicle details ahead of time, in the format the Embassy asks for.

• Only screened, named technicians may work under this BPA set up. The Contractor shall tell the Embassy right away when a technician leaves the company or no longer works on the contract.

• An Embassy escort will always accompany Contractor staff on Embassy premises.

• Contractor staff must not take photographs, make drawings, or record lock or door details without written Embassy approval.

• The Contractor shall treat all information about Embassy facilities, locks, keys, and security systems as confidential. It shall not disclose this information during or after the contract.

U.S. Embassy Brussels 19BE2027Q0004

• An additional list of security-related and key-control requirements will be provided to the awarded contractor

Other Requirements

• Key control:

o The Contractor shall make keys, cylinders, or system extensions only after written authorization from a designated Embassy official whose name and signature the Embassy has registered with the Contractor o The Contractor shall hand over keys only to authorized Embassy personnel. It shall not mail keys or send them by courier unless the Embassy approves in writing o The Contractor shall not keep copies of Embassy keys and shall destroy defective or surplus keys in front of Embassy staff or return them to the Embassy.

o The Contractor shall report any lost, stolen, or compromised key or record to the Embassy right away.

• Technician certification: Technicians must hold current manufacturer certifications for the systems they work on. The Contractor shall show proof on request.

• Safety: The Contractor shall give its staff all needed PPE. It shall also assess safety measures in a risk analysis and apply all legal protections for its workforce, in line with the Belgian Code on Well-being at Work.

• Insurance: The Contractor must have valid public liability and workers' compensation insurance and show proof on request.

• Licenses: The Contractor must hold all licenses, registrations, and permits needed to do this work in Belgium.

• Modifications: Both parties must agree in writing to any change to this SOW.

• Termination: The Embassy may end the BPA set up for non-performance, non-compliance with this SOW, or any breach of key control or confidentiality.

4. PRICING

Interested contractors are invited to submit a quotation for security systems, products and related services to meet their facility security requirements

Quotations should include a detailed breakdown of the proposed pricing in EUR, excluding VAT, and including any applicable additional costs.

U.S. Embassy Brussels 19BE2027Q0004

Quotations shall include:

• Fixed hourly rates for normal hours and for emergency/after-hours service

• A fixed call-out fee

• On-Call Services: A fixed hourly rate for on-call services

THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK

U.S. Embassy Brussels 19BE2027Q0004

ATTACHEMENT B

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION AUG 2025)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine

U.S. Embassy Brussels 19BE2027Q0004 restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C.

3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim

U.S. Embassy Brussels 19BE2027Q0004 is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

U.S. Embassy Brussels 19BE2027Q0004

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

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(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C.

1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

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(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE INCORPORATED

BY REFERENCE:

Number Title

52.203-6 with Alt I Restrictions on Subcontractor Sales to the Government 52.203-13 Contractor Code of Business Ethics and Conduct 52.203-17 Contractor Employee Whistleblower Rights

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management—Maintenance 52.204-91 Contractor identification

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

52.219-6 Notice of Total Small Business Set-Aside 52.219-6 with Alt I Notice of Total Small Business Set-Aside, with Alternate I

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52.219-8 Utilization of Small Business Concerns 52.219-9 Small Business Subcontracting Plan 52.219-9 with Alt I Small Business Subcontracting Plan, with Alternate I 52.219-9 with Alt II Small Business Subcontracting Plan, with Alternate II 52.219-9 with Alt III Small Business Subcontracting Plan, with Alternate III 52.219-9 with Alt IV Small Business Subcontracting Plan, with Alternate IV 52.219-14 Limitations on Subcontracting 52.219-16 Liquidated Damages—Subcontracting Plan 52.219-33 Nonmanufacturer Rule 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-35 Equal Opportunity for Veterans 52.222-35 with Alt I Equal Opportunity for Veterans, with Alternate I 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-36 with Alt I Equal Opportunity for Workers with Disabilities, with Alternate I 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

52.222-50 Combating Trafficking in Persons 52.222-50 with Alt I Combating Trafficking in Persons, with its Alternate I

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements

52.222-54 Employment Eligibility Verification 52.222-62 Paid Sick Leave Under Executive Order 13706

52.223-9 Estimate of Percentage of Recovered Material Content for EPA- Designated Items

52.223-9 with Alt I Estimate of Percentage of Recovered Material Content for EPA- Designated Items, with Alternate I

52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

52.223-12 Maintenance 52.223-20 Aerosols

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52.223-21 Foams 52.223-23 Sustainable Products and Services 52.224-3 Privacy Training 52.224-3 with Alt I Privacy Training, with Alternate I 52.225-1 Buy American-Supplies 52.225-1 with Alt I Buy American-Supplies, with Alternate I 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act

52.225-3 with Alt II Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate

II

52.225-3 with Alt III Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate

III

52.225-3 with Alt IV Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate

IV

52.225-5 Trade Agreements

52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States

52.225-26 Contractors Performing Private Security Functions Outside the United States

52.226-4 Notice of Disaster or Emergency Area Set-Aside 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.229-12 Tax on Certain Foreign Procurements 52.232-29 Terms for Financing of Commercial Products and Commercial Services

52.232-30 Installment Payments of Commercial Products and Commercial Services

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

52.232-34 Payment by Electronic Funds Transfer—Other than System for Award Management

52.232-36 Payment by Third Party 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.232-9X 52.232-9X, Fast Payment Procedure 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.240-91 Security Prohibitions and Exclusions 52.240-91 with Alt I Security Prohibitions and Exclusions, with Alternate I 52.240-92 Security Requirements 52.240-92 with Alt II Security Requirements with Alternate II 52.240-93 Basic Safeguarding of Covered Contractor Information Systems 52.244-6 Subcontracts for Commercial Products and Commercial Services

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52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels

52.247-64 with Alt I Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I

52.247-64 with Alt II Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

(1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

(2) Clearly identify themselves and their contractor affiliation in meetings;

(3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

(4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

(End of clause)

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law;

and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

U.S. Embassy Brussels 19BE2027Q0004

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.225-71 SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

(a) Section 8(a) of the U.S. Export Administration Act of 1979, as amended (50 U.S.C. 2407(a)), prohibits compliance by U.S. persons with any boycott fostered by a foreign country against a country which is friendly to the United States and which is not itself the object of any form of boycott pursuant to United States law or regulation. The Boycott of Israel by Arab League countries is such a boycott, and therefore, the following actions, if taken with intent to comply with, further, or support the Arab League Boycott of Israel, are prohibited activities under the Export Administration Act:

(1) Refusing, or requiring any U.S. person to refuse to do business with or in Israel, with any Israeli business concern, or with any national or resident of Israel, or with any other person, pursuant to an agreement of, or a request from or on behalf of a boycotting country;

(2) Refusing, or requiring any U.S. person to refuse to employ or otherwise discriminating against any person on the basis of race, religion, sex, or national origin of that person or of any owner, officer, director, or employee of such person;

(3) Furnishing information with respect to the race, religion, or national origin of any U.S. person or of any owner, officer, director, or employee of such U.S. person;

(4) Furnishing information about whether any person has, has had, or proposes to have any business relationship (including a relationship by way of sale, purchase, legal or commercial representation, shipping or other transport, insurance, investment, or supply) with or in the State of Israel, with any business concern organized under the laws of the State of Israel, with any Israeli national or resident, or with any person which is known or believed to be restricted from having any business relationship with or in Israel;

(5) Furnishing information about whether any person is a member of, has made contributions to, or is otherwise associated with or involved in the activities of any charitable or fraternal organization which supports the State of Israel; and,

(6) Paying, honoring, confirming, or otherwise implementing a letter of credit which contains any condition or requirement against doing business with the State of Israel.

(b) Under Section 8(a), the following types of activities are not forbidden ``compliance with the boycott,'' and are therefore exempted from Section 8(a)'s prohibitions listed in paragraphs (a)(1)-(6) above:

(1) Complying or agreeing to comply with requirements:

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)

U.S. Embassy Brussels 19BE2027Q0004

(i) Prohibiting the import of goods or services from Israel or goods produced or services provided by any business concern organized under the laws of Israel or by nationals or residents of Israel; or,

(ii) Prohibiting the shipment of goods to Israel on a carrier of Israel, or by a route other than that prescribed by the boycotting country or the recipient of the shipment;

(2) Complying or agreeing to comply with import and shipping document requirements with respect to the country of origin, the name of the carrier and route of shipment, the name of the supplier of the shipment or the name of the provider of other services, except that no information knowingly furnished or conveyed in response to such requirements may be stated in negative, blacklisting, or similar exclusionary terms, other than with respect to carriers or route of shipments as may be permitted by such regulations in order to comply with precautionary requirements protecting against war risks and confiscation;

(3) Complying or agreeing to comply in the normal course of business with the unilateral and specific selection by a boycotting country, or national or resident thereof, of carriers, insurance, suppliers of services to be performed within the boycotting country or specific goods which, in the normal course of business, are identifiable by source when imported into the boycotting country;

(4) Complying or agreeing to comply with the export requirements of the boycotting country relating to shipments or transshipments of exports to Israel, to any business concern of or organized under the laws of Israel, or to any national or resident of Israel;

(5) Compliance by an individual or agreement by an individual to comply with the immigration or passport requirements of any country with respect to such individual or any member of such individual's family or with requests for information regarding requirements of employment of such individual within the boycotting country; and,

(6) Compliance by a U.S. person resident in a foreign country or agreement by such person to comply with the laws of that country with respect to his or her activities exclusively therein, and such regulations may contain exceptions for such resident complying with the laws or regulations of that foreign country governing imports into such country of trademarked, trade named, or similarly specifically identifiable products, or components of products for his or her own use, including the performance of contractual services within that country, as may be defined by such regulations.

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED

STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

U.S. Embassy Brussels 19BE2027Q0004

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE) (AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

b) Invoice Submission. The Contractor shall submit invoices in an original and [Note to Contracting Officer: Insert appropriate number] copies to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

BruFMCaccountsProc@state.gov U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Régent 1000 Brussels - Belgium

(c) Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause- Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

mailto:BruFMCaccountsProc@state.gov

U.S. Embassy Brussels 19BE2027Q0004

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction;

detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of aid country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

(End of clause)

652.236-70 ADDITIONAL SAFETY MEASURES (OCT 2017)

In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident Prevention Alternate I, the contractor shall comply with the following additional safety measures.

(a) High Risk Activities. If the project contains any of the following high risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S. Army Corps of Engineers Safety and Health manual, EM 385-1-1, that corresponds to the high risk activity. Before work may proceed, the contractor must obtain approval from the COR

U.S. Embassy Brussels 19BE2027Q0004 of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I (see paragraph (f) below), containing specific hazard mitigation and control techniques.

(1) Scaffolding;

(2) Work at heights above 1.8 meters;

(3) Trenching or other excavation greater than one (1) meter in depth;

(4) Earth-moving equipment and other large vehicles;

(5) Cranes and rigging;

(6) Welding or cutting and other hot work;

(7) Partial or total demolition of a structure;

(8) Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

(9) Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.);

(10) Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operation creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

(11) Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

(b) Safety and Health Requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR parts 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor’s written safety program.

(c) Mishap Reporting. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

(d) Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

(e) Subcontracts. The contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

U.S. Embassy Brussels 19BE2027Q0004

(f) Written program. The plan required by paragraph (f)(1) of the clause entitled “Accident Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

(1) The SSHP shall be submitted at least 10 working days prior to commencing any activity at the site.

(2) The plan must address developing activity hazard analyses (AHAs) for specific tasks.

The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

(3) The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385- 1-1) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015)

(a) The Department of State observes the following days as holidays:

• New Year's Day

• Martin Luther King's Birthday

• Washington's Birthday

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential…