RFQ 19AR2025Q0027 WINDOWS CMR.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF-1449 cover sheet

• Continuation To SF-1449, RFQ Number 19AR2025Q0027, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19AR2025Q0027, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment A to Description/Specifications/Performance Work Statement, Statement of

Work

• Attachment B to Description/Specifications/Performance Work Statement, Vendor Portal

Registration

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19AR2025Q0027

PRICES, BLOCK 23

1. SCOPE OF SERVICES

1.1 GENERAL

The US Embassy Buenos Aires requires services for conservation, maintenance and/or repair of sets of double-leaved windows with transoms, metallic shutters and decorative iron and bronze railings in the US. Ambassador’s Residence, Bosch Palace, Av. Del Libertador 3502 - Buenos Aires, Argentina.

The contractor must demonstrate a high level of expertise, along with the necessary abilities, resources, licenses, and permits to perform the specified activities in compliance with all applicable local and regulations. Additionally, the contractor shall adhere to the highest industry standards and maintain superior quality in the execution of these duties. Excellence in customer service is also required as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

1.2 CONTRACT TYPE

This is a firm-fixed price contract.

1.3 PERIOD OF PERFORMANCE

The performance period under this contract will commence on the date listed in the Notice to proceed.

1.4 CURRENCY

1.4.1 Offer and Payment in U.S. Dollars

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.4.2. Offers and Payment in Pesos, Argentine Currency

Any firm that is not a U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices in U.S. dollars, but payment will be received in local currency

1.5. VALUE ADDED TAX

1.5.1 U.S. Firms

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S.

firm’s rates or Invoices.

1.5.2 Local Companies

Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.6. PRICING

The fixed prices established all work, including furnishing any managerial, administrative, and direct labor (in compliance with any local regulations), materials, overhead, insurance, and profit. Any costs not separately priced shall be included in the overhead and other indirect costs. The U.S. Government will not pay any additional expenses.

1.6.1. Base Year Prices

The firm fixed price for these services shall be a fully loaded rate.

As per paragraph 1.4 above, Base Year Prices are in _______________ [Insert Currency].

CLIN Description Quantity Unit price Total 001 Double Leave Windows, shutters and balconies

002 Double Leave Windows, shutters

003 Single Leaf Window, shutters and balcony

004 Faux window – shutter and balcony

005 VAT

006 TOTAL

CONTINUATION TO SF-1449,

RFQ NUMBER 19AR2025Q0027

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. DESCRIPTION

The US Embassy Buenos Aires requires services for conservation, maintenance and/or repair of sets of double-leaved windows with transoms, metallic shutters and decorative iron and bronze railings in the US. Ambassador’s Residence, Bosch Palace, Av. Del Libertador 3502 - Buenos Aires, Argentina. Overseas Buildings Operations Property No X02002.

The building and its collection are part of the Cultural Heritage portfolio of the Department of State and catalogued as Cultural Significant Property in the Secretary of State’s Register and has been catalogued as a National Monument of Argentina.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in pesos. Prices for all Contract Line- Item Numbers (CLIN) can be expressed in USD and will be transformed in pesos with the exchange rate provided by the Embassy at the time the invoice is submitted for payment.

No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required.

1.2. Period of Performance

The project will be developed in 180 working days at a maximum. The commencement date will be considered after receiving Notice to Proceed. Commencement will depend on meeting the Embassy scheduling, Contractor’s personnel clearance by the Regional Security Office and Argentina’s regulations in regards with the pandemic phases and allowance of tasks performance.

2. PRICING

The rates below include all costs associated with providing services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance, overhead, profit and GST (if applicable).

CLIN Description Quantity Unit price / service ($) Total ($)

001 Double Leave Windows, shutters and balconies

002 Double Leave Windows, shutters

003 Single Leaf Window, shutters and balcony

004 Faux window – shutter and balcony

005 VAT

Total

3. NOTICE TO PROCEED

3.1. After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date - a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date - on which performance shall start.

4. GENERAL PERFORMANCE REQUIREMENTS

4.1. The U.S. Embassy Buenos Aires requires the Contractor to provide services to restore windows, shutters and balconies of the second floor of the Chief of Mission’s Residence in safe, reliable and efficient operating condition. Please refer to Exhibit A for a more detailed description.

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform the work in accordance with this work statement. Under this Contract the Contractor shall provide the services of trained and qualified technicians to inspect, adjust and perform all tasks.

4.3. Performance Standards: The Windows, Shutters and Balconies shall be repaired and in good working condition upon completion of the service.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules between 8.00 to 12.00 and from 13.00 to

17.00 from Mondays through Fridays. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post.

No work shall be performed on US Government and local holidays. A list with the US and local holidays will be delivered.

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s specialist and be the Contractor’s liaison with the American Embassy Buenos Aires at the CMR Buenos Aires. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the premises and will be escorted by Embassy personnel unless are given clearance by the Regional Security Office.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who will be part of this Contract prior to the commencement of work. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the Embassy compound without prior approval. If vehicle access is necessary, submit Contractor vehicle information (Make, Model, License Plate #, color, driver name and ID numbers) along with a written justification as to why access is necessary. This shall be submitted to the Facility Maintenance team (POC) at least three (3) days prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government.

The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3. Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

6.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy Buenos Aires – CMR personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

6.3.2. Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Buenos Aires – CMR and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

6.3.3. Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

6.3.4. The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

6.3.5. Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

6.3.6. Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via Proj-Net, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized Contractor personnel.

6.3.7. Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

6.3.8. The Contractor and its employees shall exercise utmost discretion regarding all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6. 3.9. Security Clearances. All Work locations under this Contractor that are designated as non-

CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager (FM) or the General Services Officer (GSO).

6.4. Standards of Conduct

6.4.1. General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2. Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.3. Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.4. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.5. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.6. Key Control. The Contractor will not be issued any keys.

7. SCHEDULED WORK

7.1. General

7.1.1. The Contractor shall perform all tasks as outlined in Exhibit A - STATEMENT OF WORK.

The objective of work is to restore all windows, shutters and balconies on the second floor of the CMR as stated in the SOW. The Contractor shall supply and replace expendable materials, spare parts and materials, as well as provide specialized labor, tools, equipment and professional supervision necessary to carry out the restoration work at the United States Ambassador’s Residence in Buenos Aires on Av. Del Libertador 3502 – C.A.B.A.

7.1.2. Materials delivered to the post are to be new and unused. Waste should be disposed in outside of the premises. No waste accumulation should remain in the premises after each day and all disposal of materials should comply with regulations for that purpose.

Certificate of final disposal should be submitted to the Embassy.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained wood conservators, specialists/technicians with the appropriate tools and equipment for accomplishing a safe performance of tasks as required by this Contract. All work needs to follow the local preservation regulations and the U.S. Secretary of Interior Standards for Preservation. The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the elements to be maintained.

8.1 Contractor furnished materials include but are not limited to appropriate tools, safety equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and chemicals spill containment kit.

8.2 Special repairs beyond of what is specified in this scope are not included in this contract.

8.3 The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the Contractor must show proof of authorized disposal of these toxic/hazardous substances.

8.4 The visits will be coordinated with the personnel that the Embassy designates with an anticipation of no less than 10 days. This period is necessary to be able to manage the personnel access permits and coordinate with the activities in the place.

8.5 The Contractor will provide the Embassy with a list containing the names, numbers of documents of the people who will intervene, as well as tools, equipment and / or electronic devices that will be used in those visits. Contractor will provide the Embassy with all insurances and will be reviewed by the Embassy prior to commencement of work.

8.6 All the Company activities will be executed in the company of an escort provided by the

Embassy, to which the activities of the Contractor will be adjusted, always complying with the RSO regulations and guidance.

8.7 The personnel designated by the Company, must comply with the norms and regulations, both labor safety and hygiene (ART) and all those required by the Ministry of Labor of the Nation; at the same time all the safety regulations established by the Embassy during the fulfillment of the work.

8.8. The Contractor’s workers will present in each visit, with personal identification and proof of their belonging to the Company. ID cards or passports should be presented daily in the guard’s booths.

8.9. Tools and means of access to all items which are reason of this contract will be provided by the Contractor (stairs, scaffolding, articulated platform, etc.).

8.10. Contractor’s work will be carried out in a clean, safe and professional manner, without putting at risk or affecting their own personnel, the Embassy’s or third parties unrelated to the tasks. Likewise, risks of harm to movable or immovable property or its facilities or accessories belonging to the Embassy or to third parties shall be avoided, and in all cases, all tasks must be carried out, whether principal or accessory, in accordance with the rules of the art of construction in a timely manner.

8.11. The Contractor must provide all documents to comply with the Embassy safety regulations and local regulations. A work Safety plan must be submitted for approval of POSHO and/or APOSHO. Safety is priority so all work must be complied following all precautions and PPE use is mandatory while performing duties.

8.12 The Company must avoid any disturbance to the activities of the residence where the tasks are carried out, as well as the deterioration of its assets, otherwise it will be responsible for the damages and its restitution in the form and conditions that the Embassy determine.

The necessary protections will be installed to comply with the referred requirements that must be constant and permanent throughout all the works extension. The Company will provide all the appropriate security measures for the execution of tasks (barricades, signs, lights, etc.).

9. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel

1 10 days after contract award COR

Insurances 1 5 days after contract award CO/

GSO

Safety & work plan 1 10 days after contract award COR Survey - prior to commencement of work 1 10 days after contract award COR Survey – completed work 1 After completion of 100 % progress

COR

Invoice 1 After completion of each unit COR /

FMC

10. INSURANCE REQUIREMENTS

10.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

10.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $ 1,000,000 Cumulative: $ 1,000,000

Workers’ Compensation and Employer’s Liability

11. LOCAL LAW REGISTRATION

11.1. If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

12. QUALITY ASSURANCE PLAN (QAP).

12.1. Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 20 & attachment A

All required services are performed and no more than one

(1) customer complaint is received per month

12.2. Surveillance. The Contracting Officer Representative (COR) will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.3. Standard. The performance standard is that the Government receives no more than one

(1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.4. Procedures.

12.4.1. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

12.4.2. The COR will complete appropriate documentation to record the complaint.

12.4.3. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

12.4.4. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

12.4.5. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

12.4.6. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

12.4.7. The COR will consider complaints as resolved unless notified otherwise by the complainant.

12.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

13. TRANSITIONS/CONTACTS

Within 10 days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the Contractor to assume all responsibilities for the contracted services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

13.1 On site contact. The following are the designated contact personnel between the U.S.

Embassy and the Contractor

Facility Manager - POSHO- Edwin Gil GilE1@state.gov /5777-4438

Facility Maintenance Historical Supervisor - Marcela A. Clerico Mosina ClericoMM@state.gov / 5777-4602

Foreman CMR - Osvaldo Misetich MisetichOX@state.gov / 5777-4338

Safety Program Coordinator – APOSHO - Diego Garat GaratDM@state.gov / 5777-4813 mailto:JosephAR@state.gov mailto:ClericoMM@state.gov mailto:MisetichOX@state.gov mailto:GaratDM@state.gov

14. SUBMISSION OF INVOICES

14.1. The Contractor shall submit an invoice after each item has been successfully delivered or completed. The Contractor should expect payment 30 days after successfully completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to the U.S. Embassy Buenos Aires, following all detailed information specified by the General Services Office (GSO) specifically.

15. SAFETY AND HYGIENE – GENERAL SPECIFICATIONS (applicable as appropriate)

15.1. Contractor must comply with the occupational safety standards of the US Department of

State, as indicated by Safety Health Environmental Management (SHEM) and regulations of the Government of Argentine in regards with health and safety.

15.2. Contractor must take the necessary precautions concerning safety, hygiene and health to protect the work, the workers, the public and the belongings of others. This includes the provision of protective equipment for employees and subcontractors, necessary according to the work to be carried out. Use of complete personal protection equipment, such as a helmet, safety shoes, gloves, harness for work at height, standard eye and/ or hearing protections. Contractor will avoid interruptions in the normal performance of the Government’s activities, avoid delays on executions and control project’s execution costs.

15.3. Contractor must submit the following documents before commencement of work

(Personnel Safety and Hygiene Training Form / Delivery of personal protection elements to employees in their corresponding form, Res 299/11. 1 / Proof of life insurance and / or current ART with clause of non-repetition in favor of the Embassy / Health and Safety Plan / Technical File of the company.)

15.4. The Embassy will have the right to inspect all areas to ensure compliance with safety requirements at its discretion. The Embassy may order the Contractor to make immediate improvements to conditions and / or procedures, and / or stop the work if it considers that there is any danger.

15.5. However, any provision to the contrary, the Embassy will not be obliged to make an adjustment due to any work interruption that results from safety risks created by the Contractor. In the event that the Embassy chooses to suspend work due to any type of safety risks existing in the workplace after the Contractor has been notified and given sufficient time to correct it, the Contractor will assume all costs to eliminate the dangers, and he will not be granted compensation for the time during which work is slowed down. The Contractor must pay each one of the additional expenses.

15.6. The Contractor must inspect all electrical equipment periodically before carrying out work to detect signs of wear, as well as possible safety risks. The Contractor must immediately remove all equipment from service in the workplace, including extensions, that are potentially unsafe, damaged, inoperable and / or do not meet the manufacturer's operational specifications. The Contractor must not leave the electrical equipment unattended without disconnecting it from its power source.

15.7. Contractor must provide appropriate safety measures: barricades, signs and signal lights as needed.

15.8. Contractor will designate a safety responsible person who will be responsible for the coordination of safety procedures and monitoring all aspects of work that constitute major safety risks. In case the Contractor finds hazardous materials during the execution of this contract, will immediately inform the Contracting Officer’s Representative of this situation. The Contractor will keep records of the dates of accidents and incidents in the work and that result in death, traumatic damage, occupational disease or any other damage or theft or loss of property, materials, supplies or equipment. The Contracting Officer and/or COR will notify to the Contractor of breaches to the requirements and actions to correct deficiencies. Upon delivery to the Contractor or its representative in situ, must constitute enough notice of the breach and request for actions for immediate corrections.

In case of noncompliance of these corrections or refusal, Contracting Officer may issue an order to suspend the work in whole or in part until such correction is satisfactorily made.

The Contractor will not be entitled to claim any kind of adjustment in the price of the contract or deadline extension for any type of suspension in the work order issued in accordance with this clause.

15.9. Contractor will ensure protection against falls by means of guardrails and/ or safety cables in case of work at height.

15.10. Dielectric ladders to be used will comply with the regulations necessary for the purpose determined, being these the height, shape and composition according to the regulations in force. Ladders are not considered work platforms, so all work at height must be performed on platforms, car lifts and/or other lifting elements approved by standard.

No ladder, elevator or other equipment used for the project may remain standing in the work area outside of working hours unless there is a written authorization.

15.11. All works will be conducted providing fencing of work areas, temporary protections and temporary installations, respecting pedestrian and vehicular pathways including signs and lighting to protect workers, works and materials so third parties, etc. are not affected.

15.12. The Contractor will present his safety and hygiene plan for the work to be developed and will deliver to the Embassy a signed note certifying that all employees who are present at the work, regardless of the opportunity or term thereof, of his position, rank or specialty, has received the information and instruction necessary to comply with them.

15.13. In said certification, the Contractor undertakes to comply with all the points detailed in this specification and to enforce them, removing personnel who did not do so from the work site.

15.14. All the works will be adjusted to the regulations in force in the matter arranged by the

Ministry of Labor of the Nation and those indicated by the 15FAM 900 Safety Health and Environmental Management Program Abroad which are available to the interested parties.

15.15. The Embassy will have the final controls, will require information and will give the necessary instructions for the optimization of the occupational health and safety conditions and compliance with this contract.

15.16. The Embassy may require the partial or total withdrawal of personnel or equipment, as well as the partial or total suspension of work and the cancellation thereof, its contract or purchase order, for non-compliance by the Contractor of any of the specifications detailed.

15.17. Safety standards must be complied: Embassy standards OSHA and EM385-1-1.

16. FIRE PREVENTION

16.1. The Contractor must have knowledge and training of all its employees about the procedures and means of exit, as well as methods of notification of fires in the workplaces.

16.2. For hot works (such as work with grinders, welding, etc.) in any area of the home, the Contractor must request authorization from the Embassy requesting a “Hot Work Permit” form in which they must provide information on the person trained to do the job and responsible.

16.3. Upon completion of the hot works, the Contractor must stay for at least 1 hour after the hot work is done to ensure that the fire does not restart.

16.4. Contractor must always have up to date fire extinguishers at all times in the work area.

16.5. Special preparedness must take place in all rooms, for the proper actions to take with the smoke detectors to avoid triggering fire alarms with the detection of particles when sanding surfaces.

17. SMOKE FREE SPACE

17.1. The buildings of the Embassy are smoke free. The Contractor and its employees shall comply with all applicable rules and regulations regarding the maintenance of a smoke-free environment at work sites.

18. PERMITS, ROYALTIES AND LICENCES

18.1. The Contractor will be responsible, without additional expenses for the Embassy, to obtain all licenses, certifications and permits that are necessary to comply with the requirements of these specifications including permits to work on the sidewalk or to put scaffolding, if corresponds.

19. ACCIDENT REPORT

19.1. The Contractor will immediately notify the COR both verbally and in writing of any workplace accident that is related to the performance of this job description that involves physical injury or property damage. The COR will provide the necessary information, with respect to whom to contact and the specific form of the written follow-up notification. Any damage caused by the Contractor or its employees to the property of the Embassy will be repaired or replaced by the Contractor at its cost and to the satisfaction of the COR.

20 – PRE-QUALIFICATION REQUIREMENT

20.1. Professionally trained and experienced wood conservators can apply for the work.

Applicants are required to have professional qualifications: an experienced Contractor regularly engaged in the conservation, rehabilitation, repair, treatment and maintenance of interior and exterior iron, bronze, metalwork, wooden work on windows, shutters and balconies in historical buildings or national monuments. Such work shall include, but not be limited to:

- Removal, cleaning, repair and reinstallation of hardware for such materials.

- Cleaning or removal of exterior and interior finishes.

- Application stabilizing and protective metal coatings.

- Painting of metalwork.

- Painting of woodwork.

20.2. Contractor shall identify three recent projects (within the past five years), describe such projects and provide photographic documentation (limited to three pages). Contractor shall submit the names of client (s), including Point of Contact address, telephone, and e-mail addresses to be able to contact for references of Contractor’s performance.

Attachement A

Statement of Work

I. PROJECT REQUIREMENTS:

The United States Embassy Buenos Aires, Argentina requires professional services and Contractor cost proposals to perform restoration of wooden double leaves windows with transoms, metallic shutters and iron and bronze balconies railings on the second floor at the Chief of Mission’s Residence (CMR), Palacio Bosch located on Avenida Del Libertador 3502, C.A.B.A.

Provide specialized labor and materials to perform the windows, shutters and balconies railing restoration of the second floor at the Ambassador’s residence. Details of the location of the items to restore are:

Second Floor

North façade:

W201 Primary Bedroom (Room 208) complete W202 Primary Bedroom (Room 208) complete W203 Living Room (Room 207) no balcony W204 Study (Room 206) complete W205 Study (Room 206) complete W206 Study Bathroom (Room 205) complete W207 Dining Room (Room 203) no balcony W208 Kitchen (Room 238) complete W209 Manager’s Office (Room 237)

South façade:

W221 Linen Room (Room 232) complete W222 Bush Bathroom (Room 231) complete W223 Bush Bedroom (Room 227) complete W224 Bush Bedroom (Room 227) no balcony W225 Brown Bedroom (Room 224) complete W226 Brown Bedroom (Room 224) complete W227 Brown Bathroom (Room

221) complete W228 Blue Bedroom (Room 218) no balcony W229 Blue Bedroom (Room 218) complete W230 Playroom (Room 216) complete W231 Yellow Bedroom (Room 215) complete

East façade:

W211 Yellow Bedroom (Room 215) no balcony W212 Yellow Bathroom (Room 212) half size window, full size shutter W213 Primary Bedroom Bathroom (Room 211) complete W214 Primary Bedroom (Room 208) shutter and balcony W215 Primary Bedroom (Room 208) no balcony

II. GENERAL REQUIREMENTS:

Contractor under this SOW will be responsible for providing the supervision, labor, tools, materials and equipment to perform the descripted tasks. All personnel working in the vicinity shall wear and/ or use appropriate safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be submitted to the COR for approval.

Security and safety are priority and completion of regulations must take place. Use of scaffolding or articulated arms lifts must be approved by the Regional Security Office and by the POSHO and must have the approval of the city of Buenos Aires when the scaffolding is placed on the public sidewalk. It is the Contractor’s responsibility to secure all permits for work in the public right-of-way.

All work needs to be in compliance with the local preservation regulations and the U.S. Secretary of Interior Standards for Preservation. All work to be performed will comply with globally accepted best practices for conservation.

The work will be completed in phases as established by the schedule of activities agreed with the Contractor. It might not involve more than 2 rooms at a time and the sequence must be approved by the COR.

Schedule must consider flexibility as Post may continue utilization of the rooms in the second floor. Schedule of activities at the CMR will take priority over conservation/maintenance project.

Contractor must establish schedule of operations based on data provided by the COR. Contractor must be prepared to work after hours or on weekends if necessary. Contractor should expect unanticipated schedule changes based on Embassy business and will arrange workplace conditions as requested by COR for such use.

The work will commence with a full survey of components; existing conditions shall be verified in field by the Contractor. Drawings, photos and written descriptions will illustrate the conditions and details of windows, shutters and railings. All parts and windows must be identified using the same identification used by the Embassy drawings.

Different reports will be submitted throughout the work: an initial report with the status prior the intervention, and a report at the completion of the work. Reports must be submitted in both languages, in English and in Spanish. Partial reports of the progress of work can be required upon CORs request.

Once the sequence and procedures are approved work can commence.

Work can be carried out without complete removal of the wooden leaves. If the removal of leaves is required exterior openings will require temporary enclosures to seal the whole opening, guaranteeing security and protection to weather conditions, dust, debris, etc. Transoms will be fixed in place. Temporary removal or opening will be required but unless is specified specifically for restoration purposes, will not be completely removed. Documents with drawings and technical information of temporary enclosures proposals must be submitted to the COR at least 10 days in advance for approval by the RSO, POSHO and CH offices, previous its use.

Works will be carried out from 8.00 to 17.00. Lunch break preferably will take place from 12.00 to 13.00 and the personnel will not be able to stay in the premises and will have to procure the means to have that hour of rest outside the Residence compound. If the staff is cleared by the RSO and if there is a designated space that can be used by the Contractor, these breaks could be taken in site. This only applies if the contracted personnel are all cleared, if there is an available space for that purpose and if the Contractor does not require to be escorted by the FM staff.

Within a period of 5 days prior to the visit, the Company will contact the Embassy staff to send the insurances and coordinate/confirm the date in which the work will take place: commencing with the survey. All necessary information will be delivered so the Embassy can request the permits at every visit. This procedure will be repeated before each scheduled visit.

IV. SCOPE OF WORK

1. PRE-CONSTRUCTION MEETING

A pre-construction meeting will be held with the Post Key persons and the Contractor’s Key personnel. Details of the work will be discussed; questions and concerns will be addressed to clarify before commencement of work. Contractor will prepare all documents to submit including the work plan, safety plan, insurances, etc.

2. INITIAL SURVEY

An initial survey of the existing condition of the components will take place, verifying in the field. These findings will be registered in photos, drawings and written descriptions illustrating details and findings in wooden windows, shutters and railings. All parts and windows must be identified using the same identification used by the Embassy drawings, to be provided to the Contractor by the COR. This must be prepared in English and Spanish, to be approved and corrected if required by the COR. All documents shall identify the project, the location, name of the Contractor, date and version of the submittal.

3. SITE PREPARATION & ACCESSIBILITY

3.1. SITE PREPARATION: Clear the whole area where the work will take place. Move all elements that may disrupt the performance of activities such as but not limited to furniture, carpets, audio equipment, lamps, decorations, curtains, etc. The selection of these items and the temporary location of these elements will be indicated by the COR.

The Embassy will be responsible for proper care, handling and storage the objects such as furniture, carpets, fine arts, curtains pertaining to the U.S. Government property of the areas involved in the project. Contractor is responsible for protecting ceilings, walls, floors, chandeliers, fireplaces and all fixed architectural feature on sit and location of temporary barriers.

3.2. SITE PROTECTION: Contractor will submit a written protection plan to COR for review and approval before beginning work.

All floors and pathways must be protected and covered to prevent debris, spillage or dirt and this type of protection must also comply with safety measures. Cleaning of the area must take place at least 4 times a day and a thorough cleaning and vacuuming at the end of the day. At no means residues can be accumulated on site in none of the rooms.

No temporary protection shall be fixed to the permanent construction, walls, baseboards, doors or woodwork. Where temporary protection contacts with existing finishes, the temporary construction shall have foam or other padding attached to avoid deterioration of finishes.

If temporary window closures are needed to protect the interior of the building during the works, these must be approved by the POSHO/ RSO/ CH/ COR. Drawings with details and/ or mock-ups must be submitted for approval to the COR. These closures will guarantee security and protection to weather conditions to the interior of the rooms. The structure will be painted with the colors the COR indicates. If the temporary closure to the windows suffers deterioration must be replaced at the Contractor’s expense.

3.3. SITE ACCESSIBILITY: Accessibility to work on these windows and particularly to the metal shutters will require use of special type of equipment such as scaffolding; articulated lifts or other type of safe work element. A complete work and safety plan must be presented for approval of the Regional Security Office (RSO) and the Post Safety and Health Officer (POSHO) considering this topic and all safety related issues.

Scaffolding in the interior or exterior will have enough sections to be able to reach higher areas and safe ladders providing accessibility to heights safely. The scaffolding and access will be fully covered in fabric towards the walls. Exterior scaffolding must comply with city requirements, protection of the legs and all type of identification required by law.

No ladder, elevator or other equipment used for the project may remain standing in the work area outside of working hours unless there is a written authorization.

Ladders must be dielectric and approved by current standards. Ladders are not considered work platforms, so all work at height must be performed on platforms, car lifts and/or other lifting elements approved by standard.

The Contractor must notify to COR immediately (verbally and written) all malfunction and/or discrepancy identified at the workplace before starting to work, as well if there are injured personnel or belongings that are damaged while the contracted work is being carried out.

Articulated lifts could be used and must guarantee accessibility to 2 people and at least the basket should carry a weight of 300 kg.

Safety devices and all type of Personal Protective Equipment (PPE) such as but not limited to hard hats, harnesses, goggles, gloves and masks will be used to protect people during the whole work. Fire extinguishers must be placed in each workstation, complying regulations.

4. RESTORATION OF DOUBLE WOOD LEAVES WINDOWS WITH TRANSOMS

4.1. PREPARATION: Once the area is cleared and accessible to proceed, treat in place leaves and transoms, remove existing UV film on windowpanes. If glasses break must be replaced by the same type of glasses, tint and thickness as the existing (including safety glasses). Remove hardware, identify and store for re-use. Restore components if needed.

Remove existing paint before proceeding with any consolidation and repair work.

Restore and consolidate window-frames and leaves. Replace damaged wood components with same wood species as existing for Dutchman repairs, infill exterior holes and cracking with wood inserts, repair surface defects. Remove nails and screws, remains of adhesive. Re-glue with hot hide glue. Use only flat head bronze screws. Replace loose parts respecting type, color and section of wood. Correct if required the contact between leaves. Remove stools (Spanish “botaaguas”) add an expansion joint to avoid dimensional movements and water penetrations.

4.2. PAINTING PROCESS: Remove layers of coatings that are not firmly bonded to substrates. All lose paint must be removed by chemical and physical methods until reaching a firm surface (avoid damaging the wood substrate). Prepare and refinish exterior and interior surfaces of window leaves (include all sides, bottom and top). Frames, transoms, the complete opening.

A submittal with the technical information and MSDS of the products must be…