State of Maine RFQ# 16A 251029-097 Rev. 8/20/2025

STATE OF MAINE

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

OFFICE OF STATE PROCUREMENT SERVICES

RFQ # 16A 251029-097

Ballistic Helmets – One Time Purchase

Quotations/Responses Due: Wednesday, November 12, 2025 not later than 4:00 p.m. local time

Note: All questions and responses must be provided via the State of Maine’s e-Procurement system: AdvantageME / Vendor Self Service (VSS). Questions can be submitted up to 48 hours prior to closure date and time. Not all questions will be answered.

General Instructions on Bidder Questions

It is the responsibility of each Bidder to examine the entire RFQ and to seek clarification by submitting questions through the Q & A List tab on the Solicitation page in the CGI Vendor Self Service (VSS). Any answers to questions will appear there as well. It is the vendor's responsibility to log in to view all questions and answers posted. Additional information obtained any other way will not be valid.

In the event that you must contact us for any other reasons than the Q & A previously mentioned, only the Buyer listed on the Solicitation page may be contacted from the time this RFQ is issued until award notification is made. No other person/State employee is empowered to make binding statements regarding this RFQ. Violation of this provision may lead to disqualification from the bidding process, at the State’s discretion.

Summary

For this competitive Request for Quotations (RFQ) process, the State of Maine Office of State Procurement Services (“OSPS”) is acting on behalf of the Department of Public Safety (“Requesting Department”). OSPS and the Requesting Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services listed above. This document provides instructions and descriptions of requirements for this competitive process.

RFQ REQUIREMENTS

1. Purpose

The purpose of this RFQ is to create a Master Agreement (MA) contract permitting State Agencies to purchase the goods or services described in Appendix B on an as needed basis.

2. Essential Bid Documents

All bids should include the following documentation. The State reserves the right to request supplementary documentation to verify compliance with all bid specifications and requirements. The State may request proof of compliance at any time, which must be provided within forty-eight (48) hours. Failure to do so may result in the rejection of a bid.

• Manufacture Literature: Must minimally include the part number(s) and documentation the helmets bid meet all specifications described in Appendix B,

• Equivalency Documentation: An equivalency document must be attached for any specification identified as equivalent in bid documents. Equivalency will be determined by the requesting Department.

• Warranty Information

• Appendix A: Bid Cover Page and Responsible Bidder Form

3. Submitting a Quotation

a. Quotations Due: Quotations must be received no later than 4:00 p.m. Eastern

Standard Time (EST), on the date listed in VSS. Quotations received after the 4:00 p.m. deadline will not be accepted.

b. Submission Instructions: Bidders must submit their bids in the State of Maine’s electronic procurement system: Advantage “Vendor Self Service” (VSS). More information on this system can be found at the following internet link:

https://www.maine.gov/dafs/bbm/procurementservices/vendors/vendor-self-service-system

c. Multiple Quotations: Unless specifically prohibited in Section 1 of this RFQ, Bidders are permitted to submit multiple quotations for this RFQ, offering alternative items or pricing for the State of Maine to consider in its best value determination.

d. Withdrawal of a Quotation: Bidders are permitted to withdraw their own quotations up until the due date and time for receipt of quotations. To do so, a Bidder must enter the VSS system (as referenced above), identify and open their submitted quotation located in the Solicitation Responses tab, and click the “Withdraw” button found at the bottom of the screen. Quotations cannot be withdrawn after the due date and time for receipt of quotations.

e. Attachments: Any attachments provided with the Advantage VSS bid submission must be in MS Word, MS Excel, or Adobe (.pdf) format, unless otherwise specified in Section 1 of this RFQ. Vendors are encouraged to submit supporting documentation that aid the requesting department in understanding how the bid conforms to the https://www.maine.gov/dafs/bbm/procurementservices/vendors/vendor-self-service-system https://www.maine.gov/dafs/bbm/procurementservices/vendors/vendor-self-service-system requirements. The VSS attachment file size limit is 15Mb. Please contact the buyer for this RFQ if you must submit attachment files larger than this.

f. Vendor specifications: Unless otherwise stated in this RFQ document, limited specification information will be required upon submission of a bid in response to this RFQ. However, a Bidder’s response should include an affirmative statement that their bid complies with all requirements of this RFQ, unless the Bidder specifically addresses how its bid differs from the specifications, and why the differences should be deemed acceptable by the State.

4. General Instructions

a. The Bidder must submit a cost quotation response that covers the goods and term of the contract, including any optional renewal.

b. The cost quotation shall include the costs necessary for the Bidder to fully comply with the contract terms and conditions and RFQ requirements.

c. Failure to provide the requested information may result in the exclusion of the quotation from consideration, at the discretion of OSPS.

d. No costs related to the preparation of the quotation for this RFQ or to the negotiation of the contract with the Department may be included in the quotation.

e. The State is exempt from the payment of Federal, State and local Taxes on articles not for resale. Please provide quotations that do not include these taxes. Upon application, an exemption certificate can be furnished by the State at the point of contract finalization.

5. Quotation Evaluation and Selection

Evaluation of the submitted quotations shall be accomplished as detailed below:

a. State of Maine RFQs are evaluated on a Best Value basis. “Best Value” means that bids are assessed for compliance with all specifications, required purposes, delivery timelines, and the overall interests of the State. Once OSPS determines that a bid meets all specifications and requirements, the RFQ award will be made to the lowest-priced qualified Bidder.

b. By submitting a quote, bidders affirm compliance with both specifications and requirements. The State may request proof of compliance at any time, which must be provided within forty-eight (48) hours. Failure to do so may result in the rejection of a bid.

c. The State reserves the right to not make an award to the lowest price bidder when that bidder has had documented poor performance, and/or a contract terminated or not renewed within the last five years.

d. At the discretion of OSPS, if a Bidder’s submission is deemed to not conform to the specifications listed in the RFQ, or otherwise not conform to the requirements of the RFQ, then that Bidder’s submission may not be considered for contract award.

e. In the event that no Bidder submission conforms to the specifications of this RFQ, then OSPS may choose not to make any award. Alternatively, OSPS may make an award to the Best Value Bidder whose specifications most closely meet the specifications of this RFQ. For example, if there are five specification requirements, and two responses are received with one Bidder meeting four requirements, and one bidder meeting three requirements, then OSPS, at its discretion, may make a contract award to the Bidder meeting four requirements.

f. If the specifications provided with this RFQ are of a technical nature, then OSPS’s RFQ Coordinator, at his or her discretion, may seek to use an evaluation team comprised of subject matter experts, end-users from the Requesting Department, or other State Department representatives. In such a case, the evaluation team will judge the merits of the quotations received in accordance with the best value criteria defined in the RFQ.

6. Negotiations

a. No Best and Final Offers: The State of Maine will not seek a best and final offer (BAFO) from any Bidder in this procurement process. All Bidders are expected to provide their Best Value pricing with the submission of their quotation.

b. OSPS reserves the right to negotiate with the successful Bidder to finalize a contract at the same rate or cost of goods and services as presented in the selected quotation. Such negotiations may not significantly vary the content, nature or requirements of the quotation or the RFQ to an extent that may affect the price of goods or services requested. OSPS reserves the right to terminate contract negotiations with a selected Bidder who submits a proposed contract significantly different from the quotation submitted in response to the RFQ.

c. In the event that an acceptable contract cannot be negotiated with the highest ranked Bidder, OSPS may withdraw its award and negotiate with the next-highest ranked Bidder, and so on, until an acceptable contract has been finalized.

Alternatively, OSPS may cancel the RFQ, at its sole discretion.

TERMS AND CONDITIONS FOR RFQ AND CONTRACT

PART I GENERAL INFORMATION ON RFQs

A. Purpose and Background

The State of Maine (“State”) Department of Administrative and Financial Services (“Department”), Office of State Procurement Services (“OSPS”) acts as the purchasing agent on behalf of all Executive Departments and other agencies within State Government. For this competitive Request for Quotations (RFQ) process, OSPS is acting on behalf of the Requesting Department listed on the cover page. OSPS and the Requesting Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services as defined above in Section 1 of this document. This document provides instructions for submitting quotations, the procedure and criteria by which the Bidder(s) will be selected, and the contractual terms which will govern the relationship between the State and the awarded Bidder(s). Following Bidder selection and upon reaching a mutual agreement, the State and the selected Bidder will enter into a contract – taking the form of a State of Maine Master Agreement or Buyer Purchase Order (all generally referred to as “contract” herein), as applicable.

B. General Provisions

1. From the time the RFQ is issued until award notification is made, all contact with the State regarding the RFQ must be made through the RFQ Coordinator. No other person/State employee is empowered to make binding statements regarding the RFQ. Violation of this provision may lead to disqualification from the bidding process, at the State’s discretion.

2. Issuance of the RFQ does not commit the Department to issue an award or to pay expenses incurred by a Bidder in the preparation of a response to the RFQ. This includes attendance at personal interviews or other meetings and software or system demonstrations, where applicable.

3. All proposals must adhere to the instructions and format requirements outlined in the RFQ and all written supplements and amendments (such as the Posted Questions and Answers in the Vendor Self Service), issued by the Department. Bidders must include the required documents with their bid submission to enable the Department to evaluate whether the bid conforms with all posted specifications in Appendix B.

4. Bidders will take careful note that in evaluating a proposal submitted in response to the RFQ, the Department will consider materials provided in the proposal, information obtained through interviews/presentations (if any), and internal Departmental information of previous contract history with the Bidder (if any). The Department also reserves the right to consider other reliable references and publicly available information in evaluating a Bidder’s experience and capabilities.

5. The proposal must be signed by a person authorized to legally bind the Bidder and must contain a statement that the proposal and the pricing contained therein will remain valid and binding for a period of 180 days from the date and time of the bid opening.

6. The RFQ and the awarded Bidder’s proposal, including all appendices or attachments, will be the basis for the final contract, as determined by the Department.

7. Following announcement of an award decision, all submissions in response to this RFQ will be public records, available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA) (1 M.R.S. § 401 et seq.). State contracts and information related to contracts, including bid submissions, are generally public records per FOAA.

8. In the event that a Bidder believes any information that it submits in response to this RFQ is confidential, it must mark that information accordingly, and include citation to legal authority in support of the Bidder’s claim of confidentiality. In the event that the Department receives a FOAA request that includes submissions marked as confidential, the Department shall evaluate the information and any legal authority from the Bidder to determine whether the information is an exception to FOAA’s definition of public record. If the Department determines to release information that a Bidder has marked confidential, it shall provide advance notice to the Bidder to allow for them to seek legal relief.

9. The Department, at its sole discretion, reserves the right to recognize and waive minor informalities and irregularities found in proposals received in response to the RFQ.

10. If awarded a contract resulting from this RFQ, vendors shall be required to disclose, in https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.mainelegislature.org%2Flegis%2Fstatutes%2F1%2Ftitle1sec401.html&data=05%7C02%7CWJE.Allen%40maine.gov%7C667ee6f851c64355797808ddde8f4d20%7C413fa8ab207d4b629bcdea1a8f2f864e%7C0%7C0%7C638911429303325650%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=534d%2Bo%2BubICrkxaVhd4elUP9EkNKkv2npnVhlrAbLwk%3D&reserved=0 writing and in accordance with applicable Maine law, any actual or potential conflicts of interest. Such disclosure must include any financial, professional, or personal relationships that could give rise to a conflict of interest or the appearance of a conflict of interest. Failure to disclose a known conflict or appearance of conflict may result in disqualification, contract termination, or other remedies as provided by law.

11. All applicable laws, whether or not herein contained, are included by this reference. It is the Bidder’s responsibility to determine the applicability and requirements of any such laws and to abide by them.

C. Eligibility to Submit Bids

Public agencies, private for-profit companies, and non-profit companies and institutions are invited to submit bids in response to State of Maine Requests for Quotations.

D. Delivery Terms

For the purchase of goods, OSPS and selected Bidder will decide upon a delivery date in accordance with the State’s requirements and the terms offered in the Bidder’s quotation.

Unless stated otherwise in Section 1 of this RFQ, all deliveries are expected with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.

E. Alternate Bids and Approved Equals

When, in bid forms and specifications, an article or material is identified by using a trade name and catalog number of a manufacturer or vendor, the term “or approved equal,” if not inserted with the identification, is implied. Any Bidder that seeks to propose an alternate item from what is specified in this RFQ should refer to State of Maine Statute 5 MRSA §1825-B, for “Bids, awards and contracts”, found here:

http://www.mainelegislature.org/legis/statutes/5/title5sec1825-B.html

F. Appeal of Contract Awards

Any person aggrieved by the award decision that results from this RFQ may appeal the decision to the Director of the Bureau of General Services in the manner prescribed in 5 MRSA § 1825-E and 18-554 Code of Maine Rules, Chapter 120 (found here: Chapter 120). The appeal must be in writing and filed with the Director of the Bureau of General Services, 9 State House Station, Augusta, Maine, 04333-0009 within 15 calendar days of receipt of notification of contract award.

If this RFQ results in the creation of a pre-qualified or pre-approved list of vendors, then the appeal procedures mentioned above are available upon the original determination of that vendor list, but not during subsequent competitive procedures involving only the pre-qualified or pre-approved list participants.

http://www.mainelegislature.org/legis/statutes/5/title5sec1825-B.html https://www.maine.gov/dafs/bbm/procurementservices/policies-procedures/chapter-120 https://www.maine.gov/dafs/bbm/procurementservices/policies-procedures/chapter-120

PART II CONTRACT ADMINISTRATION AND CONDITIONS

A. Contract Document

The successful Bidder will be required to execute a contract in the form of a State of Maine Buyer Purchase Order, Contract Agreement to Purchase Services or State of Maine Master Agreement.

The Terms and Conditions used with the aforementioned contract types may be found on the Office of State Procurement Services’ website at the following links:

BPO and MA Terms and Conditions

In the event that the State of Maine’s Standard Terms and Conditions or RFQ provisions do not otherwise cover contractual scenarios that are specific to the goods or services being purchased under this RFQ, then the State is willing to consider a Bidder’s standard terms and conditions. Consideration or use of a Bidder’s standard terms and conditions shall only occur under the general agreement that in the event of a conflict, the State of Maine’s Standard Terms and Conditions and RFQ provisions shall take precedence.

Other forms and contract documents commonly used by the State can be found on the Office of State Procurement Services’ website at the following link:

https://www.maine.gov/dafs/bbm/procurementservices/forms

B. Independent Capacity

In providing services and performing under the contract, the successful Bidder shall act independently and not as an agent of the State of Maine.

C. Payments and Other Provisions

The State anticipates paying the selected Bidder for goods and services received, on the basis of net 30 payment terms, upon the receipt of an accurate and acceptable invoice. An invoice will be considered accurate and acceptable if it contains a reference to the State of Maine contract number, contains correct pricing information relative to the contract, and provides any required supporting documents, as applicable, and any other specific and agreed-upon requirements listed within the contract that results from this RFQ.

The State of Maine reserves the right to pay for goods purchased through this solicitation by any of several available means, which include but may not be limited to check, EFT, and/or procurement card. Bidders are advised that state statute precludes sellers from imposing a surcharge on credit or debit card purchases (text follows):

“9-A MRSA §8-509 (1): A seller in a sales transaction may not impose a surcharge on a cardholder who elects to use a credit card or debit card in lieu of payment by cash, check or similar means.”

Appendix A

STATE OF MAINE

BID COVER PAGE

Bidder’s Organization Name:

Chief Executive - Name/Title:

Tel: Cell: E-mail:

Headquarters Street Address:

Headquarters City/State/Zip:

(provide information requested below if different from above)

Lead Point of Contact for Bid - Name/Title:

Tel: Cell: E-mail:

Street Address:

City/State/Zip:

By signing below Bidder affirms:

• This bid is compliance with both specifications and requirements. The State may request proof of compliance at any time, which must be provided within forty-eight (48) hours. Failure to do so may result in the rejection of a bid;

• This bid and the pricing structure contained herein will remain firm for a period of 180 days from the date and time of the bid opening;

• That no personnel currently employed by the Department or any other State agency participated, either directly or indirectly, in any activities relating to the preparation of the Bidder’s proposal;

• That no attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a proposal; and,

• The undersigned is authorized to enter into contractual obligations on behalf of the above-named organization.

Name: Title:

Authorized Signature: Date:

Responsible Bidder Form

By signing this document, I certify to the best of my knowledge and belief that the aforementioned organization, its principals, and any subcontractors named in this proposal:

a. Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from bidding or working on contracts issued by any governmental agency.

b. Have not within three years of submitting the proposal for this contract been convicted of or had a civil judgment rendered against them for:

i. fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state or local government transaction or contract.

ii. violating Federal or State antitrust statutes or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

iii. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

iv. have not within a three (3) year period preceding this proposal had one or more federal, state or local government transactions terminated for cause or default.

c. Have not entered into a prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and this proposal is in all respects fair and without collusion or fraud. The above-mentioned entities understand and agree that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.

• Failure to provide this certification may result in the disqualification of the Bidder’s proposal, at the discretion of the Department.

To the best of my knowledge all information provided in the enclosed proposal, both programmatic and financial, is complete and accurate at the time of submission.

Name: Title:

Authorized Signature: Date:

Appendix B

DETAILED SPECIFICATIONS

Equivalent Bid Items: Equivalent items may be bid; however all equivalent item bids MUST include documentation to prove equivalency. The final decision on equivalency will be determined by the requesting Department.

Samples may be requested during bid evaluation for equivalent bid items. If samples are requested the bidder must provide the samples at no cost and they may not be returned. A specification sheet comparing the items bid to the items requested for equivalent bid items MUST be attached to the submitted bid in the VSS, if the specification sheet is not included the bid will be rejected. The final decision of equivalency will be determined by the requesting Department.

Prices: Bid Price must be with shipping terms of “Free on Board (FOB) – Destination”. The

State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.

Quantity: The anticipated purchase will be for 250 of each item. The State reserves the right to increase or decrease the actual quantity ordered based on the bid results and departmental budget. There is no guaranteed award associated with this bid opportunity.

Delivery Location: Department of Public Safety in Augusta, the exact address will be provided to the selected vendor.

Award: The State intends to issue a single award to the bidder offering the lowest total cost.

The State reserves the right not to make an award.

Delivery and Inspection: The requested items will be inspected after delivery. If shipment is deemed unacceptable the delivery will be refused and will be returned at the risk and expense of the selling vendor.

Delivery Date: These items are needed immediately, delivery date After Receipt of Order

(ARO) may be factored into the bid award decision.

MAINE STATE POLICE

BUSCH-AMP-1TP

PROTECTIVE BALLISTIC HELMET SYSTEM

TECHNICAL SPECIFICATIONS

This technical specification presents the Maine State Police’s requirements for a protective

BUSCH helmet and accessories system with its level of technical, safety, materials, design and quality requirements. The helmet and accessory system must meet the protective needs of users engaged in operational emergencies which may include hazardous activities.

1. GENERAL REQUIREMENTS:

1.1. Helmet must be convenient to use in open areas, closed environments, urban traffic and transport.

1.2. Helmet weight and structure, harness system used to secure the helmet to the head must not interfere with the users’ movement in an enclosed environment or while using different vehicles.

1.3. Helmet must protect against direct hits of bullets, fragmentations and should help prevent or reduce the impact of other external impact forces.

1.4. Helmet should not disturb targeting whilst using a variety of weapons in standing, kneeling and the lying position.

2. HELMET TECHNICAL REQUIREMENTS

2.1. The helmet must meet the following standards:

• VPAM - HVN - 2009 (Level 3), STANAG 2920 requirements stipulated

• DEA-FBI Ballistic Helmet Protocol V1.0-2019 - Certified by FBI BRF

• NIJ STD 0106.01/0108.01 IIIA RTP Testing Standards

2.2. Helmet kit should include:

a. The helmet shell

b. 4-pt Adjustable Suspension System

c. Wheeldial Retentions system, operated by one hand while wearing gloves

d. Accessory Side-rail with visor mounting capability

e. Helmet bag

2.3. Integrated (optional and to be priced separately) additional accessories mounting systems and equipment:

a. Night vision device mounting plate.

b. Mandible ballistic attachment meeting same threat levels as helmet.

2.4. Helmet shell design characteristics and requirements should be ACH-type (Advanced

Combat Helmet).

2.5. Helmet shell must be made of aramid or a non-metal material to ensure a reduction in weight, prevent ricochet and ensure a higher level of fragmentation protection. Helmet shell must be made to accommodate ear protection headphones and built-in radio headset, with mounts for night vision devices and capabilities to be worn with additional equipment and gas-mask.

2.5.1. Helmet shell has to be designed to be used in combination with communications or protective headphones, such as: 3M-Peltor and others.

2.5.2. Designed for wear with safety glasses with clip attachment at the accessory side-rail.

2.5.3. Designed for wear with gas masks, such as Avon and others (with visor closed).

2.5.4. Designed for the helmet version were the ears are also protected (Full cut helmet), capability of attaching a gas mask to the helmet without having to remove the helmet from the head by use of a Y strap with clip attachment (both sides).

2.5.5. Must have additional accessories restraint systems (night vision restraint shock-cords) to stabilize/secure NVG device etc.

2.5.6. The outer helmet surface must be durable, matt, sound-absorbing, non-flammable and lined with durable rubber edging.

2.5.7 The helmet surface should be capable of attaching additional accessories e.g. Hook and pile patches with adhesive backing.

2.6 Helmet ballistic protection properties and other requirements:

2.6.1. Ballistic tests must be performed at an independent laboratory according to the requirements of ballistic protection VPAM - HVN - 2009 (Level 3), STANAG 2920, and DEA-

FBI Ballistic Helmet Protocol V1.0-2019 independently tested & FBI BRF authorized/certified.

2.6.2. Helmet must protect against bullets of various calibers:

a. 9 x 19 DM 41(VPAM - HVN - 2009 (Level 3)

b. 44 Mag, 240Grain, SWCGC (NIJ Level IIIA, NIJ STD 0106.01)

c. 9mm, 124gr NATO Ball Reference Round (NIJ & DEA-FBI Protocol)

2.6.3. Helmet bolts holding accessories to the helmet shell must be ballistic bolts and tested accordingly with no secondary fragmentation inside helmet. All bolts and mounting hardware must be individually shot as well as adjacent near-bolt testing as well to ensure no secondary fragmentation.

2.6.4. VPAM - HVN - 2009 (Level 3) HVN-2009 standard or equivalent minimum required value

- permitted residual energy - should not exceed more than 25 joules.

2.6.5. Ballistic protection against fragmentations must be no less than: V 50 = 630 m/s, when the mass of fragments is 1.102according to STANAG 2920 standard or equivalent;

2.6.6. DEA-FBI Protocol requirements of RTP, complete encapsulation (No secondary fragmentation) & BFD limits are not surpassed.

2.7. Helmet shell color - As requested (Ranger Green and Black), with matching rails and harness system and must be opaque.

2.8. Helmet shell weight (Including retention & suspension systems) must not exceed 1650g

(3.63 pounds).

2.9. Required helmet dimensions:

a.

2.10. The helmet shell surface area must be a minimum as

follows:

a. Helmet with ears protected (Full-cut). - 1234cm²

b. Helmet with ears un-protected (High-cut). - 1100cm²

3. VISOR REQUIREMENTS (optional and to be priced seperately)

3. Visor properties and other requirements: Helmet system must offer the following visor options as part of the head protection system:

Size Head size

(cm)

Uni-Size 52-63

3.1. Bulletproof glass (plastic) visor, which protects the face from direct bullets, fragmentations or blunt impact.

3.2. Helmet standard visor height, measured through the center from top to bottom, must be not more than 170 mm.

3.3. Helmet standard visor(s) must be spherical with visor edges curved to each other and being less or more than (35°degrees +/-2°).

3.4. Helmet standard ballistic visor must be protected from scratching by use of a protected film.

3.5. Helmet standard ballistic visor must be protected from condensation on the inside (with anti-condensation film built into the visor).

3.6. Helmet visor(s) must be raised, lowered and placed into different positions quietly with one hand.

3.7. Helmet visor must not limit the natural field of view.

3.8. Helmet visor(s) should have no distortion and have good light transmittance

3.9. The visor(s) protective system should be tested with the helmet-system as a complete system. This will ensure full functional and practical application.

3.10. The visor(s) protective systems must have a variety of visors that meet differing threats/needs and must fulfill the criteria below:

Standard Visors

a. Standard Ballistic Visor – Tested 9mm/44Mag (Multi-shot) and STANAG 2920 to 650ms -

, Max weight 1450g (+/-20g) & max Length 170mm.

b. Standard Ballistic Visor – Tested 9mm Multi-shot (VPAM - HVN - 2009 (LEVEL 3) HVN

2009 certified), Max weight 1380g (+/-20g) & max Length 170mm.

c. Standard Fragmentation Visor – Tested to STANAG 2920 V50 300m/s, Max weight 500g

(+/-20g) & max Length 170mm.

d. Standard Blunt Impact Visor - Blunt Impact tested to 100Joules, Max weight 500g (+/-

20g) & max Length 170mm.

Special Visors

e. Ballistic Visor short - 9mm/44Mag (Multi-shot) and STANAG 2920 to 650ms -, Max weight

1000g (+/-20g) & max Length 95mm.

f. Ballistic Visor Wave-cut - 9mm/44Mag (Multi-shot external 3rd party testing on request), Max weight 1320g (+/-20g) & max Length 165mm.

3.13. The visor systems A to E listed above must be independently certified and tested with a government approved testing facility (Europe/USA):

3.14. Helmet visor systems when being worn with the helmet, must be able to be removed from the helmet within 5 seconds, without having to remove the helmet from the head, ensuring protection of the head throughout (When practiced).

3.15. Helmet visor system, must be able to be attached to the helmet within 5 seconds, whilst the helmet is being worn by the user and without having to remove the helmet from the head, ensuring protection of the head throughout (When practiced).

3.16. Helmet visor must not block the picatinny rail on the helmet accessory side-rail when being worn, leaving it free for tactical devices (IR Flashlight/Flashlight/Camera).

3.17. Helmet visor(s) when attached to the helmet should be well balanced and comfortable.

3.18. Helmet visor(s) must be operable with one hand.

3.19. Helmet visor must have enough friction so that it can be held open (less for when in the closed position) on its own in the various positions, 1 – 4 listed below. This must be without it being locked-in place.

a. Stage 1 - Fully Open,

b. Stage 2 - Partly-open,

c. Stage 3 - Half-open,

d. Stage 4 - Partly closed,

e. Stage 5 – Fully Closed (Visor cannot be removed from the helmet in this position).

Dual Use capability

3.20. The visor(s) protective system(s) must be able to be switched and used on both the proposed ballistic helmet system and a bump training helmet system (Non-ballistic) that may be used for training purposes when requested by the authorities.

3.21. The bump training helmet system capability is a vital requirement for training needs. This product will help to meet the essential training development needs and carryover of essential skills. Dual use will enable for a variation in training, carryover of key skills and prevent damage to the main frame expensive operational equipment.

3.22. The bump training helmet system must have the identical helmet interior suspension system (Double-Pads – hard pad & soft pad) and retention system (Dial wheel for size adjustment and chin/helmet Harness) and visor(s) protective system capabilities and attachment capabilities as required on the ballistic helmet and visor system - detailed in serials

2 to 5 of this document.

3.23. The bump training helmet system must demonstrate complete compatibility enabling full use of the varied visors protective systems required.

3.24. The visor method of attachment on to the bump training helmet system (Non-ballistic), must ensure that the picatinny main rail is free for tactical device(s) once the visor has been attached/detached from the helmet. The key attributes of having the capability to attach/detach the visor system quickly without removing the head protection will ensure safety of the head region at all times and negate unnecessary fatigue.

3.25. The bump training helmet system will provide a means of training functional movement patterns (Skills) that will mimic the same drills and techniques used when using the ballistic helmet and visor(s) protective systems, therefore enabling complete carryover over of key skills from the training arena to the operational arena.

4. ACCESSORY SIDE RAIL SYSTEM

4.1. The accessory side-rail should be constructed of a hard, robust plastic material and enable multipurpose use for a variety of accessories.

4.2. The accessory side-rail must be designed so that it has the capability to attach additional protective equipment to the helmet, such as a visor protective system, without using the main-accessory side rail picatinny area.

4.1. When the visor is fitted to the helmet systems accessory side-rail, the accessory side-rail picatinny area must be clear to attach tactical devices (Flashlight, IR Lamp, etc.) at all times.

4.2. The visor attachment area on the accessory side-rail system should not interfere with the main-rail or block the main side rail-picatinny system when the visor(s) is being used.

4.3. Additionally, the accessory side-rail should have an additional 2 clip-connection points on each rail, at the rear aspect, to further connect other apparatus (Goggles, safety glasses, face-mask).

4.4. The accessory side-rail must each have a separate attachment point at the rear where a battery pack or a weighted pouch to counter balance the helmet system can be looped/strapped and secured when required.

4.5. The side-rail should match the color, or be similar to, the color of the helmet.

4.6. The side rails must not weigh more than 53g each.

5. Helmet Suspension and Retention system

5.1. The following items make up the Helmet interior suspension system (Double-Pads – hard pad & soft pad) and retention system (Dial wheel for size adjustment and chin/helmet

Harness).

5.2. The suspension system and retention system (chin/helmet harness) parts must be completely removable from the helmet to enable cleaning and good hygiene, decontamination and ease of replacement/adjustment.

5.3. The suspension system must be black or dark grey in color and the removal process should be quick and easy and without the need of any tools.

5.4. The suspension padding must consist of a double pad system made up of a hard and soft pad, designed with ventilation gaps in between, ensuring good air flow and must come in a variety of sizes to accommodate various head shapes/sizes.

5.5. The suspension system must have adjustable pads (Hard and soft) that can be adjusted and moved within the helmet interior to accommodate headset/communications systems.

5.6. The padding system must have sizeable padding to decrease/increase the helmet height according to head sizes (12mm, 18mm, thick and thin).

5.7. The helmet and padding system must be blunt impact certified by an independent laboratory to EN 397.

5.8. The helmet retention system internal straps (chin/helmet harness) should be easily adjusted to secure and stabilize the helmet.

5.9 The helmet retentions system internal straps (chin/helmet harness) must be made of durable hard-wearing material, resistant to stretching, tearing and abrasion with water repellant qualities.

5.10. The helmet inner straps and chin/helmet harness color are to be black or green.

5.11. The retention chin/helmet harness must be easily removable and replaceable without the need for any tooling.

5.12. The chin/helmet harness system must have no loose ends and must be self-looping.

5.13. The helmet retention system (dial - wheel) must be operable with one hand using tactical gloves, make no loud clicking/popping noises, comfortable when tightening the turning wheel and be able to accommodate head-sizes ranging from 52cm to 63cm.

5.14. The dial wheel housing must be adjustable for comfort. i.e., moveable up and down

(vertically), to ensure the dial-wheel housing is not seated on the boney protrusion at the back of the head.

5.15. The dial-wheel should match, or be similar, to the color of the helmet.

5.16. The helmet/chin harness retention buckle must not produce additional sound during movement and the fastening mechanism should be constructed of plastic and be easily removable by the user (while wearing tactical gloves).

6. Helmet Shell Resilience Technical requirements.

6.1. Helmet shell must protect against hits, stabs, and thrown projectiles (stones, metal objects, etc.).

6.2. Helmet shell must be resistant to chemicals according to TR Ballistic Helmet Overall.

System dated May 2010, section 3 Technical requirements, paragraph 3.2 – Chemical behavior:

a. Sodium hydroxide 40%

b. Sodium chloride 36%

c. Sulfuric acid 30%

d. Acetone 100%

e. Turpentine

f. Gasoline (unleaded)

g. Foaming agent AFFF

6.3. Helmet must be Shock Absorbent according to TR Ballistic Helmet Overall System dated

May 2010, section 3 Technical requirements, paragraph 3.4 - Shock Absorption

6.4. Helmet must be functionally tested according to TR Ballistic Helmet Overall System dated

May 2010, Section 3 - Technical requirements, paragraph 3.6 – Functional Test.

8. PRODUCT LABELLING AND PACKAGING

Helmet inner shell side must contain the following data:

8.1. Manufacturer

8.2. Model

8.3. Level of ballistic protection

8.4. Size

8.5. Serial number

9. QUALITY ASSURANCE REQUIREMENTS

9.1. Certificates of ballistic tests carried out in accordance with the results of ballistic protection requirements VPAM - HVN - 2009 (Level 3) and STANAG 2920 standard or equivalent must be provided for the helmet systems and protective visor systems.

9.2. Helmet operation and maintenance instructions in English must be provided for each product. Instructions must be agreed on together with the product standard.

9.3. The manufacturer must be in-date assessed and certified to meet the requirements of ISO

9001:2008 management system for the production of helmets and ballistic head protection.

10. HELMET QUALITY

10.1. The supplier is responsible for the quality of the helmet, as well as ballistic protection throughout the warranty period and conduct repairs and intermediate testing during this period.

10.2. Helmet system and ballistic screws should have at least a 7-year warranty period for the protective function from when the goods are delivered.

10.3. Other elements of the helmet kit should have at least a 1-year warranty period.

11. LIVE DEMONSTRATION OF HELMET BALLISTIC PERFORMANCE

11.1 Manufacturer, vendor or a representative of their choice must engage in a live helmet shoot demonstration within two weeks of the closing date of this bid process.

11.2 The helmet shoot must be conducted at an established shooting range in Maine that cooperates with the Maine State Police.

11.3 All expenses for the shoot, travel, range time, clean-up, etc. will be the responsibility of the bidder.

11.4 The shoot must demonstrate that the sample helmet passes the following standards.

• VPAM - HVN - 2009 (Level 3), STANAG 2920 requirements stipulated

• DEA-FBI Ballistic Helmet Protocol V1.0-2019

• NIJ STD 0106.01/0108.01 IIIA RTP Testing Standards

11.5 The helmet must be shot within one inch of the edge of the helmet and must stop and encapsulate the bullet. Any helmet that doesn’t stop the bullet from piercing the helmet or rolls up and allows the bullet to pass by and enter the clay head is considered a failure and cause for the rejection of this bid process.

11.6 The head that is used to hold the helmet in place during this shoot must be made of the same type of clay that is used in the ballistic vest shoots of soft body armor and may not have any other material supporting the helmet at the locations where the helmet is shot.

11.7 The Maine State Police representatives at the helmet shoot may request additional testing and shall determine if the sample helmet meets their standards based on their overall observations and performance of the helmet. Any helmet shot must meet or exceed the overall performance of the Busch TP helmet to be considered as meeting the bid requirements in this section.

11.8 Additional testing may include, but is not limited to, heating the helmet to 120° F., then immediately shooting it to check for an unacceptable back face signature.

Appendix C

COST RESPONSE

All responses to this RFQ will require a cost quotation response, in a format selected by the State of Maine. That format is described below.

All bids must be entered in the Vendor Self Service (VSS).

All bids must have a bid price (Unit Price). This is the quoted price that will be used for evaluation purposes. The price must be filled in using numbers and a decimal point only.

Example: If your bid is for one dollar you would enter 1.00

All bid must have the estimated days from award of contract to receipt of unit (Delivery Days). This will be entered as CALENDAR DAYS. Only numbers can be entered.

Example: If you expect to be able to deliver the unit in two weeks you would enter 14

If you have any details you want us to know about your bid or the item you are bidding write them in the

Comments section.