RFQ 15A 210330-212.pdf

State of Maine RFQ # 15A 210330-212 1

STATE OF MAINE

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

BUREAU OF BUSINESS MANAGEMENT

DIVISION OF PROCUREMENT SERVICES

RFQ # 15A 210330-212

Scott Air-Pac X3 Pro - SCBA

Quotations/Responses Due: Monday, April 12, 2021 not later than 4:00 p.m. local time

Note: So all interested bidders receive the same information about the open bid opportunity, all questions and responses must be provided via the State of Maine’s E-Procurement system: AdvantageME / Vendor

Self Service (VSS). The Division of Purchases will not answer questions unless they are submitted through the VSS. All questions must be submitted no later than forty-eight (48) hours prior to closure date and time. Not all questions will be answered.

General Instructions on Bidder Questions

It is the responsibility of each Bidder to examine the entire RFQ and to seek clarification by submitting questions through the Q & A List tab on the Solicitation page. Any answers to questions will appear there as well. It is the vendor's responsibility to log in to view all questions and answers posted.

Additional information obtained any other way will not be valid.

In the event that you must contact us for any other reasons than the Q & A previously mentioned, only the Buyer listed on the Solicitation page may be contacted from the time this RFQ is issued until award notification is made. No other person/State employee is empowered to make binding statements regarding this RFQ. Violation of this provision may lead to disqualification from the bidding process, at the State’s discretion.

Summary

For this competitive Request for Quotations (RFQ) process, the State of Maine Division of Procurement

Services (“Division”) is acting on behalf of The Department of Defense, Veterans & Emergency

Managment (“Requesting Department”). The Division and the Requesting Department seek quotations

(also referred to as “bids” or “responses” herein) to provide the goods/services listed above. This document provides instructions and descriptions of requirements for this competitive process.

State of Maine RFQ # 15A 210330-212 2

RFQ REQUIREMENTS

1. Description of Requirements

The following is a description of the goods and/or services sought by the State of Maine under this

RFQ.

• Please see Appendix B

2. Bid Contents Requirements

In addition to the cost, delivery, and other information required in VSS, all bids should contain the following information as attachments, in the Appendices listed below:

• Appendix A: Bid Cover Page and Debarment Form

• Audit Report: If documents are electronically signed the bid must include an audit report from DocuSign or Adobe Sign.

• Quote on Company Letterhead – This document will be used to evaluate your bid, please make sure it covers all specified requirements for the requested items.

• Product Data/Information Sheets - This document will be used to evaluate your bid, please make sure it covers all specified requirements for the requested items.

• Warranty Information

3. Submitting a Quotation

a. Quotations Due: Quotations must be received no later than 4:00 p.m. Eastern Standard

Time (EST), on the date listed in VSS. Quotations received after the 4:00 p.m. deadline will not be accepted.

b. Submission Instructions: Bidders must submit their bids in the State of Maine’s electronic procurement system: Advantage “Vendor Self Service” (VSS). More information on this system can be found at the following internet link:

http://www.maine.gov/purchases/venbid/rfq.shtml.

c. Multiple Quotations: Unless specifically prohibited in Section 1 of this RFQ, Bidders are permitted to submit multiple quotations for this RFQ, offering alternative items or pricing for the State of Maine to consider in its best value determination.

d. Withdrawal of a Quotation: Bidders are permitted to withdraw their own quotations up until the due date and time for receipt of quotations. To do so, a Bidder must enter the VSS system (as referenced above), identify and open their submitted quotation located in the

Solicitation Responses tab, and click the “Withdraw” button found at the bottom of the screen. Quotations cannot be withdrawn after the due date and time for receipt of quotations.

e. Attachments: Any attachments provided with the Advantage VSS bid submission must be in

MS Word, MS Excel, or Adobe (.pdf) format, unless otherwise specified in Section 1 of this

RFQ. Vendors are encouraged to submit supporting documentation that aid the requesting department in understanding how the bid conforms to the requirements. The VSS attachment file size limit is 2Mb. Please contact the buyer for this RFQ if you must submit attachment files larger than this.

http://www.maine.gov/purchases/venbid/rfq.shtml

State of Maine RFQ # 15A 210330-212 3

f. Vendor specifications: Unless otherwise stated in this RFQ document, limited specification information will be required upon submission of a bid in response to this RFQ. However, a

Bidder’s response should include an affirmative statement that their bid complies with all requirements of this RFQ, unless the Bidder specifically addresses how its bid differs from the specifications, and why the differences should be deemed acceptable by the State.

4. General Instructions

a. The Bidder must submit a cost quotation response that covers the goods and term of the contract, including any optional renewal.

b. The cost quotation shall include the costs necessary for the Bidder to fully comply with the contract terms and conditions and RFQ requirements.

c. Failure to provide the requested information may result in the exclusion of the quotation from consideration, at the discretion of the Division.

d. No costs related to the preparation of the quotation for this RFQ or to the negotiation of the contract with the Department may be included in the quotation.

e. The State is exempt from the payment of Federal, State and local Taxes on articles not for resale. Please provide quotations that do not include these taxes. Upon application, an exemption certificate can be furnished by the State at the point of contract finalization.

5. Quotation Evaluation and Selection

Evaluation of the submitted quotations shall be accomplished as detailed below:

a. State of Maine RFQ documents are evaluated on a Best Value basis. The term “Best Value” may take into consideration the qualities of the goods or services to be supplied, their conformity with the specifications listed in the RFQ, the purposes for which they are required, the date of delivery, and the best interest of the State. Once the goods or services have been determined to conform to the specifications then the Division will make its award decision based on the lowest price among the Bidders. Delivery days can be a factor in awarding.

b. The State reserves the right to not make an award to the lowest price bidder when that bidder has had documented poor performance and/or a contract terminated or not renewed within the last five years.

c. At the discretion of the Division, if a Bidder’s submission is deemed to not conform to the specifications listed in the RFQ, or otherwise not conform to the requirements of the RFQ, then that Bidder’s submission may not be considered for contract award.

d. In the event that no Bidder submission conforms to the specifications of this RFQ, then the

Division may choose not to make any award. Alternatively, the Division may make an award to the Best Value Bidder whose specifications most closely meet the specifications of this RFQ. For example, if there are five specification requirements, and two responses are received with one Bidder meeting four requirements, and one bidder meeting three requirements, then the Division, at its discretion, may make a contract award to the Bidder meeting four requirements.

e. If the specifications provided with this RFQ are of a technical nature, then the Division’s

RFQ Coordinator, at his or her discretion, may seek to use an evaluation team comprised of subject matter experts, end-users from the Requesting Department, or other State Department

State of Maine RFQ # 15A 210330-212 4 representatives. In such a case, the evaluation team will judge the merits of the quotations received in accordance with the best value criteria defined in the RFQ.

6. Negotiations

a. No Best and Final Offers: The State of Maine will not seek a best and final offer (BAFO) from any Bidder in this procurement process. All Bidders are expected to provide their Best

Value pricing with the submission of their quotation.

b. The Division reserves the right to negotiate with the successful Bidder to finalize a contract at the same rate or cost of goods and services as presented in the selected quotation. Such negotiations may not significantly vary the content, nature or requirements of the quotation or the RFQ to an extent that may affect the price of goods or services requested. The

Division reserves the right to terminate contract negotiations with a selected Bidder who submits a proposed contract significantly different from the quotation submitted in response to the RFQ.

c. In the event that an acceptable contract cannot be negotiated with the highest ranked Bidder, the Division may withdraw its award and negotiate with the next-highest ranked Bidder, and so on, until an acceptable contract has been finalized. Alternatively, the Division may cancel the RFQ, at its sole discretion.

TERMS AND CONDITIONS FOR RFQ AND CONTRACT

PART I GENERAL INFORMATION ON RFQs

A. Purpose and Background

The State of Maine (“State”) Department of Administrative and Financial Services (“Department”), Bureau of Business Management (“Bureau”), Division of Procurement Services (“Division”) acts as the purchasing agent on behalf of all Executive Departments and other agencies within State

Government. For this competitive Request for Quotations (RFQ) process, the Division is acting on behalf of the Requesting Department listed on the cover page. The Division and the Requesting

Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services as defined above in Section 1 of this document. This document provides instructions for submitting quotations, the procedure and criteria by which the Bidder(s) will be selected, and the contractual terms which will govern the relationship between the State and the awarded Bidder(s).

Following Bidder selection and upon reaching a mutual agreement, the State and the selected Bidder will enter into a contract – taking the form of a State of Maine Master Agreement or Buyer Purchase

Order (all generally referred to as “contract” herein), as applicable.

B. General Provisions

1. Issuance of this RFQ does not commit the Division or the Requesting Department to issue an award or to pay expenses incurred by a Bidder in the preparation of a response to this RFQ. This includes attendance at personal interviews or other meetings and software or system demonstrations, where applicable.

2. All responses to this RFQ should adhere to the instructions and format requirements outlined in this RFQ and all written supplements and amendments (such as the Division’s answers to the

Bidders’ questions submitted through the VSS), as issued by the Division. Responses are to

State of Maine RFQ # 15A 210330-212 5 follow the format and respond to all questions and instructions specified above in the

“Submitting a Quotation” section of this RFQ.

3. Bidders shall take careful note that in evaluating a quotation submitted in response to this RFQ, the Department may consider materials provided in the quotation, information obtained through interviews/presentations (if any), and internal information of previous contract history between the Division and the Bidder (if any). The Division also reserves the right to consider other reliable references and publicly available information available in evaluating a Bidder’s experience and capabilities, if needed. All responses to this RFQ shall be considered to be authorized to legally bind the Bidder, and if selected for award, shall contain or be considered to contain a statement that the quotation and the pricing contained therein will remain valid and binding for a period of at least 180 days from the date and time of the bid opening.

4. The RFQ and the selected Bidder’s quotation, including all appendices or attachments, may be incorporated in the final contract.

5. Following announcement of an award decision, all submissions in response to this RFQ will be considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA) (1 M.R.S. §§ 401 et seq.).

http://www.mainelegislature.org/legis/statutes/1/title1sec401.html

6. The Division, at its sole discretion, reserves the right to recognize and waive minor informalities and irregularities found in quotations received in response to this RFQ.

7. The Division reserves the right to authorize other State Departments to use the contract(s) resulting from this RFQ, if it is deemed to be beneficial for the State to do so.

8. All applicable laws, whether or not herein contained, shall be included by this reference. It shall be Bidder’s responsibility to determine the applicability and requirements of any such laws and to abide by them.

C. Eligibility to Submit Bids

Public agencies, private for-profit companies, and non-profit companies and institutions are invited to submit bids in response to State of Maine Requests for Quotations.

D. Delivery Terms

For the purchase of goods, the Division and selected Bidder will decide upon a delivery date in accordance with the State’s requirements and the terms offered in the Bidder’s quotation. Unless stated otherwise in Section 1 of this RFQ, all deliveries are expected with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the State’s desired location. The “FOB –

Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.

E. Alternate Bids and Approved Equals

When, in bid forms and specifications, an article or material is identified by using a trade name and catalog number of a manufacturer or vendor, the term “or approved equal,” if not inserted with the identification, is implied. Any Bidder that seeks to propose an alternate item from what is specified in this RFQ should refer to State of Maine Statute 5 MRSA §1825-B, for “Bids, awards and contracts”, found here: http://www.mainelegislature.org/legis/statutes/5/title5sec1825-B.html http://www.mainelegislature.org/legis/statutes/1/title1sec401.html http://www.mainelegislature.org/legis/statutes/5/title5sec1825-B.html

State of Maine RFQ # 15A 210330-212 6

F. Appeal of Contract Awards

Any person aggrieved by the award decision that results from this RFQ may appeal the decision to the

Director of the Bureau of General Services in the manner prescribed in 5 MRSA § 1825-E and 18-554

Code of Maine Rules, Chapter 120 (found here:

http://www.maine.gov/purchases/policies/120.shtml). The appeal must be in writing and filed with the

Director of the Bureau of General Services, 9 State House Station, Augusta, Maine, 04333-0009 within 15 calendar days of receipt of notification of contract award.

If this RFQ results in the creation of a pre-qualified or pre-approved list of vendors, then the appeal procedures mentioned above are available upon the original determination of that vendor list, but not during subsequent competitive procedures involving only the pre-qualified or pre-approved list participants.

PART II CONTRACT ADMINISTRATION AND CONDITIONS

A. Contract Document

The successful Bidder will be required to execute a contract in the form of a State of Maine Buyer

Purchase Order, Contract Agreement to Purchase Services or State of Maine Master Agreement.

The Standard Terms and Conditions used with the aforementioned contract types may be found on the

Division of Procurement Services’ website at the following link:

BPO_General_Terms

In the event that the State of Maine’s Standard Terms and Conditions or RFQ provisions do not otherwise cover contractual scenarios that are specific to the goods or services being purchased under this RFQ, then the State is willing to consider a Bidder’s standard terms and conditions. Consideration or use of a Bidder’s standard terms and conditions shall only occur under the general agreement that in the event of a conflict, the State of Maine’s Standard Terms and Conditions and RFQ provisions shall take precedence.

Other forms and contract documents commonly used by the State can be found on the Division of

Procurement Services’ website at the following link:

http://www.maine.gov/purchases/info/forms.shtml

B. Independent Capacity

In providing services and performing under the contract, the successful Bidder shall act independently and not as an agent of the State of Maine.

C. Payments and Other Provisions

The State anticipates paying the selected Bidder for goods and services received, on the basis of net 30 payment terms, upon the receipt of an accurate and acceptable invoice. An invoice will be considered accurate and acceptable if it contains a reference to the State of Maine contract number, contains correct pricing information relative to the contract, and provides any required supporting documents, as applicable, and any other specific and agreed-upon requirements listed within the contract that http://www.maine.gov/purchases/policies/120.shtml https://www.maine.gov/dafs/bbm/procurementservices/sites/maine.gov.dafs.bbm.procurementservices/files/inline-files/BPO_General_Terms.doc?web=1 http://www.maine.gov/purchases/info/forms.shtml

State of Maine RFQ # 15A 210330-212 7 results from this RFQ.

The State of Maine reserves the right to pay for goods purchased through this solicitation by any of several available means, which include but may not be limited to check, EFT, and/or procurement card. Bidders are advised that state statute precludes sellers from imposing a surcharge on credit or debit card purchases (text follows):

“9-A MRSA §8-303 (2): A seller in a sales transaction may not impose a surcharge on a cardholder who elects to use a credit card or debit card in lieu of payment by cash, check or similar means.”

State of Maine RFQ # 15A 210330-212 8

Appendix A

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

BID COVER PAGE and DEBARMENT FORM

Bidder’s Organization Name:

Chief Executive - Name/Title:

Tel: Fax: E-mail:

Headquarters Street Address:

Headquarters City/State/Zip:

(provide information requested below if different from above)

Lead Point of Contact for Bid - Name/Title:

Tel: Fax: E-mail:

Street Address:

City/State/Zip:

By signing below Bidder affirms:

• Their bid complies with all requirements of this RFQ;

• This bid and the pricing structure contained herein will remain firm for a period of 180 days from the date and time of the bid opening;

• That no personnel currently employed by the Department or any other State agency participated, either directly or indirectly, in any activities relating to the preparation of the Bidder’s proposal;

• That no attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a proposal; and

• The undersigned is authorized to enter into contractual obligations on behalf of the above-named organization.

Name: Title:

To have your bid accepted, this Appendix MUST have an actual wet signature or utilize DocuSign or

Adobe Sign forms of electronic signature.

Authorized Signature: Date:

State of Maine RFQ # 15A 210330-212 9

Debarment, Performance, and Non-Collusion Certification

By signing this document, I certify to the best of my knowledge and belief that the aforementioned organization, its principals, and any subcontractors named in this proposal:

a. Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from bidding or working on contracts issued by any governmental agency.

b. Have not within three years of submitting the proposal for this contract been convicted of or had a civil judgment rendered against them for:

i. fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state or local government transaction or contract.

ii. violating Federal or State antitrust statutes or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

iii. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

iv. have not within a three (3) year period preceding this proposal had one or more federal, state or local government transactions terminated for cause or default.

c. Have not entered into a prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and this proposal is in all respects fair and without collusion or fraud. The above mentioned entities understand and agree that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.

• Failure to provide this certification may result in the disqualification of the Bidder’s proposal, at the discretion of the Department.

To the best of my knowledge all information provided in the enclosed proposal, both programmatic and financial, is complete and accurate at the time of submission.

Name: Title:

To have your bid accepted, this Appendix MUST have an actual wet signature or utilize Docu Sign or

Adobe Sign forms of electronic signature.

Authorized Signature: Date:

State of Maine RFQ # 15A 210330-212 10

Appendix B

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

DETAILED SPECIFICATIONS

The State reserves the right to not make an award to the low-cost bidder when the bidder has had documented poor performance and/or a contract terminated or not renewed within the last five years.

The specified items were tested and approved by the requesting Department. Bidders can submit a bid for equivalent items as long as they do not significantly vary the specifications, will function with currently used SCBA and will be only considered if they are in the best interest of the State. A specification sheet for equivalent bid items MUST be attached to the submitted bid in the VSS, if the specification sheet is not included the bid will be rejected. The final decision of equivalency will be determined by the requesting Department.

Required Documents: All bids must include the following documents. Bids received without them may be rejected.

• Appendix A: Bid Cover Page and Debarment Form

• Audit Report: If documents are electronically signed the bid must include an audit report from DocuSign or Adobe Sign.

• Quote on Company Letterhead – This document will be used to evaluate your bid, please make sure it covers all specified requirements for the requested items.

• Product Data/Information Sheets - This document will be used to evaluate your bid, please make sure it covers all specified requirements for the requested items.

• Warranty Information

Bid Price must be with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the

State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.

Delivery Location: The requested items must be delivered to: 45 Commerce Dr., Suite 2, Augusta, ME

Delivery Notification: The selected vendor must provide minimally three business days prior notification of delivery.

Delivery Date: These items are immediately needed, delivery date After Receipt of Order (ARO) may be factored into the bid award decision.

State of Maine RFQ # 15A 210330-212 11

Quantity: The expected purchase quantity is seventy (70) complete units. There is no guaranteed award associated with this bid opportunity. All purchases will depend on the bid results and departmental budget. The State of Maine reserves the right to negotiate the purchase of additional units at the bid price for six months after the award is officially made.

Specifications

The SCBA shall consist of the following major sub-assemblies: (1) full facepiece assembly; (2) a removable, positive pressure, mask-mounted regulator with air-saver switch; (3) an automatic dual path redundant pressure-reducing regulator; (4) end-of-service time indicators; (5) a harness and backframe assembly for supporting the equipment on the body of the wearer; (6) a shoulder strap mounted, remote gauge indicating cylinder pressure; (7) a rapid intervention crew/universal air connection (RIC/UAC); (8) a personal alert safety system (PASS); and (9) cylinder and valve assembly for storing breathing air under pressure.

Regulatory Approvals

• The SCBA shall be approved to NIOSH 42 CFR, Part 84 for chemical, biological, radiological and nuclear protection (CBRN).

• The SCBA shall be compliant to the NFPA 1981, 2018 Edition, Standard on Open-Circuit Self-

Contained Breathing Apparatus for Emergency Services.

• The SCBA shall be compliant to the NFPA 1982, 2018 Edition (if including optional PASS Device), Standard on Personal Alert Safety Systems.

• If the SCBA is to include an optional integrated self-rescue device, the device shall be compliant to the NFPA 1983, 2017 Edition, Standard on Life Safety Rope and Equipment for Emergency

Services.

• All components shall be approved for Intrinsic Safety under UL 913 Class I, Groups C and D, Class

II, Groups E, F and G, Hazardous locations.

• The SCBA shall maintain all NIOSH standards with any of the types of cylinders listed as provided by the SCBA manufacturer.

Facepiece Assembly (Model: AV-3000 HT)

• The facepiece shall have a large diameter inlet that enables both unrestricted breathing and voice communications, while also allowing for rehydration (oral) without having to remove the facepiece.

• The facepiece shall enable connection of the mask-mounted regulator by way of a quarter (1/4) turn rotation in a single direction.

• The facepiece shall interface with the mask-mounted regulator, without the use of tools, with an audible click to assure the user that the regulator is properly seated.

• The full facepiece assembly shall be available in three sizes, marked “S” for small, “M” for medium and “L” for large.

• The facepiece sizes shall be color-coded for ease of identification.

• The facepiece nose cup assembly shall be available in three sizes, marked “S” for small, “M” for medium and “L” for large.

• The facepiece assembly, including head harness, shall not be made with natural rubber latex.

• The facepiece shall include a face seal that is secured to the lens by a U-shaped bezel using no more than two fasteners.

• The facepiece shall contain inhalation valves that are contrasting in color and readily visible to enable quick visual inspection.

State of Maine RFQ # 15A 210330-212 12

• Multi-directional voicemitters shall be recessed on both sides of the facepiece and ducted directly to an integral silicone nose cup to enhance voice transmission around the user.

• The facepiece shall meet the requirements of the NFPA 1981, 2018 Edition standard for nonelectronic communications.

• The facepiece assembly shall be modular in design to enable ease of upgrading and serviceability.

• The facepiece shall be capable of submersion for cleaning and disinfecting.

• The facepiece shall be able to incorporate multiple electronic communications options

(amplification, radio interface, radio direct interface) without affecting NIOSH approvals and/or

NFPA certification, where applicable.

• The facepiece shall enable the installation of communications bracket on either the right or left side.

• The facepiece shall be approved for use with multiple respiratory applications to enable the same user to switch from one application to another without the use of tools and without doffing the facepiece.

Facepiece Lens

• The lens is a component of the facepiece assembly and shall be a single, replaceable, modified-cone configuration, constructed of a high-temperature and radiant-heat-resistant, non-shatter type polycarbonate material.

• The lens shall be coated to resist abrasion and meet the requirements of NFPA 1981, 2018 Edition standard for lens abrasion.

• The lens shall have an internal anti-fog coating to reduce fogging of the lens.

• The lens shall meet the requirements of the NFPA 1981, 2018 Edition standard for radiant heat and elevated temperature heat and flame resistance tests.

• In accordance with NIOSH 42 CFR part 84, the facepiece shall meet the penetration and impact requirements, including compliance with ANSI Z87.1 – 2015.

Head Harness

• The head harness is a component of the facepiece assembly and shall have five points of suspension connection, four of which shall be adjustable, made in the fashion of a net hood to minimize interference between securing of the facepiece and the wearing of head protection.

• The head harness shall be available in an optional, adjustable five-strap configuration.

• The head harness shall be constructed of a para-aramid material for fire, first responder and

CBRN applications.

• The head harness shall include either a positioning strap or an integrated handle to assist with donning of the facepiece.

• Two elastomeric straps, attached to the face seal in four locations, shall provide adjustment for proper seal to the face.

Regulator (Model: E-Z Flo+)

• The mask-mounted regulator shall maintain positive pressure during flows of up to 500 standard liters per minute.

• The mask-mounted regulator shall be available in a continuous hose configuration, with an optional inline quick disconnect coupling.

• The optional quick disconnect coupling shall be easily connected and disconnected by trained individuals with a gloved hand and in limited visibility conditions.

• The optional quick disconnect coupling shall be guarded against inadvertent disconnect during use of the equipment.

• The low-pressure hose shall be equipped with a swivel attachment at the mask-mounted regulator.

• The mask-mounted regulator shall connect to the facepiece by way of a quarter (1/4) turn rotation.

• An audible click shall provide notification that the mask-mounted regulator is securely attached to

State of Maine RFQ # 15A 210330-212 13 the facepiece.

• The mask-mounted regulator shall be equipped with a gasket to provide a seal against the mating surface of the facepiece.

• The mask-mounted regulator shall contain an air-saver switch to prevent airflow when disconnected from the facepiece.

• The mask-mounted regulator shall reactivate and supply air only in the positive pressure mode when the wearer affects a face seal and inhales.

• The mask-mounted regulator shall have a demand valve to deliver air to the user, activated by a diaphragm responsive to respiration.

• The diaphragm shall include an integrated exhalation valve.

• The mask-mounted regulator shall include a purge valve for use as an emergency bypass.

• The mask-mounted regulator shall be designed to direct the incoming air through a spray bar and over the inner surface of the facepiece lens for defogging purposes.

• The mask-mounted regulator shall incorporate a Heads-Up Display (HUD) to provide visual alerts to the SCBA user of air status and PASS alarm conditions.

• The mask-mounted regulator shall incorporate a latch mechanism to enable removal from the facepiece.

• The mask-mounted regulator shall require a quarter (1/4) turn rotation for removal from the facepiece.

Pressure Reducer with CGA Cylinder Connection

• The pressure-reducing regulator shall be mounted at the waist on the backframe and be coupled to the cylinder valve through a short length of internally-armored, high-pressure hose with a hand coupling for engagement and sealing within the cylinder valve outlet.

• In lieu of a manual by-pass, the pressure-reducing regulator shall include a back-up pressure-reducing valve connected in parallel with the primary pressure-reducing valve and an automatic transfer valve for redundant control.

• The back-up pressure-reducing valve shall also be the means of activating the low-pressure alarm devices in the facepiece-mounted mask-mounted regulator.

• This warning shall denote a switch from the primary reducing valve to the back-up reducing valve whether from a malfunction of the primary reducing valve or from low cylinder supply pressure.

• A press-to-test valve shall be included to allow functional testing of the back-up reducing valve.

• The pressure-reducing regulator shall have incorporated a resettable over-pressurization relief valve which shall prevent the attached low-pressure hose and mask-mounted regulator from being subjected to high pressure.

End-of-Service Time Indicator (EOSTI)

• The SCBA shall have two end-of-service time indicators (EOSTI). One shall be both a tactile and audible alarm, and one shall be a Heads-Up Display (HUD).

• The primary EOSTI shall be the integral low-pressure alarm device that shall combine an audible alarm with simultaneous vibration of the facepiece.

• The primary EOSTI shall be located in the positive pressure mask-mounted regulator.

• This alarm device shall indicate either low cylinder pressure (35% +/- 2%) or a malfunction of the primary pressure-reducing valve (first stage regulator).

• The HUD shall serve as the secondary EOSTI.

• The HUD shall be powered by the SCBA’s single power supply.

• It shall be mounted in the user’s field of vision on the positive pressure mask-mounted regulator.

• It shall display cylinder pressure in increments of 100%, 75%, 50% and 35%.

• The display shall not have a numerical representation of cylinder pressure.

• At greater than three quarters cylinder pressure, two green Light Emitting Diodes (LED) shall be illuminated.

State of Maine RFQ # 15A 210330-212 14

• At or at less than three quarters cylinder pressure, one green LED shall be illuminated.

• At or at less than one-half cylinder pressure, one “yellow” LED shall be illuminated and flash at a rate not not less than one (1x) time per second.

• At 35% cylinder pressure, one “red” LED shall be illuminated and flash at a rate to exceed ten

(10x) times per second.

• The HUD shall have a low battery indication that is distinct and distinguishable from the cylinder pressure indications.

Backframe and Harness Assembly

• A lightweight, lumbar support style backframe and harness assembly shall be used to carry the cylinder and valve assembly and the pressure-reducing regulator assembly.

• The backframe shall be a solid, one-piece black powder-coated aluminum alloy frame that is contoured to follow the shape of the user’s back.

• The backframe shall include a shroud to streamline hose and wire management by minimizing exposure of the low-pressure hose and electronics molded cable.

• The backframe shall include an over-the-center, adjustable tri-slide fixture, a para-aramid strap and a double-locking latch assembly to secure 30, 45, 60, or 75-minute cylinders.

• The harness assembly shall include a waist pad and shoulder pads constructed of an outer shell material and incorporating a closed-cell foam design to help minimize water absorption.

• The harness assembly shall incorporate parachute-type, quick-release buckles with an integrated bail to help secure the webbing.

• The harness assembly shall consist of a one-size, black, para-aramid strap with two red stripes along the outer edges and a reflective stripe in the center for enhanced visibility.

• The harness assembly shall include a seat-belt type waist belt attachment.

• The harness assembly shall include box-stitched construction with no screws or bolts.

• The harness assembly shall be removable from the backframe without the use of tools.

• The harness assembly shall be machine washable to help with exposure reduction.

• The harness assembly shall accommodate a waist belt extension.

• The waist pad shall be attached to the backframe such that movement by the wearer provides natural articulation. Articulation shall be accomplished without the use of mechanical devices.

• The waist pad and belt shall freely wrap around and conform to the user’s hips.

• The shoulder harness shall be fitted with a Drag Rescue Loop (DRL) capable of being deployed in an emergency to drag a downed firefighter to safety.

• The DRL shall be sewn into the shoulder harness assembly and shall provide a horizontal pull strength of 1000 lbs.

• The DRL shall be stored in a manner to prevent accidental snag but maintain accessibility with gloved hands.

• The shoulder harness shall be attached to the backframe such that the harness presents itself for ease of donning.

• The shoulder harness shall include reflective material to enhance the visibility of the user in low-light conditions.

• The shoulder harness shall accommodate two distinct positions for a chest strap attachment.

Rapid Intervention Crew / Universal Air Connection (RIC/UAC)

• The SCBA shall incorporate a RIC/UAC fitting to be compliant with the 2018 edition of the NFPA

1981 Self-Contained Breathing Apparatus standard.

• The RIC/UAC shall be an integral part of the pressure reducer and protected by the backframe.

• The RIC/UAC inlet connection shall be within 4” (4-inches) of the tip of the CGA threads of the cylinder valve.

• The RIC/UAC shall consist of a connection for attaching a high-pressure air source and a self-resetting relief valve allowing a higher pressure than that of the SCBA to be attached to the SCBA.

State of Maine RFQ # 15A 210330-212 15

• The self-resetting relief valve shall be color-coded to identify pressure rating of the SCBA.

• The RIC/UAC shall have a check valve to prevent the loss of air when the high-pressure air source has been disconnected.

Cylinder and Valve Assembly

• The cylinder valve shall be a “fail open” type, constructed of forged aluminum.

• There shall be no mandatory maintenance required on the cylinder valve.

• If the SCBA is equipped with a Compressed Gas Association (CGA) threaded cylinder connection, the cylinder valve outlet shall be a modification of the CGA standard threaded connection number

346 for breathing air for 2216 psig. and CGA 347 for 4500 and 5500 psig. systems.

• If the SCBA is equipped with a Snap-Change cylinder connection, the cylinder valve shall be designed with a patented stainless steel quick connect snout that delivers air directly to the first stage pressure-reducing regulator. The quick connect snout shall be an integral part of the cylinder valve, rather than an adapter that threads onto the CGA fitting.

• If the SCBA is equipped with a Snap-Change cylinder connection, the cylinder valve shall be offered with a CGA 346 or CGA 347 fitting for the purposes of filling the cylinder only.

• If the SCBA is equipped with a Snap-Change cylinder connection, the fill fitting shall have a check valve to prevent flow from the cylinder.

• If the SCBA is equipped with a Snap-Change cylinder connection, the fill fitting shall be provided with a dust cover, retained the the cylinder valve, to protect threads from damage and prevent interior surfaces from being contaminated when not in use.

• Each cylinder valve shall consist of the following: 1) a hand activated valve mechanism with a spring-loaded, positive action, ratchet type safety lock and lock-out release for selecting “lock open service” or “non-lock open service”; 2) an upstream connected frangible disc safety relief device; 3) a dual reading pressure gauge indicating cylinder pressure at all times; 4) an elastomeric bumper;

5) an angled outlet.

• The cylinder valve shall have an RFID tag molded into the elastomeric bumper with a universal

RFID marking embossment.

• The RFID tag shall be capable of storing product specific information, including serial number, manufacture date, hydrostatic test date, pressure rating, life expectancy, and fill logs.

• The SCBA shall maintain all NIOSH and NFPA standards with any of the types of cylinders listed as provided by the SCBA manufacturer.

Personal Alert Safety System (PASS) with Firefighter Locator

• The PASS Device shall be compliant to the NFPA 1982, 2018 Edition Standard on Personal Alert

Safety Systems.

• Operation of this distress alarm shall be initiated with the opening of the valve of a charged SCBA cylinder.

• The system shall feature a “hands-free” reset capability that may be activated by means of a slight movement of the SCBA when the system is in a pre-alarm mode.

• The system shall operate from a single power source containing six “AA” batteries.

• The system shall have a battery check function that provides an LED indication of battery status while the SCBA is not pressurized.

• When the PASS is manually activated, the locator system shall immediately emit a 2.4 GHz signal able to be received by a separate hand-held receiver.

• When the PASS is activated due to lack of motion, the locator system shall have a ten second delay prior to emitting a 2.4 GHz signal able to be received by a separate hand-held receiver.

• The locating system shall be programmable with eight alpha-numeric characters to provide identification information.

• The PASS device shall contain two components: a Console and a Sensor Module.

State of Maine RFQ # 15A 210330-212 16

• When the PASS device goes into pre-alarm, the user shall be notified through a distinct light pattern in the HUD display located on the mask-mounted regulator.

Console

• The console shall be located on the user’s right shoulder harness.

• The control console shall come with a mechanical (analog) pressure gauge that is angled at 30°.

• The console shall contain an integral, edge-lit, mechanical pressure gauge that is automatically turned on by opening the cylinder valve.

• The console shall display to the user the following:

- Pre-Alarm: alternating red flashing LED’s;

- Full Alarm: dual flashing red LED’s and a flashing PASS icon;

- Low Battery: red flashing LED’s;

- Normal System Operation: flashing green LED.

• The console shall contain a photo sensing diode that automatically adjust the brightness of the HUD as the ambient lighting conditions change.

• The console shall contain an integrated RFID tag.

• The console shall contain push buttons for user interface.

• The push buttons shall be designed to minimize accidental activation.

• A yellow color-coded push button shall permit system reset.

• A red color-coded push button shall permit manual activation of the full alarm mode.

• The console shall be equipped with a LED “External HUD” allowing others to determine the user’s cylinder pressure through the same color-code scheme as the HUD display on the mask-mounted regulator.

• A green LED shall be illuminated across the gauge face to indicate a cylinder with greater than half cylinder pressure.

• A yellow LED shall be illuminated across the gauge face to indicate a cylinder with less than half cylinder pressure.

• A red LED shall be illuminated across the gauge face to indicate a cylinder with less than 35% of the rated cylinder pressure.

Sensor Module

• The system shall include a sensor module mounted to the SCBA backframe and located in an area between the cylinder and backframe in a manner designed to protect the assembly from damage.

• The sensor module shall contain a motion sensor that is sensitive to user hip movement to reduce false activations.

• The sensor module shall contain redundant, dual sound emitters for the audible alarm and dual visual “buddy” indicator lights.

• The sensor module sound emitters shall be oriented in multi-directions for optimal sound projection.

• The sensor module sound emitters shall broadcast a unique alarm tone for the following conditions:

- Pre-alarm PASS

- Full-alarm PASS

- Low battery

• The visual indicators on the backframe-mounted sensor module shall flash green during normal operation.

• The visual indicators shall flash red when the device is in pre-alarm and full-alarm.

• The visual indicators shall flash orange when the SCBA has reached one-half cylinder pressure.

• The visual indicators shall flash a combination of red, green, and white when the SCBA has reached 35% of the rated cylinder pressure.

• The sensor module shall have a Bluetooth chipset integral to the unit to provide wireless connectivity to external devices.

State of Maine RFQ # 15A 210330-212 17

Warranty

• The SCBA shall be covered by a warranty providing protection against defects in materials and workmanship.

• The warranty period shall be for as long as the SCBA is owned by the original purchaser.

• This warranty shall not require a registration in order to activate.

• This warranty shall not be contingent upon completing mandatory overhaul or recommended preventative maintenance.

State of Maine RFQ # 15A 210330-212 18

Appendix C

STATE OF MAINE

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

COST RESPONSE

All responses to this RFQ will require a cost quotation response, in a format selected by the State of

Maine. That format is described below.

Bid Prices will be with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the

State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.

All bids must be entered in the Vendor Self Service (VSS).

All bids must have a bid price (Unit Price). The Unit Price quoted must be for one complete unit. The price must be filled in using numbers and a decimal point only.

Example: If you bid is for one dollar you would enter 1.00

All bid must have the estimated days from award of contract to receipt of unit (Delivery Days). This will be entered as CALENDAR DAYS. Only numbers can be entered.

Example: If you expect to be able to deliver the unit in two weeks you would enter 14

If you have any details you want us to know about your bid or the item you are bidding write them in the

Comments section.