RFQ-14DPW-1835_Technical_Specifications.docx

1. Technical Specifications

The City is currently seeking bids for the purchase of a Lube Body Upfit for a Ford F550 Service Truck -- equipped as advertised by Manufacturer, to meet or exceed following minimum specifications. The specifications that follow are for a Knapheide KLT-5084-F Lube Body. (No Substitutes). City will supply one (1) Ford F-550 Super Duty 4X2 for the upfit. The remaining specifications are intended to provide a foundation for open competition for the supply of goods and services to meet City needs. See Section 7, Specifications, specifically section 7.2 which is repeated below.

The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed. All exceptions to the specifications and terms shall be noted in detail on the attached Exception Sheet.

Note: If a check mark or initial is not clear or is omitted from each Agreement with Specification cell in the Technical Specifications, the quote may be found “non-responsive.”

Make and Model Vendor shall state make and model

Make ______________________________________________________

Model______________________________________________________

Agreement with Specification

Department of Public Works supplies the following:

Contractor supplies the following for the upfit of the Ford F-550:

· 138” Long x 95.87” Wide Platform

· Six (6) Underbody Storage Compartments – Three (3) per Side with 19.5” x 9.5” Clear Door Openings

· One (1) 30.25” x 29.13” Above Body Storage Compartment Installed Curbside Front

· Rear Reel Cabinet – 40.25” High x 91.63” Wide

Yes ___ No ___

1.3.

1-Each: Backup Alarm - Ecco 510

Yes ___ No ___

· Up to 70 CFM@100 PSI (175 PSI Max)

· PTO Driven, Direct Transmission Mounted, 100% Duty Cycle, VMAC Oil Injected Rotary Screw

· Chelsea PTO, Electrically Actuated, PTO Indicator Lamp

· Display Box with ON/Off Function of PTO & Compressor & LCD Display

· Variable Speed, Digital Throttle Control Connects to OBD2 Can Bus Connector. Adjusts Truck Engine Speed Automatically to match Air Demand Yes ___ No ___

Yes ___ No ___

Yes ___ No ___

Yes ___ No ___

Yes ___ No ___

1.11.

One (1) 50 Gallon Fresh Oil Tank with Vent Fill, Top Mounted Sight Gauge w/Guard and Graco LD 5:1 Piston Pump and 50’ x ½”Spring Retract Hose Reel (Hy-Gard)

Two (2) 50 Gallon Fresh Oil Tanks with Vent Fill, Top Mounted Sight Gauge w/Guard and Graco LD 5:1 Piston Pump and 50’ x ½”Spring Retract Hose Reel (Hyd)

One (1) 50 Gallon Fresh Oil Tank with Vent Fill, Top Mounted Sight Gauge w/Guard and Graco LD 5:1 Piston Pump and 50’ x ½”Spring Retract Hose Reel (15W40)

Two (2) 30 Gallon Poly Coolant Tanks with Vent Fill, Top Mounted Sight Gauge w/Guard and Graco 716 ¾” Diaphragm Pump and 50’ x ½” Spring Retract Hose Reel with Water Bibb (Dexcool & Green Coolant)

One (1) 100 Gallon Used Oil Tank with Graco 1050 Diaphragm Pump with 4-Way Reverse Valve and 30” x 1” Spring Retract Hose Reel

One (1) 120 lb. Grease System with Tie Down Kit & Follower Plate, Graco 50’ x 3/8” Spring Retract Hose Reel with Standard Grease Nozzle & Swivel

Yes ___ No ___

2. Literature Vendor shall attach manufacturer’s literature or concept drawings (if applicable) of the model and accessories offered with the quotes. (The City may require additional information.) If the unit is a combination package, the same shall be provided for all auxiliary equipment. Failure to submit this information with the quotes may be considered a material exception and could be grounds for the quotes being declared “non-responsive.”

3. Parts Suppliers The vendor shall provide a minimum of three (3) authorized parts suppliers with the quote. The parts suppliers shall be capable of providing prompt delivery of parts to IFS should needs arise. The list should include the company’s name, mailing address, telephone number, fax number, email and the name and job title of a contact person.

4. Parts Availability Since the continuous operation of City equipment is important and sometimes of an emergency nature, the awarded vendor must be in a position to render prompt parts support. The awarded vendor shall maintain and/or have access to a parts inventory that can meet the City's delivery requirements. Please state the one-way mileage between Marion County, Indiana, and the nearest authorized parts supplier. The parts inventory shall be of sufficient size and variety to offer a level of availability of all parts 95% of the time needed and will be delivered to IFS within two (2) working days after the date of order. The availability of normal wear items (i.e., filters, belts, and hoses) shall not exceed one (1) working day.

One-way mileage is _______________ from IFS Facility at 1651 West 30th Street, Indianapolis, Indiana.

5. General Warranty Information

5.1. The awarded vendor shall be responsible for all warranties as accepted by the City in the award of this quote. This responsibility will include all subcontracted items and all transportation as related to the warranty in this quote.

5.2. Any vendor wishing to quote on vehicles/equipment for the City of Indianapolis should have an authorized warranty dealer within a 25-mile radius of the City of Indianapolis who can perform warranty repairs. If no authorized dealer is available and the City purchases said equipment, IFS will perform the warranty repairs during the term of the warranty agreement.

5.3. IFS will make all warranty repairs using genuine Original Equipment Manufacturer (OEM) parts only, except when OEM parts are not available within a reasonable length of time. Parts equal to OEM will then be used to make repairs. Sublet repairs will be billed by IFS at their actual cost.

5.4. The vendor will make warranty claim payment to Indianapolis Fleet Services, 1651 West 30th Street, Indianapolis, Indiana 46208. Payment will be submitted within thirty (30) days from receipt of invoice.

5.5. A warranty form is included in the following section, Listing of Terms and Conditions for Warranty Claims. Vendor shall complete this form and should also include the appropriate warranty literature / certificate from the manufacturer for the entire unit as well as any components. Warranty shall take effect on the “Date of Acceptance.” Warranty shall include any and all provisions required for this particular quote.

5.6. DPW & IFS reserve the right to evaluate the warranty period as a point of material value. Vendor shall honor any manufacturer warranty. In the event the manufacturer becomes defunct during said warranty period, the awarded vendor shall assume the remainder of the warranty as shown in the request.

5.7. Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. If the manufacturer offers a full or limited warranty that is in excess of one year, the City shall take full advantage. The minimum one-year warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement.

6. Listing of Terms and Conditions for Warranty Claims Labor reimbursement to the City for warranty repairs: If this quote will fall under the above conditions whereby IFS will be required to perform warranty on the vehicle/equipment, you must fill in the appropriate information below.

No______

Dealer Name

Address

City

Phone #

Fax #

Yes_____

No______

Vendor should provide all warranties required below. Failure to provide such warranties may result in your quote being deemed “non-responsive.” All lines must be completed. Any additional warranty costs shall be included in the total quote price listed on the Price Form. Warranty will not start until the unit is formally accepted by the City/IFS.

If you take exception to any item listed above, give full details of the warranty you are providing. Please list miles, months, parts, and labor.

7. Additional Subcontractors

This form must be submitted with the quote and also at time of delivery with each delivered unit.

Any additional subcontractors involved in the completion of the work must be listed. Each subcontractor shall include three (3) parts/service manuals for items installed.

1. Company name

Address

Phone Contact Name

Specific system/parts installed

2. Company name

Address

Phone Contact Name

Specific system/parts installed

3. Company name

Address

Phone Contact Name

Specific system/parts installed

4. Company name

Address

Phone Contact Name

Specific system/parts installed