RFQ_1464_Pest_Control_3_2026.pdf

STATE OF IDAHO

Idaho Department of Juvenile Corrections

RFQ 1464

Pest Control Services for IDJC

Note the insurance requirements within the attached Exhibit C – Insurance Requirements and make sure that you can obtain the required insurance and will obtain it if you are awarded a Contract.

Also, make sure to read all of the State of Idaho Contract Terms and Conditions.

Also note the Required Submittal Items below.

1. Purpose The Idaho Department of Juvenile Corrections (IDJC) is requesting quotes for pest control services to be provided at each Juvenile Correction Center (JCC) listed in section 3, Scope of Work, as further detailed below.

The contact for this Request for Quote (RFQ) is:

Jason Urquhart, Purchasing Agent, IDJC Phone: 208-577-5426 Email: jason.urquhart@idjc.idaho.gov

2. Time Lines

2.1 Site Visits

For every JCC in which you are interested in submitting a quote, we encourage you to attend the site visit for the JCC. Each site visit will include a tour of the grounds for the JCC listed to give a better understanding of the pest control needs of the JCC. Vendors will be given the opportunity to ask questions and gain clarification; notes taken by IDJC staff will be distributed as part of an amendment to the RFQ.

2.1.1 Site visit at JCC-Lewiston: Monday, October 19, 2026 (9:00 a.m. Pacific time) (See the address in section 1.31, Coordination of Services, in the State of Idaho Contract Terms and Conditions.)

2.1.2 RSVP to attend the site visit at JCC-Lewiston due: 12:00 p.m. (noon) Mountain time, Friday, October 16, 2026 (RSVP via email to jason.urquhart@idjc.idaho.gov.)

2.1.3 Site visit at JCC-Nampa: Tuesday, October 20, 2026 (9:00 a.m. Mountain time) mailto:jason.urquhart@idjc.idaho.gov

(See the address in section 1.31, Coordination of Services, in the State of Idaho Contract Terms and Conditions.)

2.1.4 RSVP to attend the site visit at JCC-Nampa due: 12:00 p.m. (noon) Mountain time, Monday, October 19, 2026 (RSVP via email to jason.urquhart@idjc.idaho.gov.)

2.1.5 Site visit at JCC-Saint Anthony: Friday, October 23, 2026 (9:00 a.m. Mountain time) (See the address in section 1.31, Coordination of Services, in the State of Idaho Contract Terms and Conditions.)

2.1.6 RSVP to attend the site visit at JCC-Saint Anthony due: 12:00 p.m. (noon) Mountain time, Thursday, October 22, 2026 (RSVP via email to jason.urquhart@idjc.idaho.gov.)

2.2 Written questions due (by 11:59:59 p.m. Mountain time): October 28, 2026

2.3 Quotes Due (by 5:00:00 p.m. Mountain time): November 4, 2026

3. Scope of Work See Exhibit A – Scope of Work.

4. Vendor’s Experience By the Quotes Due date in this RFQ, the Vendor submitting the quote must have been in the business of providing pest control services (control of insects, spiders, rodents and other pests using chemicals and other pest control means) to commercial customers, residential customers or a combination of both for at least three (3) years.

Vendors must provide written evidence of this experience with their quotes.

5. References IDJC reserves the right to require a list of references. If IDJC identifies to the Vendor that this is required, in order to be considered for award (in part), the Vendor must provide a list of no more than five (5) references for which the Vendor has provided pest control services within the last two (2) years. The list must include the client’s business name, the name of a contact that currently works for the client that is familiar with Vendor’s work, and that client’s current business phone number and email address.

Additionally, in order to be considered for award (in part) if IDJC requires a reference list, the Vendor’s references must provide feedback to IDJC that, in its sole discretion, is satisfactory, in particular regarding the Vendor’s quality of work, ability to meet schedules, communications and interactions with customers.

6. Changes to Solicitation Instructions to Vendors

6.1 References to “State of Idaho Standard Terms and Conditions” in section 6, Administrative Fee of the Solicitation Instructions to Vendors are changed to read “State of Idaho Contract Terms and Conditions”.

6.2 The reference to “State of Idaho Standard Contract Terms and Conditions” in section 15.1 (Submission Forms) of the Solicitation Instructions to Vendors is changed to read “State of Idaho Contract Terms and Conditions”.

6.3 References to “State of Idaho Standard Contract Terms and Conditions” in section 18, Terms and Conditions of Ensuing Contract of the Solicitation Instructions to Vendors are changed to read “State of Idaho Contract Terms and Conditions”.

7. Award Basis

7.1 Award will be made using one of the following two (2) methods:

7.1.1 ALL OR NONE to the responsive responsible Vendor with the lowest Total Cost, as provided on Exhibit B - Price Sheet.

7.1.2 To the responsive responsible Vendors with the lowest costs per JCC (see Total, B.1, Total, B.2 and Total, B.3 on Exhibit B – Price Sheet), by JCC. For the purposes of this section, the JCCs are: JCC-Lewiston, JCC-Saint Anthony and JCC-Nampa.

The decision as to which method above to use for award is IDJC’s, as determined by solely by IDJC to be in its best interest.

8. Response Complete Exhibit B – Price Sheet, and e-mail, fax, mail, or hand-deliver/courier your quote (Quotation as defined in the Solicitation Instructions to Vendors) via IPRO (IPRO LOGIN) so that it is received at the location specified on the Signature Page prior to the deadline established above. (*If you hand-deliver/courier your quote, you will need to deliver it here:

Idaho Department of Juvenile Corrections 11351 W Chinden Blvd Building 6 Boise, ID 83714)

Quotes must be accompanied by a signed Signature Page. Quotes must include all Required Submittal Items (See below).

If submitting via IPRO complete Exhibit B – Price Sheet AND in enter the Total Cost from Exhibit B – Price Sheet in IPRO, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items

• Exhibit A – Scope of Work

• Exhibit B – Price Sheet

• Exhibit C – Insurance Requirements

• Exhibit D – Facility Map, Lewiston

• Exhibit E – Facility Map, Nampa

• Exhibit F – Facility Map, Saint Anthony

• Signature Page

• Solicitation Instructions to Vendors

• State of Idaho Contract Terms and Conditions

• No Public Funds for Abortion Act Letter Sample

(see section 1.21.4 in the State of Idaho Contract Terms and Conditions)

• Completed Exhibit B – Price Sheet

• We request descriptions and pricing for all other pest control services you offer (see the fifth (5th) paragraph of Exhibit B – Price Sheet)

• Evidence of the Vendor’s experience (see section 4, Vendor’s Experience)

• Completed Signature Page https://purchasing.idaho.gov/information-for-vendors/

Exhibit A – Scope of Work

(Below is the Scope of Work for this RFQ. Provision of services must meet the requirements of this Scope of Work in its entirety for each JCC under the Contract(s). If you cannot meet any of these requirements, you may submit a question in writing to the contact for this RFQ several days before quotes are due. After the quotes are due and before the Agreement is awarded, IDJC will not entertain requests for changes to the Scope of Work and will not accept quotes that don’t meet all of the requirements of the Scope of Work.)

Scope of Work:

A.1 Scenarios See the Scenarios in Exhibit B – Price Sheet for the services as of the issuance of the RFQ. The requirements in those Scenarios are considered to be part of the Scope of Work.

A.2 Contractor Responsibility The Contractor shall provide all that is necessary to provide pest control services including but not limited to all supervision, labor, equipment, materials, tools, chemicals and transportation.

A.3 No Storage at JCCs The Contractor must not store anything at any JCC.

A.4 Chemicals

A.4.1 All chemicals used by the Contractor in providing pest control services to the JCC(s) must not be prohibited from use by federal, state or local laws.

A.4.2 Chemicals used at JCCs shall be non-staining.

A.4.3 The Contractor must not dilute or mix chemicals on JCC property, except in or at the Contractor’s service vehicle, at a location on the property approved in writing by the JCC contact for the JCC where pest control services are being performed.

A.4.4 For spraying in food preparation areas, food service areas and dining areas the Contractor must use chemicals that are designed for use in such areas. The Contractor must also take precautions to protect food and surfaces where food is prepared from being sprayed.

A.4.5 All chemicals used in public areas, food preparation areas, food service areas and dining areas must be non-toxic. Chemicals deadly to pests but reasonably non-hazardous to humans (in particular, juveniles) may be used in public areas, food preparation areas, food service areas and dining areas.

A.4.6 When nests of stinging or biting pests are found in public areas, and pose a public health issue, a public safety issue or both, the Contractor may seek approval from the JCC contact to use toxic chemicals to eliminate such pests on a case by case basis. The Contractor must obtain the JCC contact’s approval in writing.

Toxicity in the area treated must completely dissipate within twenty-four (24) hours of application.

A.4.7 Upon request, the Contractor shall provide current MSDS sheets for the chemicals to be used at the JCCs.

A.5 Traps and Other Pest Control Devices Traps and other pest control devices must be placed (or secured when necessary) in such a way so as to prevent juveniles at the JCCs from having or gaining access to them.

A.6 Compliance with Laws All pest control services provided by the Contractor to the JCC(s) must comply with applicable federal, state and local laws.

A.7 Time Frames for Provision of Pest Control Services All pest control services must be provided on weekdays, excepting federal holidays, between the hours of 8 a.m.

and 5 p.m. (JCC-Lewiston is in the Pacific time zone; the other JCCs are in the Mountain time zone), unless required otherwise by the JCC.

A.8 Reports Upon request by the JCC contact, but no more frequently than quarterly, the Contractor must provide the JCC contact with a written report describing pest issues and the severity of the issues that the Contractor has found at the JCC within the previous three (3) months, if any.

A.9 Technicians

A.9.1 All pest control services provided at the JCCs must be performed by technicians employed by the Contractor that have at least two (2) years’ experience providing the pest control services required in this Scope of Work.

A.9.2 All technicians providing pest control services shall wear distinctive uniform clothing (a shirt with the Contractor’s company name on the front, the back or both at a minimum) while on JCC property.

The Contractor shall determine the need for and provide any necessary personal protective items required for the safety of its technicians.

A.10 Vehicles The vehicles used by the Contractor in performing pest control services at the JCCs shall have identification on the exterior body of the vehicles that identifies the Contractor’s company name. The identification must comply with any applicable federal, state and local regulations.

A.11 Written Document after Provision of Pest Control Services Within two (2) business days after each time the Contractor provides pest control services at a JCC, the technician must provide a written document to the JCC contact that identifies what pest control services were performed and where on the JCC property the pest control services were performed. The document must also identify the chemicals used, must identify the traps and other devices placed or secured (and where the traps and other devices were placed or secured).

A.12 Emergencies On an emergency basis, if the Contractor cannot have a technician on-site by 1 p.m. the next business day after the Contractor’s customer service has been contacted by the JCC, the JCC reserves the right to purchase pest control services outside of the Contract. In such cases, what constitutes an emergency is in the sole discretion of the JCC. This section A.12 is subject to the requirements of section 1.34, Customer Service, in the State of Idaho Contract Terms and Conditions.

A.13 Facility Maps Please see the attached facility maps (Exhibit D – Facility Map, Lewiston; Exhibit E – Facility Map, Nampa; and Exhibit F – Facility Map, Saint Anthony). In case of conflict between any information shown on the facility maps and the information in this document, the information in this document takes precedence.

Exhibit B – Price Sheet

Pest Control Services for IDJC

This Exhibit B - Price Sheet must be completed and submitted as part of your quote.

Your price(s) must be fully burdened to include all costs associated with providing pest control services meeting the requirements specified in Exhibit A – Scope of Work, for each JCC under the Contract(s). All prices must be single dollar amounts, not ranges.

For evaluation purposes, in this Exhibit B - Price Sheet IDJC sets forth Scenarios that essentially identify each JCC’s current pest control needs for one (1) year. The Vendor must enter a Total for One (1) Year of Service for each JCC for which it is submitting a quote based on the JCC’s Scenario. Additionally, the Vendor must itemize all pricing used for each Total for One (1) Year of Service entered, which is the pricing that it must use for the first one (1) year term of the Contract(s) for the service needs described in the Scenario. The itemization must be in sufficient detail so that IDJC can understand what it will be charged if the Vendor is awarded a Contract.

(The Total for One (1) Year of Service for each JCC is the anticipated annual amount based on each Scenario below. Contract usage will be based on each JCC’s needs, and the Contractor(s) may not invoice for more services than it actually provides and not more than the Total for One (1) Year of Service unless a JCC orders more services than those contemplated in the Scenario. IDJC makes no guarantees as to the amount of services it will order under the Contract.)

PLEASE also attach descriptions of all other pest control services you provide that we have not factored in the Scenario(s) and identify the pricing for those services. Each JCC may choose to use some of those services, all of those services or none of them. This pricing will not be factored in the evaluation.

B.1 Scenario for JCC-Lewiston

• The Contractor shall provide pest control services once per month targeting the following: carpenter ants, non-wood ants, earwigs, silverfish, small flies, large flies, millipedes, centipedes, mice, spiders, stinging insects, voles, wasps and sugar ants and occasional seasonal pests.

• For mice and vole pest control, the Contractor shall provide and place traps and bait the vole holes. The Contractor shall check the traps once per month and remove any pests caught in the traps. (No CO2 for vole control is to be used at JCC-Lewiston.)

Describe (itemize) your pricing here; it must show how you arrived at the dollar amount for the Total for One (1) Year of Service for this JCC: ______________________________________________________________

Total for One (1) Year of Service, B.1: $_____________________________________ (The Total, B.1 is the total price for providing pest control services for one (1) year at JCC-Lewiston.)

B.2 Scenario for JCC-Saint Anthony

• The Contractor shall provide pest control services once per month targeting the following: carpenter ants, non-wood ants, earwigs, silverfish, small flies, large flies, millipedes, centipedes, mice, spiders, stinging insects, voles, wasps and sugar ants and occasional seasonal pests.

• For mice control, the Contractor shall provide and place traps and bait the vole holes. The Contractor shall check the traps once per month and remove any pests caught in the traps.

• The Contractor shall utilize a method using CO2 to control voles and may charge an hourly rate for this service. Identify your hourly rate in addition to other pricing you describe on the lines at “Describe your pricing here” below. For the purpose of factoring this into Total, B.2, estimate fifteen (15) hours per year.

Describe (itemize) your pricing here; it must show how you arrived at the dollar amount for the Total for One (1)

Total for One (1) Year of Service, B.2: $_____________________________________ (The Total, B.2 is the total price for providing pest control services for one (1) year at JCC-Saint Anthony.)

B.3 Scenario for JCC-Nampa

• The Contractor shall provide pest control services once per month targeting the following: carpenter ants, non-wood ants, earwigs, silverfish, small flies, large flies, millipedes, centipedes, mice, spiders, stinging insects, voles and occasional seasonal pests.

• For mice control, the Contractor shall provide and place traps and bait the vole holes. The Contractor shall check the traps once per month and remove any pests caught in the traps.

• The Contractor shall utilize a method using CO2 to control voles and may charge an hourly rate for this service. Identify your hourly rate in addition to other pricing you describe on the lines at “Describe your pricing here” below. For the purpose of factoring this into Total, B.3, estimate twenty-four (24) hours per year.

Describe (itemize) your pricing here; it must show how you arrived at the dollar amount for the Total for One (1)

Total for One (1) Year of Service, B.3: $_____________________________________ (The Total, B.3 is the total price for providing pest control services for one (1) year at JCC-Nampa.)

Total Cost: ____________________________ (The Total Cost is the sum of Total for One (1) Year of Service, B.1, Total for One (1) Year of Service B.2 and Total, for One (1) Year of Service B.3.) (If you are not submitting a quote to provide services at all three JCCs, then you do not have to enter a Total Cost.)

Do not alter this Exhibit B - Price Sheet. Altering this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

Do not submit pricing on any form or in any document other than this Exhibit B - Price Sheet. Providing your pricing on any form or in any document other than this Exhibit B - Price Sheet may be cause for your quote to not be considered for award. (The pricing you attach in response to the fifth paragraph of this Exhibit B – Price Sheet is acceptable, though.)

The Contractor shall not assess any other fees or charges other than those listed as the on this Exhibit B - Price Sheet. (The pricing you attach in response to the fifth paragraph of this Exhibit B – Price Sheet is acceptable, though.)

Company Name (Vendor Name):

Contact Name/Phone:

Contact Email:

Exhibit C – Insurance Requirements

C.1 Within five (5) business days of award of the Contract (or such other time as designated by the Purchasing Activity), the Contractor must provide certificates of insurance required herein and must maintain the insurance for the entire term of the Contract, including any renewal and extension terms.

There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the five (5) business day period may be cause for the Contract to be terminated.

C.2 The Contractor shall carry liability and property damage insurance that will protect it and the state of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations be by themselves or by anyone directly or indirectly employed by either of them.

C.3 The Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the state of Idaho. All insurance policies and certificates must be signed copies.

C.4 Commercial General and Umbrella Liability Insurance. The Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to the Contract.

C.4.1 CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

C.5 Commercial Automobile and Commercial Umbrella Liability Insurance. The Contractor shall maintain Commercial Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

C.5.1 Vendor may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its quote if the Vendor will not use any owned, hired or non-owned vehicles to conduct business under the Contract, if it is awarded the Contract, and the state of Idaho will consider the request. If the Vendor submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of quotes, the state of Idaho may not consider the request.

C.6 Workers Compensation Insurance and Employer's Liability. The Contractor shall maintain workers compensation and employer's liability. The employer's liability shall have limits not less than $1,000,000 each accident for bodily insurance by accident, $1,000,000 disease policy limit, and $1,000,000 disease, each employee.

C.6.1 The Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write workers compensation insurance in the state of Idaho, as evidence that the Contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

C.7 State of Idaho as Additional Insured: The liability insurance coverage required for performance of the Contract shall include the state of Idaho, IDJC and their divisions, officers and employees as additional insured, but only with respect to the Contractor’s activities to be performed under the Contract.

C.7.1 The Contractor must provide proof of the state of Idaho, IDJC and their divisions, officers and employees being additional insured by providing endorsements to the liability insurance policies showing the state of Idaho, IDJC and their divisions, officers and employees as additional insured. The endorsements must also show the policy numbers and the policy effective dates.

C.7.2 If a liability insurance policy provides for automatically endorsing additional insured when required by contract, then, in that case, the Contractor must provide proof of the state of Idaho, IDJC and their divisions, officers and employees being additional insured by providing copies of the policy pages that clearly identify the blanket endorsement.

C.8 Notice of Cancellation or Change: The Contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing (if the Contract was issued by the Division) or to the Purchasing Activity (contracting state agency) in accordance with the policy provisions.

C.9 The Contractor shall further ensure that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the state of Idaho, IDJC and their divisions, officers and employees.

C.10 Acceptable Insurers and Deductibles: Insurance coverage required under the Contract shall be obtained from insurers rated A-VII or better in the latest Bests Rating Guide and in good standing and authorized to transact business in Idaho. The Contractor shall be financially responsible for all deductibles, self-insured retention’s and/or self-insurance included hereunder. The coverage provided by such policy will be primary to any coverage of the state of Idaho on or related to the Contract and shall provide that the insurance afforded applies separately to each insured against whom a claim is made, except with respect to the limitation of liability.

C.11 Waiver of Subrogation: All policies shall contain waivers of subrogation. The Contractor waives all rights against the state of Idaho, IDJC and their divisions, officers and employees for recovery of damages to the extent these damages are covered by the required policies. Policies may contain deductibles but such deductibles will not be deducted from any damages due to the state of Idaho.