RFQ_14_25 Gasoline and Diesel Contract.pdf

This is an Invitation to Bid (ITB) issued by the City of Valdosta, Georgia, for a Gasoline and Diesel Fuel Contract (Bid #14-25) through its Purchasing Department. The bid solicits a vendor to supply gasoline and diesel fuel to the city for a one-year contract period from July 1, 2025, to June 30, 2026, with potential extensions for up to four additional one-year periods. The city currently uses approximately 85 transport loads of fuel annually, and the contract requires the vendor to supply premium unleaded with and without ethanol, ultra-low and high sulfur diesel, and other standard grade fuels. Bids are due by 10:00 A.M. on April 8, 2025, and will be evaluated based on purchase price (OPIS plus margin), vendor capability, and delivery requirements.

The bid specifies detailed delivery requirements, including deliveries to three city locations within 18 hours of order placement, with specific tank and pumping specifications. Vendors must quote a fixed overhead rate to be added to the average gross price published in the OPIS Daily Report for Albany, GA terminals. The city reserves the right to terminate the contract with 15 days' notice for issues such as late deliveries or wrong products. The bid includes provisions for cooperative procurement, allowing other government entities to potentially use the contract. Vendors must provide insurance coverage of $1,000,000 per incident, be registered with the Department of Transportation, and agree to pass along any future federal tax credits to the city.