RFQ 1394 - SKIP-LINE Data Loggers (f).docx

IDAHO TRANSPORTATION DEPARTMENT

RFQ 1394

SKIP-LINE DATA LOGGING SYSTEM

GENERAL INFORMATION

Purpose The Idaho Transportation Department (ITD) is requesting quotes from qualified vendors for the purchase and delivery of a Skip-Line Data Logging System (System) as further detailed below.

Solicitation Contact Name: Kirk Anderson Phone: 208.334.8084 Email: kirk.anderson@itd.idaho.gov (preferred method of contact)

Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

Requirements and Specifications See Attachment 1 – Requirements & Specifications

Quote Your Quote may be submitted electronically via IPRO Powered by LUMA or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO Powered by LUMA.

Electronic Submission:

IPRO – Enter your pricing in IPRO (IPRO Portal) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

Required Submittals Attachment 3 – Price Sheet Attachment 4 – Signature Page Documentation, which demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

Attachment 2 - Requirements & Specifications Attachment 3 – Price Sheet Attachment 4 – Signature Page Attachment 5 – Insurance Requirement Attachment 3 – Price Sheet Attachment 4 – Signature Page

(See Attachment 2 – Requirements and Specifications)

Response Your Quote may be submitted electronically via Luma or email, (see below for additional details). Your Quote must include the Required Submittals listed above and be received prior to the deadline established in Luma.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Award Award will be made to the responsive responsible vendor with the lowest cost on Attachment 3 – Price Sheet.

The State reserves the right not to evaluate or make an award in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

ATTACHMENT 2 – REQUIREMENTS & SPECIFICATIONS

SKIP-LINE DATA LOGGING SYSTEM

SECTION 1 – REQUIREMENTS

1. Brand Name This is a Brand Name Only solicitation. ITD intends to procure only products and services manufactured and/or provided by SKIP-LINE Data Logging System authorized distributors. No "brand name or equal" products, substitutes, or alternatives will be considered.

Offerors shall provide only the SKIP-LINE Data Logging System specified products and services identified in this solicitation. Offers proposing alternate manufacturers, products, or services will be determined nonresponsive and will not be considered for award.

Authorized Distributor/Manufacturer Submitting vendors must be an authorized distributor or manufacturer of the Skip-Line Data Logging System offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Quotes from Contractors who are not an authorized distributor by the manufacturer shall not be considered and;

ITD reserves the right to request authorized distributor documentation from the submitting vendors. Failure to provide submitting documentation as requested will result in a non-responsive quote.

Warranty Manufacturer’s standard warranty must cover the Skip-Line Data Logging System for a minimum period of twelve (12) months after Acceptance.

Vendor must provide Warranty documentation at the time of delivery. The Skip-Line Data Logging System will not be accepted without this information.

Warranty must include all tools, parts, equipment, labor, travel and freight to repair or replace a defective warranted item, which may also include the entire Skip-Line Data Logging System All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved in writing by ITD, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 6, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Skip-Line Data Logging System on-site within thirty (30) calendars days, or if the Skip-Line Data Logging System continuously malfunction and causes them to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick up, repair, and return the Skip-Line Data Logging System at no additional cost to ITD.

Awarded vendor is responsible for all warranty requirements. No third-party warranties will be allowed.

Acceptance Upon receipt, the Skip-Line Data Logging System will be inspected by ITD or designee to ensure the minimum specifications are met. Acceptance will occur within fourteen (14) calendar days after delivery. If ITD determines that the Skip-Line Data Logging System are not in accordance with the specifications, ITD will provide the Contractor with a written notification. The Contractor must pick up, correct any discrepancies, and re-deliver to ITD specified location at the Contractor's expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days.

In the event the specifications are not met, ITD reserves the right to reject the Skip-Line Data Logging System via email notification.

Termination and Cure See section 1.4. State of Idaho Contract Terms and Conditions in the Attachment Tab in IPRO Powered by Luma.

Delivery Delivery is desired within sixty (60) calendar days after ARO, FOB Destination, freight prepaid and allowed. ITD reserves the right to accept delivery dates outside of the desired delivery date;

Delivery must be made Monday through Thursday, 8:00 am to 3:00 pm local time excluding state of Idaho recognized holidays (https://idaho.gov/government/state-holidays/), unless otherwise approved in writing by ITD and;

Delivery Location:

Idaho Transportation Department 3311 West W State St Boise, ID 83703

Insurance See Attachment 5 – Insurance Requirements

Invoicing The Contractor must submit its invoice within thirty (30) calendar days of acceptance to the billing contact identified on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

ITD Purchase Order (PO) number Contract Name and Order Number Invoice Number and Date Contractor Contact Information Itemization of Property (description, quantity, unit of measure, unit price, and total price) Invoices must be submitted electronically to:

HQAP@itd.idaho.gov HQFLEET@itd.idaho.gov

Payment Payment will be made in accordance with Idaho Code 67-2302 after receipt of the Contractor's itemized invoice and is accepted by ITD. Total payments under this Contract shall not exceed the Total Price provided on Attachment 2 - Price Sheet unless otherwise modified in an amendment to the resulting Contract.

ATTACHMENT 2 – REQUIREMENTS & SPECIFICATIONS

SKIP-LINE DATA LOGGING SYSTEM

SECTION 2 – SPECIFICATIONS

See Attachment 3 – Price Sheet 2 | Page kja

RFQ 1394 SKIP-LINE DATA LOGGING SYSTEM 09/26

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