15th Avenue NE Pavement Preservation, NE 160th St to NE 175th Street RFQ No. 1371126 Page 1 of 5

CITY OF SHORELINE

REQUEST FOR STATEMENTS OF QUALIFICATIONS (RFQ) No. 1371126 15th Avenue NE Pavement Preservation, NE 160th Street to NE 175th Street

Submit no later than December 4, 2026, 2:00 p.m. Pacific Standard Time

Pursuant to RCW 39.80, the City of Shoreline (City), Washington is soliciting a Statement of Qualifications (SOQ) from individuals or firms (Consultant) interested in providing professional design services for this project. This project is funded in part by federal highway funds and is subject to all related requirements.

This RFQ and any issued Addenda are published on publicpurchase.com. Instructions for registering and accessing publicpurchase.com are on the City website at shorelinewa.gov/bidsandrfps. Interested parties can sign up to receive notification of any published additions, however, it is the Respondent’s sole responsibility to review all project documents published on publicpurchase.com.

The City intends to execute a Local Agency A&E Professional Services Negotiated Rate Consultant Agreement for the Design Services of this project after negotiations with the most qualified Consultant. The contract term will be 3 years, with the option to extend for additional time and money if necessary. This is a multi-phase project, and the City reserves the right to retain services of the selected Consultant for any subsequent phases (Right-of-Way and/or Construction Management) of this project. The City has budgeted approximately $500,000 for the design phase of the project.

Project Description The 15th Ave NE Pavement Preservation Project (Project) provides pavement maintenance on 15th Ave NE from NE 160th St to NE 175th St. The Project is part of the City’s Annual Road Surface Maintenance (ARSM) program which provides pavement maintenance of the City’s roadway system. The Project includes spot pavement repairs, pavement overlay, re-striping, curb ramps, curb repair, signal traffic loop replacement, and pedestrian push button replacement. The project will have to meet accessibility requirements as described by the Americans with Disabilities Act (ADA) and the Public Right of Way Accessibility Guidelines (PROWAG). The project is federally funded and will have to meet all applicable reviews and requirements.

The design phase includes but is not limited to geometric design, cost estimation, geotechnical exploration, pavement analysis, signal design, environmental permitting, wastewater infrastructure design, and stormwater infrastructure design.

Scope of Services The services to be performed under this Agreement require individuals performing the work to be registered professionals with the State of Washington consistent with Chapter 18.08, 18.43, and

18.96 as applicable. The scope of services is expected to include, but not be limited to, the following tasks:

• Develop preliminary and final designs including all plans, specifications, and opinions of probable cost necessary to complete the project.

• Design wastewater infrastructure including pipe CIPP lining, manhole ring and covers, and cleanouts.

• Design stormwater infrastructure including pipes and catch basins.

https://www.shorelinewa.gov/government/departments/administrative-services/bids-rfps https://www.publicpurchase.com/gems/browse/home

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• Design signal infrastructure including signal loops, accessible pedestrian push buttons, rapid flashing beacons, signal junction boxes, and other related tasks.

• Meet all federal funded project requirements.

• Identify any right-of-way and property rights impacts for design and construction.

• Perform right-of-way acquisition negotiations and processing, if necessary.

• Prepare required environmental documentation for SEPA and NEPA compliance and to obtain any required regulatory permits.

• Prepare an arborist report for all trees within project limits.

• Prepare a topographic survey of the corridor identifying all survey monumentation, legal boundaries, topographic features, underground utilities and structures both below and above ground,

• Provide base map information to include lot lines, corners, all features in the City's Right of Way, and legal descriptions of parcels.

• Assist the city in engaging the public during the design process.

• Conduct geotechnical investigation and pavement analysis.

• Lead the coordination with utility purveyors (design and relocation), including public and privately-owned utilities.

• Aid City staff during bidding process and provide technical support during construction.

• Provide engineering services during construction.

• Provide construction management services during the construction phase.

Anticipated Timeline Requests for Qualifications solicited, November 9, 2026 Deadline for Receipt of Questions, November 20, 2026 at 5 PM.

City provided responses to Questions, November 25, 2026 SOQs Due, December 4, 2026, by 2:00 PM exactly.

Consultant Interviews, December 15-18, 2026* Intent to Award, December 30, 2026* Contract executed, March 26, 2027* Advertisement for construction, May 26, 2028* *Dates are Approximate

Submittal Requirements SOQs shall be submitted in PDF file format on publicpurchase.com, linked on the City website, before the submittal deadline. Submittals must include RFQ #1371126 in the subject line. An SOQ is considered submitted when its receipt is recorded on publicpurchase.com.

Questions related to this solicitation shall be submitted on publicpurchase.com. Questions via phone or email will not be accepted. Questions received after the deadline will not be accepted.

Proposals shall be single spaced and single-sided, 8 1/2” by 11” typewritten pages (min. Arial 11-point font or equivalent). No other page sizes will be accepted. Submit WSDOT Forms 140-565 and 140-566 for each Consultant or subconsultant to be utilized on this project. The page limit does not include WSDOT Forms, resumes of the project team, nor supplemental information, such as brochures, which may be submitted if desired. The following format and content shall be adhered to by each Consultant and presented in the following order:

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A. Executive Summary (Page Limit: 2 Pages)

This section should summarize the key elements of the Consultant’s SOQ and provide an overview of the project team. Include the firm name, address and telephone number of the Consultant’s office located nearest to Shoreline, and the office from which the project will be managed.

B. Experience and Expertise (Page Limit: 4 Pages)

This section shall demonstrate the proposed Project Manager and project team’s experience, specialized expertise, and professional licensure required for:

• Signal and ITS design

• Geotechnical analysis and engineering

• Urban street design

• Familiarity and compliance with WSDOT standards and processes.

• Knowledge of FHWA standards.

• Participation and experience with past project audits.

• Prior experience with federally funded projects.

• Development of plans, specifications, and estimates.

• Right of way planning, and acquisition

• Public and stakeholder engagement, including coordination with other governmental agencies.

• Management of project schedule, budget, and resources.

• Working with municipalities.

• Document control management and contract administration.

• Field inspections to ensure projects are constructed in accordance with approved plans, specifications, and applicable regulatory standards, and provide and coordinate materials testing and inspection to ensure compliance with contract provisions and WSDOT requirements.

• Constructability reviews

• Stormwater infrastructure design

• Wastewater infrastructure design

• ADA design

• Environmental permitting

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C. Technical Approach (Page Limit: 5 Pages)

This section should clearly describe project understanding, innovative concepts or alternatives, and quality control procedures in delivering the Scope of Services.

1. Methodology(ies): This section should clearly describe the methodology, or methodologies planned to be used to carry out the specific tasks described in the Work Plan. Include a list of information required or tasks to be completed by City staff.

2. Work Plan: Describe the sequential tasks to be used to accomplish this project. Indicate all key deliverables and their contents.

3. Project Organization and Staffing: Describe the approach and methods for managing the project. Provide an organization chart showing all proposed team members. Describe the responsibilities of each person on the project team. Identify the Principal in Charge and Project Manager and the key contact person for the city.

4. Resumes (not included page limit): Include resumes of each key member of the project team.

5. Subcontracting (not included in page limit): List any portion of the work intended to be subcontracted and information describing the qualifications and relative experience of any proposed subcontractors.

6. Project Schedule: Provide a schedule for completing each task in the Scope of Work, including deadlines for preparing project deliverables. Demonstrate your team’s ability to perform the work requested within an established budget and schedule.

7. Workload Capacity: Specify the percentage of time the Project Manager will be allocated to this project and identify any other projects they will be committed to during the same timeline.

D. SBE Approach (Page Limit: 1 Page)

There is a zero DBE goal assigned to this project. A voluntary 10% SBE goal is established.

E. Past Performance/References (Page Limit: 7 Pages) Describe recently (within the last 5 years) completed projects involving directly related experience of the proposed team members. Include the name of the client, the name of the project manager, description and location of the work accomplished, and start and completion dates of the project. At least three references should be included. For each reference indicate the reference’s name, organization, title, complete mailing address, email and telephone number. The city intends to contact the references provided.

Evaluation Criteria The City’s Evaluation Panel will use the following criteria to evaluate and rank each SOQ:

Criteria (Maximum points) Executive Summary (5) Experience and Expertise of Project Team (35) Technical Approach (30) SBE Approach (5) Past Performance/References (25) Total Maximum Points (100)

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Following the city staff evaluation of the qualifications received, selected individuals or firms will be invited to make oral presentations before the city’s evaluation panel. The 40-minute presentation shall include the following: the project approach, key staff assigned to the project and their role and expertise, firm and key staff experience on similar projects, and capacity to execute work. The presentation will overlap the information in the statement of qualifications, but it is an opportunity to focus on the project details. Following the presentation, there will be 10 minutes for staff questions followed by five minutes for a closing statement by the firm or individual. The City will determine the most qualified Consultant based on all materials and information presented and will begin negotiations for a negotiated rate contract agreement with the selected Consultant.

This RFQ does not commit the City to pay any costs incurred in the preparation of a submittal for this request. Any individual or firm failing to submit information in accordance with the procedures set forth in the RFQ may be subject to disqualification. Individuals or firms eliminated from further consideration will be notified by email by the City as soon as practical. Any SOQ may be withdrawn, either personally or by written request, at any time prior to the time set for the submittal deadline.

The City reserves the right, at its sole discretion and without penalty, to change the solicitation schedule or modify or cancel in part or in its entirety this RFQ at any time; to waive immaterial irregularities contained in the SOQs; to accept or reject any or all submittals received as a result of this RFQ; to negotiate with any qualified firm; or to refrain from contracting with any respondent, if it is in the best interest of the City to do so.

SOQs remain confidential until closing deadline after which proposals are considered a public record subject to public disclosure under RCW 42.56, the Public Records Act. Respondents shall mark as “proprietary” any information that the respondent believes meets the exemption under RCW 42.56.270(1). This designation will be considered by the City in response to public records requests.

The City of Shoreline in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Livy Yueh, at lyueh@shorelinewa.gov or by calling collect 206-801-2241.

All prospective consultants will be held to Federal Equal Employment Opportunity (EEO) requirements.

The City of Shoreline, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, in consideration for an award. Published in the Seattle Times on 11/9/2026 and 11/16/2026.