rfq_13380.pdf

REQUEST FOR QUOTES (RFQ) 13380

DEPARTMENT OF PUBLIC WORKS

AS-NEEDED TRAFFIC AND STREET NAME SIGNS

SEPTEMBER 17, 2026

SMALL-LOCAL BUSINESS SET-ASIDE: In accordance with Board Policy A-87, the award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53 Small-Local Business Policy (SLBP), which can be found at: B-53 Small-Local Business Policy (SLBP).

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing as-needed traffic and street name signs (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year(s), with two (2) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Eric Ayres, Procurement Specialist, Eric.Ayres@sdcounty.ca.gov

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due October 1, 2026 prior to 5:00 p.m.

Quotes due October 15, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53__small__local__business__policy_(_s_l_b_p) https://sdbuynet.sandiegocounty.gov/

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13380

AS-NEEDED TRAFFIC AND STREET NAME SIGNS

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

AS-NEEDED TRAFFIC AND STREET NAME SIGNS

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and

AS-NEEDED TRAFFIC AND STREET NAME SIGNS

other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

AS-NEEDED TRAFFIC AND STREET NAME SIGNS

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

AS-NEEDED TRAFFIC AND STREET NAME SIGNS

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• Required for all Offerors. The award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53. To be considered for award, Offeror must successfully certify that they qualify as a Small-Local Business.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1 Provide a corporate overview of Offeror’s company.

2.2 Describe offerors experience in providing Traffic and Street name signs. Include the number of years Offeror’s company has been supplying these products.

2.3 Provide two (2) business references for whom Offeror’s organization has provided traffic and street name signs

to. Include the following:

2.3.1 Customer/Agency

2.3.2 Dates of agreement

2.3.3 Contact name, Position

2.3.4 Contact Business email/Business telephone number

2.4 Items in this RFQ have been identified as brand name or equal. Other brands will be considered for award if determined by the County to be of equal or greater quality and to meet the County’s requirements. Submit for each brand name or equal item:

The quoted item for which the item is the proposed equal.

Detailed information about the proposed equal item and information to support the County’s determination.

If proposing to modify a product so as to make it conform to the requirements, include a clear description of such modifications.

Offeror must submit requests for pre-approval at least five days before the RFQ due date and time. If the County accepts the proposed equal item, the County will issue an addendum stating its acceptance

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. Scope of Work / Purpose

The Contractor shall furnish traffic signs, street name signs, supplemental plaques, delineators, object markers, and custom sign panels on an as-needed basis for the County of San Diego Department of Public Works (County).

The intent of this contract is to provide the County with a flexible source for standard and custom traffic control devices used on County-maintained roadways. This contract is focused on furnishing signs and related traffic control devices. Installation services and small installation hardware items such as screws, nails, bolts, and brackets are not the primary focus unless expressly included in an approved release order or written direction from the County.

All items shall be furnished only when authorized by the County through an approved order, release order, purchase order, or other approved County direction.

2. Background Information

The County regularly orders traffic signs, street name signs, supplemental plaques, delineators, and object markers for maintenance, replacement, operational improvements, new installations, collision response, traffic engineering service requests, and County roadway programs.

The County uses the current California Manual on Uniform Traffic Control Devices (CA MUTCD), Caltrans Standard Specifications, California Sign Specifications, and County requirements for the design, fabrication, and application of traffic control devices. The contract must be broad enough to allow the County to order commonly used items as well as other CA MUTCD-compliant signs and related devices that may not be individually listed in Exhibit C.

3. Goals and Outcomes

The Contractor shall provide accurate, durable, and compliant signs and related traffic control devices in a timely manner.

The Contractor shall reduce delays caused by unavailable or incorrectly fabricated signs by providing clear ordering, artwork review, fabrication, delivery, and correction procedures.

The Contractor shall support County operations by furnishing standard items, custom items, and rush orders when approved by the County.

4. Geographic Service Area and Delivery Locations

The Contractor shall deliver completed items to the County-designated ship-to location identified in the release order, purchase order, email authorization, or other County direction. Delivery shall be made by the date shown on the release order or as otherwise specified by the ordering department.

Delivery may be required to one or more of the following County locations:

Location Ship To Address City/State/ZIP Division 1 Headquarters The County of San Diego 11970 Singer Lane Spring Valley, CA 91978 Division 2 Headquarters The County of San Diego 1579 Osage Street San Marcos, CA 92069 Station 39 - Ramona The County of San Diego 116 5th Street Ramona, CA 92065

5. Definitions

Term Definition CA MUTCD California Manual on Uniform Traffic Control Devices, current edition and any applicable revisions.

County County of San Diego Department of Public Works, or authorized County representative.

Contractor The vendor awarded the contract to furnish signs and related traffic control devices.

Sign Order / Release Order County direction authorizing the Contractor to furnish specific items, quantities, legends, sizes, materials, ship-to location, and delivery schedule.

Custom Sign Panel A sign panel requiring County-specific legend, layout, size, color, or artwork that may not be a standard off-the-shelf sign.

AS-NEEDED TRAFFIC AND STREET NAME SIGNS

6. General Requirements

6.1 Applicable Standards

All traffic signs, street name signs, supplemental plaques, delineators, object markers, and custom sign panels furnished under this contract shall conform to the current CA MUTCD, Caltrans Standard Specifications Section 82, California Sign Specifications, applicable Caltrans standard plans/specifications, and County requirements.

6.2 Materials and Fabrication

All sign panels shall be fabricated using aluminum sign panels and retroreflective sheeting in accordance with applicable standards. Minimum retroreflective sheeting shall be Type IV or better unless a higher sheeting type is required by the applicable standard or directed by the County. Sign legends, symbols, colors, borders, dimensions, mounting holes, and protective overlay film, where applicable, shall be provided as necessary to furnish complete finished sign panels.

6.3 Ordering and Artwork Review

The County will submit orders identifying the requested sign code, legend, size, color, quantity, ship-to location, and any special instructions. For custom signs, modified signs, or signs requiring County-specific legends, the Contractor shall provide draft artwork for County review and approval when requested before fabrication. The Contractor shall not proceed with fabrication of custom or modified signs when artwork approval is requested until written approval is provided by the County.

6.4 Quality Control

The Contractor shall be responsible for ensuring that all signs are fabricated correctly, including spelling, legends, colors, symbols, arrows, dimensions, sheeting, and overall layout. Signs with spelling errors, incorrect legends, incorrect dimensions, damaged materials, or other fabrication defects may be rejected by the County.

6.5 Delivery

The Contractor shall package and deliver signs to prevent damage during shipment. Delivery shall be made to the County-designated location listed in the order. Unless otherwise stated in Exhibit C or the order, pricing should include delivery to the County-designated ship-to location. Rush or expedited delivery shall only be provided when authorized by the County.

6.6 Inspection and Acceptance

County acceptance will occur after the delivered items are inspected and determined to conform to the approved order, artwork, specifications, and applicable standards. Payment may be withheld until the County confirms the signs and related items are correct and acceptable.

6.7 Corrections and Replacements

If signs or related items are fabricated incorrectly, damaged, incomplete, or inconsistent with the approved order, the Contractor shall correct or replace the items at no additional cost to the County when the error is attributable to the Contractor.

6.8 Invoices and Documentation

Invoices shall be itemized and shall include the County order or release order number, item description, sign code where applicable, quantity, unit price, extended price, delivery location, and any approved delivery or rush charges. Packing slips or delivery tickets shall include sufficient detail for County staff to verify the items received.

7. Specific Requirements

7.1 Traffic Signs

The Contractor shall furnish regulatory, warning, guide, school, bicycle, parking, and other standard traffic signs as requested by the County. Examples include, but are not limited to, R-series regulatory signs, W-series warning signs, school-area signs, bicycle-related signs, guide signs, and related sign panels.

7.2 Street Name Signs

The Contractor shall furnish street name signs and related panels as requested by the County, including standard and custom legends, block numbers, arrows, colors, sheeting, single-sided or double-sided signs, and varying lengths or sizes.

7.3 Supplemental Plaques

The Contractor shall furnish supplemental plaques, including advisory speed plaques, AHEAD plaques, distance plaques, arrow plaques, school plaques, bicycle plaques, truck plaques, and other CA MUTCD-compliant plaques as requested by the County.

AS-NEEDED TRAFFIC AND STREET NAME SIGNS

7.4 Object Markers

The Contractor shall furnish object markers, including OM-series markers and other markers used to identify obstructions, end-of-road conditions, curves, or other roadway conditions as requested by the County.

7.5 Delineators

The Contractor shall furnish delineators and related delineation devices, including flexible delineator posts and other delineation devices as requested by the County and as applicable under the CA MUTCD, Caltrans standards, and County requirements.

7.6 Custom Sign Panels

The Contractor shall furnish custom sign panels when requested by the County. Custom sign panels shall be based on County-approved legends, layouts, dimensions, colors, materials, and artwork. Pricing shall be based on the applicable unit price, square-foot price, or County-approved written quote in accordance with Exhibit C.

7.7 Other CA MUTCD Signs and Related Devices

The Contractor shall furnish other CA MUTCD signs, plaques, object markers, delineators, or related traffic control devices not specifically listed in Exhibit C when requested by the County. The Contractor shall provide pricing based on the applicable Exhibit C line item, square-foot pricing, or a written quote approved by the County before fabrication. The County may add, remove, or modify requested sign types, legends, sizes, or quantities during the contract term, provided the requested items are consistent with the scope of this contract and applicable standards.

7.8 Rush Orders

The County may request rush fabrication or expedited delivery. Rush orders shall be provided only when the Contractor confirms availability and the County authorizes the rush order in advance. Rush charges, if any, shall be identified in Exhibit C or approved in writing before the order is placed.

8. Reporting and Records

Upon request, the Contractor shall provide order status, estimated delivery dates, proof of delivery, and itemized summaries of completed orders.

The Contractor shall maintain records sufficient to verify quantities, unit prices, artwork approvals, delivery locations, and invoices for items furnished under this contract.

9. County Responsibilities

The County will identify requested items, quantities, legends, sizes, ship-to location, delivery needs, and any special instructions for each order.

The County will review draft artwork when requested and will inspect delivered items for acceptance.

10. Contractor Responsibilities

The Contractor shall furnish items that comply with the approved order, applicable standards, and County requirements.

The Contractor shall communicate promptly with the County regarding questions, substitutions, delivery delays, artwork issues, or any inability to meet the requested delivery date.

The Contractor shall not substitute materials, sheeting types, sign sizes, legends, or layouts without County approval.

11. Transition / Disentanglement

Upon contract expiration, termination, or transition to a new contractor, the Contractor shall cooperate with the County to complete open orders, provide outstanding delivery status, and resolve any pending corrections or invoice issues.

12. Exhibit C – Pricing / Payment Schedule

Pricing and payment shall be in accordance with Exhibit C. Unit prices listed in Exhibit C shall apply to the items authorized by the County.

For custom signs, modified signs, or signs not listed by exact sign code, payment shall be based on the applicable Exhibit C line item for the approved sign size, material, sheeting type, and sign category. This includes signs with County-approved wording, layout, arrows, symbols, or legends that fit within the listed standard sizes or custom sign panel pricing included in Exhibit C.

Estimated quantities shown in Exhibit C are for bidding and evaluation purposes only and are not a guarantee of the actual quantities that may be ordered. The County reserves the right to order more, less, or none of any listed item based on operational needs, available funding, and approved County direction.

F. PAYMENT SCHEDULE

PAYMENT SCHEDULE CAN BE FOUND ON BUYNET IN THE

FORM OF AN EXCEL SPREADHSEET

G. DRAFT AGREEMENT

The County’s contract with the successful Offeror(s) will be based upon the following Draft Agreement, structured as follows:

The County’s contract with the successful Offeror(s) will be based upon the County’s Standard Purchase Order Terms and Conditions, located at https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf