RFQ 12363N26Q4057 Falls Fire Disaster Recovery 31 Road Repairs.pdf

Falls Fire Disaster Recovery, 31 Road Repairs BPA Call Order Announcement RFQ 12363N26Q4057 Page 1 of 13

INDIVIDUAL PROJECT BPA CALL

BPA Number Individual Project BPA Call Number This Individual Project BPA Call is issued under BPA number:

ISSUING OFFICE: (Forest Service Unit Name) BPA Call Order Date Malheur National Forest 431 Patterson Bridge Road John Day, OR 97845

Financial obligations and payments shall be processed via the Issuing Office.

PROJECT:

PROJECT NAME: Falls Fire Disaster Recovery, 31 Road Repairs

The Government’s estimate is between $100,000, and $250,000 Itemized payment items, quantities, prices and detailed project requirements are attached

Quote Request Date: 2/10/2026

Quote Response Date/Time: 3/5/2026 at 11:00 am Pacific Time

A BID GUARANTEE is required for all quotes exceeding $150,000.00.

QUOTE:

Contractor Name AND UEI Number Quoted by (Name, Title, Phone, Email):

Quoted Amounts attached in Section B. Authorized Signature:

Date:

AWARD:

ITEMS ACCEPTED:

TOTAL

AMOUNT: $

BPA Call Number and Award Date shown at top.

Ordered by (Name, Title, Phone): Authorized Signature

Contracting Officer

BPA Call Order Announcement RFQ 12363N26Q4057 Page 2 of 13

This project includes the terms and conditions of the basic agreement as supplemented by the attached project-specific requirements.

TABLE OF CONTENTS

AGREEMENT SECTION BEING SUPPLEMENTED

BPA CALL PAGE

Section B – Bid Schedule 3 Section C – Statement of Work 4 Section D – Packaging not applicable Section E – Inspection Requirements No Additions Section F – Performance Time 5 Section G – GFP & Administrative Information 6 Section H – Special Contract Requirements 7-9 Section I – Contract Clauses 10 Section J – Attachments 10 Section L – Instructions 11 Section M – Evaluation Factors for Award 12

Existing agreement clauses are supplemented and new clauses may be added.

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PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

BID SCHEDULE

(B-1) BASE BID SCHEDULE - 31 ROAD ASPHALT RECLAMATION

ITEM DESCRIPTION

UNIT OF

QTY. UNIT

PRICE

TOTAL

PRICE MEASURE

15101 Mobilization Lump Sum ALL $ $ 30402** Full depth asphalt reclamation, Compaction

Method as specified in FSSS 204.11(a)(1) Miles 12.7 $ $

** Any necessary traffic control is incidental to 30402

TOTAL PRICE (B-1) ITEMS___________________

(B-2) OPTION 1 BID SCHEDULE – 31 ROAD REPAIRS AT STANCLIFFE BRIDGE APPROACHES

ITEM DESCRIPTION

UNIT OF

QTY. UNIT

PRICE

TOTAL

PRICE MEASURE

15101** Mobilization Lump Sum ALL $ $ 20301 Removal of Asphalt, disposal method A Lump Sum ALL $ $

20858* Structural Excavation Cubic Yard 51 $ $

20859* Structural Backfill Cubic Yard 14.7 $ $

25302* Gabion Baskets, Type: Hilfiker ArtWeld Gabion with galvanized, 9 gauge welded wire (or equivalent). Includes all installation components, geotextile, and internal rock placement.

Cubic Yard 17.4 $ $

30201* Aggregate Road Base, compaction method as specified in FSSS 204.11(f) Placement method 6

Cubic Yard 8.6 $ $

30204* Subbase, compaction method as specified in FSSS 204.11(f) Placement method 6

Cubic Yard 4.7 $ $

41801* Asphalt Concrete Pavement Patching, Type 3 (Partial Depth Patch, FP-14 section 418.05). Mix composition: Type II (FP-14 Section 403.02,1/2" dense ODOT Level 3 Hot Mix, PG 64-28)

Ton 10 $ $

* Denotes Contract Quantity **Any necessary traffic control is incidental to 15101

TOTAL PRICE (B-2) ITEMS___________________

TOTAL PRICE ALL (B-1)+ (B-2) ITEMS___________________

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B-3 Note:

Payment for bond premiums in accordance with Clause 52.232-5, Payments under Fixed-Price Construction Contracts, shall not be in addition to the contract price. Include bond payments under 151(01) Mobilization.

Payment will be made on actual work performed as described in FP-14 109.01. If denoted by an asterisk, the quantity is measured as a Contract Quantity in accordance with FP-14.

SECTION C – STATEMENT OF WORK

C-1 PROJECT SCOPE

B-1 Base Items - 31 Road Asphalt Reclamation:

This work is on a portion of National Forest Service road 3100-000. It is on the portion from shortly after the Silvies River crossing, to the southern junction with the 3700-000 road. This is about 12.7 miles. It is expected that most of the paved road surface in this portion is comprised of a thin, Bituminous Surface Treatment (BST) (sometimes also known as a “Macadam” or “oil mat”). It is estimated that most of the paved surface depth is approximately 1.5 to 2.5 inches thick; however, there may be portions of thicker asphalt surfacing and asphalt patches, all of which are included in this work as well. Much of the surface is extremely potholed or has severe alligator cracking.

Work consists of pulverizing this paved surface on the entirety of the road surface in this section, including at wider road turnouts, shoulders, and intersections. Pulverize this paved road surface into chunks that are no greater than 2 inches in the widest dimension. Then, wet, shape, and compact the pulverized surface into a smooth and compacted aggregate surface that is safe to drive and shaped to adequately drain water from the road. Plan on not extending the pulverizing into the road base beneath the pavement, except at severe pothole locations. If the generated material does not have enough fine material to adequately bind, the COR may request the pulverizing to extend deeper into the road base to utilize some of the finer materials present there. Do not plug or damage cattleguards or culverts. It is not expected that additional surfacing materials will be imported. All surface material is to be generated from the pulverizing operation.

The USFS does not intend to allow closure of the road for Base Item work. Plan on low volume traffic going through the work area. Short-term delays to road users (less than half an hour) are acceptable. Install appropriate signage to ensure safety to road users. Perform traffic control and ensure road users can travel through operations safely and without damage to their vehicles. Warning signs and temporary traffic control shall be provided and placed in accordance with MUTCD standards while work is in progress.

As specified in the Technical Proposal Instructions section of this document, submit a plan of operations that describes the equipment and methods that will be used to complete this work and construct a quality road surface.

B-2 Option 1 Items - 31 Road Repairs At Stancliffe Bridge Approaches

This work repairs the 31 road where it meets the bridge at the Silvies River. This bridge is called Stancliffe Bridge. Stancliffe Bridge is a cantilever bridge, where the ends are not supported by any structural materials other than road subbase. For this reason, the approaches of the bridge have settled significantly, causing the asphalt to crack and settle, resulting in a rough and dangerous roadway at the approaches.

This work will include excavation at the approaches, installation of rock-filled gabions under the approaches for more stable conditions at the bridge ends, and installation of a new asphalt surface at the repairs. The preferred product for gabions is: Hilfiker Artweld 9 gauge galvanized gabions, 3 ft x 3 ft x 6 ft long, and 3 ft x 3 ft x 4 ft

BPA Call Order Announcement RFQ 12363N26Q4057 Page 5 of 13 long, as shown on the drawings. Equivalent products may be submitted to CO for approval. See the attached drawings for all details for this work.

Sawcut the existing asphalt at a distance from the bridge necessary for excavation. Note that asphalt on this portion of the 31 road is expected to be thicker than in the portion discussed in the Base Schedule above. Here, it is a newer and deeper asphalt surface.

Excavate the roadway as needed. Install a 6” lift of well-compacted road base under the gabions. All subbase and base material for this option item are government-sourced, and available in a stockpile at the Big Sage Hen rock pit.

Install the gabion baskets with government-sourced infill material available at Big Sage Hen rock pit (location shown on plans). Contractor is responsible for sorting this material for proper infill gradation (4-8” angular rock).

Sorting will be required as the current supply of pit-run material has a wider range of gradations. The government has a grizzly rock screen in John Day, OR that MAY be borrowed for this work, if it is available. Contractor is to pick it up and return it, and coordinate with the COR.

After gabions are installed, place geotextile fabric over the back face of the gabion structure and backfill in even, compacted layers not exceeding 6 inches in depth. Place 4 inches of well-compacted road subbase material, then 4-6 inches of well compacted road base material (depth range is to account for installing a crowned cross slope with this material). Both subbase and base material are government-sourced, and available in a stockpile at the Big Sage Hen rock pit.

Finally, place tack coat as necessary, and install 4 inches of hot mix asphalt over all repairs and match existing asphalt elevations for a smooth roadway with suitable compaction.

Contractor is responsible for all traffic control during operations. This is a low volume forest road. Contractor is responsible for signing detour routes as agreed upon by the CO.

C-2 PROJECT LOCATION

The project is on the National Forest Service Road 3100-000 on the Malheur National Forest.

From Burns, OR, Head North/Northeast for 2.3 miles, and turn left onto HWY 395 N. Continue for 15.4 miles, and turn left onto National Forest Service Road 3100-000. Continue on this road to where it crosses the Silvies River, at approximately (43.88973, -119.02783).

Base item work begins shortly after the bridge at (43.8903, -119.03023). Work ends at the southern junction of the 3100- 000 road and 3700-000 road, at approximately (44.0025, -119.15437).

Option Item work occurs at the Silvies River crossing, at (43.88973, -119.02783).

C-3 SPECIFICATIONS APPLICABLE TO THIS INDIVIDUAL PROJECT

[X ] FHWA Standard Specification 2014 U.S. Customary applies

The attached “List of Specifications” and “Supplemental Specifications” (FSSS) apply. All specifications not included in the specification listing, but referenced by listed specifications, are applicable.

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C-9 PRODUCTS SAMPLES AND/OR SUBMITTALS

BASE ITEM Submittals Referenced by Specification No.

Time of Government Approval After Submittal

Traffic Control Plan FSSS 156 1 week

Safety Plan (Project Specific) H-1 Safety Clause 1 Week

Hazardous Spill Plan FAR 52.223-3 &

FSSS 107

1 Week

Fire Plan List of Attachments 1 Week

Construction Schedule 52.236-15 1 Week

Contractor Quality Control Plan FP-14 153.02 1 Week Certified Payroll FAR 52.222-8 N/A

OPTION ITEM Submittals (if awarded)

Referenced by Specification No.

Time of Government Approval After Submittal

Traffic Control Plan FSSS 156 1 week

Safety Plan (Project Specific) H-1 Safety Clause 1 Week

Hazardous Spill Plan FAR 52.223-3 &

FSSS 107

1 Week

Fire Plan List of Attachments 1 Week

Construction Schedule 52.236-15 1 Week

Contractor Quality Control Plan FP-14 153.02 1 Week Certified Payroll FAR 52.222-8 N/A Gabion Shop Drawings and Installation Instructions

FP-14 253.03 1 Week

Asphalt Mix Composition FP-14 403.02 1 Week Geotextile Product and Properties

FP-14 207.08 1 Week

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SECTION F--DELIVERIES OR PERFORMANCE

F-4 FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984) ALTERNATE I (APR 1984)

The Contractor shall be required to (a) prosecute the work diligently, and (b) complete the entire work ready for use not later than August 14th, 2026. This includes all option work, if awarded. The time stated for completion shall include final cleanup of the premises. Once base item asphalt reclamation work begins, base item work must be complete within four weeks. Once Option item excavation work begins, option item work must be complete within two weeks (if awarded).

The completion date is based on the assumption that the successful offeror will receive the notice to proceed by 7/1/2026. The completion date will be extended by the number of calendar days after the above date that the Contractor receives the notice to proceed, except to the extent that the delay in issuance of the notice to proceed results from the failure of the Contractor to execute the contract and give the required performance and payment bonds within the time specified in the offer.

Do not perform work when the road is frozen or could freeze within 24 hours of adding moisture to the road material.

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SECTION G--CONTRACT ADMINISTRATION DATA

G-6 GOVERNMENT-FURNISHED PROPERTY (AGAR 452.245-70) (FEB 1988)

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

G-7 POST AWARD CONFERENCE (AGAR 452.215-73) (FEB 1988)

A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award. The conference will be held virtually.

Property/Facilities/Services Availability Location Availability Time

BASE ITEMS

Water source as needed for adjusting moisture content of road surfacing materials and fire prevention and suppression.

There are a number of potential water sources along the 31 road that are available for use, such as at the Silvies River crossing and the Myrtle Creek crossings. Contact COR for exact locations.

At Notice to Proceed

OPTION ITEMS

Aggregate for Option Schedule Pay items 25302, 30201, and 30204, and all waste.

Big Sage Hen Rock Pit (Material Source), located off Forest road 31 at (43.94055, -119.06544).

At Notice to Proceed

Grizzly Screen for rock screening (Option Schedule), potentially available to be borrowed and returned to the USFS. The availability of this is not guaranteed. If another project arises before this project begins, it may become unavailable. It usually has frequent availability though.

John Day, OR, Forest Service Compound. Coordinate pickup and return with COR.

Contractor to pick it up and return it.

At Notice to Proceed

BPA Call Order Announcement RFQ 12363N26Q4057 Page 9 of 13

SECTION H--SPECIAL CONTRACT REQUIREMENTS

H-1 FAR 52.236-4 PHYSICAL DATA (APR 1984)

Pictures of the bridge in the option item are available upon request.

H-2 STORAGE AND STOCKPILING OF MATERIALS

Roadway and suitable areas adjacent to the site may be utilized for temporary stockpiling of materials as approved by the CO.

H-3 PROSECUTION OF WORK – WORK HOUR LIMITS – WORK ITEM LIMITS

Construction activity may be performed Monday through Friday and shall be limited to the hours between 6:00 a.m. and 6:00 p.m., unless other hours are approved in writing by the COR. No work will be allowed on Federal Holidays unless approved by CO in writing.

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PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

Option Items will be exercised at time of award, with an additional 14 days for period of performance. All work must be completed by August 14, 2026.

PART III--LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J--LIST OF ATTACHMENTS

J-1 LIST OF ATTACHMENTS (AGAR 452.252-70) (FEB 1988)

Item Number of Pages ATT – 1: Individual Project Technical Capability Questionnaire 1 page

(Attached at end of document)

ATT – 2: List of Applicable Drawings: 5 drawings (Attached separately)

Sheet No. Title 1 Cover Sheet 2 31 Road Reclamation Map 3 31 Road Repairs at Stancliffe Bridge Map (Option Item Work) 4 31 Road Repairs at Stancliffe Bridge Details (Option Item Work) 5 31 Road Repairs at Stancliffe Bridge Quantities (Option Item Work)

ATT - 3. Forest Service Supplemental Specifications to the FP-14 (FSSS) 68 pages (Attached separately)

ATT - 4. Fire Protection and Suppression Requirements 7 pages (Attached separately)

ATT - 5. Aquatic Conservation Measures 14 pages (Attached separately)

ATT - 6. General Decision Number: OR20260001 17 pages (Attached separately

Bid Bond Form SF-24 applies if offer exceeds $150,000.00 and a Surety Bond is used for the Bid Guarantee.

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PART IV--REPRESENTATIONS AND INSTRUCTIONS

SECTION L--INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L-10 FAR 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

Matthew Smith Malheur National Forest 431 Patterson Bridge Road John Day, OR 97845

(541) 620-8063 matthew.smith6@usda.gov

L-11 REQUEST FOR QUOTE REQUIREMENTS

The following technical and price proposal information shall be provided.

• Individual Project BPA Call Form: Complete the “Quote” Section, sign and date

• Individual Project BPA Call Section B: Provide Pricing

• Individual Project BPA Call Questionnaire: Answer Questions

• Bid Guarantee if quote amount exceeds $150,000 mailto:matthew.smith6@

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SECTION M--EVALUATION FACTORS FOR AWARD

M-1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.arnet.gov/far/

Incorporate by Reference:

52.217-4 Evaluation of Options Exercised at Time of Contract Award (JUN 1988)

52.217-5 Evaluation of Options (JUL 1990)

M-2 EVALUATION OF QUOTES

The Government will evaluate quotes based on the best overall value to the Government, price and other factors considered. Factors to be considered include:

• FACTOR 1: NON PRICE EVALUATION CRITERIA

o Contractor's Capability based on Questionnaire responses

• FACTOR 2: PRICE

Evaluation of Price Proposals: No weight will be applied to price. Price is approximately equal to the non price evaluation factors. As the difference between technical scoring decreases, price will increase in relative importance.

The Government may reject any or all quotes, make award to other than the lowest quote and waive minor informalities or irregularities in quotes received.

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ATTACHMENT 1:

TECHNICAL EVALUATION (NON-PRICE) QUESTIONNAIRE:

1. Contractor's General Technical Capability

a) Provide a brief explanation of your capability to accomplish this work. You can include a description of the work you plan to subcontract out.

b) Include a list of equipment you will provide to complete the work (owned or rented).

2. Sequencing

Provide your planned schedule and sequencing of all work on this segment of road. Include exact start date and expected length of time to complete each task.

3. Similar Project Experience

Provide a listing of your work for the past 5 years which involved asphalt reclamation, asphalt installation, and bridge repairs. Include the dates of performance, who you worked for, the name of their contact person, and their phone number.