RFQ 12314425Q0193.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DASO-OCP-POD-AMB-CO

Fort Collins CO 80521-2795 301 S. Howes St., Suite 321 Acquisition Management Branch-CO USDA, DM/OCP/POD/AMB, POD Acq Mgmt

FAS-0600-01 CODE 16. ADMINISTERED BYCODE

X

X

541690

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDASO-OCP-POD-AMB-CO

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/25/2025 1400 ET

08/07/2025

909-910-1642WILLIAM WALTON

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12314425Q0193

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 13 1148371OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

See Schedule

15. DELIVER TO

Fort Collins CO 80521-2795 301 S. Howes St., Suite 321 Acquisition Management Branch-CO

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA, DM/OCP/POD/AMB, POD Acq Mgmt

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DELIVER TO:

FAS-DEP ADMIN GLOBAL PROGRAMS

1400 INDEPENDENCE AVE, SW

ROOM 5910-S

STOP 1020

WASHINGTON DC 20250 US

The US Department of Agriculture, Foreign Agriculture Services is requesting quotes for a Firm-Fixed Base plus four (4) option periods to provide on-demand access to up-to-date, (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

WILLIAM T. WALTON

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

comprehensive information as to maximum residue levels (MRLs) for agricultural products worldwide, with a particular emphasis on trade in specialty crops.

Period of Performance: 09/01/2025 to 08/31/2030

0001 USDA will obtain on-demand access to up-to-date, comprehensive information as to maximum residue levels (MRLs) for agricultural products worldwide, with a particular emphasis on trade in specialty crops.

Base Period

Requisition No: 1148371

Period of Performance: 09/01/2025 to 08/31/2026

1001 USDA will obtain on-demand access to up-to-date, comprehensive information as to maximum residue levels (MRLs) for agricultural products worldwide, with a particular emphasis on trade in specialty crops.

Option Period 1

(Option Line Item)

Product/Service Code: AM12

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

13 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 13

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12314425Q0193

Product/Service Description: INTERNATIONAL

AFFAIRS R&D SERVICES; INTERNATIONAL AFFAIRS;

APPLIED RESEARCH

Period of Performance: 09/01/2026 to 08/31/2027

2001 USDA will obtain on-demand access to up-to-date, comprehensive information as to maximum residue levels (MRLs) for agricultural products worldwide, with a particular emphasis on trade in specialty crops.

Option Period 2

(Option Line Item)

Product/Service Code: AM12

Product/Service Description: INTERNATIONAL

AFFAIRS R&D SERVICES; INTERNATIONAL AFFAIRS;

APPLIED RESEARCH

Period of Performance: 09/01/2027 to 08/31/2028

3001 USDA will obtain on-demand access to up-to-date, comprehensive information as to maximum residue levels (MRLs) for agricultural products worldwide, with a particular emphasis on trade in specialty crops.

Option Period 3

(Option Line Item)

Product/Service Code: AM12

Product/Service Description: INTERNATIONAL

AFFAIRS R&D SERVICES; INTERNATIONAL AFFAIRS;

APPLIED RESEARCH

Period of Performance: 09/01/2028 to 08/31/2029

4001 USDA will obtain on-demand access to up-to-date, comprehensive information as to maximum residue levels (MRLs) for agricultural products worldwide, with a particular emphasis on trade in specialty crops.

Option Period 4

(Option Line Item)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 13

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12314425Q0193

Product/Service Code: AM12

Product/Service Description: INTERNATIONAL

AFFAIRS R&D SERVICES; INTERNATIONAL AFFAIRS;

APPLIED RESEARCH

Period of Performance: 09/01/2029 to 08/31/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

SOLICITATION NO. 12314425Q0193

Global MRL Database

United States Department of Agriculture (USDA) Foreign Acquisition Service

(1) Action Code- This is a combined synopsis and solicitation procedure IAW FAR 12.603 for commercial items.

(2) Date: 08/07/2025

(3) Year: 2025

(4) Contracting Office ZIP Code: 80521

(5) Product or Service Code: R702

(6) Contracting Office Address: 301 S. Howes St., Suite 321 Fort Collins, CO 80521-2795

(7) Subject: Global MRL Database

(8) Proposed Solicitation Number: 12314425Q0193

(9) Closing Response Date: August 6, 2025

(10) Contact Point or Contracting Officer: William Walton

(11) Contract Award and Solicitation Number: Contract Award to be assigned at time of award.

Solicitation number is 12314425Q0193

(12) Contract Award Dollar Amount: To be negotiated

(13) Line Item Numbers: 0001, 1001, 2001, 3001, 4001

(14) Contract Award Date: On or before August 31, 2025

(15) Contractor: Unknown

(16) Description.

i. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

ii. See attached solicitation number 12314425Q0193, which is a Request for Quote (RFQ) and is attached to this combined synopsis/solicitation notification IAW FAR 12.603(b).

iii. A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05.

iv. The associated North American Industrial Classification System (NAICS) code for this procurement is 541690 – Other Scientific and Technical Consulting Services. This requirement is Full and Open.

v. The USDA Foreign Acquisition Service (FAS) is seeking on-demand access to up-to-date, comprehensive information to maximum residue levels (MRLs) for agricultural products worldwide, with a particular emphasis on trade in specialty crops. For a base year and four

(4) one year option periods.

Base Year 9/1/2025 – 8/31/2026 Option Year 1 9/1/2026 – 8/31/2027 Option Year 2 9/1/2027 – 8/31/2028 Option Year 3 9/1/2028 – 8/31/2029 Option Year 4 9/1/2029 – 8/31/2030

vi. See attached “Attachment 1: Statement of Work” for a description of requirements for these services.

vii. Services for the Global MRL Database will be coordinated with a USDA FAS Contracting Officer’s Representative (COR) within the Period of Performance dates in paragraph v above.

viii. FAR Clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5 are referenced in Solicitation 1231425Q0193 as well as other FAR Clauses that applies to the acquisition.

ix. Award will be made to the vendor that is deemed the best value to the government in response to Solicitation 12314425Q0193.

https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6 https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

x. See below Section 1 for question and quote due dates.

xi. Point of Contract for information regarding this combined synopsis and solicitation is below:

Contracting Officer: William Walton Phone Number- 435-272-4687 Email: william.walton@usda.gov

(17) Place of Contract Performance: Performance of performance will occur at Contractor Facility

(18) Set-aside Status: Not applicable (Full and Open)

Solicitation Contents:

Section 1: Solicitation Information, Dates, and Deadlines Section 2: Overview of Solicitation Section 3: Submission Instructions Section 4: Award Criteria Section 5: Attachments

Section 1: Solicitation Information, Dates, and Deadlines

1.1 Solicitation Amendment History

Amendment Action Date 0 Solicitation Issued 8/7/2025

1.2 Point(s) of Contact / Contract Administration

Points of Contact: The following points of contact are to be used to communicate with the Government during the delivery order duration. During solicitation through award, the Contracting Officer shall be the primary point of contact:

Contracting Officer (CO):

Name: William Walton Email: william.walton@usda.gov Phone: 435-272-4687

1.3 Solicitation Due Date and Delivery

Quotes must be submitted on or prior to 2pm ET, August 25, 2025. USDA will not accept quotes received by fax or mail. Offerors are to submit quotes electronically via email to the Contracting Officer listed above.

Subject line of the submittal email shall be formatted as follows: Global MRL Database, RFQ 12314425Q0193, and Vendor Name.

Volumes I, II, and III of the vendors quotes must be in separate volumes. All volumes are to be delivered by the closing date and time as stated above.

1.4 Questions – Are due11am ET on August 14, 2025. Questions are to be put on Attachmet 3 and submitted electronically via email to the CO listed above. Please be advised that the Government reserves the right to transmit those questions and answers of common interest to all prospective offerors. They will be posted through an amendement to the RFQ on SAM.gov.

Section 2: Overview of Solicitation

2.1 Acquisition Details / Type of Contract

▪ This solicitation is a Request for Quote (RFQ) being issued to SAM.gov.

▪ This is a FAR Subparts 12.603 and 13.5 competitive acquisition.

▪ This acquisition will result in a single open market award.

▪ The order will be Firm Fixed Price contract.

▪ This is an Open Market RFQ

2.2 Period of Performance

Period of Performance for this task order is anticipated to be base period plus two Option Periods are anticipated as follows:

Base Year 9/1/2025 – 8/31/2026 Option Year 1 9/1/2026 – 8/31/2027 Option Year 2 9/1/2027 – 8/31/2028 Option Year 3 9/1/2028 – 8/31/2029 Option Year 4 9/1/2029 – 8/31/2030

Section 3: Quote submittal instructions

Quotes shall be neat, indexed and assembled in an orderly manner. Please try and mirror the requirements document as much as possible so a stated fact or reference may be directly attributed to a requirement. Each volume shall stand alone.

ANY EXCEPTIONS TO THE TERMS AND CONDITIONS OF THIS SOLICITATION PACKAGE SHALL BE

IDENTIFIED ON A SEPARATE PAGE WITHIN THE COVER LETTER SUBMISSION. EXCEPTIONS MAY

DISQUALIFY YOUR SUBMITTAL FOR AWARD CONSIDERATION.

Company must be based in The United States of America to submit a quote. This will be verified in the vendors SAM.gov registration. If the company is not US based, they will be removed from competition.

Vendor is required to be registered in SAM.gov with an active registration at the time of RFQ closing.

Formatting

Page size shall be 8.5 x 11 inches with one-inch margins. Pages shall be numbered consecutively.

The font size shall be 12-point, Times New Roman, with single-line spacing. 10-point font size is allowable only for tables and graphics. Offerors shall include a cover letter as described below.

Tabs, table of contents, and cover page are not included in the page count. Quote pages exceeding the page limits shall not be evaluated.

If the Offeror uses a different format (font size, margin, etc.), the Government reserves the right to adjust the quote to fit the parameters of the format as stated in the RFQ. And if this results in the quote exceeding the page limitations in any one area, the Government will not evaluate those excess pages.

Table 1 –Volume Page Limits

Contract Quote Information Page Limit Format

Cover Letter 2 Pages PDF- Submit with Volume I

Volume I – Cover Letter and Non-price Factors

30 Pages PDF

Volume II – Price Quote (See below for how pricing structure should be set up)

No Page Limit Excel or PDF

Volume I, Cover Letter and Non-Price Evaluation Factors: Cover letter (2 pages) and Non-Price Factors (30 pages).

Cover Letter Must have the following:

• UEI Number

• Company name and mailing address

• Date submitted

• Business size

• Point of Contact (Name, email, phone) for the representative the Government should contact with questions regarding the quote.

• Clear label business submission (Joint Venture (JV), teaming arrangement and subcontractors) otherwise the business status is presumed to be standalone standard submission.

• All of the above-cited information for each entity on the proposed team, if a teaming arrangement, JV, or subcontractor is proposed.

Factor 1: Technical Capability Narrative

In this section in the Vendor’s quote shall include a narrative which demonstrates its understanding, knowledge, and ability to meet the Government’s objective and perform all SOW requirements, with particular emphasis on those described in Section 3.2. Vendors are discouraged from simply reiterating or rephrasing the SOW, as this will be interpreted as inadequate understanding of the requirement. In addition to the narrative above, the quote shall include at least three visual (i.e. UX) sample/example/mockup prints showing how the data are (a) searched, (b) displayed, and (c) exported in the proposed database, to be included in Appendix A. The sample/example/mockup need not contain accurate data, but should reasonably demonstrate the look and feel of the final product and be consistent with the specifications in the SOW.

The Technical Capability statement should explicitly address the requirement that the vendor must have the ability to compile information from a variety of sources, both official and unofficial, and to validate that information in a variety of markets.

The Technical Capability statement should explicitly address the requirement stated in Section 3.2 that a full complement of data points must be available no later than August 13, 2025, or the first day of the period of performance, whichever is later.

For each example of prior experience provided, the Offeror shall, at a minimum document:

• Name of project, duration, and dollar value

• Government Agency for whom work was performed. Name, title, e- mail and phone number for a representative of that client agency that can attest to the work performed and who can confirm level and quality of the Offerors demonstrated Prior Experience.

• Description of project (enough to establish relevance of experience to the USDA services requirement), and role of the company which clearly identifies the level and type of services performed under the contract and the role performed.

• Clear demonstration of how each Prior Experience example correlates to the service requirement as described in the Performance Work Statement with respect to complexity, magnitude, and similarity, The burden of providing thorough and complete demonstrated prior experience remains with the Offeror.

Factor 2: Staffing Plan Narrative

Provide a narrative that demonstrates the quality and appropriateness of its project team’s experience and expertise relative to MRLs, as outlined in the SOW. The narrative shall include a description of each team member’s role on the contract, qualifications, summary of work experience relevant to the SOW and level of effort for the project. The vendor’s quote shall also describe the vendor’s plan to source and retain the technical personnel required to perform work on this contract.

Factor 3: Prior Experience Narrative Provide a detailed narrative of three (3) examples of contracts where the vendor was the prime contractor or subcontractor. The examples shall clearly demonstrate relevance to the requirement described in the SOW. The burden of providing thorough and complete demonstrated prior experience remains with the vendor. Vendors shall provide sufficient information for the Government to determine its level of confidence in the ability of the vendor to perform the requirements of the solicitation. The vendor’s submission shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Vendors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the vendor's quote; however, Government evaluators may validate the provided prior experience submission information. The Government reserves the right to verify prior experience with the Vendor’s reference.

Verification from client organization may include a phone interview, survey or any other method in the best interest of the Government at the sole discretion of the Government.

Determination that the vendor has materially misrepresented its past experience may result in removal of the quote from further consideration.

For this section, vendors shall not submit more than one example whose only correlation to the SOW is Section 3.1, database management. A minimum of one example must demonstrate prior experience related to MRLs as described in Section 3.2.

For each example of prior experience provided, the vendor shall, at a minimum document:

▪ Name of project, duration, and dollar value

▪ Name, title, e- mail and phone number for a representative of that client agency that can attest to the work performed and who can confirm level and quality of the Vendor’s demonstrated Prior Experience.

▪ Description of project (enough to establish relevance of experience to this requirement), and role of the company which clearly identifies the level and type of services performed under the contract and the role performed.

▪ Clear demonstration of how each Prior Experience example correlates to the service requirement as described in the SOW with respect to complexity, magnitude, and similarity.

Volume II, Price:

The price quote shall be a separate volume from the technical quote. Vendors shall include in their quote the price for the base and all options. The price quote shall also include a summary of labor categories, hourly rates, discounted rates (if provided), and hours shall be provided for each of the identified tasks. The price quote shall be in sufficient detail to enable the Government to evaluate its quote.

Price quotes shall be evaluated by comparing proposed prices received in response to the solicitation and to the Independent Government Estimate (IGE).

The Government shall evaluate all offers by total price. The Government will evaluate pricing utilizing Volume II. The Government will review the price quote for completeness and accuracy. The Offeror’s quote will be checked for mathematical correctness to include:

(1) Verifying adherence to the model to check computations.

(2) Making sure all price/costs are summarized correctly; and

An analysis of the Offerors’ price quotes will be made to determine if they are fair and reasonable for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the quote.

Section 4: Award Criteria

Trade Off. The Government will award one (1) Contract from this solicitation. For purposes of this solicitation, Best value means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. The Government may elect to award to other than the lowest priced offeror, or to other than the highest technically rated, based on the results of the tradeoff analysis between non-price and price factors. Offerors should therefore propose their best approach to meeting the requirements of the solicitation.

USDA will review volume I and assign a Confidence Rating to each non-price evaluation factor. The Contracting Officer shall make an assessment of the proposed price and the Confidence ratings and trade one off for the other to determine the best value for the government.

Basis For Award

This is a Performance Price Trade-Off; Technical Capability, Staffing Plan and Prior Experience, when combined, are more important than price and can be traded off for the best value. Non-price factors relative weighting order of importance are as follows: Technical Capability, Staffing Plan and Prior Experience.

Non-Priced Factors will be reviewed and evaluated against submission requirements specified for Volume I and will be assigned a Confidence Rating.

Non-Price Factors – Confidence Ratings

The confidence ratings are defined as follows:

High Confidence (Low Risk)

The Government has high confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence (Moderate Risk)

The Government has some confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence (High Risk)

The Government has low confidence the vendor understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Section 5: Attachments Attachment 1: Statement of Work Attachment 2: Commercial Item Provisions and Contract Clauses Attachment 3: Vendor Questions Matrix