RFQ_1226_Main_Doc_Promo_Items REV 2.pdf

STATE OF IDAHO

Idaho Department of Juvenile Corrections

RFQ 1226

Educational Items for 2026 Juvenile Justice Forums

REV 2

Note the insurance requirements within the attached Exhibit C – Insurance Requirements and make sure that you can obtain the required insurance and will obtain it if you are awarded a Contract.

Also, make sure to read all of the State of Idaho Contract Terms and Conditions.

Also note the Required Submittal Items below.

1. Purpose The Idaho Department of Juvenile Corrections (IDJC; or, Agency) is requesting quotes for educational items the 2026 Juvenile Justice Forums, as further detailed in this Request for Quote (RFQ).

The contact for this RFQ is:

Jason Urquhart, Purchasing Agent, IDJC Phone: 208-577-5426 Email: jason.urquhart@idjc.idaho.gov

2. Time Lines Written Questions Due (by 11:59:59 p.m. Mountain time): February 24, 2026

Quotes Due (by 5:00 p.m. Mountain time): March 11, 2026

3. Specifications See Exhibit A – Specifications.

4. References IDJC reserves the right to require a list of references. If IDJC identifies to the Vendor that this is required, in order to be considered for award (in part), the Vendor must provide a list of at least three (3) but no more than five (5) references for which the Vendor has provided printed educational items similar to those required in this RFQ within the last two (2) years. The list must include the client’s business name, the name of a contact that currently works for the client that is familiar with Vendor’s work, and that client’s current business phone number and email address.

mailto:jason.urquhart@idjc.idaho.gov

Additionally, in order to be considered for award (in part) if IDJC requires a reference list, the Vendor’s references must provide feedback to IDJC that, in its sole discretion, is satisfactory, in particular regarding the Vendor’s quality of work, ability to meet schedules, communications and interactions with customers.

5. Award Award will be made ALL OR NONE to the responsive responsible Vendor with the lowest Total Cost, as provided on Exhibit B - Price Sheet.

6. Response Complete Exhibit B – Price Sheet, and e-mail, fax, mail, or hand-deliver/courier your quote (Quotation as defined in the Solicitation Instructions to Vendors) via IPRO (IPRO Information) so that it is received at the location specified on the Signature Page prior to the deadline established above.

Quotes must be accompanied by a signed Signature Page and must include all Required Submittal Items (see below).

If submitting via IPRO complete Exhibit B – Price Sheet AND in enter the Total Cost from Exhibit B – Price Sheet in IPRO, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items

Exhibit A – Specifications (below) Exhibit B – Price Sheet (below) Exhibit C - Insurance Requirements (below) Signature Page No Public Funds for Abortion Act Letter Sample (see section 1.21.4 in the State of Idaho Contract Terms and Conditions) Solicitation Instructions to Vendors State of Idaho Contract Terms and Conditions

Exhibit B – Price Sheet Signature Page https://purchasing.idaho.gov/information-for-vendors/

Exhibit A – Specifications

RFQ 1226

Educational Items for 2026 Juvenile Justice Forums

(Below are the specifications for this RFQ. The item you quote must meet all of the specifications. If you cannot meet any of these specifications, you may submit a question in writing to the contact for this RFQ by the date and time for Written Questions Due listed in section 2, Time Lines. IDJC will not accept quotes that don’t meet all of the specifications, unless the Vendor can demonstrate functional equivalence in writing.)

Specifications:

Line Item 1: Notebooks

1. 5” x 7”

2. Spiral

3. Pages must be lined

4. Must contain fifty (50) to one hundred (100) pages

5. Must be printed with and have the colors of (white front cover with blue text) the following (no logo on the back cover):

Line Item 2: Plastic Bags

1. 8.5” x 11”

2. Must have a cut-out for holding the bag

3. Must not have gusset

4. Must be sealed at the sides and bottom

5. Must be printed on both sides with and have the colors of (white bag with blue text) the following:

Exhibit B – Price Sheet

Educational Items for 2026 Juvenile Justice Forums

This Exhibit B - Price Sheet must be submitted as part of your quote.

Provide your prices below for items meeting the specifications in Exhibit A – Specifications. Your prices must be fully burdened to include all costs associated with providing all items, FOB destination, freight pre-paid and allowed to the location listed in section 2.5, Shipping and Delivery in the State of Idaho Contract Terms and Conditions, and must include the cost for printing the logo onto each item. This fully burdened requirement is not only a requirement for evaluation purposes but is required for the entire term of the Contract.

Line Item numbers below follow the Line Item numbers in Exhibit A – Specifications.

Do not alter this Exhibit B - Price Sheet. Altering this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

Do not submit pricing on any form or in any document other than this Exhibit B - Price Sheet. Providing your pricing on any form or in any document other than this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

To be considered for award, the Vendor must provide pricing for every Line Item (Line Items 1 and 2). The Vendor must also completely fill out and submit as part of its quote all pages of this Exhibit B - Price Sheet in order to be considered for award.

The Contractor shall not assess any other fees or charges other than those it quotes on this Exhibit B - Price Sheet.

Line Item 1: Notebooks Price per Each: $

Line Item 1 Subtotal, price per each X (times) two hundred (200) each:

Line Item 2: Plastic Bags Price per Each: $

Line Item 2 Subtotal, price per each X (times) two hundred (200) each:

Total Cost: $ (The Total Cost is the sum of all Line Item Subtotals for Line Items 1 and 2.)

Identify the number of calendar days for delivery after receipt of order under the Contract here:

Will you accept a government credit card for order placement and payment?

CIRCLE THE APPLICABLE ANSWER YES NO

Company Name (Vendor Name):

Contact Name/Phone:

Contact Email:

Exhibit C – Insurance Requirements

Educational Items for 2026 Juvenile Justice Forums

D.1 Within five (5) business days of award of the Contract (or such other time as designated by IDJC), the Contractor must provide certificates of insurance required herein and must maintain the insurance for the entire term of the Contract, including any renewal and extension terms. There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the five (5) business day period may be cause for the Contract to be terminated.

D.2 The Contractor shall carry liability and property damage insurance that will protect it and the state of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations be by themselves or by anyone directly or indirectly employed by either of them.

D.3 The Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the state of Idaho. All insurance policies and certificates must be signed copies.

D.4 Commercial General and Umbrella Liability Insurance. The Contractor shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to the Contract.

D.4.1 CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

D.5 Commercial Automobile and Commercial Umbrella Liability Insurance. The Contractor shall maintain Commercial Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

D.5.1 Vendor may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its quote if the Vendor will not use any owned, hired or non-owned vehicles to conduct business under the Contract, if it is awarded the Contract, and the State will consider the request. If the Vendor submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of quotes, the State may not consider the request.

D.6 State of Idaho as Additional Insured: The liability insurance coverage required for performance of the Contract shall include the state of Idaho, IDJC and their divisions, officers and employees as additional insured, but only with respect to the Contractor’s activities to be performed under the Contract.

D.6.1 The Contractor must provide proof of the state of Idaho, IDJC and their divisions, officers and employees being additional insured by providing endorsements to the liability insurance policies showing the state of Idaho, IDJC and their divisions, officers and employees as additional insured. The endorsements must also show the policy numbers and the policy effective dates.

D.6.2 If a liability insurance policy provides for automatically endorsing additional insured when required by contract, then, in that case, the Contractor must provide proof of the state of Idaho, IDJC and their divisions, officers and employees being additional insured by providing copies of the policy pages that clearly identify the blanket endorsement.

D.7 Notice of Cancellation or Change: The Contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing (if the Contract was issued by the Division) or to the Purchasing Activity (contracting state agency) in accordance with the policy provisions.

D.8 The Contractor shall further ensure that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the state of Idaho, IDJC and their divisions, officers and employees.

D.9 Acceptable Insurers and Deductibles: Insurance coverage required under the Contract shall be obtained from insurers rated A-VII or better in the latest Bests Rating Guide and in good standing and authorized to transact business in Idaho. The Contractor shall be financially responsible for all deductibles, self-insured retention’s and/or self-insurance included hereunder. The coverage provided by such policy will be primary to any coverage of the state of Idaho on or related to the Contract and shall provide that the insurance afforded applies separately to each insured against whom a claim is made, except with respect to the limitation of liability.

D.10 Waiver of Subrogation: All policies shall contain waivers of subrogation. The Contractor waives all rights against the state of Idaho, IDJC and their divisions, officers and employees for recovery of damages to the extent these damages are covered by the required policies. Policies may contain deductibles but such deductibles will not be deducted from any damages due to the state of Idaho.